N6945020R0031_JL6_GPI_Responses0003.pdf

N69450-20-R-0031 BOS at NOSC Miami, NOSC West Palm Beach NSWC Dania Beach, FL

GOVERNMENT PRE AWARD INQUIRY FORM

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

Page Section Para.

1 3/26/2020 1 Per the SF 33, the current deadline for proposals is set for April 21, 2020. In light of COVID-19 restrictions and limited availability for site visits to occur at this time, would NAVFAC consider a 3 week extension on submitting a response? This would move the date from April 21 to May 12.

The Government has taken this request into consideration. The proposal due date has been extended via Amendment

2 3/26/2020 1

In light of COVID-19 and CDC regulations to maintain social distancing and person-to-person contact as well as contact with physical items outside of personal use, would NAVFAC consider amending the hard copy requirement to an electronic submittal via a secured email account or website?

Based upon the proposal due date extension, the proposal delivery requirements in Section L will remain unchanged.

N/A

3 4/3/2020

Due to the unknown effects of the COVID-19 pandemic the country is currently facing, contractors are often seeing prime contractors and subcontractors incorporating additional cost in the form of contingency to attempt to manage this unknown risk. As a result, overall pricing may be artificially inflated without being directly tied to an appropriately quantifiable, known risk. In order to keep bid costs down and within budgets and to better manage and allocate this risk, will the government consider adding provisions or language to the RFP allowing for the potential recovery for cost and schedule impact arising or related to the COVID-19 pandemic and outside the control of the contractor? The recovery could be via requests for equitable adjustment or issued as a modification to the contract which will allow for negotiated costs and time impacts after award regarding COVID-19 pandemic impact. These modifications would be based upon actual, reasonably incurred costs to ensure the government is only subject to actual impacts instead of unknown impacts in the form of an inflated bid price.

The Government has taken this request into consideration. The RFP remains unchanged.

N/A

4 4/7/2020 Is the Government considering to provide an extension to the current due date (04/21/2020) due to the current situation with the COVID-19 outbreak?

The Government has taken this request into consideration. The proposal due date has been extended via Amendment

5 4/7/2020 Transition Period does not appear to have a CLIN number assigned. Please provide direction on where to place Transition Cost.

Per RFP Section L page 50 of 64, L.8 Phase-in and Phase-Out, Pricing shall include applicable Phase-in and Phase-out costs.

There is no separately priced CLIN for Phase-in and Phase-out.

N/A

6 4/7/2020 16 F RFP, Section F – Deliveries or Performance, F.2 Contract Term, pg 16; states that the POP is 96 months. The POP dates in CLIN 0018 reflect a 103 month duration, including 102 months of performance and 1 month of transition equaling 103 months total. Please clarify total duration

Per Amendment 0001, the contract term is 93 months.

Additionally, the contract includes FAR 52.217-8 which provides the regulatory authority to extend contract performance up to an additional six months, if necessary, for a total of 99 months.

Per RFP Section L page 50 of 64, L.8 Phase-in and Phase-Out, Pricing shall include applicable Phase-in and Phase-out costs.

There is no separately priced CLIN for Phase-in and Phase-out

Amend No.

REFERENCEQuestion No. QUESTION GOVERNMENT RESPONSEDate

Received

NSWC Dania Beach, FL

GOVERNMENT PRE AWARD INQUIRY FORM

SOURCE SELECTION INFORMATION - SEE FAR 2.101 AND 3.104

Page Section Para.

No.

No. QUESTION GOVERNMENT RESPONSE

7 4/7/2020 Would the government consider providing current contract incumbent staffing information to include: number of fulltime positions currently held, fulltime position titles, and average salaries of fulltime positions to prospective bidders?

This information is not available. In accordance with FAR 52.222-41(n), 10 days prior to completion of the current contract, the incumbent prime contractor will furnish the Contracting Officer a certified list of the names of all service employees on the Contactor or Subcontractor payroll during the last month of performance. This list will also contain anniversary dates of employment on the contract and will be turned over to the successor Contractor.

This is a performance based contract. The contractor is responsible for pricing the contract requirements.

