N68335-17-R-0129-0002_Amendment.docx

N6833517R0129

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT 0002

The purpose of this amendment is to provide answers to questions and incorporate the following changes:

1.) Section C: SOW paragraph 3.1.6.2 has been modified to correct the FAR Clause reference from 52.209-3 to 52.209-4.

2.) Section E: NAVAIR Clause 5252.246-9514 has been modified to replace the fill in language with N/A.

3.) Section J: Attachment 11 has been deleted.

SECTION C - DESCRIPTIONS AND SPECIFICATIONS

The following have been modified:

STATEMENT OF WORK

Statement of Work for electronic Consolidated Automated Support System

Full Rate Production 2

1.0 SCOPE

1.1 The Contractor shall fabricate, manufacture, assemble, integrate, produce, test, demonstrate, and deliver Full Rate Production (FRP) AN/USM-737, electronic Consolidated Automated Support System (eCASS) hardware systems and related equipment, including Self Maintenance and Test/Calibration (SMAT/CAL) Operational Test Program Sets (OTPSs), Calibration Equipment Suites/Kits, Shore Installation Kits and Ship Installation Kits. All efforts shall be accomplished in accordance with this Statement of Work (SOW) and the latest Government-approved eCASS Technical Data Package (TDP), inclusive of any Engineering Change Proposals (ECPs), to meet the requirements of the eCASS Performance Specification. All Contract Data Requirements List (CDRL) items referenced in this SOW are listed in paragraph 4.0, Data Deliverables.

1.2 The Contractor shall provide Program Management to include subcontractors, support for Program Management Reviews, Data and an Integrated Data Environment, Quality Assurance and Configuration Management in accordance with this SOW.

2.0 APPLICABLE DOCUMENTS

The documents listed in this section form a part of this SOW to the extent invoked by specific reference in other sections of this SOW. The latest revision at time of contract award of the following documents are applicable to this SOW.

(29) International Organization for Standardization (ISO) 9001:2015

(30) American National Standards Institute (ANSI)/ASQC-Q9001

3.0 REQUIREMENTS

3.1 Full Rate Production

This SOW defines the requirements to fabricate, manufacture, assemble, integrate, produce, test, and deliver eCASS Full Rate Production (FRP) systems to the Government. Additionally, documentation shall be provided, technical reviews conducted and audits performed in accordance with this SOW. For the purposes of this SOW, eCASS is defined as a functional test system including all system configurations – Electro-Optic (EO), High Power (HP), Hybrid (HYB) and Radio Frequency (RF).

3.1.1 Station Serial Number Identification

The Contractor shall assign serial numbers with concurrence, via e-mail to the Contracting Officer’s Representative (COR). All eCASS support equipment end items, to include hardware sub-elements of the SMAT/CAL OTPSs, shall have a unique six digit serial number consisting of three unique alpha, and three unique numeric characters.

3.1.2 Item Unique Identification (IUID)

The Contractor shall affix IUID labels in accordance with MIL-STD-130N, Item Unique Identification (IUID) Marking of US Military Property requirements and the PMA260 IUID Plan. The prime Contractor has the responsibility to enter IUID data to the IUID registry. Submission of IUID data and acquisition cost shall be via Wide Area Work Flow (WAWF), IUID XML file, IUID flat file or web entry. Additional information regarding data submission as well as the actual marking can be found at <http://www.acq.osd.mil/dpap/pdi/uid/>. eCASS IUID requirements shall be tracked at the end item level (stations, ancillaries and calibration standards).

3.1.3 Configuration Status Accounting

The Contractor shall provide the Government with sufficient data to establish, by station serial number, the “as-built” configuration. As a minimum, the data shall indicate the revision level of assets, cabling, hardware and markings to the lowest level of repair. This data shall be submitted in accordance with CDRL A001, Configuration Status Accounting Information.

(CDRL A001 – Configuration Status Accounting Information)

3.1.4 Manufacturing Management Program. (CDRL A002 – Manufacturing and Production Plan)

3.1.4.1 The Contractor shall conduct a Manufacturing Management Program to include manufacturing program planning and manufacturing operational management. The Contractor shall provide Government access to the manufacturing operation processes. The Government reserves the right to review the Contractor’s manufacturing procedures and processes. The Contractor shall assure continuous identification, evaluation and timely resolution of manufacturing operations that adversely impact product quality, delivery, or performance. The Contractor shall notify the Procuring Contracting Officer (PCO) immediately of anticipated contract delivery delinquencies, production difficulties or delays.

