JL-7 N6945022R0028 GPI Responses_0003.pdf

N6945022R0028 Key West BOS

GOVERNMENT PRE AWARD INQUIRY FORM

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1 3/14/2022 49 C 3.2

The OEM recommends Eddy Current testing be performed every 2-5 years: what year(s) of this contract does Eddy Current testing need to be performed?

Once during the base period and then every 3-5 years as required by OEM.

2 3/14/2022 49 C 3.2

How many times over the 8 year contract will the Navy want Eddy Current testing on the Evaporator and Condenser?

OEM requires Eddy Current testing every 3-5 years. No longer than 5 years.

3 3/14/2022 66 J

J- 15020 00-14

Can the government update the Section J-1502000-14 to provide the customer information for HVAC/Boiler water treatment in order to properly price each system on the ELIN sheet? See revised attachment J-1502000-14 with Amendment 0003. 0003

4 3/15/2022 9 F 2.3.5

Reference: Solicitation, Section F, spec item 1503020/2.3.5, Planned Pesticide Use Sheets including Pesticide Labels and Safety Data Sheets (SDS). Question:

Considering that the Pesticide Use Sheets and Labels and Safety Data Sheets could easily exceed 200 pages, would it be acceptable to the Government to provide these documents after contract award?

Section F has been updated to 15 days after award via Amendment 0003. 0003

Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSEDate Received

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

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5 3/15/2022 9 F 3

Reference: Solicitation, Section F, spec item 1503020/3, Contractors Work Plan. Question: Would it be acceptable to the Government to provide the Contractors Work Plan after contract award?

Section F has been updated to 15 days after award via Amendment 0003. 0003

6 3/15/2022 16, 17 C 2.7.1.2 2.7.1.3

Reference: Solicitation, Section C, spec item 2.7.1.2, the statement "The Quality Manager or designated alternate shall not be the same person as the SSHO" and spec item 2.7.1.3, the statement "The SSHO shall not be the same person as the project manager." Question:

If the Project Manager meets all the qualifications of the Quality Manager, can the Project Manager fulfil the role of Quality Manager? Yes, the Project Manager can also be the Quality Manager.

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7 3/15/2022

Attachment J-0200000-

12 ELINS

ELIN

Pricing Schedule

Pest Contol Service Orders are provided as a Quantity of EA for the first three customers (CNIC, Army Special Forces, and Navy Gateway Inn & Suites (NGIS), but after these three customers they are shown as quantity of months for all remaining customers and ELINS.

Question: Would the Government please clarify whether remaining customers are to be priced per month, and if so, please provide historical data offerors can price to, and / or either provide the Quantity (EA) for customers to price to for customers after ELIN(s) X003?

The ELINs has been revised to correct all Pest Control Service Orders Unit of Measure to EA and is provided via Amendment 0003. 0003

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No. QUESTION GOVERNMENT RESPONSEDate Received

8 3/15/2022 11 C

2.4.1,2 .4.2, 2.4.3, 2.4.4

Reference: Each respective paragraph indicating the Government will not furnish Property, Facilities, Vehicles or Equipment, or Utilities. Question:

Would the Government please clarify whether a laydown area will be provided for a mobile office for operations and work reception and work control functions aboard NAS Key West?

Yes. There is one designated contractor laydown area on Boca Chica for a mobile office/project trailer for this contract. Section C, Spec Item 2.4.2, Government Furnished Facilities, has been updated via Amendment 0003. 0003

9 3/15/2022 9 F 15030 20/3

Per section F 1503020 the contractor shall submit a work plan in regards to Pest Control in the proposal. There is no mention of this in sections L and M. Is the contractor required to submit a work plan in regards to Pest Control with their proposal submittal? If yes, does it count against the 100 page limit? See GPI Response #4.

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10 3/15/2022 16 C 2.7.1

The Onsite-supervisor is not mentioned in the listed anywhere else in the key personnel requirements. Can the customer clarify if an additional “on-site supervisor” besides the PM, Quality Manager and SSHO is a requirement of the contract? If yes, what are the minimum qualifications for this position?

The intent is for the PM to be the on-site supervisor, unless an offeror proposes other on-site supervision in addition to the PM. The PM as the on-site supervisor must meet the qualifications of Spec Item 2.7.1.1.

11 3/15/2022 16 C 2.7.1

Will the government clarify if the contractor is to submit the names of proposed Key Personnel with the proposal?

Names of personnel may be submitted in the proposal but are not required.

12 3/15/2022 9 F- 1503020

Pest Contro l

Per section F 1503020 the contractor shall submit a work plan in regards to Pest Control in the proposal. There is no mention of this in sections L and M. Is the contractor required to submit a Work Plan in regards to Pest Control with their proposal submittal? If yes, does it count against the 100 page limit?

See GPI Response #4.

