Attachment_A.pdf
PDF 230 KB Posted
- Attached to
- FY27 Decals and Tax Stamps
- Solicitation number
- EV00000943
- Issued by
- Oklahoma County, Hobart City, Oklahoma
About this file
This is a solicitation document issued by the Office of Management and Enterprise Services (OMES) Central Purchasing division on behalf of Service Oklahoma for the procurement of motor vehicle decals and tax stamps. The solicitation seeks responses from qualified suppliers capable of providing an as-needed supply of various decal and stamp products, including validation, temporary, non-use, and manufactured home decals; monthly decals; ten-year antique decals; vintage plate decals; boat sticker sets; motor stickers; farm implement tax stamps; and off-road use decals. The contract will be awarded on an as-needed basis with no guaranteed annual spending commitment. Service Oklahoma reserves the right to make either a single award or multiple awards based on the state's best interests. The initial contract term is one year with nine optional one-year renewal periods, for a potential total contract duration of ten years. Bidders are not required to submit pricing or proposals for every exhibit included in the solicitation and may respond only for those product categories they can supply.
Pricing shall be submitted as a total firm, fixed price including all fees, costs, and relevant pricing information using the designated Cost Template. Evaluation of bids will be conducted on a best-value basis, considering the bidder's ability to meet mandatory requirements, performance activities and references, price, and an executive summary. All samples must be delivered or postmarked by the bid close date and addressed to the specified OMES contact. Bidders must submit technical responses, an executive summary with company information, business references using the Bidder Reference Worksheet, and any third-party vendor information as required. No incumbent information, set-asides, or specific funding sources are identified in this solicitation document.
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Attachment A
OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 1 of 2
AGENCY SOLICITATIONS
SOLICITATION NO. EV00000943
This solicitation is a contract document and is a request for proposal in connection with the contract awarded on behalf of Service Oklahoma by the Office of Management and Enterprise Services as more particularly described below. Any defined term used herein but not defined herein shall have the meaning ascribed in the General Terms or other contract document.
I. PURPOSE
The Office of Management and Enterprise Services (OMES) Central Purchasing division is seeking responses on behalf of Service Oklahoma from potential suppliers to provide a contract for the purchase of motor vehicle decals and tax stamps. A contract resulting from this solicitation may be designated for use as a statewide contract. See 74 O.S. § 85.5(G)(3).
Service Oklahoma is searching for a supplier or suppliers that will be able to provide motor vehicle decals and tax stamps as needs arise. This contract will be used on an as-needed basis and does not guarantee an annual spend amount. Additional decals and stamps may be added to this contract if legislation is passed that requires Service Oklahoma to deliver services requiring products of similar scope. Bid responses only need to address the specific exhibits for which the bidder can supply products; bidders are not required to submit pricing or proposals for every exhibit included in the solicitation. Service Oklahoma reserves the right to offer a single award or multiple awards, whichever is deemed in the State’s best interest.
The contract is awarded on behalf of Service Oklahoma for motor vehicle decals and tax stamps.
1. Contract Term and Renewal Options
1.1 The initial contract term, which begins on the effective date of this contract, is one year, and there are nine one-year options to renew the contract.
2. Solicitation Criterion
2.1 The bid will be evaluated using best value based on the following:
2.1.1 Ability to supply products that meet mandatory requirements (pass/fail).
2.1.2 Performance Activities - References
2.1.3 Price
2.1.4 Executive Summary
3. Scope and description
3.1 The bid response shall show the ability of the bidder to meet or exceed the following mandatory requirements in: Exhibit 1 – Validation, Temporary, Non-Use, and Manufactured Home Decals;
Exhibit 2 – Monthly Decals; Exhibit 3 – Ten Year Antique Decals; Exhibit 4 – Vintage Plate Decals;
Exhibit 5 – Boat Sticker Sets; Exhibit 6 – Motor Stickers; Exhibit 7 – Farm Implement Tax Stamps;
Exhibit 8 – Off Road Use Decals.
3.2 Pricing shall be proposed as one of the following:
3.2.1 A total firm, fixed price and include all information concerning fees, other costs and any other information relevant to the total cost.
3.3 Value-added products and/or services within scope of the acquisition may be included in the bid.
3.4 All samples should be delivered or post-marked by the bid close date. They should be addressed to:
Attn: Debbie Munson 6015 N Classen Ave
Oklahoma City, OK 73118
4. Executive Summary and company information. Located in Exhibit 9: Executive Summary and Company
Information.
5. All technical responses. Located in Exhibit 10.
6. The response to pricing shall be proposed using Exhibit 11: Cost Template.
7. Business references are to be included in Exhibit 12: Bidder Reference Worksheet.
OMES Central Purchasing | October 2025 Attachment A: Agency Solicitations | Page 2 of 2
8. Third-party vendor information is included in Exhibit 13: Third-Party Supplier Information.
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