N6945021R0056 Section F.pdf

Spec. Item 2.6.6

Deliverables Records and reports are specified in Sections C, F, H, I, J, and within the Directives, Instructions, and References. The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO or COR, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format. Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website.

Each deliverable posting on the website and each email notification shall include the title of the deliverable as stated within Section F, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract. Website failure does not relieve the contractor from providing all deliverables on time by e-mail or other means.

Original Copies

(including original)

0200000/2.2.1.2 N/A

Request to Work Outside Government’s Regular Working Hours

At least seven calendar days prior to requested day.

KO and COR 1 As required

0200000/2.3.1 N/A Sign-In Sheets and Minutes

Within two working days.

KO, COR and all attendees

1 As required

0200000/2.3.1 N/A Final Revision of Minutes

Within two working days.

KO, COR and all attendees

1 As required

0200000/2.3.4 N/A Permits and Licenses

Before work commences and as requested by the

KO.

KO and COR 1 As specified

0200000/2.3.5 N/A Certificate of Insurance

At least 30 calendar days prior to start of contract performance.

KO and COR 1 As specified

0200000/2.3.10 N/A Phase-in Plan

Within 5 days after award or as requested by the

KO

KO and COR 1 As specified

0200000/2.3.10 N/A Phase-out Plan

Within 5 days after award or as requested by the

KO

KO and COR 1 As specified

0200000/2.6.6.3 List of Personnel Requiring MAXIMO Accounts

At least 30 calendar days prior to start of contract performance and within 15 calendar days prior to any changes.

KO and COR 1 As specified

0200000/2.6.7.1 N/A Quality Management Plan

At least 30 calendar days prior to start of contract performance and within 15 calendar days prior to any changes.

KO and COR 1 As specified

0200000/2.6.7.2 N/A QC Inspection File

Within five calendar days of completion/ termination of the contract.

KO and COR 1 As specified

Section F – 0200000

Management and Administration

DELIVERABLES

Annex/ Spec Item Form

Attachment Number

Deliverable Title Date (s) of

Submission

Distribution

Frequency

(including original)

Section F – 0200000

Management and Administration

DELIVERABLES

Annex/ Spec Item Form

Attachment Number

Deliverable Title Date (s) of

Submission

Distribution

Frequency

0200000/2.6.7.3 N/A Contractor Quality Inspection and Surveillance Report

First work day of each month.

KO and COR 1 Monthly

0200000/2.6.8 N/A Property Management Plan

At least 30 calendar days prior to start of contract performance.

KO and COR 1 As specified

0200000/2.7.1 N/A List of Key Personnel and Qualifications

At least 30 calendar days prior to start of contract performance.

KO and COR 1 As specified

0200000/2.7.1 N/A Organizational Chart

At least 15 calendar days prior to start of contract performance.

KO and COR 1 As specified

0200000/2.7.2.6 N/A Proof of Legal Residency

Prior to be admitted to site of work.

KO and COR 1 As specified

0200000/2.7.3 N/A Contractor Labor Hours (eCMRA) Report

No later than 31 October.

KO and COR 1

Annually for labor executed during the period of performance during each Government fiscal year (FY)

0200000/2.8.1 N/A Employee List Upon request. KO and COR 1 As required

0200000/2.8.8 N/A

Personnel Security Investigation (PSI), Fingerprint Card (FD87), and OF-306 Declaration for Federal Employment

Prior to employee access to sensitive unclassified information.

KO and COR 1 As required

0200000/2.9.1 N/A Accident Prevention Plan

At least 30 calendar days prior to start of contract performance and 15 calendar days prior to any changes.

KO and COR 1 As specified

(including original)

Section F – 0200000

Management and Administration

DELIVERABLES

Annex/ Spec Item Form

Attachment Number

Deliverable Title Date (s) of

Submission

Distribution

Frequency

0200000/2.9.2 N/A Activity Hazard Analysis

Together with the Accident Prevention Plan and for changes.

KO and COR 1 As specified

0200000/2.9.3 N/A Compliance Plans, Programs, and Procedures

Together with the Accident Prevention Plan and for changes.

KO and COR 1 As specified

0200000/2.9.5 J-0200000-04-07

NAVFAC

Contractor Incident Reporting System

(CIRS)

Within five calendar days of accident.