N/A

8 4/7/2020 J Would the government consider providing historical cost information, by location for procurements of materials, equipment and services to prospective bidders?

The incumbent contract amount by performance period has been provided in Section A.5 of the RFP on page 2 of 64. The requested cost breakdown cannot be disclosed by the Government.

This is a performance based contract. The contractor is responsible for pricing the contract requirements; historical information may not reflect the current requirements and is provided merely for informational purposes.

N/A

9 4/13/2020 Is there a reason for current contractors option year 2-3 FFP price being significantly higher than Base and Option Year 1 (nothing option year one had a modification)? See Government response to Question #8. N/A

10 4/13/2020 Has the scope of work, under the new solicitation remained the same, decreased, or increased compared to the current Solicitation contract?

A comparison to the requirements of the incumbent contract will not be provided. This is a performance based contract. The contractor is responsible for pricing the current solicitation requirements.

N/A

11 4/13/2020 Will there be an extension for the due date of this solicitation? The Government has taken this request into consideration. The proposal due date has been extended via Amendment.

NSWC Dania Beach, FL

GOVERNMENT PRE AWARD INQUIRY FORM

12 4/13/2020 Can invoices be submitted every two weeks? As a small business, under FAR 52-232.1(b), we can invoice twice monthly to allow for better cash flow.

Invoices are typically submitted on a monthly basis as the ELIN Attachment includes a Unit of Measure of Monthly. However, if the awardee requires more frequent invoicing, it will be handled on a case-by-case basis as determined be the Administrative Contracting Officer.

N/A

13 4/13/2020 Is this contract required to be a Union based contract? If so, will the awardee be required to join the Union?

The incumbent contract does not have a Collective Bargaining Agreement.

N/A

14 4/13/2020 In case of Joint venture, do both the partners need to submit the past performance reference?

Factor 1, Corporate Experience, states, if the offeror is a Joint Venture, submit recent, relevant projects completed by the JV entity. If the JV does not have such experience, at least one relevant project shall be submitted for each JV member.

Therefore, it is dependent on the offeror's corporate experience and the projects submitted for Factor 1. As stated in Factor 4, "If a completed CPARS evaluation is available for each project submitted in response to Factor 1, it shall be submitted with the proposal. If there is not a completed CPARS evaluation, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for Factor 1, Corporate Experience."

In addition the Government may review other sources of 15 4/13/2020 Is there a reason why the CLINS pricing sheet total sections do not self calculate? Should the contractor fill in with formulas or a new spread sheet will be issued?

The contractor should fill in with formulas. Another spreadsheet will not be provided.

N/A

16 4/13/2020 Is the contractor required to have a construction license in Florida?

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

N/A

17 4/13/2020 Given the delay in delivery due to the current national crisis, will the deadline be extended if answers to questions come out so late that there will not be enough time to incorporate answers, print, and mail?

The Government has taken this request into consideration. The proposal due date has been extended via Amendment.

18 4/13/2020 L 14(b)( 3)b. What qualifies as Non-Price Factor Requirements? See RFP Section M.3 page 57-64 for Non-price Factors. N/A

19 4/13/2020 How many badged employees does the current contractor have for this contract? See Government response to Question #7. N/A

20 4/13/2020 What is the cost for obtaining badges? This is a performance based contract. The contractor is responsible for pricing the contract requirements.

N/A

NSWC Dania Beach, FL

GOVERNMENT PRE AWARD INQUIRY FORM

21 4/15/2020 59-60

Relevant Experience &

Factor 1 Corporate

Experience

1st and last para.

Please confirm that the offeror past performance experience could be consider ACCEPTABLE if at least TWO of the scopes of work can be demonstrated. We think that there is a discrepancy in the RFP between the information provided pertaining the relevant project experience, see below excerpt from the RFP...

