N6945021R0056 Section J_0007.pdf

Section J – 0200000 Management and Administration

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Attachment Number Attachment Title

J-0200000-01 Definitions and Acronyms J-0200000-02 Wage Determinations J-0200000-03 Directives, Instructions, and References J-0200000-04 Invoice Form J-0200000-05 Forms J-0200000-06 Navy Region Southeast Energy Management Program J-0200000-07 Government-Furnished Facilities (GFF) J-0200000-08 Service Provider Information J-0200000-09 Asset Information J-0200000-10 Characteristic Meter Readings Information J-0200000-11 NAVFAC MAXIMO Data Reporting J-0200000-12 NAVFAC MAXIMO System Access Procedures J-0200000-13 Installation Hazardous Waste Management Plan J-0200000-14 Hazardous Waste Contingency Plan J-0200000-15 Spill Prevention, Control, and Countermeasure Plan J-0200000-16 FSC Hurricane Conditions Checklist J-0200000-17 Exhibit Line Item Numbers

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Attachment J-0200000-01 Definitions and Acronyms

Definition Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, which is managed by an automated data management program.

Business Management System (BMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Competent Person A person who has the professional experience and training necessary to identify existing and predictable hazards at a work or service environment, and who has the authority to take prompt and corrective action to eliminate or remove dangers from the environment.

One who can identify existing and predictable hazards in the working environment or working conditions that are dangerous to personnel and who has authorization to take prompt corrective measures to eliminate them.

Component Inventory Management Unit

(CIMU)

An organization of like-kind real property into manageable maintenance units. CIMU is a building component, group of components or component assemblies, serving a specific purpose in a facility that can be expected to follow a common and predictable lifecycle behavior. This class of non-equipment will include items such as exterior walls, exterior windows, interior finish, and roofs. This class of equipment will include items such as fan coil units, air handling units, lighting, and water closets. CIMUs can include one or more items of installed equipment typically subject to routine scheduled maintenance.

Confined Work Space A space that is large enough and so configured that a person may bodily enter a space (such as in tanks, vessels, silos, storage bins, hoppers, vaults, pits, and like spaces where there is limited means of entry) and is hindered or restricted from escaping during an emergency.

Construction Equipment Construction equipment refers to specialized heavy machinery that covers one industry and is specifically designed for executing construction work. Construction equipment requirements shall include a list of equipment establishing the size, quality, number of units, and unit prices. Construction equipment prices provided by the Contractor shall be the lowest price available considering the availability of equipment and the time constraints of the job. The direct equipment price shall be adjusted by all discounts and rebates that accrue to the Contractor.

All indirect cost associated with construction equipment, such as: the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, union agreements, crew sizes, hand tools, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups shall not be included in the equipment price since the cost for these items were included in the labor hour unit price bid. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements shall not be included.

Contracting Officer (KO) That individual with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

Contracting Officer’s Representative (COR)

The individual appointed by the KO responsible for monitoring the Contractor’s technical compliance and progress, relative to assigned contract(s)/orders(s), based on the contract requirements specified in the PWS and in accordance with the PAP. The COR performs a variety of contract administration duties that includes oversight of PA, N6945021R0056

Amendment 0007 documenting and rating Contractor performance, reviewing invoices, and acceptance of work. Assignment as a COR is a collateral duty typically performed by the FSCM or

SPAR.

Contractor That entity or its representative responsible for the delivery of the services or materials specified in this contract, as designated by contract award. The term Contractor as used herein refers to both the prime Contractor and any subcontractors. The prime Contractor shall insure that subcontractors comply with the provision of this contract.

Contractor Representative That individual appointed by the Contractor, either orally or in writing, who has been assigned responsibility for executing the requirements of this contract.

Direct Material Costs The actual vendor invoice charges for materials used for performance of work under this contract. Direct material costs shall include transportation charges when such charges are included on the invoice by the vendor, as well as any discounts allowed for prompt payment and discounts or rebates for core value or salvage value that accrue to the Contractor. When questions arise concerning the cost of materials, material costs will be based on the lowest of quotes provided by the Contractor from at least three different commercial vendors for the direct material cost. The Government retains the right to obtain additional quotes in questionable situations. The lowest price will be used.

Electronic Operation And Maintenance And Support Information (eOMSI)

A set of consultant-prepared data and document files that contain detailed, as-built technical information that describes the efficient, economical and safe operation, maintenance and repair of a facility, plant, equipment or system throughout its life cycle.

Generally, it is prepared during construction and submitted upon completion of a new facility or major facility upgrade. eOMSI’s typically include asset information, staffing and budgeting information, supply support including critical spare parts, operating procedures, troubleshooting and diagnostic guides, extended warranty data, maintenance task frequencies and documentation, technical data, repair procedures and manufacturer’s product data. eOMSI data and document files are provided in electronic formats.

Equipment Tangible asset that is functionally complete for its intended purpose, durable, and non-expendable.

Facility A building or structure designed and created to serve a particular function.

Fixed Burden Rate (FBR) The additional costs (expressed in percent of direct material cost) for ordering, handling, and stockpiling materials and repair parts. For example, if the offeror's Fixed Burden Rate for materials in the Base Period is 10% then:

$100,000.00 + ($100,000.00 x 10%) = $110,000.00

The Government will compensate the Contractor for the required parts and materials and not the total amount shown in Schedule of Indefinite Delivery Indefinite Quantity Work.

Frequency Of Service Annual (A). Services performed once during each 12-month period of the contract at intervals of 335 to 395 days.

