JL8 N6945021R0056 Site Visit Brief_0003.pdf

Panama City Base Operations Support (BOS) Services

10 May 2021

Pre-Proposal Conference and Site Visit Kickoff Briefing

2UNCLASSIFIED//FOUO

Introduction The purpose of this briefing is to provide instructions for the site visit and a general overview of the solicitation, including:

Overview of the Contract Section C PWS General Information Section F and J General Information PWS Structure Service Orders Other Considerations Solicitation Overview Proposal Requirements Solicitation Documents Lessons Learned Government Pre-Award Inquiries (GPIs) Site Visit Schedule

All attendees must sign in on the site visit log. The sign-in sheet and this brief will be posted to the beta.SAM website via amendment.

Nothing said today shall alter the requirements of the solicitation. The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

No questions will be answered at the sites.

3UNCLASSIFIED//FOUO

Overview of the Contract

General Description:

The outcomes to be achieved are Base Operations Support (BOS) Services at Naval Support Activity (NSA) Panama City, Florida; Navy Operational Support Center (NOSC) Tallahassee, Florida; and outlying areas within the NSA Panama City Area of Responsibility (AOR). This requirement includes all labor, operations, supervision, management, tools, materials, equipment, facilities, transportation, and incidental engineering necessary to perform:

Facility Management; Facility Investment; Custodial; Pest Control; Integrated Solid Waste Management (ISWM); Other (Swimming Pools); Grounds Maintenance and Landscaping; Pavement Clearance; Environmental and other related services within the NSA Panama City AOR.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

4UNCLASSIFIED//FOUO

Section C PWS General Information

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide Templates Standard structure Tabular format 1 Standard Functional Annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

5UNCLASSIFIED//FOUO

Section C PWS General Information

Spec Item

Standard Use

General Information

Information unique to the understanding of the technical requirements of this specification

Management & Administration

Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work

All Recurring Work technical requirements of this specification.

Non-recurring Work

A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

6UNCLASSIFIED//FOUO

Section F and J General Information

SECTION F: Deliverables Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work (FFP) ELINs

Non-Recurring Work (IDIQ) ELINs Client ordering of pre-priced line items via task order or FedMall

Other attachments Definitions and Acronyms

Wage Determinations

Directives, Instructions, and References

Common Output Level (COL) Standards (where applicable)

Inventories and Maps

Descriptions, Locations, and Frequencies for Scheduled Work

Standard numbering convention Numbering example: “J-0200000-13”

7UNCLASSIFIED//FOUO

PWS Structure

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• 1501000 – Facility Management

• 1502000 – Facility Investment

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management (ISWM)

• 1503040 – Other (Swimming Pools)

• 1503050 – Grounds Maintenance and Landscaping

• 1503060 – Pavement Clearance

Annex 18 (1800000) – Environmental

8UNCLASSIFIED//FOUO

Service Orders

Using current OSD Guidance to standardize Categories: Emergency, Urgent and Routine

Completion times: Urgent 5 days; Routine 30 days

Any variations will be specifically identified

“Fence line-to-Fence line” “The Government may issue service orders for work requirements at any location within the defined boundaries of this contract for any reason at the discretion of the

KO.”

Intent is to provide an effective way to execute reactive work Within scope of contract

Within limits of liability of service orders

Within service order quantities available

Service Orders are not tied to an inventory, facility list, etc.

9UNCLASSIFIED//FOUO

Service Orders (continued)

Facility Investment Service Order Limits of Liability Example: $3,000 ceiling in labor (including all burdens and mark-ups), direct material, equipment and subcontract costs per service order

Other Service Order limits of liability:

Custodial: $1,000 in direct labor & direct material cost per service order

Pest: $1,000 in direct labor & direct material cost per service order

Grounds: $1,000 in direct labor & direct material cost per service order

Example: If a Custodial service order requires $1,100 in direct labor and direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct labor and direct material cost that exceeds the service order limit of liability.

10UNCLASSIFIED//FOUO

Service Orders (continued)

Service Orders are part of the recurring work

Completion times:

As noted in the Performance Work Statement for each sub-specification.

