N6945022R0028SectionF.pdf
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- Solicitation number
- N6945022R0028
About this file
This document outlines deliverables and submission dates for a Base Operations Support contract at Naval Air Station Key West, Florida. Services required include Facility Investment, Pest Control, Integrated Solid Waste Management, and Utilities Management.
The contractor must submit various management plans, inspection reports, permits, licenses and certifications to the Contracting Officer and Contracting Officer's Representative on schedules ranging from weekly to annually. Key deliverables include service order summaries, preventive maintenance programs and schedules, inspection and testing reports, pesticide use plans, solid waste collection and disposal records, and utility locate documentation. Submission dates vary by deliverable but many are required on a monthly or annual basis.
The solicitation was issued by the Department of the Navy Naval Facilities Engineering Command for Base Operations Support services at NAS Key West. The contract will cover recurring and non-recurring services at the base.
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0200000 – Management and Administration
SECTION F: DELIVERIES OR PERFORMANCE
DELIVERABLES
Annex/ Spec Item Deliverable Title
Date (s) of Submission
Distribution
Frequency Original
Copies (including original)
0200000/ 2.2.1.2
Request to Work Outside Government’s Regular Working Hours
At least seven calendar days prior to requested day.
KO and COR 1 As required
0200000/ 2.3.1
Sign-in Sheets and Minutes for Review and Comments
Within two working days
KO, COR and all attendees
1 As Required
0200000/ 2.3.1
Sign-in Sheets and Minutes Final Revision
Within two working days
KO, COR and all attendees
1 As Required
0200000/ 2.3.4
Permits and Licenses Before work commences and as requested by the KO.
KO and COR 1 As specified
0200000/ 2.3.5
Certificate of Insurance
Within 15 calendar days prior to contract start.
KO and COR 1 As specified
0200000/ 2.3.5
Written Notice of cancellation or material change in policy coverage
At least 30 calendar days prior to cancellation or material change in policy coverage
KO and COR 1 As required
0200000/ 2.6.1
Plans of Action and Milestones (POA&Ms)
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO, COR, and Command Security Manager
1 As required
0200000/ 2.6.1
Cybersecurity Incident Immediately upon discovery during regular working hours and by 0800 the following work day for discoveries after regular working hours
KO, COR, and Command Security Manager
1 As required
0200000/ 2.6.4
Scheduling and Work Status Updates
Weekly, within 30 minutes of the inquiry during regular working hours, and by 08:00 the following work day for inquiries after regular working hours
KO and COR 1 As Specified
N69450-22-R-0028 SECTION F
DELIVERABLES
Annex/ Spec Item Deliverable Title
Date (s) of Submission
Distribution
Frequency Original
Copies (including original)
0200000/ 2.6.4
Work Schedules Within 15 calendar days prior to contract start, 10 days prior to the beginning of the month in which services are scheduled to be performance, and within two calendar days of changes.
COR 1 Monthly
0200000/ 2.6.5
Notification of any Difficulty in Scheduling Work
By the end of each workday
KO and COR 1 As required
0200000/ 2.6.6
Status of Deliverables Within 30 minutes of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours
KO and COR 1 As required
0200000/ 2.6.7
Service Interruptions At least five working days in advance
KO and COR 1 As required
0200000/ 2.6.8.2
Pipe Delimited Flat- File
By the end of each workday
KO or a representative designated by the KO
1 Daily
0200000/ 2.6.8.2
Sample Pipe Delimited Flat-File
Within 30 calendar days prior to contract start.
KO or a representative designated by the KO
1 As required to demonstrate the ability to properly format the flat-file 0200000/
2.6.8.2 Asset and Specification Data
When an asset is repaired, replaced, installed, or otherwise affected
KO or a representative designated by the KO
1 As required
0200000/ 2.6.8.3
List of personnel requiring access to Government’s Maximo
Within 30 calendar days prior to contract start.
KO and COR 1 As specified
0200000/ 2.6.9.1
Quality Management Plan
Within 15 calendar days prior to contract start.
KO and COR 1 As specified
0200000/ 2.6.9.1
Revised Quality Management Plan
Within seven calendar days of changes.