3.1.4.2 The Contractor shall conduct facility planning to ensure that the required production delivery schedule and rate can be met, considering the overall demand for facilities and personnel from other programs. The Contractor shall:

a. Determine the types of manufacturing processes and methods required and the associated tooling and test equipment requirements. Where required processes or equipment do not exist, the Contractor shall determine whether they will be developed or outsourced and shall identify appropriate schedules for design/purchase and installation.

b. Review sub-Contractor and vendor manufacturing management plans and production facilities to assure visibility into manufacturing management by production surveillance and identification, and management and resolution of problems that may adversely impact the program.

c. Identify manufacturing risks and strategies for their mitigation, using DoD 4245.7-M Chapter 5.0 as guide.

d. Develop and layout the facility to ensure that machine loading, fabrication and assembly sequences and part routings minimize part in-transit and queue time.

3.1.4.3 The Contractor shall conduct material planning to identify the types of materials and components needed for the construction of eCASS, considering producibility considerations and the availability of the material or parts.

3.1.4.4 The Contractor shall conduct work planning to determine and schedule work orders and purchase orders, parts and material procurement, part/component fabrication, evaluation, assembly, test, and delivery based on lead time, required delivery dates, inventory records, bills of material and available facilities and labor.

3.1.4.5 The Contractor shall institute production planning, scheduling and control processes. Through the execution of its production scheduling and control processes, the Contractor shall monitor variances between actual and planned schedules, and shall use that feedback to identify and implement necessary corrective actions and to incorporate productivity improvements. The Contractor shall notify the Defense Contract Management Agency (DCMA) of anticipated contract delivery schedule delinquencies, production difficulties, quality problems or delays which may adversely affect the program.

3.1.4.6 The Contractor shall provide facilities, equipment and production planning in accordance with the Contractor’s Facilities, Equipment, and Production Plan to the extent that it does not conflict with any other requirements contained within this Contract. The Contractor shall submit all manufacturing and production planning data via CDRL A002, Manufacturing and Production Plan (M&PP).

(CDRL A002 – Manufacturing and Production Plan)

3.1.5 eCASS System Software

3.1.5.1 The most current Configuration Management (CM) baseline release of eCASS Station and SMAT/CAL software provided by the Government shall be used for Production Acceptance Testing/Production Reliability Acceptance Testing (PAT/PRAT) and, First Article Test (FAT) in accordance with the latest Government approved test procedures.

3.1.5.2 The Contractor shall provide vendor-supplied documentation of commercially available/privately developed software produced and software licenses procured under this contract (i.e., user manuals) in accordance with CDRL A003, Documentation of Commercially Available/Privately Developed Software.

(CDRL A003 - Documentation of Commercially Available/Privately Developed Software)

3.1.6 Test Methods (Test Procedures and Reports)

3.1.6.1 Test Resources and Facilities

The Contractor shall furnish the inspection and testing facilities, equipment, technical data and trained personnel for FAT, PAT and PRAT testing events. The Contractor shall ensure that all Contractor personnel, test equipment, other supporting equipment, sufficient spare assemblies and parts, test and data logs and other items necessary for testing/troubleshooting and maintenance/repair are available during all phases of testing events. The Government may authorize the Contractor to update existing Government approved Test Procedures (TPs). Development of wholly new TPs is not authorized.

3.1.6.2 First Article Test (FAT)

The first two FRP eCASS stations produced under CLINs 0001, 0002, 0004 and 0005, and SMAT/CAL OTPSs produced under CLIN 0009 shall be subject to First Article Test and Inspection. The Contractor shall manufacture, assemble and produce only the first two eCASS systems (Station and SMAT/CAL OTPS) and successfully complete PAT for each system, then notify the government of readiness to enter FAT which will be conducted at the Contractor’s facility. The government will then execute government FAT Procedures, which shall consist of First Article Inspection, execution of full SMAT/CAL I/O using a Ready For Issue (RFI) GFE SMAT/CAL OTPS, followed by a modified Production Reliability Acceptance Testing (PRAT) to verify that systems, subsystems and assemblies of the item are functional, within specified tolerances and free from manufacturing defects. For the modified PRAT, each eCASS station shall undergo a 250-hour failure-free burn-in test consisting of one run of foreground SMAT Test Program Sets (TPSs) and supplemental tests followed by repeating background SMAT TPSs until 250 hours have elapsed. Failures during FAT shall be documented in the test log. As a part of continuous product improvement, the Contractor shall recommend FAT changes as required in accordance with CDRL A00B, Test Procedure/FAT. A FAT Report (CDRL A00C, CLIN 0016) shall be provided upon successful completion of FAT. Award of the contract serves as written authorization that the Contractor may order material per Clause 52.209-4 Alt II, but does not authorize assembly beyond the first two FRP eCASS systems until Government Approval of the FAT Report.