KO and COR 1 As required

0200000/2.9.5 J-0200000-04-07 Weight Handling Equipment Accident Report

Within 15 working days of accident.

KO and COR 1 As required

0200000/2.9.5 J-0200000-04-07 Crane and Rigging Gear Near Miss Report

Within 15 working days of accident.

KO and COR 1 As required

0200000/2.9.7 N/A Monthly On-Site Labor Report

First work day of each month.

KO and COR 1 Monthly

0200000/2.9.8 N/A

OSHA Citations and Violations Corrective Action Report

Within 48 hours after receiving a citation.

KO and COR 1 As required

0200000/2.9.10 N/A Safety Certifications

At least 15 calendar days prior to start of contract performance and prior to expiration of certifications.

KO and COR 1 As specified

0200000/2.10.1.1 N/A Water Conservation Plan

At least 30 calendar days prior to start of contract performance and 15 calendar days prior to any changes.

KO and COR 1 As specified

0200000/2.10.2.1 N/A Written Sampling Plan

Prior to each sampling event

KO and COR 1 As required

0200000/2.10.2.1 N/A Sampling Results Within 24 hours after receipt of laboratory analysis

KO and COR 1 As required

0200000/2.10.2.2 N/A Class I and II ODS Report

Within 24 hours following delivery of refrigerant to

DLA

KO and COR 1 As required

(including original)

Section F – 0200000

Management and Administration

DELIVERABLES

Annex/ Spec Item Form

Attachment Number

Deliverable Title Date (s) of

Submission

Distribution

Frequency

0200000/2.10.2.3 N/A Solid Waste Management Reports

Within three months after start of contract performance and annually by October 10th thereafter

KO and COR 1 As specified

0200000/2.10.2.3 N/A Recycling Weight Ticket Receipts

As Specified KO and COR 2 Quarterly

0200000/2.10.2.5 N/A Waste Stream Determination

At least 30 calendar days prior to start of contract performance.

Annually to verify identification of any new waste stream.

KO and COR 1 Annually

0200000/2.10.2.7 N/A Spill Report Within 48 hours of spill occurrence

KO and COR 1 As required

0200000/ 2.10.2.8 J-0200000-04-04

Emergency Planning and Community Right-To-Know Act (EPCRA) Report

At least 15 calendar days prior to start of contract performance and not less than 10 working days prior to planned use of hazardous material.

KO and COR 2 As specified

0200000/ 2.10.2.8 J-0200000-04-04 Contractor Hazardous Material Inventory Log

Within 15 calendar days after the end of each calendar year and at termination of the contract.

KO and COR 2 Annually

0200000/2.10.2.12 N/A Asbestos Containing Material (ACM)

Written notification within 24 hours of discovery

KO and COR 2 As specified

0200000/2.10.2.13 J-0200000-04-05 Hazardous Air Pollutant (HAP) Monthly Data

First work day of each month.

KO and COR 1 Monthly

0200000/2.10.2.13 J-0200000-05 Hazardous Air Pollutant (HAP) Semi-annual Report

Semi-annually by

July 10th and

January 10th

KO and COR 1 Semi-Annually

(including original)

Section F – 0200000

Management and Administration

DELIVERABLES

Annex/ Spec Item Form

Attachment Number

Deliverable Title Date (s) of

Submission

Distribution

Frequency

0200000/2.10.3 N/A Sustainable Procurement and Practices Plan

At least 15 calendar days prior to start of contract performance and within 15 calendar days after exercised option periods.

KO and COR 1 Annually

0200000/2.10.3 N/A Sustainable Delivery of Services Report

Within five calendar days after each contract period.

KO and COR 1 Annually

0200000/2.10.3.2 N/A Recovered Material Certification

As specified KO and COR 1

When a product containing recovered materials is equal to or better than the original and could be used.

0200000/2.14.1 N/A Detailed Scope of Work and Detailed Estimate

Within two work days

KO and COR 2 As required

0200000 2.14.2 N/A

Notification to the Government for Work Above the Recurring Work Limitations

Within 2 hours

KO, COR,

FMD,

Requirements Branch Head and FMSs

6 As required

0200000/2.15.1.1 N/A Non-Recurring Work Quantities Ordered via FedMall

First work day of each month.