KO and COR 1 As specified
Spec Item Deliverable Title
Date (s) of Submission
Distribution
Frequency Original
Copies (including original)
0200000/ 2.6.9.2
QC Inspection File Within five calendar days of completion/ termination of the contract.
KO and COR 1 As specified
0200000/ 2.6.9.3
Contractor Quality Inspection and Surveillance Report
First work day of each month.
KO and COR 1 Monthly
0200000/ 2.6.10
Property Management Plan
Within 45 calendar days after award.
KO and COR 1 As specified
0200000/ 2.7.1
List of Key Personnel and Qualifications
Within 15 calendar days prior to contract start
KO and COR 1 As specified
0200000/ 2.7.1
Organizational Chart Within 15 calendar days prior to contract start
KO and COR 1 As specified
0200000/ 2.7.2.6
Proof of Legal Residency
Prior to be admitted to site of work.
KO and COR 1 As specified
0200000/ 2.7.2.6
Proof of United States of America Citizenship
Prior to be admitted to site of work.
KO and COR 1 As specified
0200000/ 2.7.3
Service Contract Reporting (SCR)
No later than 31 October
KO and COR 1 Annually for labor executed during the period of performance during each Government fiscal year
(FY)
0200000/
2.8.1 Employee List Within 15 calendar
days prior to contract start and within seven calendar days of changes.
KO and COR 1 As required
0200000/ 2.8.8
OF-306 Declaration for Federal Employment and Digital Fingerprints
Prior to commencement of work
KO, COR, and Security Manager
1 As required
0200000/ 2.8.9
List of personnel requiring access to and the justification for their access to Government IT, OT, and FRCS
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO, COR, and Security Manager
1 As required
0200000/ 2.9.2
Accident Prevention Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR 1 As specified
Spec Item Deliverable Title
Date (s) of Submission
Distribution
Frequency Original
Copies (including original)
0200000/ 2.9.3
Activity Hazard Analysis
Together with the Accident Prevention Plan and within seven calendar days of and changes.
KO and COR 1 As specified
0200000/ 2.9.4
Compliance Plans, Programs, and Procedures
Together with the Accident Prevention Plan and within seven calendar days of and changes.
KO and COR 1 As specified
0200000/ 2.9.4.7
Control of Hazardous Energy (lockout/tagout)
Within 30 calendar days after annual inspection.
KO and COR 1 Annually
0200000/ 2.9.6
NAVFAC Contractor Incident Reporting System (CIRS)
Within five calendar days of accident.
KO and COR 1 As required
0200000/ 2.9.6
Weight Handling Equipment Accident Report
Within 15 working days of accident.
KO and COR 1 As required
0200000/ 2.9.6
Crane and Rigging Gear Near Miss Report
Within 15 working days of accident.
KO and COR 1 As required
0200000/ 2.9.8
Monthly On-Site Labor Report
First work day of each month.
KO and COR 1 Monthly
0200000/ 2.9.9
OSHA Citations and Violations Corrective Action Report
Within 48 hours after receiving a citation.
KO and COR 1 As required
0200000/ 2.9.10
Safety Inspection and Monitoring Report
Upon request. KO and COR 1 As required
0200000/ 2.9.11
Safety Certifications Within 15 calendar days prior to contract start and as old certifications, expire.
KO and COR 1 As specified
0200000/ 2.10
EMS Goals and Policy Measurement Information
Upon request. KO and COR 1 As required
0200000/ 2.10.1.1
Water Conservation Plan
Within 15 calendar days after award and for changes.
KO and COR 1 As specified
0200000/ 2.10.2
Environmental Protection Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR 1 As specified
0200000/ 2.10.2.1
Sampling Plan Prior to Sampling KO and COR 1 As required
0200000/ 2.10.2.1
Laboratory Analysis Upon Request KO and COR 1 As specified
Spec Item Deliverable Title
Date (s) of Submission
Distribution
Frequency Original
Copies (including original)
0200000/ 2.10.2.2
Class I and II ODS Report
Within 24 hours following delivery of refrigerant to DLA
KO and COR 1 As required
0200000/ 2.10.2.3
Solid Waste Management and Recycling Reports
First work day of each month.