Biennial (B). Services performed once during each 24-month period of the contract at internals of 670 to 790 days.

Daily (D5). Services performed once each calendar day, Monday through Friday, including holidays unless otherwise noted.

Daily (D7). Services performed once each calendar day, seven days per week, including weekends and holidays.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Quarterly (Q). Services performed four times during each 12-month period of the contract at intervals of 80 to 100 calendar days.

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Semiannual (SA). Services performed twice during each 12-month period of the contract at intervals of 160 to 200 calendar days.

Semimonthly (SM). Services performed 24 times during each 12-month period of the contract at intervals of 14 to 16 calendar days.

Three times weekly (3W). Services performed three times a week, such as Monday, Wednesday, and Friday.

Twice weekly (2W). Services performed twice a week, such as Monday and Thursday or Tuesday and Friday.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Government Furnished Property (GFP)

Property in the possession of, or directly acquired by, the Government and subsequently furnished to the contractor for performance of a contract. Government furnished property includes, but is not limited to, spares and property furnished for repairs, maintenance, overhaul, or modification. Government furnished property also includes contractor acquired property if the contractor acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Hazardous Material (HM) A material that because of its quality, concentration, physical, chemical or infectious nature may pose a threat to human health or the environment if released or spilled into the environment or any material designated by the Department of Transportation (DOT) or any materials that require a SDS form as posing a potential threat while being transported. Hazardous materials are listed in 49 CFR Part 172.

Hazardous Waste (HW) Any discarded solid waste (liquid, semi-solid, solid, or gaseous) that meets the definition of a hazardous waste by USEPA, state authorities, or the Navy. In accordance with RCRA, a solid waste is a listed hazardous waste if it is specifically listed, or it is a characteristic hazardous waste if it exhibits the characteristics of ignitability, corrosivity, reactivity, or toxicity.

Hazardous Waste Management Plan

In accordance with OPNAVINST 5090.1C, every Navy shore activity that generates HW shall develop and use a Hazardous Waste Management Plan or a Hazardous Waste management component in its P2 Plan and EMS. A Hazardous Waste Management Plan shall:

• Identify applicable federal, state, and local regulations pertaining to the generation and management of hazardous waste.

• Identify training requirements and describe procedures for obtaining training and maintaining training records.

• Assign responsibilities for the generation, designation, handling, storage, treatment, disposal, and all documentation.

• Describe all hazardous waste generation and management procedures.

• Include or reference the hazardous waste minimization plan and goals.

• Include or reference contingency plans and emergency response procedures.

The plan shall be kept up to date to include changes in hazardous waste generation and management procedures, as well as changes in applicable federal, state, and local hazardous waste regulations. The plan shall include or reference minimization procedures sufficient to achieve DOD minimization goals. Tenant activities are covered by the host CO's Hazardous Waste Management Plan.

Hazardous Waste Manifest

A hazardous waste manifest as defined in 40 CFR 260 is required for the transport of hazardous waste. The installation commanding officer (ICO) or the ICO’s designated representative shall retain signature authority for hazardous waste manifests.

Infrastructure Condition Assessment Program

(ICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition facilities and their components.

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Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Integrated Maintenance Program (IMP)

IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness. Service orders will not be issued for accomplishment of repairs on systems and equipment maintained under IMP.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Less-than-90-day Accumulation Areas or Storage Facilities

Temporary HW storage areas where HW may be stored for up to 90 days without a RCRA permit.

Maintenance And Repair The preservation or restoration of a piece of equipment, system, or facility to such condition that it may be effectively used for its designated purposes. Maintenance/repair may be adjustment, overhaul, reprocessing, or replacement of constituent parts or materials that are missing or have deteriorated by action of the elements or usage, or replacement of the entire unit or system if beyond economical repair.

Monthly On-Site Labor Report

A compilation of all Contractor and subcontractor employee-hours involved in delivering contract services on a Government property.

NAVFAC MAXIMO A specially configured software version of MAXIMO®, a commercially available computerized maintenance management system (CMMS), adopted by NAVFAC for enterprise facility asset data management. The terms “MAXIMO”, “NAVFAC MAXIMO” or “Government’s MAXIMO” shall be used interchangeably in the document.

Non-RCRA Regulated Waste

Waste that is not regulated as a hazardous waste under RCRA; however, is waste may be regulated by other federal, state or local regulations including but not limited to TSCA, Clean Air Act, Clean Water Act or other regulations and statues. Examples include Used Oil, Universal Waste, Oily Water, antifreeze, etc.

Non-RCRA regulated waste (while not meeting the definition of a Hazardous Waste) must be managed according to its applicable regulations and may not be discarded into the general trash.

Non-Regulated Solid Waste (Debris and Rubbish)

Waste not associated with an industrial process such as refuse and scraps resulting from preparation, cooking, dispensing, and consumption of food. Non-hazardous construction and demolition wastes such as dimension and non-dimension lumber, plywood, chipboard, and hardboard are included.

Partnering The terms “partnering” and “partnership” used herein shall mean a relationship of open communication and close cooperation that involves both Government and Contractor personnel working together for the purpose of establishing a mutually beneficial, proactive, cooperative environment within which to achieve contract objectives and resolve issues and implementing actions as required.

Performance Assessment A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Performance Assessment Representative (PAR)

The individual(s) assigned as a Technical Point of Contact (TPOC) / Subject Matter Expert (SME) to the COR to perform duties as the on-site representative who assesses Contractor performance. The PAR periodically observes Contractor performance, N6945021R0056

Amendment 0007 reviews delivered services, reviews quality management corrective actions, periodically assesses and documents Contractor performance on PAWs and the MPAS, and communicates findings as necessary with the Contractor, SPAR, and COR.