Page 59-64 RELEVANT PROJECT: Relevant projects include those that demonstrate the capability to perform services similar in size, scope, and complexity to those described in the performance work statement/specifications of the RFP with a contract value of $500,000.00 per year or greater and shall be: 1) ongoing with at least 12 months of contract performance completed by the date of receipt of proposals, or 2) shall be completed within the last five (5) years. For purposes of this evaluation, a relevant project is further defined as Base Operations Support (BOS) services (or equivalent) that encompass at least two of the following:

a. 1502000 – Facility Investment similar to the requirements of the RFP (at minimum, Service orders and HVAC Systems).

b. 1503010 – Custodial similar to the requirements of the RFP.

c. 1503030 – Integrated Solid Waste Management similar to the requirements of the RFP.

d. 1503050 – Grounds Maintenance and Landscaping similar to the requirements of the RFP.

Page 60-64 Offerors who fail to demonstrate relevant experience in the three following annexes/sub-annexes will be considered unacceptable:

1502000 – Facility Investment similar to the requirements of the RFP (at minimum, Service orders and HVAC Systems);

1503010 – Custodial similar to the requirements of the RFP and 1503050 – Grounds Maintenance and Landscaping similar to the requirements of the RFP.

Offerors who demonstrate relevant experience in sub-annexes 1503020 – Pest Control, 1503030 Integrated Solid Waste Management and/or 1604000 – Wastewater, that are similar to the requirements in the RFP, may be rated higher.

A relevant project is defined in the RFP on page 59. As part of the relevant project definition, a project must encompass at least two of the sub-annex requirements listed (a-d).

Factor 1, Corporate Experience submittal requirements on page 59 state the offeror shall submit a minimum of two to a maximum of five examples of relevant projects (as defined in the RFP) completed and served as the prime contractor.

Further, the Factor 1 submittal requirements state that in aggregate, the offeror’s two to five submitted projects must demonstrate experience self-performing or managing the following annexes/sub-annexes:

1) 1502000 – Facility Investment similar to the requirements of the RFP (at minimum, Service orders and HVAC Systems);

2) 1503010 – Custodial similar to the requirements of the RFP and

3) 1503050 – Grounds Maintenance and Landscaping similar to the requirements of the RFP.

This aligns with the Factor 1 basis of evaluation which states:

Offerors who fail to demonstrate relevant experience in the three following annexes/sub-annexes will be considered unacceptable:

1502000 – Facility Investment similar to the requirements of the RFP (at minimum, Service orders and HVAC Systems); 1503010

– Custodial similar to the requirements of the RFP and 1503050

– Grounds Maintenance and Landscaping similar to the requirements of the RFP.

N/A

22 4/27/2020 53 L.14 Sub- Item I

Per Section L.14 Item i requires offerors to submit a plan IAW DFARS 252.237.7024 Notice of Continuation of Essential Contractor Services. Typically, these plans are site/project specific. Is this plan required with the proposal submittal or is this required as a deliverable after award?

Please advise.

In accordance with the RFP Section L.14 the plans are required to be submitted with the proposal

N/A

23 4/29/2020

Per Amendment 0001, the government updated the POP to a 93 month Base and 7 Option periods, beginning January 1, 2021 as stated on pg 2, #2a or the amendment and as shown in Table 2c.

Also, the government notated the Transition Period (AKA: Phase in) as starting December 1, 2020.

Additionally, the government updated CLIN 0001 POP dates to show a POP beginning January 1, 2021. Please provide direction on where to put Transition Period costs since there is no Transition Period CLIN and the POP for CLIN 0001 does not include the month of December 2020.

Per RFP Section L page 50 of 64, L.8 Phase-in and Phase-Out, Pricing shall include applicable Phase-in and Phase-out costs.

There is no separately priced CLIN for Phase-in and Phase-out.

This pricing shall be allocated to the Exhibit Line Items.

NSWC Dania Beach, FL

GOVERNMENT PRE AWARD INQUIRY FORM

24 4/29/2020 Does NAVFAC SE has an estimated time frame for when a site visit may be scheduled for the three sites included in this opportunity considering several states, including Florida, are beginning the phased reopening process?

The Government is coordinating with the sites regarding a site visit. Site visit dates/information will be provided via amendment when available.

25 5/15/2020 J-1503050-05

The property maps show a red boundary. There is land outside of this red boundary. Is the contractor to maintain grounds up to (inside) this red boundary, or on both sides? If on both sides, what is the limit outside of the red line in the maps?