KO and COR 1 Monthly
0200000/ 2.10.2.3
Summary Solid Waste Management and Recycling Report
By October 10th KO and COR 1 Annually
0200000/ 2.10.2.5
Waste Stream Determination
Within 30 calendar days prior to start of contract performance and within 14 days of identification of any new waste stream.
KO and COR 1 As required
0200000/ 2.10.2.7
Fuel and hazardous substance spill notification
Within 15 minutes of discovery
Regional Dispatch Center
1 As required
0200000/ 2.10.2.7
Fuel and hazardous substance spill notification
As soon as possible but not more 24 hours of discovery
KO and COR 1 As required
0200000/ 2.10.2.7
Fuel and hazardous substance spill report
Within 48 hours of discovery
KO and COR 1 As required
0200000/ 2.10.2.8
Emergency Planning and Community Right-To-Know Act (EPCRA) Report
Within 15 calendar days prior to contract start and not less than 10 working days prior to planned use of hazardous material.
KO and COR 1 As specified
0200000/ 2.10.2.8
Contractor Hazardous Material Inventory Log
Within 15 calendar days after the end of each calendar year and at termination of the contract.
KO and COR 1 Annually
0200000/ 2.10.2.12
Asbestos Containing Material (ACM)
Verbally notify the KO and COR within one hour and follow-up with written Notification within 24 hours
KO and COR 1 As specified
0200000/ 2.10.2.13
Hazardous Air Pollutants Semi-annual Reports
At intervals of 160 to 200 calendar days
KO, COR,
Installation
Environmental Division, City, State, and
EPA
1 Semi-annually
Spec Item Deliverable Title
Date (s) of Submission
Distribution
Frequency Original
Copies (including original)
0200000/ 2.10.2.13
Hazardous Air Pollutants Monthly Data
First workday of each month.
KO, COR,
Installation
Environmental Division
1 Monthly
0200000/ 2.10.3
Sustainable Procurement and Practices Plan
Within 15 calendar days prior to contract start and within 15 calendar days after exercised option periods.
KO and COR 1 Annually
0200000/ 2.10.3
Sustainable Delivery of Services Report
Within five calendar days after each contract period.
KO and COR 1 Annually
0200000/ 2.10.3.2
Recovered Material Certification
As specified KO and COR 1 When a product containing recovered materials is equal to or better than the original and could be used.
0200000/ 2.11
Mission Essential Contractor Services Plan
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR 1 As Required
0200000/ 2.11
Mission Critical/Mission Essential Personnel
Within 15 calendar days prior to contract start and within seven calendar days of changes.
KO and COR 1 As specified
0200000/ 2.12
Technical Library Table of Contents
Within 15 calendar days after contract start and within seven calendar days of changes
KO and COR 1 As specified
0200000/ 2.14.1
Recurring Work Proposals
Within five calendar days following receipt of request
KO and COR 1 As required
0200000/ 2.14.2
Notification to the Government for Work Above the Recurring Work Limitations and Rough Order of Magnitude
Within two hours of identification
KO and COR 1 As required
0200000/ 2.15.1.1
Non-Recurring Work Quantities Ordered via FedMall
By the fifth day of the following month
KO and COR 1 Monthly
Spec Item Deliverable Title
Date (s) of Submission
Distribution
Frequency Original
Copies (including original)
0200000/ 2.15.2.1
Non-Recurring Work Proposals
Within two working days following receipt of request
KO 1 As required
1502000 – Facility Investment
Spec Item Deliverable Title
Date (s) of Submission
Distribution
Frequency Original/ Copies
Number of Copies (including original)
1502000/ 2.2.1
Certification and Licenses
Within 15 days after award or as requested by the KO
KO 1 Once for initial submittal, then as requested
1502000/ 3.1
Service Order Summary Report
First work day of each week and month
KO 2 Weekly and Monthly
1502000/ 3.2
Preventive Maintenance Program Plan
30 calendar days after contract award
KO 2 Annually
1502000/ 3.2
Monthly PM Work Schedule
Five work days prior to the beginning of each month
KO 1 Monthly
1502000/ 3.3
Inspection, Testing, and Certification Program Summary Report
First work day of each month
KO 2 Monthly
1502000/ 3.3
Inspection, Testing and Certification Schedule and Equipment Certifications
First work day of each month
KO 2 Monthly
1502000/ 3.4.5
Inspection and Test Report for Vertical Transportation Equipment
First work day of each month
KO 2 Monthly
1502000/ 3.3.2
Certification of Load Test and Condition Inspection Form
First work day of each month
KO 2 Monthly
1502000/ 3.4
Other Recurring Services Program Summary Report
First work day of each month
KO 2 Monthly
1503020 – Pest Control
Annex/Spec Item
Deliverable
Title Date(s) of
Submission
Distribution Frequency
Original/ Copies
Number of Copies (including original) 1503020/2.2.1 Copy of State
Certification for Contractor Personnel
15 calendar days prior to start of work.