KO and COR 1 Monthly

0200000/2.15.2.1 N/A Non-Recurring Work Proposals

Within two working days following receipt of request

KO and COR 1 As required

Annex/ Form

Spec Item Attachment

Number Original/ Copies

Number of Copies

(including original)

1501000/ 2.2.1 N/A Certification and Licenses

Within 15 days after award or as requested by the

KO

KO 1

Once for initial submittal, then as requested

1501000/ 2.3.1 N/A System Access Personnel Listing

Within 30 calendar days after contract award

COR/KO 2

Upon award and any change in personnel

1501000/3.1.1 N/A

MAXIMO

Asset Changes Report

By COB the third workday of each month

COR/KO &

FMD

3 Monthly

Section F - 1501000

Facility Management

DELIVERABLES

Deliverable Title

Date (s) of Submission

Attachment

Number Original/ Copies

Number of Copies

(including original)

1502000/2.2.1 N/A Certification and Licenses

Within 15 days after award or as requested by the KO

KO 1

Once for initial submittal, then as requested

1502000/3.1 N/A Service Order Summary Report

First work day of each month

KO 2 Monthly

1502000/3.2 N/A Preventive Maintenance Program Plan

30 calendar days after contract award

KO 2 Annually

1502000/3.2 N/A Monthly PM Work Schedule

Five work days prior to the beginning of each month KO 1 Monthly

1502000/3.2.12 N/A Auto-Run Report

Within 5 days of the closure of the data collection and reporting cycle

KO 1 Monthly

1502000/3.3 N/A Integrated Maintenance Program Plan

30 calendar days after contract award

KO 2 Annually

1502000/3.3 N/A

Monthly IMP Schedule and IMP Maintenance and Repair Status

Five work days prior to the beginning of each month KO 1 Monthly

1502000/ 3.4 N/A

Inspection, Testing, and Certification Program Summary Report

First work day of each month

KO 2 Monthly

1502000/ 3.4 N/A

Inspection, Testing and Certification Schedule and Equipment Certifications

First work day of each month

KO 2 Monthly

1502000/ 3.4.4 N/A

Monthly Tank Inspection, Testing and Certification

Five work days after the start of each month

KO, COR

and

Environme ntal

Director

3 Monthly

Section F - 1502000

Facility Investment

DELIVERABLES

Deliverable Title Date (s) of Submission

Attachment

Number Original/ Copies

Number of Copies

(including original)

Section F - 1502000

Facility Investment

DELIVERABLES

Deliverable Title Date (s) of Submission

Distribution

Frequency

1502000/ 3.4.4 N/A

Annual Tank Inspection, Testing and Certification

Five work days after the Inspection is completed

KO, COR

and

Environme ntal

Director

3 As Completed

1502000/ 3.4.5 N/A

Inspection and Test Report for Vertical Transportation Equipment

First work day of each month

KO 2 Monthly

1502000/ 3.4.6 N/A

Inspection and Test Report for Engine Test Facilities

First work day of each month

KO 2 Monthly

1502000/ 3.5 N/A Other Recurring Services Program Summary Report

First work day of each month

KO 2 Monthly

1502000/ 3.5.3 N/A

Monitoring, Maintenance and Oil Waste Removal Plan

30 calendar days after contract award

KO 2 Annually

Attachment

Number Original/

Copies

Number of Copies

(including original)

1503010/2.2.

N/A Pathogen Training Certificates

Upon request KO/COR 1 Upon request

1503010/3.1 N/A Annual Work Schedule

Within 15calendar days prior to contract start

KO/COR 2 Annually and five calendar days prior to implementing any changes to the schedule

1503010/3.1 N/A Monthly Work Plan First work day of each month and five calendar days prior to implementing any changes to the schedule

KO/COR 2 Monthly

1503010/3.2 N/A Custodial Service Order Report

First work day of each month

KO/COR 2 Monthly

1503010/3.2 N/A Custodial Service Order Report

First work day of each week

KO/COR 2 Weekly

Section F – 1503010

Custodial

DELIVERABLES

Deliverable Title Date (s) of Submission

Original/ Copies

Number of Copies

(including original)

1503020/2.2.1 N/A Copy of State Certification for Contractor Personnel

15 calendar days prior to start of work. Copies of renewed certifications shall also be submitted.

KO, PAR, PMC 3 As required

1503020/2.3.1 N/A Copy of Local/State Business License

Prior to contract award.

Copies of renewed licenses shall also be submitted.

