JL-5 N6945022R0028 Site Visit Brief_0001.pdf

KEY WEST BASE OPERATION SERVICES (BOS)

RFP N6945022R0028

SITE VISIT

10 MARCH 2022

KEY WEST BASE OPERATION SERVICES (BOS)

RFP N6945022R0028

SITE VISIT

10 MARCH 2022

INTRODUCTION

NAVFAC SE JACKSONVILLE PROCURING CONTRACTING OFFICER

Cari L. Fiebach, Courtney J. Peterson

FACILITIES ENGINEERING AND ACQUISITION DIVISION DIRECTOR – FEAD

LT Kioumars “Abboss” Rezaie, USN

NAVAL AIR STATION KEY WEST PWD – ADMINISTRATIVE CONTRACTING OFFICER

Dennis M. Fuentes, Yvette Stevens

NAVAL AIR STATION KEY WEST PWD – FACILITIES SUPPORT CONTRACT MANAGER

Gloria Lohman

NAVAL AIR STATION KEY WEST PWD – CONTRACTING OFFICER REPRESENTATIVE

Nicole “Nikki” Monroe

ITINERARY

TIME ACTIVITY

07:30 Arrive at the VCC (A‐641), obtain Base Access Passes 0800 Arrive at A‐629 0810 – 0830 Welcome and Overview of the Contract 0830 – 1000 Tour Boca Chica ‐ A‐629, A‐626, A‐337, A‐931, Recycling Points, A‐936, A‐990, A‐4203 and drive by A‐729/730 and to the gate of A‐4202.

1015 – 1100 Tour Sigsbee Park Annex ‐ V‐4111, V‐3000/V‐3012 (Marina), Recycling Points, drive‐by V‐4187/4189.

1115 – 1200 Trumbo point Annex ‐ C‐2076, C‐4084, KW100 (ASF), Recycling Point.

1200 – 1300 LUNCH

1315 – 1400 Tour Truman Annex ‐ 1352, 438 or 1350, Recycling Point, and drive past JIATF.

1415 – 1500 Tour Naval Branch Health Clinic/BUMED ‐ Drive through campus/facility.

End of Site Visit Dismissal

Boca Chica: (9) A-629 Examples: FP, Pest Control, Recycle Point A-626 Examples: FP (and Specialty FP), Pest Control A-337 Examples: FP (and Specialty FP), Pest Control, Recycle Point A-931 Examples: FP (and Specialty FP), Pest Control, Recycle Point A-936 Examples: FP (AFFF discontinued), Pest Control, Magnetic Bearing Chillers, Water Quality A-729/730 Drive-by: Pest Control, Recycle Point (tires) A-990: Examples: FP (and Specialty FP), Pest Control, Recycle Point (tires) A-4202 Drive-by: FP (and Specialty FP), Pest Control, VTE A-4203 Examples: FP (and Specialty FP), Pest Control, VTE Sigsbee Point: (5) V-4111: Automatic Doors, FP, Pest Control V-3000/V-3012: FP, Pest Control, Recycling Point V-4187/4189 Drive-by: FP (and Specialty FP), Pest Control, Exhaust Hood V-4164 Drive-by: Recycling Point V-4193 Drive-by: Recycling Point Trumbo Point: (3) C-2076 Examples: FP, Pest Control, Automatic Doors, VTE, Recycle Point C-4084 Examples: FP, Mag. Bearing Chillers, WQ KW100 Examples: FP (and Specialty FP), Pest Control, VTE, Exhaust Hood Truman Annex: (2) 1352 Examples: FP, Pest Control, Magnetic Bearing Chillers, Water Quality 438 or 1350 Examples: FP, Pest Control, Automatic Doors JIATF Drive-by: FP (and Specialty FP), Pest Control, VTE, Water Quality, Recycle Point Naval Branch Medical Center (BUMED): (1) L-48 Drive-by: Pest Control, VTE, Recycle Point

CONTRACTING OVERVIEW

General Description:

• The outcomes to be achieved are Base Operations Support (BOS) Services at Naval Air Station (NAS) Key West, FL.

• This requirement includes all labor, management, supervision, tools, material, and equipment necessary to perform: Facility Investment; Pest Control; Integrated Solid Waste Management (ISWM); and Utility Management.

