Exhibit_6_-_Mandatory_Requirements_for_Motor_Stickers.docx
DOCX document 123 KB Posted
- Attached to
- FY27 Decals and Tax Stamps
- Solicitation number
- EV00000943
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This exhibit outlines the mandatory specifications and requirements for motor vehicle decals and stickers that Service Oklahoma, under the direction of the Office of Management and Enterprise Services (OMES) Central Purchasing division, is procuring through competitive bidding. Service Oklahoma requires a supplier to print, number, and package motor vehicle decals in sets of two stickers with matching serial numbers. Historical order volumes indicate FY24 at 125,000 sets, FY25 at 75,000 sets, FY26 at 75,000 sets, and FY27 at 80,000 sets, with quantities determined on an as-needed basis. Stickers must measure 8 inches wide by 2 inches high, be produced on pressure-sensitive vinyl sheeting with outdoor durability of four years, and include serial numbering starting with a two-digit expiration year designation. Delivery of all motor stickers is required no later than March 1, 2028, to Service Oklahoma's Motor Vehicle Services division in Oklahoma City, Oklahoma, with 50 sample stickers marked "SAMPLE" to be submitted for conformance inspection.
The stickers must be produced with rotating annual colors (green for 2031 expiration, red for 2032, blue for 2033, and orange for 2034) with white letters, numbers, logo, and state seal in UV ink, with black UV ink for serial numbers; all colors are guaranteed against fading for 48 months. Packaging requirements mandate stickers be padded with 50 sets per pad, packed in substantial cardboard boxes with 10 books per box, and shipped on 40-inch by 48-inch pallets strapped securely with stacks not exceeding 10 cartons. The successful bidder must provide an inspection slip certifying no missing or duplicate stickers, proper cutting, and correct orientation, and must implement comprehensive security measures including tamper-proof delivery via locked vehicle, on-site security supervision, and state inspection access during production. An optional lamination with transparent polyester film and long-aging acrylic adhesive is specified for enhanced durability and protection against abrasion, sunlight, solvents, and moisture. The state reserves the right to award the contract to a single supplier or multiple suppliers as deemed in its best interest.
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EXHIBIT 6
MANDATORY REQUIREMENTS FOR MOTOR STICKERS
6.1 Purpose
Service Oklahoma (SOK) is seeking bids to produce its Motor Vehicle decals and stickers. Specifications herein are for Motor Stickers.
6.2 Specifications
The successful bidder will be required to print, number and box these stickers. Each set will include two stickers, both with same serial numbers to be used on the motor cover. Each sticker set is to have the vinyl cut between each sticker so individual sticker can be easily removed from the merc liner and applied to the motor. Stickers are to be secured in pads lengthwise. Bidder will guarantee no missing or duplicate numbers.
6.2.1 Quantity
Quantity to be determined based on the need sets of two stickers. Padded 50 sets to a pad.
| FY24 SOK ordered | 125,000 |
| FY25 SOK ordered | 75,000 |
| FY26 SOK ordered | 75,000 |
| FY27SOK ordered | 80,000 |
6.3 6.4 6.5 6.6 6.6.1 6.6.2 6.6.3
6.2.2 Numbering
| Starting number ##M###### |
| With the first 2 digits being the expiration year. |
D8.
6.2.3 Size
8” wide x 2” high (single sticker).
6.2.4 Stock
NOTE: Samples of processed sheeting must accompany bid.
A pressure sensitive vinyl sheeting with outdoor durability up to four (4) years. Thickness of sheeting to be at least .0040. Sheeting to have permanent acrylic based adhesive designed for easy application in temperatures down to 20o F. and resistant to heat, water, grease, oil, mild acids, alkalies, salts and most solids.
6.2.5 Color/Number
Sticker is to be colored with a rotation of colors with white sticker letters, numbers, logo and state seal all in UV ink. The serial numbers are to be printed in black UV ink. All colors will be guaranteed not to fade for forty-eight (48) months.