Pre-Expended Bin Materials And Supplies

The minor materials and supplies that are incidental to the job, for which the total direct cost of any one material line item shown on the material estimate is $10.00 or less.

Examples of pre-expended bin materials and supplies include, but are not limited to, solder, lead, flux, electrical connectors, electrical tape, fuses, nails, screws, bolts, nuts, washers, spacers, masking tape, sand paper, solvent, cleaners, lubricants, grease, oil, rags, mops, glue, epoxy, spackling compound, joint tape, plumbers tape and compound, clips, welding rods, and touch up paint.

Property Administrator An authorized representative of the Contracting Officer who is responsible for administering contract property requirements, terms and conditions of the contract

Property Management Program

A Government program established for the purpose of reviewing and approving the Contractor’s Property Management Plan and System through performance of a system analysis whenever government property is in the possession of the Contractor.

Quality Assurance (QA) The planned and systematic activities implemented in a quality system so that quality requirements for a product or service will be fulfilled.

Quality Control (QC) The observation techniques and activities used to fulfill requirements for quality.

R. S. Means A data collection and organization system developed by R. S. Means Company which can be used to prepare accurate, dependable construction estimates and budgets in a variety of ways. The Contractor shall use the latest edition. Material prices are based on a national average and computed labor costs are based on a 30-city national average.

An estimate prepared using this data is called a "Means estimate"; data may simply be referred to as "Means".

Real Property Inventory Equipment (RPIE)

A Government owned or leased individual pieces of equipment, apparatus, or fixture that are essential to the function of the real property (i.e. plumbing, electrical, heating, cooling and elevators). It is physically attached to, integrated into, and built in or on the property.

Individual RPIE’s can be combined to make a CIMU to facilitate facilities management.

An individual RPIE can also be a CIMU if the equipment is complex enough to require its own management planning.

Regulated Waste Any hazardous, non-hazardous, industrial process waste (aka special waste), e-waste, and/or off-specification HM, which because of its physical characteristics, chemical make-up or biological nature requires either special handling procedures and permitting, or poses an unusual threat to human health, equipment, property, or the environment.

Examples include (but are not limited to) liquid sludge, pastes, and/or filter cakes, chemical compounds and/or petroleum products, fine powders or highly dusty materials, spent blast media and/or grit, demolition wastes from industrial facilities, debris and/or residues from spill cleanup work, underground storage tank remediation materials, pollution control wastes, ash from fires, furnaces, boilers or incinerators, off-specification products, other materials that have the potential to be a hazardous waste.

All RW may be used or unused excess hazardous materials. Laboratory analysis may be required to verify the waste is not a RCRA-regulated hazardous waste.

Response Time The time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate personnel, tools, equipment, and materials, ready to perform the work required.

Sampling Plan Plan and procedures to conduct sampling, field testing and laboratory analysis for a defined testing objective.

Satellite Accumulation Areas

Designated approved areas, at or near the point of generation and under the control of the operator generating the waste, where no more than 55 gallons (cumulative total) of

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Amendment 0007 all types of HW or 1 quart of acutely HW may be accumulated. The 55-gallon limit does not include non RCRA regulated waste, universal waste and used oil etc.

Spill Prevention Control and Countermeasure (SPCC) Plan

The SPCC Plan establishes engineering controls including procedures, methods, equipment and other requirements to prevent the discharge of oil into or upon navigable waters. The Plan includes procedures for oil spill prevention, measures to contain spills and an established spill drill exercises to ensure effective countermeasures in the event of oil spill.

System An assemblage of mechanically and/or electrically interlocked parts, equipment and/or components forming a unitary whole.

Unit Priced Labor (UPL) Hour

The unit price bid by the Contractor to perform one hour of work-in-place. With the exception of direct material and construction equipment costs, the unit priced labor hour price shall include all indirect and direct costs associated with performing work, such as:

the Contractor’s hourly composite trade wage, adjusted to allow for workforce productivity; sub-contractor cost, costs for pre-expended bin materials, shipping and handling, wage determinations, union agreements, crew sizes, hand tools, equipment, universal equipment (excluding construction equipment), mobilization, demobilization, payroll burdens and fringes, overtime, job (field) overhead (including clerical support, supervision, inspection, fees, taxes, licenses, permits, and insurance), general and administrative (home office) overhead, profit, and all other associated markups. Any indirect cost or additional markups not allowed in the definition of direct materials shall be included in the UPL price. Additionally, time for job preparation, safety standby personnel, and similar indirect labor elements are included.

Universal Equipment Universal equipment refers to equipment that can cover two or more industries and is commercially employed in execution of operation, maintenance, and repair work, such as: Aerial Work Platforms, Backhoes, Cranes, Dump Trucks, Excavators, Generators, Graders, Lifts, Loaders, Man Lifts, Monitoring and Test Equipment, Pumps, Tractors, Trailers, etc.

Universal Waste (UW) Universal Waste (UW) (defined in 40 CFR Part 273) means batteries, fluorescent lamps, some pesticides, and mercury-containing equipment formally classified as a HW, but that are now subject to less stringent regulations, when recycled if recycling is available.