KO, PAR 2 1 per state

1503020/2.3.2 N/A Permits 5 days prior to the start of work requiring permits.

KO, PAR 2 As required

1503020/2.3.4 N/A Ultra-Low Volume (ULV) Equipment Calibration and Droplet Analysis Report

15 days prior to the start of work and thereafter every 50 hours of ULV equipment use.

KO, PAR 2 As required

1503020/2.3.5 J-1503020-02 Planned Pesticide Use Sheets including Pesticide Labels and Safety Data Sheets (SDS)

With the proposal.

Note: Any proposed changes in pesticide usage shall be submitted for approval at least 10 business days in advance of pesticide use.

KO, PAR, PMC 3

1 for each pesticide per pest as required

1503020/3 N/A Contractor's Work Plan With the proposal. KO, PAR 2 1 per proposal

1503020/3 N/A Report of Conditions Conducive to Pest Infestation

1 working day after citing conditions.

KO, PAR 2 As required

1503020/3, 4 N/A Adult Mosquito Catch (per the appropriate Pest Group Sheet)

The same day as collected in a labeled, resealable plastic bag.

Installation Preventive Medicine

Department, KO, PAR

2 As required

1503020/3, 4 N/A Larval Mosquito Survey Report (per the appropriate Pest Group Sheet)

Within 1 day of the survey.

KO, PAR 2 As required

1503020/3, 4 N/A Pharaoh Ant Treatment: Floor Plan Diagram (per the appropriate Pest Group Sheet)

2 calendar days prior to beginning the treatment.

KO, PAR 2 As required

1503020/3, 4 N/A Aerial Spray Operations - FAA Approval (per the appropriate Pest Group Sheet)

24 hours prior to performing aerial operations.

KO, PAR 2 As required

1503020/3.3 J-1503020-09 Report of Pest Management Operations

Electronically once per month by the 15th of the following month (Example: July data must be submitted by August 15) on the format approved by

PMC.

KO, PAR, PMC 3 Monthly

1503020/3.2 N/A Pest Control Service Order

Report By the fifth day of each month

KO/COR 2 Monthly

Section F - 1503020

Pest Control

Annex/Spec Item Form Attachment Number Date(s) of Submission

Distribution

DELIVERABLES

Deliverable Title Frequency

Original/

Number of Copies

(including original)

1503030 /2.3.1 N/A Revenue Receipts As specified KO 12 With invoice/Monthly

1503030 / 2.3.2

N/A Weight Tickets As specified KO 12 With invoice/Monthly

1503030 / 3.1 N/A Solid Waste Collection Schedule

As specified KO 1 15 days after award/Annually

1503030 / 3.1 N/A Annual Recycable Report

5 Working days after the end of the FY

KO, COR

and

Environme ntal

Director

3 Annually

Section F 1503030

ISWM

DELIVERABLES

Annex/ Spec Item

Form Attachment Number Deliverable Title Date (s) of Submission

Attachment

Number Original

Copies (including original)

1503040/2.2.1 N/A Certifications and Training

Within 15 days after award or as requested by the KO

KO 1

Once for initial submittal, then as requested

1503040/3.1.1 N/A Water

Analysis Report

First work day of each month

KO 1 Monthly

Section F ‐ 1503040

Other (Swimming Pools)

DELIVERABLES

Deliverable Title

Date (s) of Submission

Original Copies (including original)

1503050/ 2.2.1

N/A Certification, Training, and Licensing

Within 15 calendar days prior to start of work. Copies of renewed certifications shall also be submitted.

KO/COR 2 Annually and as required by Section H – Special Contract Requirements, FAC 5252.237-9301

Substitutions of Key Personnel (JUN 1994)

1503050/ 2.3.1.1

N/A Business Licensing

Within 15 calendar days prior to contract start.

Copies of renewed licenses shall also be submitted.

KO/COR 2 As required

1503050/ 2.3.1.4

N/A Planned Pesticide/Herbi cide Use Sheets including Pesticide/ Herbicide Labels and Safety Data Sheets (SDS)

Within 15 calendar days prior to contract start.

Copies of renewed licenses shall also be submitted. start and at least 10 business days for any proposed changes.

KO, COR,

PPMC

3 Annually for each pesticide/herbicide, as required.

1503050/ 2.3.1.5

N/A Pest Management Operations Report

Electronically by the 15th of the following month (Example: July data must be submitted by August 15) on the format approved by PMC.