Service Order/Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs.

A specific Quantity will be provided in the ELINs for pricing/bid

The Contractor may invoice for completed service orders. The Contractor shall not invoice for incomplete service.

11UNCLASSIFIED//FOUO

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

12UNCLASSIFIED//FOUO

Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract Combination of Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring Work/

Indefinite Delivery Indefinite Quantity (IDIQ)

Each period of performance has two Contract Line Item Numbers (CLINs), one for Recurring Work and one for Non-Recurring Work

Contract Term:

Base period of one year and seven (7) one-year option periods, not to exceed a total of eight (8) years

FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff

The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

13UNCLASSIFIED//FOUO

Proposal Requirements

Volume I – Responsibility Determination

Volume II – Price Proposal

Section B

Section J Exhibit Line Item Number (ELIN) Pricing Attachment

Price Narrative

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience

Factor 2 – Technical Approach

Factor 3 – Safety

Factor 4 – Past Performance

14UNCLASSIFIED//FOUO

Solicitation Documents

Solicitation, Attachments, and Amendments

Posted on the Beta SAM website at:

https://beta.sam.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from Beta SAM.

Contractors are encouraged to register on this site to receive automatic updates regarding the solicitation.

15UNCLASSIFIED//FOUO

Lessons Learned (prior to proposal submission)

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments

Address every element within each factor

Utilize the attachments provided in Section J to submit Corporate Experience and ELIN pricing data in the format provided.

Ensure data is consistent throughout the proposal (price and technical)

Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the applicable page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal

Do not copy and paste from a prior proposal

Ask questions if you are uncertain about something

16UNCLASSIFIED//FOUO

Government Pre-Award Inquires (GPIs)

All questions/pre-award inquiries must be submitted in writing

This ensures all potential offerors receive information at the same time.

The following instructions regarding the submission of GPIs can be found in the

RFP, L.4 PRE AWARD INQUIRY FORM:

All questions shall be submitted in writing to Contract Specialist, Courtney Peterson, at courtney.j.peterson@navy.mil (with a copy to Cari Fiebach at cari.fiebach@navy.mil) on the Government Preaward Inquiry Form (GPIF), Attachment JL-2.

All questions must be submitted prior to the GPI cutoff due date/time of 2:00 PM ET, Thursday, 13 May 2021. It is the offeror’s responsibility to verify the receipt of all questions with the Contract Specialist.

All questions and answers will be posted to the Beta SAM website.

Questions resulting in a change to the solicitation will be addressed in an amendment.

The site visit brief and list of attendees will be posted on Beta SAM.

** Do not attempt to contact the Government site visit points of contact for additional information **

17UNCLASSIFIED//FOUO

Site Visit Schedule

Transportation: Government Transportation will be provided for the NSA Panama City morning tour; however, contractors will have to use their own privately owned vehicle (POV) for the NOSC Tallahassee afternoon tour.

Note: All times are listed in Central Daylight Time (CDT), however, NOSC Tallahassee is on Eastern Daylight Time (EDT); therefore, the EDT time for the NOSC Tallahassee tour is also noted below.

Reminder: No questions will be answered at the sites. All questions shall be submitted in writing as instructed by the RFP, Section L.4 PRE AWARD INQUIRY FORM.

TIME (CDT) ACTIVITY

0800 – 0830 Arrive at Long Glass Ballroom, Building 308 0830 – 0905 Welcome and Site Visit Presentation 0910 – 0935 Bus Tour starting at NSA PC Youth Center 0940 – 0945 Tour Building 349 (BOQ Building) 0950 – 1005 Tour Building 485 Galley 1010 – 1015 Tour Building 110 1018 – 1025 Tour Building 350 (Dive School Building)

1030 -1030 Badge Return/Depart for Lunch and NOSC Tallahassee (No Government Transportation will be provided)

1030 – 1400 Lunch/Drive to NOSC Tallahassee

1400 – 1430 EDT (1300 – 1330

CDT)

NOSC Tallahassee Tour (Meet at Main Gate)

1430 EDT (1330 CDT) End of Site Visit