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Attachment J-0200000-01 Definitions and Acronyms

Acronym Title ACO Administrative Contracting Officer AHERA Asbestos Hazard Emergency Response Act ANSI American National Standards Institute ASME American Society of Mechanical Engineers AUL Hazardous Materials Authorized Use List BOS Base Operations Support BW Biweekly CAC Common Access Cards CDR Contract Discrepancy Report CIA Controlled Industrial Area CIMU Component Inventory Management Unit CMMS Computerized Maintenance Management System CNSSI Committee on National Security Systems Instruction COR Contracting Officer Representative COR Condition of Readiness DBH Diameter at Breast Height DCR Direct Condition Rating DoD Department of Defense DoDI Department of Defense Instruction DoN Department of Navy DRMO Defense Reutilization Management Office EM Engineering Manual E.O. Executive Order E-QIP Electronic Questionnaires for Investigations Processing EPA Environmental Protection Agency EPCRA Emergency Planning and Community Right-to-Know Act FAR Federal Acquisition Regulation FFP Firm Fixed Price FIFRA Federal Insecticide, Fungicide, and Rodenticide Act FSC Facility Support Contract FSCM Facility Support Contract Manager GIS Geospatial Information System GFE Government-furnished Equipment GFF Government-furnished Facilities GFM Government-furnished Materials HCA Head Contracting Agency ICAP Infrastructure Condition Assessment Program ICP Integrated Contingency Plan IDIQ Indefinite Delivery Indefinite Quantity iNFADS Internet Navy Facilities Asset Data Store ISEA International Safety Equipment Association IPM Integrated Pest Management IPMIS Integrated Pest Management Information System IPMP Integrated Pest Management Plan KO Contracting Officer LAN Local Area Network LHE Load Handling Equipment M Monthly MAP Maintenance Action Plan MDI Mission Dependency Index MEP Mechanical, Electrical and Plumbing MPAS Monthly Performance Assessment Summary

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Attachment J-0200000-01 Definitions and Acronyms

Acronym Title MRI Mission Readiness Index NAVFAC Naval Facilities Engineering Command NAVSUP Navy Supply NAVSUPGLSINST Navy Supply Global Logistics Support Instruction NDSE Navy District Southeast NIST National Institute of Standards and Technology NIST SP National Institute of Standards and Technology Special Publication NMCI Navy Marine Corps Intranet NOSC Navy-On-Scene Coordinator NSA Naval Support Activity ODS Ozone Depleting Substances OSHA Occupational Safety and Health Administration PAP Performance Assessment Plan PAR Performance Assessment Representative PAW Performance Assessment Worksheet PEO Program Executive Officer PM Project Manager PM Planned Maintenance or Preventative Maintenance PPE Personal Protective Equipment PRCSP Permit Required Confined Space Program PWS Performance Work Statement PWO Public Works Officer Q Quarterly QA Quality Assurance QC Quality Control RPIE Real Property Inventory Equipment RSL Remaining Service Life SDS Safety Data Sheets SC Security Clearances SM Semimonthly SOP Standard Operating Procedures SPAR Senior Performance Assessment Representative TE Technical Exhibit VIQ Variation in Quantity WBS Work Breakdown Structure

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Attachment J-0200000-02 Wage Determinations

There are two Collective Bargaining Agreements in place at NSA Panama City that apply to this solicitation as follows:

J-0200000-02-01 CWA AFL-CIO CBA Final PC

J-0200000-02-02 TGG CBA 2020 Signed

For services covered by Service Contract Labor Standards (formerly known as the Service Contract Act of 1965):

Wage Determination No.: 2015-4559 Revision No.: 15 Date of Last Revision: 04/07/2021 State: Florida Area: Florida County of Bay

Wage Determination No.: 2015-4569 Revision No.: 12 Date of Last Revision: 12/21/2020 State: Florida Area: Florida County of Leon

For services covered by Construction Wage Rate Requirements (formerly known as the Davis-Bacon Act):

General Decision Number: FL20210005 01/01/2021 State: Florida Construction Type: Building County: Bay County in Florida

General Decision Number: FL20210105 01/01/2021 State: Florida Construction Type: Heavy County: Bay County in Florida

General Decision Number: FL20210233 01/22/2021 State: Florida Construction Type: Building County: Leon County in Florida

General Decision Number: FL20210121 02/12/2021 State: Florida Construction Type: Heavy County: Leon County in Florida

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ATTACHMENT J-0200000-03

DIRECTIVES, INSTRUCTIONS, AND REFERENCES

Reference Title

EM 385-1-1 U.S. Army Corps of Engineers Safety and Health Requirements

P.L. 91-596 Occupational Safety and Health Act

NAVFAC P-307 Weight Handling Program Management

OPNAVIST-5090.1 Environmental Readiness Program Manual

SOP LOTO PWBL 001 Control of Hazardous Electrical Energy Lockout/Tagout (LOTO)

NAVFACINST 11300.37 Energy and Utilities Policy Manual

Department of the Navy (DON) Fall-Protection Guide

NAVSUPGLSINST 5090.1A NAVSUP GLS Hazardous Material SOP

29 CFR 1910 Occupational Safety and Health Standards

NSA Panama City Part 70 (Title V) Operating Permit No. ________

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Attachment J-0200000-04 Invoice Form

See EXCEL document J-0200000-04 Invoice Form

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Attachment J-0200000-05 Forms