• The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

CONTRACTING OVERVIEW CONT

• ALL ATTENDEES MUST SIGN THE SITE VISIT LOG. THE SIGN-IN SHEET AND BRIEF WILL BE POSTED TO THE SAM

WEBSITE VIA AMENDMENT.

• OBSERVE ALL ESCORT PROTOCOL.

• NOTHING SAID TODAY SHALL ALTER THE REQUIREMENTS OF THE SOLICITATION. THE TERMS AND CONDITIONS

REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING VIA AMENDMENT.

• NO QUESTIONS WILL BE ALLOWED. SUBMIT ALL QUESTIONS IN WRITING ICO THE RFP.

• QUESTIONS ARE DUE BY: 15 MARCH 2022 @ 2 PM (1400) EDT.

• PROPOSALS ARE DUE BY: 05 APRIL 2022 @ 2PM (1400) EDT.

• ONE FFP IDIQ TYPE CONTRACT WILL BE AWARDED.

• THIS CONTRACT IS SOLICITED AS 8(a) CERTIFIED SMALL BUSINESS SET-ASIDE.

• NAICS CODE IS 561210, FACILITIES SUPPORT SERVICES.

• BASE AND SEVEN OPTION YEARS.

• THIS IS A PERFORMANCE-BASED CONTRACT.

• LOCATION IS KEY WEST FL.

• ESTIMATED START DATE IS 01 NOVEMBER 2022 WITH A TRANSITION PERIOD BEGINNING ON 01 OCTOBER 2022.

• ELECTRONIC INVOICING THROUGH WAWF.

• MINIMUM WAGE OF $15.00.

• LIQUIDATED DAMAGES IF CONTRACTOR FAILS TO COMPLETE WORK ON TIME – CONSTRUCTION.

SECTION C PWS GENERAL INFORMATION

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide Templates Standard structure

Tabular format 1 Standard Functional Annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract

(including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

SECTION C PWS GENERAL INFORMATION CONTD

Spec Item Standard Use

1 General Information Information unique to the understanding of the technical requirements of this specification

2 Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non‐Recurring Work.

3 Recurring Work All Recurring Work technical requirements of this specification.

4 Non‐recurring Work A pre‐priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non‐negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION F & J GENERAL INFORMATION

SECTION F: Deliverables Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work (FFP) ELINs Non-Recurring Work (IDIQ) ELINs

Client ordering of pre-priced line items via task order or FedMall Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References Common Output Level (COL) Standards (where applicable) Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-12”

PWS STRUCTURE

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• 1502000 – Facility Investment

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management (ISWM)

Annex 16 (1600000) – Utilities

• 1601000 – Utility Management

SERVICE ORDERS

Using current OSD Guidance to standardize Categories: Emergency, Urgent and Routine Completion times: Urgent 5 days; Routine 30 days Any variations will be specifically identified

“Fence line-to-Fence line” “The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the KO.”

Intent is to provide an effective way to execute reactive work Within scope of contract Within limits of liability of service orders Within service order quantities available

Service Orders are not tied to an inventory, facility list, etc.

SERVICE ORDERS CONTD

Facility Investment Service Order Limits of Liability Example: Limited to a ceiling of 32 hours or $2,500 in material cost

Other Service Order limits of liability:

Pest: $500 in direct labor & direct material cost per service order

Example: If a Pest Control service order requires $600 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the service order limit of liability.

SERVICE ORDERS CONTD

Service Orders are part of the recurring work.

Completion times:

As noted in the Performance Work Statement for each sub-specification.

Service Order/Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs.

A specific Quantity will be provided in the ELINs for pricing/bid The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service.

OTHER CONSIDERATIONS

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

PERFORMANCE BASE WORK OBJECTIVES

• Partnering – Is establishing a positive relationship between the Government and the Contractor is essential in fulfilling a performance‐based requirement.

• Safety ‐ Contractor safety is an integral part of effective performance assessment. The PAR must ensure that the Contractor is in compliance with safety requirements specified in the contract.

• Security – The contractor will become familiar with all security requirements specified in the contract and report any observed violations to the KO.