(CDRL A00B - Test Procedure/First Article Test (FAT)) (CDRL A00C - Test/Inspection Report/First Article Test (FAT))

3.1.6.3 Acceptance Testing

The Contractor shall conduct Production Acceptance Testing (PAT) and Production Reliability Acceptance Testing (PRAT) on all eCASS systems delivered under this contract, using Government-approved TPs, Attachment 5. PAT and PRAT shall be conducted prior to Government acceptance of each eCASS system. Acceptance is based on successful testing, inspection and demonstration as specified herein and within the TP. Final acceptance requires signature on a DD Form 250 by the Contracting Officer’s Representative (COR) or designated Government representative.

3.1.6.3.1 Production Acceptance Testing (PAT)

Using the latest revision of the Government approved PAT TP, eCASS-TD-0236, the Contractor shall verify the performance of each eCASS submitted for Government acceptance. PAT shall consist of Conformance Inspection in accordance with Attachment 10 - Performance Specification for eCASS, PMA260-001/R-2 and any additional testing required to verify that all systems, subsystems, and assemblies of the item are functional, within specified tolerances and free from manufacturing defects. As a part of continuous product improvement, the Contractor shall recommend PAT changes as required in accordance with CDRL A004, Test Procedure. The Contractor shall identify any equipment or unique conditions required to perform PAT. Failures during PAT shall be documented in the test log. A PAT Report shall be provided upon successful completion of PAT in accordance with CDRL A005, Test/Inspection Report.

(CDRL A004 - Test Procedure) (CDRL A005 - Test/Inspection Report)

3.1.6.3.2 Production Reliability Acceptance Testing (PRAT)

PRAT shall be conducted by the Contractor, after successful completion of PAT, using the latest revision of the Government approved PRAT TP, eCASS-TD-0237. Each eCASS station shall undergo a 100-hour failure-free burn-in test consisting of one run of foreground SMAT Test Program Sets (TPSs) and any supplemental tests followed by repeating background SMAT TPSs until 100 hours have elapsed. If a failure occurs within the 100-hour period, the Contractor shall follow the Government approved/provided PRAT procedure to determine the appropriate course of action based on the failure type and classification. As a part of continuous product improvement, the Contractor shall recommend PRAT changes as required in accordance with CDRL A004, Test Procedure. Failures during PRAT shall be documented in the test log. A PRAT Report shall be provided in accordance with CDRL A005, Test/Inspection Report.

(CDRL A004 - Test Procedure) (CDRL A005 - Test/Inspection Report)

3.1.6.4 Test Log

The Contractor shall provide and maintain a log of all system and subsystem tests conducted as part of Contractor testing. Entries into the Test Log shall commence with the fabrication of the first FRP system (FAT or FRP) and shall continue until all testing is completed for each of the eCASS systems delivered under this contract. The Test Log shall itemize, by date, all equipment adjustments, modifications, failures, removals, replacements, and scheduled and unscheduled maintenance. The Test Log shall also contain a record of all software anomalies and component/parts failures within each station and Test Program Set (TPS) in the OTPS. During integration, a record of all problems and corrective actions taken shall be recorded in each Test Log. Test Logs shall remain with the station and Operational Test Program Hardware (OTPH), be made available to the Government technical representative upon request and be delivered with each station.

3.1.6.5 Test Failures

The Contractor shall track and report all failure occurrences during PAT/PRAT in test logs. The Contractor shall establish a consolidated Failure Review Board (FRB), in accordance with the approved FAT/PAT/PRAT TP, to review all FAT/PAT/PRAT test failures. The FRB will: determine the cause, classification and proposed corrective action for each failure; verify the corrective action for each failure; decide upon a course of action to resume testing.