2031 expiration Green PMS356 2032 expiration Red 186C 2033 Reflux Blue 2034 Orange 172C
6.2.6 Liner
The instructions and sketch (page 4) should be printed on the liner.
6.2.7 Delivery Schedule
Deliver Motor stickers no later than March 1, 2028. Stickers shall be delivered to Service Oklahoma, Motor Vehicle Services, Attn: Simone Chandler in Oklahoma City, OK. Address location will be confirmed by supplier at time of order. Inside delivery requested.
Fifty (50) sample stickers with the word "SAMPLE" across the face in the contrasting color shall be delivered to Service Oklahoma, Motor Vehicle Services. These samples will be checked for conformance to specifications.
6.2.8 Shipping Requirements
6.3 6.4 6.4.4 6.4.5 6.4.6 6.4.7 6.4.8 6.4.9 6.4.10 6.4.11 6.4.12 6.4.13
6.2.8.1 Stickers shall packed for delivery ten (10) books in a substantial cardboard box (folding boxes are not acceptable). In order to maintain the packed stickers in a vertical position, and to prevent sliding in any way, the cardboard box shall be made to fit the books with not more than ¼" tolerance.
The manufacturer shall insert in each box an inspection slip containing the name or number of the inspector certifying that:
6.2.8.1.1 There are no missing stickers.
6.2.8.1.2 There are no stickers upside down.
6.2.8.1.3 That the stickers are properly cut.
6.2.8.2 Each box shall be legibly labeled on the front end showing the numbers of the sticker contained therein.
6.2.8.2.1 All inside cardboard boxes and shipping cartons are to be sealed with security tape imprinted with the name of the sticker manufacturer.
6.2.8.2.2 Shipping cartons shall be securely strapped to pallets with dimensions of 40” x 48”. Shipping cartons shall be stacked no higher than 10 cartons. Do not mix series on a pallet.
6.2.8.3 Stickers are to be in numerical order starting with the lowest on top. Number of cartons as well as beginning and ending, sticker numbers should be listed on the side of pallet.
6.2.9 Lamination
6.2.9.1 Description
Material that is a transparent tape with a long aging acrylic adhesive is acceptable. The adhesive or coating will not discolor when exposed to extended periods of sunlight.
6.2.9.2 Specifications
Base material: Polyester Film (Transparent) Adhesive: Long Aging Acrylic (Transparent)
6.2.9.3 Average Physical Properties
Adhesion to Steel: 35 oz./inch width (38 N/100mm of width) Tensile Strength: 25 lbs./inch width (438 N/100 of width) Total Thickness: .002 inches (0.05mm) Elongation at Break: 90%
6.2.9.4 Users
Over-laminating a wide range of printed stickers, labels, nameplates and self wound tape to enhance appearance and to provide added resistance to abrasion, sunlight, solvents and moisture.
6.3. Security Measures
6.3.1 The vendor must provide adequate security methods and supervision to protect decals from hazard or loss. The State reserves the right to enter the vendor's premises at any time during the production of decals to inspect the progress of production, the quality of workmanship, and the adequacy of security.
6.3.2 The vendor shall provide tamper-proof and secure delivery via transport by a locked vehicle. Pallets shall not be double stacked.
6.3.2.1 Vendor shall provide a combination lock and communicate the combination to the Motor Vehicle Supervisor, Motor Vehicle Manager, or designee prior to each shipment.
6.3.2.2 Service Oklahoma employees shall open each shipment upon arrival for inspection and acceptance. Shipments shall arrive intact and undamaged or Service Oklahoma will refuse delivery.
Sample Motor Decals Front and Back
Example Only: must show corresponding renewal year. See section 6.2.
Confirmation that Bidder can meet all mandatory requirements: Yes ☐ No☐
End of EXHIBIT 6
2 | EXHIBIT 6
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