• Submittals – Are identified in Section F; they include but are not limited to:

• Quality Management Plan

• Accident Prevention Plan (including Hurricane Preparedness Plan)

• Annual, Monthly, Weekly, and Daily Reports

• Schedules and Planning

• PM and ITM reports, including Regulatory

• Meeting Agendas and Meeting Minutes

• Performance Assessment Process (PAP) – Includes Scheduled (regular periodic sampling) and unscheduled assessments of Contracted work; including Task Orders (TOs)

• Performance Assessment Worksheet (PAW) ‐ The documentation of the results of the

Performance Assessment by the PAR

PERFORMANCE BASE WORK OBJECTIVES CON’T

• Performance Assessment Process (PAP )Con’t– Includes Scheduled and unscheduled assessments of Contracted work; including Task Orders (TOs)

• Assessment Level (AL#) ‐ The assessment procedures based on the scheduled level of assessment performed by the PAR: AL1, AL2, or AL3.

• Safety Assessment (SA)‐ 1) the PAR will be assessing safety while conducting regular periodic sampling; and 2) Documenting “unscheduled visits” to specifically assess safety anytime the performance of work can be observed.

• Validated Customer Comment (VCC) – A Customer Comment Record (CCR) submitted by a Base Customer, to the FSC Branch, and Validated by the PAR/COR

• Management and Administration Assessment – The COR will perform a monthly assessment to evaluate the Contractor’s compliance with management and administration requirements as specified in the contract

• PAP Summary– All Assessments (PAWs, SAs, VCCs) are consolidated into the Monthly Performance Assessment Summary (MPAS). The MPAS supports Invoice Validation, Performance Assessment Board (PAB) evaluations, Quarterly Reports, and the Contractor Performance Assessment Reporting System (CPARS).

SOLICITATION OVERVIEW

Contract Type: Facilities Support Indefinite-Quantity Contract Combination of Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring Work/ Indefinite Delivery Indefinite

Quantity (IDIQ) Each period of performance has two Contract Line Item Numbers (CLINs), one for Recurring Work and one for

Non-Recurring Work

Contract Term:

Base period of one year and seven (7) one-year option periods, not to exceed a total of eight (8) years FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary) Basis for Award:

Best Value Tradeoff The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

PROPOSAL REQUIREMENTS

Volume I – Responsibility Determination

Volume II – Price Proposal Section B Section J Exhibit Line Item Number (ELIN) Pricing Attachment

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience Factor 2 – Technical Approach Factor 3 – Safety Factor 4 – Past Performance

SOLICITATION DOCUMENTS

Solicitation, Attachments, and Amendments

Posted on the SAM website at: https://sam.gov/.

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from

SAM.

Contractors are encouraged to register on this site to receive automatic updates regarding the solicitation.

LESSONS LEARNED

(prior to proposal submission)

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments Address every element within each factor Utilize the attachments provided in Section J to submit Corporate Experience and ELIN pricing data in the format provided.

Ensure data is consistent throughout the proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the applicable page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal Do not copy and paste from a prior proposal Ask questions if you are uncertain about something

Government Pre-Award Inquiries (GPIs)

All questions/pre-award inquiries must be submitted in writing.

This ensures all potential offerors receive information at the same time.

The following instructions regarding the submission of GPIs can be found in the RFP, L.4 PRE

AWARD INQUIRY FORM:

All questions shall be submitted in writing to Contract Specialist, Courtney Peterson, at courtney.j.peterson3.civ@us.navy.mil (with a copy to Cari Fiebach at cari.l.Fiebach.civ@us.navy.mil) on the Government Preaward Inquiry Form (GPIF), Attachment JL-2.

All questions must be submitted prior to the GPI cutoff due date/time of 2:00 PM EDT, Tuesday, 15 March 2022. It is the offeror’s responsibility to verify the receipt of all questions with the Contract Specialist.

All questions and answers will be posted to the SAM website.

Questions resulting in a change to the solicitation will be addressed in an amendment.

The site visit brief and list of attendees will be posted on SAM.

** Do not attempt to contact the Government site visit points of contact for additional information **

BOCA CHICA BUILDING LOCATIONS

SIGSBEE BUILDING LOCATIONS

TRUMBO BUILDING LOCATIONS

Flemming Key

TRUMAN ANNEX BUILDING LOCATIONS

BUMED BUILDING LOCATIONS