3.1.6.6 Changes During Testing

The Contractor shall implement a “test, analyze, fix” approach to their testing process. The Contractor shall analyze, define, correct, and re-qualify any faults. Changes made to eCASS shall be recorded in the Contractor’s test log. Tests conducted prior to such changes shall be repeated, unless a Government technical representative determines that such changes have not invalidated the related test data.

3.1.6.7 Changes After Testing

Contracting Officer Representative (COR) approved modifications or changes in design or software, which are determined to be necessary as a result of testing, shall be recorded in the Contractor’s Test Log. Tests conducted prior to such modifications shall be repeated unless a Government technical representative determines that such changes have not invalidated the related test data. Government approved software or hardware changes will follow the PMA 260’s CM process.

3.1.6.8 Final Station Acceptance

A two-part approach will be implemented for station acceptance. Initial inspection and acceptance by the COR or designated Government representative at the contractor’s facility. SMAT and CAL will be performed at station destination before final inspection and acceptance.

Initial inspection at origin shall be based on the Contractor’s certification of successful completion of PAT and PRAT in accordance with this SOW. Upon initial acceptance by the Government, the Contractor shall ship the unit and the associated Test/Inspection Report (CDRL A005) to the destination provided by the Government. The Contractor shall also include a copy of the associated Assembly Build Book, in Contractor format, as an artifact. This artifact will not require Government approval as part of the associated Test/Inspection Report (CDRL A005).

At destination, final inspection and acceptance shall be based upon: (1) Government review and approval of Contractor provided associated Test/Inspection Report (CDRL A005) and Government review of the Assembly Build Book, containing copies of the records for the complete production and inspection history as well as traceability for each station built; and (2) successful run of SMAT and CAL at station destination. The Government requires a 90-day window of time during this phase to allow for final acceptance for shore-based stations. The Government requires a 180 days window of time during this phase to allow for final acceptance of ship-based stations. The Government will provide the required ship-to address at the time of the initial acceptance, which will allow the Contractor to package the station and prepare the required documentation for final acceptance at the specified Government facility.

(CDRL A005 - Test/Inspection Report)

3.1.7 Packaging, Handling, Storage and Transportation (PHS&T) Requirements

CONUS stations bound for shore based activities shall be shipped as complete end item configured stations to final destination. Stations bound for nuclear powered fixed-wing aircraft carriers (CVN’s) and L-Class ships shall be packaged as individual bays in ready to assemble condition, meaning that configuration specific Mission Equipment Kits (MEK’s) have been installed and only require final rack level assembly. Packaged racks destined for shipboard use shall be placed on standard Navy winged pallets (NIN 00-935-7960). OCONUS stations shall be packaged as to minimize the effects of corrosion during oceanic transport using corrosion preventative wrapping and be heat sealed and bag wrapped. Any solid wood used in crating shall be certified/heat treated/stamped certified free of insect infestation per ISPM No. 15 as required the Contractor shall follow the PHS&T Plan, Attachment 8.

3.1.7.1 Reusable Containers

If available, items assigned to reusable shipping and storage containers shall be shipped in such containers in accordance with Department of Defense (DoD) Standard Practice for Military Packaging, MIL-STD-2073-1E and Attachment (8), eCASS Program PHS&T Plan. To obtain Government Furnished Material (GFM) reusable containers, the contractor must first obtain a Container Request Form either from the Technical Assistance for Repairables (TARP) website (https://tarp.navsisa.navy.mil/containerrequest), or by contacting NAVSUP WSS Code N241 215-697-5842, then fax the completed form to 215-697-1405/3850 at least 90 days prior to the anticipated shipping date (monthly for repair contracts). If the NAVSUP WSS Container Manager informs the contractor that containers are unavailable, the Contractor shall package the items in accordance with standard commercial practice, as defined in American Society for Testing and Materials ASTM-D3951-10. The unavailability of reusable containers shall not be an excusable delivery delay. Unit packs shall be designed to conserve weight and cube while retaining the protection required and enhancing standardization.

3.1.7.2 Packaging for Items Not Assigned Reusable Containers

For those items not assigned reusable containers, the Contractor shall be responsible to package those items in accordance with standard commercial practice, as defined in ASTM-D3951-10. In addition to the requirements of ASTM D-3951-10, the following unique requirements shall also apply:

3.1.7.3 Restrictions Regarding Wood Packaging Material (WPM)

All shipment material utilizing coniferous and non-coniferous wood pallets, wood containers and dunnage constructed from non-manufactured wood shall be in accordance with the International Plant Protection Commission's (IPPC) ISPM No. 15, Restrictions Regarding Wood Packaging Material (WPM).