Yes, the area is fenced and the contractor is responsible for everything inside the fence. The only area that the contractor is responsible for outside the fenced perimeter is the grassy area outside the gate (highlighted). Building 10 is 3 miles away outside the state park. The location of the attached map is 8010 N Ocean Drive, Dania, and Building 10 address is 91 N Beach Road, Dania. Building 10 is co-located in the gated area of Florida Atlantic University off of Dania Beach. NOSC Miami to mow on both the south and east side.

26 5/15/2020 J-1503050-03 COLS3 Standard states semi-annual trimming of ornamental trees. Does this requirement include canopy trees and/or palm trees? Yes N/A

27 5/15/2020 J-1503050-05 West Palm Beach - There is a retention pond outside of the perimeter fence. It is mostly filled with water. Is this retention pond considered to be in the contract inventory and required to be maintained? What activities are to be performed?

Yes, the Contractor is responsible for everything inside and up to the red boundary on attachment J-1503050-05 including the retention pond. The area within the retention pond should receive all maintenance requirements per COL3 Improved Grounds.

N/A

28 5/15/2020 J-1503050-05 West Palm Beach - There are Australian pines along the western fence line. Are these trees considered ornamental and required to be cut back from the fence line? They could potentially encroach on grounds maintenance activities.

Yes N/A

28 5/15/2020 J-1503050-05 Dania Beach - The grass type at Dania Beach prestige area calls for different mowing height. In order to maintain the stated 4" height, a much more frequent cut will be required. Can the grass at Dania Beach Prestige area be maintained to 5-6 inches?

No N/A

30 5/15/2020 J-1503050-05 Dania Beach Building 90 is not shown on the map. Is there a map showing the grounds maintenance area at this location?

The map is mislabeled. There is no longer a Building 50.

Building 50 was renamed Building 90.

31 5/15/2020 J02000006

Service Provider Information

The service provider field list worksheet does not match up with the 3-Service Provider-Template worksheet. On Tab 2, Row 36-38 are listed as required however there is not a 36-38 on Tab 3.

Can the government clarify if rows 36-38 need to be included in this required MAXIMO report when submitting to the government?

Typo will be corrected via Amendment 0003. 0003

32 5/15/2020

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N6945020R003

1_RFP

L.14

(1) c.

The RFP calls for company names, CAGE Code, and Entity Identifier for all team members and to identify their role (prime, JV Partner, significant subcontractor, subcontractor, etc.) Can the government define "team member". Are we expected to get CAGE Codes, and Entity Identifiers for any contractor working on this contract, or only if they are a partner/team member of the overall proposal effort? Many subcontractors do not maintain CAGE codes.

No, subcontractors are not required to maintain CAGE Codes.

Submit all available company information for all team members as required by Section L. The Offeror is required to maintain a CAGE Code and Entity Identifier.

N/A

33 5/15/2020 J-1503030 Will the government pay the Palm Beach County refuse assesment fee directly, or will the contractor be reimbursed by the government for the assessment fees?

Per Section C, sub-annex 1503030 Integrated Solid Waste Management, spec item 3.2, "All fees associated with disposal shall be paid by the Contractor."

NSWC Dania Beach, FL

GOVERNMENT PRE AWARD INQUIRY FORM

34 5/13/2020 L.11

To ensure full capture of janitorial supply and consumables estimates, based on the number of staff and visitors each month per site, please provide the average manpower/personnel traffic for each of the three sites and the current committee-approved supplier for those goods. Per the RFP requirement to purchase paper goods and other daily consumables from a committee-approved supplier, it will be helpful to have historical values for reference and to ensure continuity of service/product to the sites.

The Government does not track that information. This is a performance based contract. The contactor is advised to use industry knowledge gained through performing similar/like services. Custodial estimates are typically based on square footage or number of fixtures in a restroom; see Attachment J- 1503010-03 for Common Output Level Standards and J-1503010- 04 and J-1503010-06 for frequencies of services and custodial inventories.

Sheet1