KO, COR,

PPMC

2 Monthly

1503050/ 2.3.2

N/A Permits Within 15 calendar days prior to start of work.

KO/COR 2 As required

1503050/ 2.3.9.1

N/A Water Conservation Plan

Within 15 calendar days prior to contract start.

KO/COR 2 Annually and five calendar days prior to implementing changes to the schedule

1503050/

N/A Weight Tickets With Invoice KO/COR 2 As Specified

Section F – 1503050

Grounds Maintenance and Landscaping

DELIVERABLES

Spec Item Form Attachment Number

Deliverable Title

Date (s) of Submission

Distribution Frequency

Original Copies (including original)

Section F – 1503050

Grounds Maintenance and Landscaping

DELIVERABLES

Spec Item Form Attachment Number

Deliverable Title

Date (s) of Submission

Distribution Frequency

1503050/

J-0200000-05-02 Recycling Reporting Form

As specified KO/COR 2 With each invoice

1503050/

N/A SDS sheets, catalog cut sheets, samples of all proposed fertilizers, and mulch

Prior to bringing on-board installation and prior to use

KO/COR 2 As Required

1503050/

N/A Contractor Work Schedules

Within 15 calendar days prior to contract start

KO/COR 2 Annually and five calendar days prior to implementing any changes to the schedule

1503050/ 3.1.1.3

N/A Soil Analysis Within 15 days after receipt of the test results by the Contractor

KO/COR 2 As Required

1503050/ 3.1.1.3

N/A Top Dressing and Over Seeding Seed Type

Within 15 calendar days prior to contract start

KO/COR 2 Annually and five calendar days prior to implementing changes to the schedule

1503050/ 3.4

N/A Grounds Maintenance Service Order Summary of Completion Report

By the fifth day of each month

KO/COR 2 Monthly

Original/

Number of Copies

(including original)

1503060 /3.1.1 N/A Pavement Sweeping Schedule

15 working days after award and 15 working days after the start of each option year

KO 4 Annually

Section F - 1503060

Pavement Clearance

DELIVERABLES

Annex/Spec Item

Form Attachment

Number

Deliverable Title

Date (s) of Submission

Attachment

Number Original/ Copies

Number of Copies

(including original)

1800000/2.2.1 N/A Training Plan 15 days after award/ Annually KO 1 Annually

1800000/2.2.1 N/A Training Documentation

15 days after award/ Annually

KO 1 Once

1800000/3.1 N/A Sampling Plan 15 days after award/ Annually

KO/COR/

Installation

Environmental Office

2 Annually

1800000/3.1.1 N/A Sample Collection Logs

7 days after sampling

KO/COR/

Installation

Environmental Office

As

Required

1800000/3.1.2 N/A Field Testing Reports

7 days after testing

KO/COR/

Installation

Environmental Office

As

Required

1800000/3.1.3 N/A Laboratory Analysis Reports

14 days after receipt of sample

KO/COR/

Installation

Environmental Office

As

Required

1800000/3.2.2 N/A Used Oil Disposal and Recycling Summary Report

10 days after the end of the reporting period

KO/COR/

Installation

Environmental Office

2 Annually

1800000/3.4 N/A Storm Water Monitoring Report

10 days after the end of the reporting period

KO/COR/

Installation

Environmental Office

2 Quarterly

1800000/3.5.1 N/A Safe Drinking Water Act Sampling (Annual)

7 days after testing

KO/COR/

Installation

Environmental Office

3 Annually

1800000/3.5.2 N/A Safe Drinking Water Act Sampling (Quarterly)

7 days after testing

KO/COR/

Installation

Environmental Office

3 Quarterly

1800000/3.5.3 N/A Safe Drinking Water Act Sampling (Monthly)

7 days after testing

KO/COR/

Installation

Environmental Office

3 Monthly

Section F - 1800000

Environmental

DELIVERABLES

Deliverable Title Date (s) of Submission

Attachment

Number Original/ Copies

Number of Copies

(including original)

Section F - 1800000

Environmental

DELIVERABLES

Deliverable Title Date (s) of Submission

Distribution

Frequency

1800000/3.7 N/A

Environmental Service Order Summary of Completion Report

By the fifth day of each month

KO/COR/

Installation

Environmental Office

2 Monthly