3.1.7.4 Marking

All shipping containers, including unit and intermediate containers, shall be marked in accordance with the requirements of MIL-STD-129R and MIL-STD-130N (with Change 1). The Contractor shall comply with CE Marking requirements for eCASS systems, subsystems and assemblies, as appropriate.

3.1.7.5 Transportation

Asset shipment transportation to the requesting Unit Identification Code (UIC) Activities shall be provided by contracted services of third party logistics carriers. For asset shipments destined to UIC Activities that are located in the Continental United States (CONUS), addresses shall be obtained from the Defense Automatic Addressing System (DAAS).

3.2 Program Management

The Contractor shall organize, coordinate, manage, control, and report on all program activities to ensure compliance with the contract requirements and timely deliveries. The Contractor shall monitor and manage the progress of all the work performed and costs incurred under the contract. The Contractor shall also implement a program to manage performance, cost, schedule and data deliveries for the contract.

3.2.1 Subcontract Management

The Contractor shall be solely responsible for performance and quality workmanship of all subcontractor work performed in response to the requirements of this SOW. The Contractor shall ensure that all contract requirements are flowed down to and effectively implemented by its subcontractors and vendors. The Contractor shall manage all subcontracts to ensure timely award of the subcontract. The Contractor shall perform subcontractor management in accordance with the Contractor’s Subcontractor Management Plan. The Contractor’s obligation to pursue small business opportunities shall be conducted in accordance with the Contractor’s Small Business Subcontracting Management Plan.

3.2.2 Progress Reporting

The Contractor shall provide a Progress, Status and Management Report in accordance with CDRL B001, Progress, Status and Management Report, that represents the program status. The report shall cover all programmatic, technical and logistics progress and accomplishments achieved within the reporting period and identify areas of concern.

(CDRL B001 - Progress, Status and Management Report)

3.2.3 Program Management Reviews

(CDRL B002 – Conference Minutes)

3.2.3.1 Post Award Review (PAR)

The Contractor shall host a PAR within 45 days after contract award. The Contractor shall present the program Integrated Master Schedule (IMS) for review and shall also identify any potential problem areas and planned resolution.

3.2.3.2 Quarterly Program Reviews (QPRs)

QPRs are forums used to provide insight into technical/logistics progress, schedule, and cost adherence. These reviews shall also include assessments of program risks and risk mitigation plans. The QPRs shall be held at the Contractor’s facility. The Contractor shall obtain Government input for topics of discussion to be included and prepare an agenda which shall be disseminated, via email, to the Government eCASS IPT Lead 10 calendar days prior to the start of the review.

3.2.3.3 The Contractor shall record the minutes and action items for the PAR and QPRs and submit in accordance with CDRL B002, Conference Minutes.

(CDRL B002 – Conference Minutes)

3.2.4 Data

3.2.4.1 Integrated Data Environment (IDE)

The Contractor shall provide the Government access to all program data and documentation using the IDE, a web-enabled interface allowing continuous, real-time access to all items contained in the IDE. The IDE shall be used to generate, integrate, store, view and retrieve unclassified digital data on-line and shall include all program data and documentation from subcontractors supporting this program as well as those of the prime Contractor. The IDE shall contain program information, including intermediate and final artifacts, in-work and completed, design data items, review materials, technical reports, briefings, software measures and metric reports, peer review reports and program schedules. The IDE shall be completely operational and accessible to the Government upon contract award. Government personnel shall be granted access to the IDE upon authorization by the COR. All data contained in the IDE shall be delivered to the Government prior to contract completetion on supporting media (e.g. HDD).

The Contractor shall submit all CDRL deliverables in electronic format via the IDE unless otherwise specified within the individual CDRL. When IDE technical problems are encountered or the system becomes unavailable for use, the Contractor shall have a backup plan readily available to avoid any delays in CDRL submission. All program documentation other than commercially available documentation shall be marked with the appropriate distribution statement in accordance with Attachment (1), Technical Document Distribution Statements. Unless otherwise specified in the CDRL, all time requirements are in calendar days.