C- 0200000

2.7.1 Key Person nel

will the government clarify if the contractor is to submit the names of

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F- 0200000

2.7.1 Key Person nel

14 3/15/2022 16 C- 0200000

2.7.1 Key Person nel

The Onsite-supervisor is not mentioned in the key personnel requirements. Can the customer clarify if an additional “on-site supervisor” besides the PM, Quality Manager and SSHO is a requirement of the contract? If yes, what are the minimum qualifications for this position? See GPI Response #10.

15 3/15/2022 JL-1

ELIN

A013

AA,

A014

AA,

A015

AA

ELINs for Integrated Solid Waste Management for

NEX/JIATF/USCD

A013AA/A014AA/A015AA is missing from the JL-1 Labor hours work sheet. Is this correct or will the government be correcting this? See revised JL-1 Attachment with Amendment 0003. 0003

3/15/2022 proposed Key Personnel with the proposal?

13 See GPI Response #11.

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16 3/15/2022

Wage Determi nation

SCA Wage Determination was provided. The contract references construction work. Will the bidder be expected to price in DBA Wages? If yes, will the government provide the most uptodate DBA

WD?

Yes. Construction Wage Rate Requirements apply to all construction employees performing work on the contract.

The updated wage determinations are provided with Amendment 0002. 0002

17 3/15/2022

J- 0200000-

Non Recuri ng Work

CLIN

ELIN

A701

A Material Price of $1.00 is populated in ELIN A701 Material Costs. Can the Government confirm that this $1.00 for a total of $27,000 is set number and thebidder is not to change this value.

The offeror should not edit the Material Costs provided by the Government.

18 3/15/2022 N/A N/A N/A

How many waste dumpsters are required? How many for recycle and how many for tires?

See attachments J-1503030-04 Recyclable Waste Collection Locations and J-1503030-05 Refuse Waste Collection Locations & Frequency.

19 3/15/2022 N/A N/A N/A Is there a storage area and an office area available at each loctaion? See GPI Response #8.

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20 3/15/2022 N/A N/A N/A Please confirm the frequency of pest control at the hospital.

See attachment J-1503020-05 Frequencies for Scheduled Work.

21 3/15/2022 N/A N/A N/A Is back-flow preventor maintenance included in this contract?

Yes, the automatic sprinkler systems have backflow prevention devices. In addition, back-flow preventors must be utilized (furnished by the contractor) on all temporary connections to a base water supply.

22 3/15/2022 N/A N/A N/A Is the BAS handled the same as the chillers on this contract? There are no BAS requirements on this contract.

23 3/15/2022 N/A N/A N/A

During the site visit, we were unable to properly see the mess hall kitchen due to military personnel in the area. Can we get photos of the area? Photographs are provided with Amendment 0002. 0002

24 3/15/2022 N/A N/A N/A

The elevator tags showed that the last load test was performed 2014/2016. Is that correct? If not, what is the lastest date of the elevator load tests? The last load testing was performed in August 2021.

25 3/15/2022 N/A N/A N/A What is the date of the last infrared testing?

Infrared testing can apply to multiple systems and/or components. It is unclear which system or component is in reference; therefore, the information is unknown and a response cannot be provided.

26 3/15/2022 N/A N/A N/A What is the date of the last eddie current testing? See GPI Response #1.

27 3/15/2022 N/A N/A N/A Please provide the latest chiller annual reports? See annual chiller report via Amendment 0003. 0003

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28 3/15/2022 17 2.7.1.3 3

Key Personnel states that the SSHO shall not be the same person as the Project Manager.

Please confirm that this requirement is correct. Yes, the requirement is correct as stated in the RFP.

29 3/15/2022

Attachment J-0200000-

12 + ELINS

ELINs X006 thru X012

In reviewing the ELIN quantities we are unable to determine how the service calls for Pest control relate to ELINs X006 thru X012 and they don’t indicate if they are emergency thru routine as the quantity is listed in months and not each. Would the Government please confirm how these ELINs are broken out for service calls or provide workload data that identifies the breakout? See GPI Response #7. 0003

30 3/15/2022

Would the Government please provide a list and or a map of the facilities where all services shall be provided? We are unable to locate this information within the current workload.

Facilities/Inventory lists are contained within Section J of the RFP. Base Maps will be provided upon award.

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31 3/15/2022 RFP, pg. 53

L.2

PROPO

SAL

DELIVE

RY

Please clarify whether an electronic submission will be acceptable in lieu of a hard copy proposal. If an electronic submission is acceptable, please clarify either a Government website for submission or POC(s) and Email Addresses for proposal package submission.

No. Hard copy proposals are required in accordance with Section L of the RFP.

32 3/15/2022

(b) Non-cost/pric e Factors:, (1) Factor 1 Corporat e Experien ce:

(i) Solicitati on Submitta l Require ments.

A. 6.a.

Since contractors are allowed to demonstrate corporate affilliate meaningful invovlement participation for past performance to be considered as Prime experience, we respectfully request more than one page to describe this information. Sugguest up to 5 pages allowance.

Offeror's may use more than one page; however, ensure overall non-price proposal submittal does not exceed 100 pages in accordance with Section L of the RFP.

