N6945020R0031_site_visit_brief.pdf

Key West NOSCs Base Operations Support (BOS) Services

Pre-Proposal Conference and Site Visit Kickoff Briefing

RFP N69450-20-R-0031

9-10 July 2020

Introduction

The purpose of this virtual site visit briefing is to provide a general overview of the solicitation, including:

Overview of the Contract PWS General Information and Structure Solicitation Overview and Documents Proposal Requirements Government Preaward Inquiries/Requests for Information Other Considerations

All questions must be submitted in writing using the GPIF form as instructed in the RFP.

This virtual site visit brief will be posted to the beta.SAM website via amendment.

The terms and conditions remain unchanged unless the solicitation is amended in writing via amendment.

Overview of the Contract

General Description:

The outcomes to be achieved are Base Operations Support (BOS) services at Navy Operational Support Center (NOSC) Miami, FL, NOSC West Palm Beach, FL, and Naval Surface Warfare Center (NSWC) Dania Beach, FL. This requirement includes all labor, management, supervision, tools, materials, and equipment for the following services: Facility Investment, Custodial, Pest Control, Integrated Solid Waste Management, Grounds Maintenance and Landscaping and Wastewater Component Maintenance and Repair.

The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) 37.101 definition of service contracts.

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide Templates Standard structure Tabular format 1 Standard Functional Annex

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

Section C PWS General Information

Section C PWS General Information

Spec Item Standard Use

General Information Information unique to the understanding of the technical requirements of this specification.

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work or Spec Item 4 for 100% Non-Recurring Work.

Recurring Work All Recurring Work technical requirements of this specification.

Non-recurring Work A pre-priced list of unplanned and unscheduled Unit Priced Task (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated).

SECTION C: Annex Content – Technical Annexes 3 - 18

General Information

SECTION F: Deliverables Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work ELINs Non-recurring Work ELINs

Client ordering of pre-priced line items via task order or FedMall Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References Common Output Level (COL) Standards (where applicable) Inventories and Maps Descriptions, Locations, and Frequencies for Scheduled Work Standard numbering convention

Numbering example: “J-0200000-13”

Key West NOSC BOS Services – PWS Structure

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and Administration Annex 15 (1500000) – Facilities Support

• 1502000 – Facility Investment

• 1503010 – Custodial

• 1503020 – Pest Control

• 1503030 – Integrated Solid Waste Management

• 1503050 – Grounds Maintenance and Landscaping

Annex 16 (1600000) - Utilities

• 1604000 – Wastewater

Service Orders

Using current OSD Guidance to standardize Categories: Emergency, Urgent and Routine Completion times: Urgent 5 days; Routine 30 days Any variations will be specifically identified

“Fence line-to-Fence line” “The Contractor shall perform service orders to accomplish any work identified within the entire boundary of the installation and will include a wide variety of work.”

Intent is to provide an effective way to execute reactive work Within scope of contract Within limits of liability of service orders Within service order quantities available

Service Orders are not tied to an inventory, facility list, etc.

Service Orders – (cont’d)

Facility Investment Service Order Limits of Liability Example: 32 direct labor hours and/or $2,500 in direct material cost

Other Service Order limits of liability:

Custodial: 2 labor hours or $500 in material cost Pest: 5 labor hours or $300 in material cost

Example: If a service order requires 8 direct labor hours and $800 in direct material cost, the Government may issue a task order in accordance with the Non-Recurring Work provisions of the contract for the $100 in direct material cost that exceeds the recurring work limit of liability.

Service Orders – (cont’d)

Service Orders are part of the recurring work

Completion times:

As noted in the Performance Work Statement for each sub-specification.

Service Order/Payment Change. Service Orders will be:

Unit priced as “Each” in the pricing schedule/ELINs.

A specific Quantity will be provided in the ELINs for pricing/bid The Contractor may invoice for completed service orders. The

Contractor shall not invoice for incomplete service calls/orders and service calls/orders not issued.

A modification will be processed at the end of each period of performance to deduct for any service orders not completed.

Deduction will be based on the unit prices specified in Attachment J-0200000-15 ELINs.

Other Considerations

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

Carefully consider non-recurring Unit Priced Labor (UPL), direct labor and direct material cost definitions Understand what’s included – “fully burdened” UPL applies to “work” - whether performed by prime, sub, or vendor

Key West NOSC BOS Services Solicitation Overview

Contract Type: Facilities Support Indefinite-Quantity Contract Combination of recurring work and non-recurring work

Recurring Work/Firm-Fixed Price (FFP) and Non-Recurring Work/Indefinite Delivery Indefinite Quantity (IDIQ) CLINs

Contract Term:

Base period of nine months and seven one-year option periods, not to exceed a total of 7 years and 9 months FAR 52.217-8 Option to Extend Services provides the authority to extend contract performance up to 6 months (if necessary)

Basis for Award:

Best Value Tradeoff The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

Key West NOSC BOS Services Proposal Requirements

Volume I – Responsibility Determination Binder Volume II – Price Proposal

Section B Section J Exhibit Line Item Numbers (ELINs) Attachment Price Narrative

Volume III – Non-Price/Technical Proposal Factor 1 – Corporate Experience Factor 2 – Management & Technical Approach Factor 3 – Safety Factor 4 – Past Performance

Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the beta.SAM website in the Contract

Opportunities section at: https://beta.sam.gov/

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from beta.SAM

Vendors are encouraged to register on the beta.SAM website to receive automatic updates regarding the solicitation.

Other Considerations

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments Address every element within each factor Make sure insurance information is up-to-date for the safety factor Utilize the attachments provided in Section J to submit Corporate Experience, Safety, and ELIN pricing data in the format provided Ensure data is consistent throughout the proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal Do not copy and paste from a prior proposal Ask questions if you are uncertain about something

RFP/Site Visit Questions and Answers

All questions/pre-award inquiries must be submitted in writing This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFP for submission of Pre-award

Inquiries and use the Government Pre-award Inquiry Form (GPIF).

Deadline for submission of pre-award inquiries is:

2:00 PM EDT, Wednesday, 15 July 2020.

Pre-award inquiries and Government responses will be posted to beta.SAM. Questions resulting in a change to the solicitation will be addressed in an amendment.

Submit all questions in writing to john.mack@navy.mil (with a copy to cari.fiebach@navy.mil).

The list of site visit attendees will be posted on beta.SAM.

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

TIME ACTIVITY

0800 Arrive at Building 101 0810 – 0830 Welcome and Overview of the Contract Conference Line 301-909-7356:

ACCESS CODE: 62893891#

0830 – 1130 Tour NOSC Miami, FL

1130 – 1330 LUNCH

1330 – 1600 Tour NOSC West Palm Beach, FL Main Entrance Building 1

End of Site Visit Day 1 Dismissal

TIME ACTIVITY

0800 Arrive at Building 10 0810 – 1200 Tour NSWCCD Dania Beach, FL End of Site Visit Dismissal

Day 2: Friday, 10 July 2020 Location: NSWCCD Dania Beach, FL

Day 1: Thursday, 9 July 2020 Location: NOSC Miami, FL, NOSC West Palm Beach, FL