J-0200000-05-01 Used Oil Disposal and Recycling Summary Report Form J-0200000-05-02 Solid Waste Management Report J-0200000-05-03 Contractor Hazardous Material Inventory Log (EPRCA) J-0200000-05-04 Directions for Process Material Log Sheets J-0200000-05-05 VOC/HAP Tracking Form J-0200000-05-06 Contractor Crane Operating Checklist for Critical Lifts J-0200000-05-07 Critical Lift Plan J-0200000-05-08 Contractor Significant Incident Report (CSIR)

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Attachment J-0200000-05-01

Used Oil Disposal and Recycling Summary Report Form

Name of Facility Facility Location Disposal Quantity for Calendar Year [ ]

Recycled Quantity for Calendar Year [ ]

Total:

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Attachment J-0200000-05-02

Solid Waste Management Report

Solid Waste Recycled

Description Amount

(lbs./tons) Cost Revenue Glass Metal (aluminum, circuit boards, steel) Paper & Paper Board Plastic Food (cooking grease & oil, discarded food) Wood (packaging, pallets, plywood) Yard/Green Waste (mulch, trees, trimmings) Concrete Asphalt

Select Waste

Description Amount

(lbs./tons) Cost Revenue Construction and Demolition Debris Used Oil Ethylene Glycol Antifreeze Lead-Acid Batteries

Other Waste

Description Amount

(lbs./tons) Cost Revenue Sewage Sludge (land applied) Sewage Sludge (disposed) Oil Water Separator Liquids OWWO Oil OWWO Sludge Lift Station Grease Other Waste (SPECIFY)

Attachment J-0200000-05-03

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Contractor Hazardous Material Inventory Log

Contractor Hazardous Material Inventory Log

(EPRCA)

PRIME COMPANY NAME: ______________________________CONTRACT NO: ______________________

PROJECT TITLE / LOCATION: ________________________________________________________________

Material Name Manufacturer

SDS

Number

State (Liquid, Solid, Gas)

Storage Quantity Quantity (lbs/gals) used in

Calendar Year [ ]

Average Daily

Maximum Daily

Contractor(s) certifies that the hazardous material(s) removed from installation will be used/reused for its intended purpose.

Company Using Material Listed Above Company Representative’s Signature

Submitted By: ________________________ Phone: ______________ Fax: __________ Date: _________ Printed Name

Contracting Officer _____________________Phone: ______________ Fax: __________ or ROICC Representative

Page ____ of ____

SECTION 01 57 19.00 20 – APPENDIX A

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Attachment J-0200000-05-04

Directions for Process Material Log Sheets

Chemical Description:

• Material Name - List the brand or generic name of the chemical material.

• Manufacturer - List the name of the manufacturer of the product.

• Constituents of Concern - List the constituents (ingredients) as listed on the Material Safety Data Sheet

(MSDS).

• CAS # - List the Chemical Abstract Service (CAS) Number for each Constituent of Concern listed. This information is found on the MSDS. If no CAS number is listed, state “N/L”.

• % - List the concentration of each Constituent of Concern listed. This information is found on the

MSDS. If the concentration is not listed, state “N/L”.

• Product Weight - List the weight of material contained in one container of the product. This information is normally listed on the MSDS or can be determined from the density or specific gravity of the product listed on the MSDS.

• In addition, check all the boxes that apply to this chemical:

o Pure or Mix - choose only one.

o Solid, Liquid or Gas - choose only one.

o Extremely Hazardous Substance (EHS), Ozone Depleting Substance (ODS), SARA TITLE III

Chemical (SARA III), Air Toxic Chemical (AIR TOX) or Carcinogen

• (CARC) - based on the information provided by the material’s MSDS. Choose all that apply.

o HM exempt - per EPCRA section 312 and based upon user knowledge, choose this box if the material would normally be exempt from reporting for hazardous material storage.

o Tri exempt - per EPCRA section 313 and based upon user knowledge, choose this box if the material would normally be exempt from reporting for the Toxic Release Inventory (TRI).

Physical and Chemical Hazards:

• For each material listed, check all the physical and health hazard boxes that apply. These hazard categories are defined in 40 CFR 370.2.

• Fire Hazard - flammable, combustible liquid, pyrophoric, oxidizer.

• Sudden Release of Pressure - explosive, compressed gas.

• Reactive - unstable reactive, organic peroxide, water reactive.

• Immediate (acute) Health Hazard - highly toxic, toxic, irritant, sensitizer, corrosive.

• Delayed (chronic) Health Hazard - carcinogens, mutagens, other long-term health hazards.

Storage Description: Storage Code:

• List the appropriate storage type, pressure and temperature condition codes for the material based upon the codes listed below. List the storage type in the first box, the applicable pressure code in the second box and the applicable temperature code in the third box. More than one storage code may apply if material is stored in different types of containers.

Storage Type:

A - Above Ground Storage Tank F Can L Cylinder B - Below Ground Storage Tank G Carboy M Glass Bottle or Drum C - Tank Inside Building I Fiber Drum N Plastic Bottle or Drum D - Steel Drum J Bag R Other E - Plastic/Non-metallic Drum K Box

Pressure and Temperature Conditions:

1 - Ambient Pressure 4 Ambient Temperature 2 - Greater than Ambient Pressure 5 Greater than Ambient Temperature 3 - Less than Ambient Pressure 6 Less than Ambient Temperature but not Cryogenic

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7 - Cryogenic Conditions

Inventory in Pounds:

• Maximum Amount - List the maximum amount of a material that was on-hand (stored) at any one time.

Amount must be recorded in pounds.

• Average Amount - List the average amount of a material that was on-hand during the reporting period.

Amount must be recorded in pounds.

• Days on Site - List the number of days during the reporting period each material was on-site. If the material was present for the whole year, record as 365.

