P03 Brand Name CB Boiler Burner Fire Tube_Redacted.pdf

VHAPG Part 806.3 OFOC Page 1 of 4 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C241-24-AP-4454

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Brand Name

Acquisition Plan Action ID: 36C241-24-AP-4454

1. Contracting Activity: Department of Veterans Affairs, Veterans Health Administration, Regional Procurement Office East, Network Contracting Office 1 (New England).

2. Nature and/or Description of the Action Being Processed: Boston Healthcare System, West Roxbury Division has a requirement to replace the existing medical center boiler system. Four (4 Number 523A4-20-208, will be

Schedule. The and will be awarded as a new contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The prime contractor receiving the construction award for the -20-208 Replace Boilers & Upgrade Controls is required to remove the current boiler system and replace the current system with four (4) new fuel efficient, dual fueled (fuel oil and natural gas), high pressure, firetube boilers that provide 120psi distribution system. The system is required to be configured for redundancy along with which must communicate with the current Supervisory Control and Data Acquisition System (SCADA) on campus. The boiler

Total estimated Price

4. Statutory Authority Permitting Other than Full and Open Competition:

( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

VHAPG Part 806.3 OFOC Page 2 of 4

Acquisition ID#: 36C241-24-AP-4454

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Cleaver-Brooks offers fully integrated boiler systems, including boilers, deaerator (DA) tank, feedwater pumps, blowdown separators, and control panels. This single-manufacturer ecosystem ensures compatibility across components, simplifying installation, commissioning, and supervisory control and data acquisition (SCADA) system integration.

Cleaver-Brooks systems are equipped with advanced boiler control platforms like the Hawk straightforward interfacing with the current SCADA system, reducing the need for costly custom programmable logic controller needed if different boiler manufacturers were procured.

Cleaver-Brooks integrated control systems provide real-time access to critical parameters such as steam pressure, feedwater levels, burner status, O2 trim, stack temperature, and DA tank ed within a -making and operational efficiency.

Integration with SCADA enables automated load management, start/stop sequences, and efficiency tracking. Cleaver- ives, and parallel consumption and reduce downtime.

A fully integrated Cleaver-Brooks system eliminates interoperability issues between third-party components, reducing commissioning errors and long-term maintenance complexity. This not only lowers total cost of ownership but also enhances system reliability and safety—both of which are reinforced through SCADA-driven monitoring and alerts. Cleaver-Brooks provides detailed I/O maps, communication protocol documentation, and configuration support tailored for SCADA integration. This significantly shortens engineering time during the design phase and expedites troubleshooting during operations. In addition to critical internal equipment within the plant, the external equipment that relays information to the boiler plant’s SCADA system include that need to be configured into the current SCADA system to continue to receive these notifications to remain compliant with NFPA and Joint Commission Standards, as the boiler plant is operated 24/7. The Cleaver-Brooks system provides a complete, integrated boiler and is the only brand that offers a complete system that includes boilers and burners in one unit;

no other manufacturer can provide a complete system.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable:

boiler/burner package to be manufactured and tested for compliance in accordance with the same components. Since the boiler system will be procured by the eventual awardee, the general contractor receiving the award (not the Contracting Officer) will be responsible for selecting the vendor that will provide the boilers. The general contractor’s efforts to procure the boilers and burners will be evaluated during the trade-off source selection process.

VHAPG Part 806.3 OFOC Page 3 of 4

Acquisition ID#: 36C241-24-AP-4454

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The Contracting Officer may require the submission of supporting information under FAR 15.403, including but not limited to, requiring data other than certified cost

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: No market research was conducted. Since the boiler system will be procured by the eventual awardee, the general contractor receiving the award (not the Contracting Officer) will be responsible for selecting the vendor that will provide the boilers. The general contractor’s efforts to procure the boilers and burners will be evaluated during the trade-off source selection process.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: The Cleaver-Brooks system provides a complete, integrated boiler solution that facilitates better

, and is the only brand that offers a complete system that includes boilers and burners in one unit; no other manufacturer can provide a complete system.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Since the boiler system will be procured by the eventual awardee, the general contractor receiving the award (not the Contracting Officer) will be responsible for selecting the vendor that will provide the boilers. The general contractor (not the Contracting Officer) will be the entity reviewing interest in firms that can supply the Cleaver Brooks boiler system.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The VHA Healthcare Environment and Facilities Program (HEFP) and oint of Entry. The Contracting Officer will forward any information arising from this J&A regarding comparable systems and capabilities to HEFP

12. Requirements Certification:

Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my my knowledge and belief.

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Acquisition ID#: 36C241-24-AP-4454

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required):

is accurate and complete to the best of my knowledge and belief.

b. One Level Above the Contracting Officer (Required over SAT but not exceeding $750K):

c. VHA RPO HCA Review and Approval:

and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750 $75 million) for other