Copies of renewed certifications shall also be submitted.
KO, PAR,
PMC
3 As required
1503020/2.3.1 Copy of Local/State Business License
Prior to contract award.
Copies of renewed licenses shall also be submitted.
KO, PAR 2 1 per state
1503020/2.3.2 Permits 5 days prior to the start of work requiring permits.
KO, PAR 2 As required
1503020/2.3.4 Ultra-Low Volume (ULV) Equipment Calibration and Droplet Analysis Report
15 days prior to the start of work and thereafter every 50 hours of ULV equipment use.
KO, PAR 2 As required
1503020/2.3.5 Planned Pesticide Use Sheets including Pesticide Labels and Safety Data Sheets (SDS)
With the proposal.
Note: Any proposed changes in pesticide usage shall be submitted for approval at least 10 business days in advance of pesticide use.
KO, PAR,
PMC
3 1 for each pesticide per pest as required
1503020/3 Contractor's Work Plan
With the proposal.
KO, PAR 2 1 per proposal
1503020/3 Report of Conditions Conducive to Pest Infestation
1 working day after citing conditions.
KO, PAR 2 As required
Annex/Spec Item
Deliverable
Title Date(s) of
Submission
Distribution Frequency
Original/ Copies
Number of Copies (including original) 1503020/3, 4 Five-year
Termite Treatment Warranties
10 days following the treatment.
KO, PAR 2 As required
1503020/3, 4 Termite and Wood Decay Inspection (DD Form 1070) (per the appropriate Pest Group Sheet)
10 working days after inspection completed.
KO, PAR 2 As required
1503020/3, 4 Stored Product Pest Survey (per the appropriate Pest Group Sheet)
Within 1 day of the survey.
KO, PAR 2 As required
1503020/3, 4 Pharaoh Ant Treatment:
Floor Plan Diagram (per the appropriate Pest Group Sheet)
2 calendar days prior to beginning the treatment.
KO, PAR 2 As required
1503020/3, 4 Tick Survey Report (per the appropriate Pest Group Sheet)
Within 1 day of the survey.
Installation Preventive Medicine
Department, KO, PAR
3 As required
1503020/3, 4 Mole Cricket Survey Report (per the appropriate Pest Group Sheet)
Within 1 day of the survey.
KO, PAR 2 As required
1503020/3.3 Report of Pest Management Operations
Electronically once per month by the 15th of the following month (Example: July data must be submitted by
August 15) on the format approved by
PMC.
KO, PAR,
PMC
3 Monthly
1503030 – Integrated Solid Waste Management
Annex/ Spec Item
Deliverable Title
Date (s) of Submission
Distribution
Frequency Original/ Copies
Number of Copies
(including original)
1503030 / 2.3.1
Revenue Receipts
As specified
KO 12 With invoice/Monthly/ As Applicable
1503030 / 2.3.2
Weight Tickets As specified
KO 12 With invoice/Monthly
1503030 / 3.1 Solid Waste Collection Schedule
As specified
KO 1 15 days after award/Annually
1601000 – Utilities Management
Annex/Spec Item Deliverable Title Date (s) of Submission
Distribution
Frequency Original/ Copies
Number of Copies
(including original)
1601000 / 3.1.1 Excavation Permit
– Utility Locate Pictures
Upon issuance
Utilities Branch
Head/COR and
KO
3 As required
| 0200000 F Management and Administration |
| 1502000 F Facility Investment |
| 1503020 F Pest Control |
| 1503030 F Integrated Solid Waste Management |
| 1601000 F Utilities Management |
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