Amount Used in Pounds:

• List the amount of each material used during the reporting period. Amount must be recorded in pounds.

Amount used is the best estimate based on the contractor material tracking system.

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Attachment J-0200000-05-05

T otals:

Product N am e

(M anufact-urer’s

N am e &

Identificati on N am e

O r

N um ber)

C O

N T

R A

C

TO

R

V O

C /H

A P Tracking Form

Em ission D ata ype (I.E. Paint, Solvent, A dhesive)

U sage (I.E.

Surface Prep, O r C lean-U p)

U

L U nique Identifier N um ber

Q uantity U sed (G al)

D ensity (Lb./G al.)

V O

C ontent

(lb./gal.)

otal

V

W eight

(lbs.)

R E

PO

R

T

IN

G

PE

R

IO

D (M onth):

H

P N am e

(N O

N E if none present in product) eight of

H A

P in eight of

H A

P (lbs.)

(N

/A if N

N E present)

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Attachment J-0200000-05-06

Contractor Crane Operating Checklist for Critical Lifts

ATTACHMENT "A"

CONTRACTOR CRANE OPERATING CHECKLIST FOR CRITICAL LIFTS YES NO

1 Does the operator know the weight of the load to be lifted?

2 Is the load to be lifted within the crane manufacturer's rated capacity in its present configuration?

3 Is the crane level and on firm ground?

4 Are outriggers required?

5 If so, are outriggers fully extended and down, and the load off the wheels.

6 If blocking is required, is the entire surface of the outrigger pad supported, and is the blocking material of sufficient strength to safely support the loaded outrigger pad?

7 If outriggers are not used, is the crane rated for on-rubber lifts by the manufacturer's load chart?

Is the swing radius of the crane counterweight clear of people, obstructions, and accessible areas within the swing area barricaded to prevent injury, damage and unplanned encroachment?

9 Has the hook been centered over the load in such a manner to prevent swing (deflection, side loading, load-moment)?

10 Is the load well secured and balanced in the sling or lifting device before it is lifted (free and clear) more than a few inches?

11 Is the lift swing path clear of obstructions?

12 If rotation of the load being lifted is hazardous, is tag line or restraint line being used?

13 Are personnel prevented from standing or passing under a suspended load?

14 Are personnel prevented from entering the load fall zone?

15 Is the crane operator's attention diverted?

16 Are proper signals being used at all times?

17 If radio communications are used, is the frequency isolated to the crane team.

18 Do the operations ensure that side and tip loading is prohibited?

19 Are start and stop motions in a smooth fluid motion (no sudden acceleration or deceleration)?

20 If operating near electric power lines, are the rules and guidelines understood and adhered to as specified in NAVFAC P-307?

21 Is the lift a critical lift?

22 If so, are critical lift regulations understood, check-off sheets initialed and signed off, and was there an interactive brief conducted with associated personnel?

23 Is Attachment "A" current, filled out completely, and posted in the crane?

Contractor Name (Print Legibly):

Contractor Name (Signature):

Location: Date:

Attachment J-0200000-05-07

Critical Lift Plan

Attachment J-0200000-05-08

Contractor Significant Incident Report (CSIR)

See separate PDF Document J-0200000-05-08 CSIR

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Attachment J-0200000-06 Navy Region Southeast Energy Management Program

See separate PDF Document J-0200000-06-01 CNRSEINST 41011 and 02000000-06-02 CNRSEINST 41011

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Attachment J-0200000-07 Government-Furnished Facilities

See PDF document J-0200000-07 Laydown Area Map

Laydown Areas Laydown Area 1 42,472 S.F.

Laydown Area 2 8,145 S.F.

Laydown Area 3 1,847 S.F.

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Attachment J-0200000-08 Service Provider Information

Name Required Length Limit NAVFAC MAXIMO FIELD

Approved Date Y 10 APPROVEDDATE Work Type Y 15 WORKTYPE Customer Reference Number Y 10 SERVPRVREFCODE Description Y 150 DESCRIPTION Location Y 30 LOCATION Reported By Y 62 REPORTEDBY Master System N N/A N/A Status Y 16 STATUS Status Date Y 10 STATUSDATE Priority Y 12 WOPRIORITY Actual Start Y 10 ACTSTART Actual Finish Y 10 ACTFINISH Supervisor N 30 SUPERVISOR Labor Hours(Actual) Y 8 ACTLABHRS Labor Cost(Actual) Y 10 ACTLABCOST Material Cost(Actual) Y 10 ACTMATCOST Duration N 8 ESTDUR Asset Y 25 ASSETNUM Target Finish Y 10 TARGCOMPDATE Target Start Y 10 TARGSTARTDATE Reported Date Y 10 REPORTDATE Lead N 30 LEAD Scheduled Start Y 10 SCHEDSTART Scheduled Finish Y 10 SCHEDFINISH Modified Date Y 10 CHANGEDATE Modified By Y 30 CHANGEBY Next Due Date N 10 PMNEXTDUEDATE Is Task? Y 1 ISTASK Parent WO N 10 PARENT Workorder Y 10 WONUM Detail Location Y 250 DETAILLOC

CLIN Y 30 CLIN

Customer Ref Code Y 8 CUSTOMERCODE Sub Work Type Y 15 SUBWORKTYPE Work Center Y 8 PERSONGROUP GL Account N 27 GLACCOUNT Outage Type Y 50 OUTAGETYPE Outage Cause Y 200 OUTAGEREASON Num of Bldgs Affected Y Integer NUMBLDGSAFFECTED Outage Start Date Y 10 OUTAGESTARTDATE Outage End Date Y 10 OUTAGEENDATE Workorder Long Description Y 150 DESCRIPTION_LONGDESCRIPTION