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JM-

1+N694502 2R0028+Co rporate+Exp erience Sheet

Are contractors allowed to expand the corporate experience sheets? If so, is there a restriction on how many pages are allowed in total for each of these corporate experience sheets? We respectfully suggest at least 4-5 pages allowance.

Yes, per Factor 1 in the RFP, Attachment JM-1 may be expanded and is not limited to the two (2) pages provided with the solicitation. However, ensure overall non-price proposal submittal does not exceed 100 pages in accordance with Section L of the RFP.

N6945022R 0028Section C_0001 pg. 16

2.7.1 Key Person nel

Please clarify: 1) whether we are to provide resumes WITH the proposal or AFTER AWARD of the following positions PM, Quality Manger, SSHO and On-Site SSHO;

2) it is acceptable to the customer to dual hat any of these positions; 3) where we are to include the resumes within the proposal. Please also update the RFP with instructions and evaluation criteria if resumes are to be included with the proposal.

1) Resumes are not required with the proposal. Per Section C, the only requirement for resumes after award is for proposed substitutes; 2) Per Section C, the QM may not be the SSHO annd the SSHO may not be the PM; however, the PM may be the QM; 3) See response to 1).

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35 3/15/2022

Attachment J-0200000-lists the Spec Item as 2.9.7

Attachment J-0200000-04 is a Monthly Report on Labor used for Recurring and Non-Recurring Work lists the Spec Item as 2.9.7 and it should be 2.9.8. It also lists functions that don’t appear to be under this contract. It lisst a reporting for Annex 1501000 – Facility Management and there is no 1501000 in Section C of the documents. Please revise and provide clarification regarding this attachment accordingly. See revised attachment J-0200000-04 with Amendment 0003. 0003

36 3/15/2022 NA

Please provide the current list of subcontractors for all facilities that support the fire alarm & sprinkler system, chillers, boilers, water treatment, eddy current testing, electrical testing, elevator testing and service, recycling, trash removal, pest control.

The Government does not have privity of contract with subcontractors; therefore, details of current subcontractors will not be provided. The current prime contractor's information is provided in Section A.5 Prior Contract Information of the RFP.

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37 3/15/2022 NA

What is the current number of employees in each labor category?

This information will not be provided. This is a performance based contract; therefore the contractor is responsible for proposing based on the applicable performance objective and standard.

38 3/15/2022 NA

Will pictures from site visits be posted in a timely manner to allow for further evaluation? Photographs provided with Amendment 0002. 0002

39 3/15/2022 NA

Please provide dates where applicable of last inspections on electrical infrared, eddy current testing, periodic chiller maintenance, boiler certifications, roof anchors testing, and sprinkler obstruction test.

The most current monthly report for the current BOS contract which includes PMs, inspections, services calls, and testing completed is provided as an attachment with Amendment 0003. Each unit (boiler, condenser, HVAC loop) is PM'd on it's own schedule. No infrared testing work was performed under the current contracts so that information cannot be provided. Additionally, roof work is not included in this solicitation. 0003

40 3/15/2022 46

Section C Item 3.1

Can a 1 year of emergency, urgent, and routine service order history be provided for effective maintenance evaluation?

Work Order Logs from FY21 for the current BOS and pest control contracts are provided as an attachment with Amendment 0003. 0003

41 3/15/2022 49

Section C Item 3.2

Can a 1 year of preventative maintenance history be provided for effective maintenance evaluation?

The latest monthly report from the current BOS contract showing preventative maintenance history is provided as an attachment with Amendment 0003. 0003

42 3/15/2022 56 L.13.B.1 j

1. Responsibility Determination Binder states 1 Orig. and 1 Copy.

Item J states 2 copies of Responsibility Determination in 1 pdf file on cd. Please clarify. 2 pdfs on 1 CD. 1 pdf on 2 CDs.

One Adobe PDF file of the entire Responsibility Determination information on two CDs is required. See Amendment 0002 for clarification. 0002

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43 3/15/2022 56 L.13.B.2 c

2. Price Proposal Binder states 1 Orig. and 1 Copy. Item C states 2 copies of price proposal and 1 pdf file on cd. Please clarify. 2 excels and 1 pdf on 1 CD? 2 excels and 1 pdf on 2 CDs?

One Excel file (ELINs) and one Adobe PDF file of the entire Price Proposal on two CDs is required. See Amendment 0002 for clarification. 0002

44 3/15/2022 57 L.13.B.3 c

3. Non-Price Proposal Binder states 1 Orig. and 3 Copies. Item C states 2 copies. Please clarify.

One Excel file (JL-1 Attachment) and one Adobe PDF file of the entire Non-Price Proposal on two CDs is required. See Amendment 0002 for clarification. 0002

45 3/15/2022 57 L.13.B.3 c

Paragraph states 2 copies in one pdf file on cd. Is this 2 files on 1 cd or is this 1 pdf on 2 CDs? See GPI Response #44 0002

46 3/15/2022 NA

Would an extension to the current proposal due date be considered to allow for sufficent evaluation, assembly, and shipping of our proposal. See Amendment 0003. 0003