Exhibit_8_-_Mandatory_Requirements_for_Off_Road_Use_Decals.docx
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- Attached to
- FY27 Decals and Tax Stamps
- Solicitation number
- EV00000943
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This is an exhibit of mandatory specifications for off-road use motor vehicle decals prepared by Service Oklahoma, a division within Oklahoma's state government under the Office of Management and Enterprise Services (OMES) Central Purchasing division. Service Oklahoma is seeking bids to produce Off Road Use decals measuring 3" x 1-1/2" with a brown background (PMS1615), black serial numbers in a white box, and white lettering spelling "OKLA" vertically with centered text reading "OFF ROAD USE All Terrain Vehicle Or Off Road Motorcycle." The decals will be delivered in pads of 25 units and must include application instructions on the back directing placement on ATVs or off-road motorcycles. Historical ordering shows zero sample stock in FY24, 25,000 units (serial numbers 0Q275001 to 0Q300000) ordered in FY25, and 25,000 units (serial numbers 0Q300001 to 0Q325000) ordered in FY26, with future quantity determinations to be supplied by Service Oklahoma in January 2027. All decals must be delivered to Service Oklahoma's Motor Vehicle Services office in Oklahoma City, attention Simone Chandler, after July 1, 2027, but no later than August 31, 2027.
The decals must be printed face-up on temporary adhesive 0.002" clear vinyl film pressure-sensitive sheeting, and bidders must submit samples of processed sheeting with their proposals. Vendors are responsible for all costs related to unused sheeting, misprinted decals, and damaged inventory during production. Twenty-five sample decals bearing the word "SAMPLE" in contrasting color must be delivered for conformance verification. The vendor must implement security measures including adequate supervision to protect decals from loss or hazard, provide tamper-proof and secure delivery in locked vehicles with combination locks communicated to the Motor Vehicle Supervisor prior to shipment, and allow state inspection of production premises at any time. Pallets may not be double-stacked, and all shipments must arrive intact or Service Oklahoma will refuse delivery. This is an as-needed contract with no guaranteed annual spend, and Service Oklahoma reserves the right to award to a single supplier or multiple suppliers as deemed in the state's best interest.
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Text version
EXHIBIT 8
MANDATORY REQUIREMENTS FOR OFF ROAD USE DECALS
8.1. Purpose
Service Oklahoma (SOK) is seeking bids to produce its Motor Vehicle decals and stickers. Specifications herein are for Off Road Use decals.
8.2. Specifications
C1.
B.
C.
C1.
C2.
NOTE: Samples of processed sheeting must accompany bid.
8.2.1 Design, Color, and Size
8.2.1.1 The design and color of the decals shall be as follows and shall duplicate the sketch approved by the user.
| Type |
| Background |
| Serial Numbers |
| Decal Numbers & Letters |
| Off Road Use |
| Brown (PMS1615) |
| Black |
| White |
8.2.1.2 To measure 3” x 1-1/2”
8.2.1.3 The serial numbers are printed in black and contained in a white box centered and 1/8" from the bottom. The box is to measure 1" x 1/4". The serial numbers are 3/16" high.
8.2.1.4 In lettering approximately 3/16" high the letters OKLA are printed vertically 1/8" from left and right edges.
8.2.1.5 Centered 1-5/16" from the top is the wording:
OFF ROAD USE
All Terrain Vehicle Or Off Road Motorcycle 3/8 inch tall ¼ inch tall ¼ inch tall ¼ inch tall
8.2.2 Application Instructions on back:
"Decal is to be attached in clear view on front of ATV or on the fork of off road motorcycle.”
8.2.3 Quantity
The grand total of the order will be determined on the need.
| FY24- SOK ordered | ZERO | AMPLE STOCK | |
| FY25- SOK ordered | 25,000 | 0Q275001 to 0Q300000 | |
| FY26- SOK Ordered 25,000 | 0Q300001 to 0Q325000 |
8.2.4 Serial Numbers
The decals shall be marked with a serial number on the face running from:
This determination will be based on the quantity needed supplied by SOK in January of 2027.
8.3. Packaging
Decals are to be in pads of 25.
8.4. Adhesive
The decals are to be printed face up on the temporary adhesive .002 clear vinyl film pressure sensitive.
8.5. Delivery Requirements
8.5.1 Deliver Off Road Use decals after July 1, 2027, and no later than August 31, 2027. Alternate delivery may be established upon written approval from Agency. Deliveries before July 1, 2027, will not be accepted.
8.5.2 Off Road Use decals shall be delivered to Service Oklahoma, Motor Vehicle Services, Attn: Simone Chandler in Oklahoma City, OK. Address location will be confirmed by supplier at time of order. Inside delivery requested.
8.5.3 The vendor shall be accountable for all unused sheeting and all misprinted or damaged decals incurred in the course of production and not shipped.
8.5.4 Twenty-five (25) sample decals with the word "SAMPLE" printed across the face in a contrasting color shall be delivered to Service Oklahoma, Motor Vehicle Services. These samples will be checked for conformance to specifications including printed color.
8.6. Security Measures
8.6.1 The vendor must provide adequate security methods and supervision to protect decals from hazard or loss. The State reserves the right to enter the vendor's premises at any time during the production of decals to inspect the progress of production, the quality of workmanship, and the adequacy of security.
8.6.2 The vendor shall provide tamper-proof and secure delivery via transport by a locked vehicle. Pallets shall not be double stacked.
8.6.2.1 Vendor shall provide a combination lock and communicate the combination to the Motor Vehicle Supervisor, Motor Vehicle Manager, or designee prior to each shipment.
8.6.2.2 Service Oklahoma employees shall open each shipment upon arrival for inspection and acceptance. Shipments shall arrive intact and undamaged or Service Oklahoma will refuse delivery.
Confirmation that Bidder can meet all mandatory requirements: Yes ☐ No☐
END OF EXHIBIT 8
2 |EXHIBIT 8
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