Exhibit_4_-_Mandatory_Requirements_for_Vintage_Plate_Decals.docx
DOCX document 77 KB Posted
- Attached to
- FY27 Decals and Tax Stamps
- Solicitation number
- EV00000943
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This is a mandatory requirements exhibit for a contract opportunity issued by Service Oklahoma (SOK) to produce motor vehicle decals and stickers, specifically Vintage Plate decals. SOK is seeking bids for the production of 3" X 1-1/2" clear background decals with black serial numbers and lettering that include the words "OKLA," "VINTAGE PLATE," expiration year, and expiration date. Historical order quantities indicate varying annual demand, with FY25 requiring 2,000 decals total, FY26 requiring 1,500 decals total, and FY27 requiring 1,000 decals. Decals must be delivered after July 1, 2027, and no later than August 31, 2027, to Service Oklahoma's Motor Vehicle Services division in Oklahoma City, Oklahoma, attention Simone Chandler. The vendor must submit 25 sample decals labeled "SAMPLE" for quality inspection prior to full production acceptance.
The decals shall be printed face down on temporary adhesive 0.002 clear vinyl film pressure-sensitive material and packaged in pads of 50. Serial numbering must follow the format ##VP######, with the first two digits representing the expiration year, and numbering must be confirmed with Service Oklahoma prior to production. The vendor is responsible for all misprinted, damaged, or unused materials incurred during production. Strict security measures are mandatory, including adequate supervision and facilities protection, with the State reserving the right to inspect vendor premises at any time. Delivery must be made via locked vehicle with tamper-proof packaging, pallets shall not be double-stacked, and the vendor must provide a combination lock with the code communicated to the Motor Vehicle Supervisor prior to shipment. All shipments must arrive intact and undamaged, or Service Oklahoma will refuse delivery.
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Text version
EXHIBIT 4
MANDATORY REQUIREMENTS FOR VINTAGE PLATE DECALS
4.1. Purpose
Service Oklahoma (SOK) is seeking bids to produce its Motor Vehicle decals and stickers. Specifications herein are for Vintage Plate decals.
4.2. Specifications
A.
B1.
B2.
NOTE: Samples of processed sheeting must accompany bid.
4.2.1 Design, Color, and Size
| 4.2.1.1 The design and color of the decals shall be as follows and shall duplicate the sketch approved by the user. |
| Type |
| Background |
| Serial Numbers |
| Decal Numbers & Letters |
| 2029 Vintage Plate Decals |
| Clear |
| Black |
| Black |
4.2.1.2 To measure 3" X 1-1/2"
4.2.1.3 The serial numbers are contained in white box approximately 1/8" from the left edge and 1/8" from the bottom. The box is to measure 1" x 1/4". The serial numbers are 3/16" high.
4.2.1.4 In lettering approximately 3/16" high the letters OKLA are printed vertically 1/8" from left and right edges.
4.2.1.5 Centered 1-5/16" from the bottom is the wording VINTAGE PLATE in letters 1/8" high.
4.2.1.6 7/16" from the bottom 3/4" from the left edge is the number of the year of expiration (example 2028 or 2029) measuring 3/4" high.
4.2.1.7 1-1/2" from the left edge, beginning 3/16" from the bottom is the lettering EXP 12-31-2024 in letters 1/8" high.
4.2.2 Application Instructions on back:
"Decal shall be displayed on the inside and lower left-hand corner of the windshield."
4.2.3 Quantity
The grand total of the order will be determined based on need. Historical orders are as follows:
FY25 1-YR DECAL - SOK ordered 1,000 FY25 2-YR DECAL - SOK ordered 1,000
| FY26 1-YR DECAL - SOK ordered | 500 |
| FY26 2-YR DECAL - SOK ordered | 1,000 |
| FY27 1-YR DECAL - SOK Ordered | 0 |
| FY27 2-YR DECAL - SOK ordered | 1,000 |
4.2.4 Serial Numbers
The decals shall be marked with a serial number on the face. Numbering to be confirmed with Service Oklahoma prior to production and determined based on the quantity needed.
Vintage Plate decal number example: ##VP######, with first 2 digits being the expiration year.
4.3. Packaging
Decals are to be in pads of 50.
4.4. Adhesive
The decals are to be printed face down on the temporary adhesive .002 clear vinyl film pressure sensitive.
4.5. Delivery Requirements
4.5.1 Deliver Vintage Plate decals after July 1, 2027, and no later than August 31, 2027. Alternate delivery may be established upon written approval from Agency. Deliveries before July 1, 2027, will not be accepted.
4.5.2 Vintage Plate decals shall be delivered to Service Oklahoma, Motor Vehicle Services, Attn: Simone Chandler in Oklahoma City, OK. Address location will be confirmed by supplier at time of order. Inside delivery requested.
4.5.3 The vendor shall be accountable for all unused sheeting and all misprinted or damaged decals incurred in the course of production and not shipped.
4.5.4 Twenty-five (25) sample decals with the word "SAMPLE" printed across the face in a contrasting color shall be delivered to Service Oklahoma, Motor Vehicle Services. These samples will be checked for conformance to specifications including printed color.
4.6. Security Measures
4.6.1 The vendor must provide adequate security methods and supervision to protect decals from hazard or loss. The State reserves the right to enter the vendor's premises at any time during the production of decals to inspect the progress of production, the quality of workmanship, and the adequacy of security.
4.6.2 The vendor shall provide tamper-proof and secure delivery via transport by a locked vehicle. Pallets shall not be double stacked.
4.6.2.1 Vendor shall provide a combination lock and communicate the combination to the Motor Vehicle Supervisor, Motor Vehicle Manager, or designee prior to each shipment.
4.6.2.2 Service Oklahoma employees shall open each shipment upon arrival for inspection and acceptance. Shipments shall arrive intact and undamaged or Service Oklahoma will refuse delivery.
Example Only: Must show corresponding renewal year. See section 4.2.4
Confirmation that Bidder can meet all mandatory requirements: Yes ☐ No☐
END OF EXHIBIT 4
2 | EXHIBIT 4
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