Attachment J-0200000-09 Asset Information

Name Required Length Limit NAVFAC MAXIMO FIELD

AssetNum Y 25 ASSETNUM Changed Date Y DATE CHANGEDATE Description Y 100 DESCRIPTION Long Description Y 1,000 LONGDESCRIPTION Master System Y Must match Value List MASTERSYSTEM System Y Must match Value List SYSTEM Sub-System Y Must match Value List SUBSYSTEM Location Y Must match Value List LOCATION Site ID Y Must match Value List SITEID Work Center (Person Group) Y Must match Value List PERSONGROUP Asset Type Y Must match Value List ASSETTYPE Asset Quantity Y Integer QUANTITY Inventory Category Y Must match Value List INVENTORYCATEGORY Purchase Price Y Integer PURCHASEPRICE Budgeted Cost N Integer BUDGETCOST Replacement Cost Y Integer REPLACECOST Meter Group Y Must match Value List GROUPNAME Belongs To (Parent) N 25 PARENT Contract Number N 25 Appended to LONGDESCRIPTION Task/Delivery Order Number N 25 Appended to LONGDESCRIPTION Drawing Reference ID N 25 Appended to LONGDESCRIPTION Warranty Expiration Date Y DATE Appended to LONGDESCRIPTION Status Date N DATE STATUSDATE Installation Date Y DATE INSTALLDATE Asset Status Y Must match Value List STATUS CLASSSTRUCTUREID N Must match Value List CLASSSTRUCTUREID Job Plan Code N 25 Appended to LONGDESCRIPTION Equipment Tag Number N 25 Appended to LONGDESCRIPTION Additional Loc Info Y 250 ADDLOCINFO Manufacturer Y Must match Value List MANUFACTURER Model Y 25 MODEL Serial # Y 25 SERIALNUM

Attachment J-0200000-10

Characteristic Meter Reading Information

Name Required Length Limit

NAVFAC MAXIMO FIELD

(MEASUMENT / ASSETMETER)

Site Y 8 SITEID/SITEID Asset Y 25 ASSETNUM/ASSETNUM Meter Y 15 METER NAME/METER NAME Observation Y 2 OBSERVATION/LASTREADING Measurement Date Y 10 MEASUREDATE/LASTREADINGDAT

E Inspector Y 30 INSPECTOR /

LASTREADINGINSPCTR

Observation Values

Facilities (DCR):

A (Amber)

A+ (Amber Plus) A- (Amber Minus) G (Green)

G+ (Green Plus) G- (Green Minus) R (Red)

R+ (Red Plus) R- (Red Minus)

Utilities (UCR):

1 (Best/Highest CI Ranking) 5 (Worst/Lowest CI Ranking)

Attachment J-0200000-11 NAVFAC MAXIMO Data Reporting

PURPOSE AND OVERVIEW

The purpose of this attachment is to provide guidance on how data is to be recorded and provided by the Contractor in reporting Service Provider, Asset, Specification, and Characteristic Meter Reading Information for NAVFAC MAXIMO. This document outlines the methods that must be utilized by the Contractor and associated NAVFAC business process and procedures for how data is to be submitted.

GENERAL TYPES OF DATA

Work Order Data

Work order data includes all necessary information for the documentation of all completed work orders, including, but not limited to, service orders, preventive maintenance and repairs (as performed under the PM program or as part of IMP), and work issued as non-recurring work. Specific NAVFAC MAXIMO fields required for work order data are listed on the Service Provider Information spreadsheet provided in J-0200000-08.

Asset Data

Asset data includes the specific details necessary for proper identification and tracking of assets. Asset data must be updated for all completed work orders where an asset is repaired, replaced, installed, or otherwise affected. Specific NAVFAC MAXIMO fields required for asset data are listed on the Asset Information spreadsheet provided in J- 0200000-09. When replacing existing assets, the Contractor shall change the status of the current asset which will remove it from the maintenance plan and add the new asset.

Condition Assessment Data

Condition assessment data includes all necessary information for the accurate condition rating of all assets in support of the Infrastructure Condition Assessment Program (ICAP). Specific NAVFAC MAXIMO fields required for condition assessment data are listed on the Characteristic Meter Reading Information spreadsheet provided in J- 0200000-10.

METHODS FOR DATA SUBMISSION

The Contractor shall provide work order, asset, specification, and condition assessment data using the methods as specified in Section C. Additional details are provided below for submission of data via the Direct Entry method.

Direct Data Entry

In this method a Contractor obtains authorized access as specified in Section C and directly enters data into NAVFAC MAXIMO. Detailed guidance on NAVFAC MAXIMO System Access Procedures is provided in J- 0200000-12. All reference value verification is provided by NAVFAC MAXIMO.

All Contractors who obtain authorized access will be granted entry only within the applicable NAVFAC MAXIMO screens necessary to enter work order, asset, specification, and condition assessment data. Contractors are only authorized to view, edit, report or otherwise access data related to their work. Any unauthorized attempt to do otherwise may be grounds for removal of access privileges. Contractors will be assigned a specific work center code for their work and shall utilize this code for all such data entry and retrieval.

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ATTACHMENT J-0200000-12

NAVFAC MAXIMO System Access Procedures

Purpose and Overview

In order to obtain access to NAVFAC MAXIMO for direct entry, Contractor personnel must obtain a Common Access Card (CAC) with DoD PKI certificates for the access to Government Information Systems (IS) and must have an account established within NAVFAC MAXIMO.

CAC Application Procedures

Once the Contractor has provided the list of personnel requiring MAXIMO accounts, the Government Trusted Agent (TA) will sponsor the Contractor personnel initiating the process to obtain a CAC. Contractor personnel must submit an application for the CAC within the Trusted Associate Sponsorship System (TASS). Contractor personnel must log into TASS within seven days of the application's approval and must complete the application for a CAC within 30 days of the initial login. More information can be found at: http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/.

After approval in TASS, the Contractor personnel must go to a Real-Time Automated Personnel Identification System (RAPIDS) site for final verification and issuance of the CAC with associated DoD PKI certificates.

NAVFAC MAXIMO Account Requests

The Contractor shall submit a request for establishing a NAVFAC MAXIMO account to the Contracting Officer using the System Access Authorization Request – Navy (SAAR-N) form (OPNAV 5239/14), and indicate the role the user will have and the specific account privileges desired. Account requests SHALL NOT be submitted prior to having received a CAC.

Specific steps for requesting account access include:

• Complete Information Assurance (IA) training o Cyber Awareness Challenge version 3.0 (current requirement, subject to change based on policy) o Annual IA training is required to maintain access to Government IS

• Submit a complete and digitally signed SAAR form detailing the following required access:

o Requesting a NITC portal SSO account o Requesting a STS account o Request a NAVFAC Maximo account

• After the SSO/STS accounts are created, submit a STS ticket requesting a new Maximo account.

• The local NAVFAC Business Office will determine level of access and restrictions for users by configuring NAVFAC MAXIMO Work Center access. The Contractor will receive notification that the NAVFAC MAXIMO account has been created and NAVFAC MAXIMO access URL details.

http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/ http://www.cac.mil/common-access-card/getting-your-cac/for-contractors/

Attachment J-0200000-13

Installation Hazardous Waste Management Plan

See PDF document J-0200000-13 NSAPCFLINST 5090.1D Hazardous Waste Management Plan

Attachment J-0200000-14

Hazardous Waste Contingency Plan

See PDF document J-0200000-14 NSAPC HWCP

Attachment J-0200000-15

Spill Prevention, Control, and Countermeasure Plan

See separate PDF document J-0200000-15 Panama City SPCC

Attachment J-0200000-16

FSC Hurricane Conditions Checklist

TCCOR 1

Monitor the installation information line at 850-234-4100

NAVFACSE EOC (904) 542-8636 (Emergency Info Line) navfac_se_eoc.fct@navy.mil

TCCOR II

FMFS Responsible Position

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Monitor weather FSC Director Review PWD PC Checklist FSC Director Notify contractor of COR II requirement PAR Assigned

Conduct tour of contractor sites and provide direction to contractors on COR II required actions PAR Assigned Contractor reports attainment of COR II PAR Assigned

Deenergize, move all electronics to counter top level and cover with plastic

Each Work Station Owner

Check elevators for occupancy then place them in fire overide PAR Assigned Make attainment report to FEAD Director FSC Director

TCCOR III

FMFS Responsible Position Monitor weather FSC Director Review PWD PC Checklist FSC Director Notify contractor of COR III requirement PAR Assigned

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Conduct tour of contractor sites and provide direction to contractors on COR III required actions PAR Assigned

Verify contractors remove all nonessential items from the site PAR Assigned Verify contractors secure all loose items PAR Assigned

Contractors to empty all dumpsters/roll-offs PAR Assigned Contractor reports attainment of COR III PAR Assigned Make attainment report to FEAD Director FSC Director

TCCOR IV

FSC Responsible Position Monitor weather FSC Director Review PWD PC Checklist FSC Director Notify contractor of COR IV requirement PAR Assigned

Conduct tour of contractor sites and provide direction to contractors on COR IV required actions PAR Assigned

Contractors remove all nonessential items from the site PAR Assigned

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Contractors secure all loose items PAR Assigned

Contractors to asses capacity of dumpsters/roll-offs and empty as necessary PAR Assigned Contractor reports attainment of COR IV PAR Assigned Fuel government vehicle(s) Fuel Key Holder

Verify that the contractor has serviced, ran, and fueled generators FSC Director

Conduct base tour to identify hazardous trees needing attention PAR Assigned

Conduct tour of base to identify clogged or partially blocked drainage pipes

Facility Management Specialist

Make attainment report to PWD FEAD DIRECTOR FSC Director

Attachment J-0200000-17 Exhibit Line Item Numbers (ELINS)

See separate EXCEL document J-0200000-17 ELINS

Section J – 1501000 Facility Management

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SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT NUMBER ATTACHMENT TITLE

J-1501000-01 Definitions and Acronyms

J-1501000-02 Locksmith Work Standards

J-1501000-03 References and Technical Documents

J-1501000-04 Facility Inventory

J-1501000-05 Site Maps

J-1501000-06 Asset Tagging Guidance

J-1501000-07 Meter Group Descriptions and Direct Condition Rating Guidance

J-1501000-08 General Direct Condition Rating Guidance

ATTACHMENT J-1501000-01

DEFINITIONS AND ACRONYMS

DEFINITION DESCRIPTION

ASSESSMENT A general term referring to either a survey or inspection of a facility to determine condition.

ASSET A general term used to refer to an item, such as a component, system,…