The Contractor shall list all internally generated data and computer software modified/used under this contract in accordance with CDRL A006, Data Accession List.

(CDRL A006 - Data Accession List)

3.2.5 Operation Security (OPSEC)

The Contractor shall develop, implement and maintain a facility-level OPSEC Program to protect classified and sensitive information to be used at the Contractor’s and all sub-Contractors’ facilities. The program shall implement OPSEC protection for all classified and sensitive information in accordance CDRL B003, OPSEC Plan, throughout the life of the contract. The OPSEC Plan will include handling and protection of classified information. Security policy, procedures and requirements for classified information are provided in DoD Directive 5220.22-M.

(CDRL B003 – OPSEC Plan)

3.2.6 Quality Assurance (QA)

The Contractor shall establish, implement, document and maintain a Quality Management System (QMS) that ensures conformance to contractual requirements and meets the requirements of SAE International Standard (SAE) AS9100, AS9102 and AS9103, International Organization for Standardization (ISO) 9001-2008 (or 9001-2015) or American National Standards Institute (ANSI)/ASQC-Q9001. The quality systems procedures, planning, and all other documentation and data that comprise the quality system shall be made available to the Government upon request. Existing quality documents that meet the requirements of the contract may be used. The Government may perform inspections, verifications, and evaluations necessary to ascertain conformance to requirements and adequacy of the implementing procedures. The Contractor shall require subcontractors to maintain a QMS that achieves control of the quality commensurate with the requirements of the services and supplies provided. Any non-conformance manufacturing practices shall be submitted to the Government via CDRL A007, Problem Identification Report (PIR).

(CDRL A007 – PIR)

3.2.7 Configuration Management (CM)

The Government will manage eCASS hardware, firmware and software configurations.

The Contractor shall maintain a CM program consistent with the requirements of ISO 9001 Section 4.5 and the Configuration Management Plan. The Contractor shall track and account for all changes in eCASS system, associated equipment, the TDP and all technical publications throughout the life of the contract.

3.2.7.1 Configuration Management Plan (CMP)

The Contractor shall comply with the PMA260 CMP (26003062009.0). MIL-HDBK-61A, MIL-STD-2549, NAVAIRINST 4130.1 and ANSI/EIA-649 may be used as guidance.

3.2.8 Engineering

3.2.8.1 Problem Information Reports (PIRs)

The Contractor shall generate PIRs in accordance with CDRL A007, Problem Identification Report (PIR), to identify issues concerning the performance of this contract. The Contractor shall also generate PIRs to identify problems with the TDP, as well as technical hardware, software and obsolescence issues that require a Government decision or action.

(CDRL A007 – PIR)

3.2.8.2 Engineering Change Proposals (ECPs)

The Contractor shall prepare and process ECPs in accordance with the PMA260 CMP (26003062009.0) and CDRL A008, Engineering Change Proposal (ECP). The need for a production Class II change or redesign for those components requiring more extensive long-term solutions shall be documented and submitted via CDRL A007, PIR. The PIR shall include a recommended solution and an estimated cost. All Class II ECPs shall be submitted in accordance with CDRL A008, ECP and will require approval by the Government. The Contractor shall be responsible for all costs related to the preparation and submission to the Government of Class II ECPs due to Production Obsolescence. Additionally, the Contractor shall be responsible for all costs related to the implementation of Class II ECPs due to Production Obsolescence.

(CDRL A007 – PIR)

(CDRL A008 – ECP)

3.2.8.3 Transportability Requirements

Any changes to the product baseline created after approved ECP or manufacturing responsibilities due to production obsolescence are the responsibility of the Contractor. These changes as well as ECP submittal (when required) shall be assessed for scope, testing and potential impact of the proposed change with regard to station configuration, interoperability and interchangeability with existing subsystems, performance, and extent of interoperability with the station SMAT and CAL Test Program Sets (TPSs). The government will execute CASS Qualification Tests (CQT) and any select Operational Test Program Set (OTPS) against a proposed obsolescence ECP change prior to ECP Government approval to confirm TPS transportability performance will not be degraded, should the government determine there is a need. If the government determines there is a need for TPS Transportability testing, the Contractor shall provide the configured ECP item and any required support for government testing at an OCONUS location (government or contractor facilities) as determined by the government. The intent is to ensure that product integrity, performance and supportability are not adversely affected.

3.2.8.4 Changes to Engineering Drawings and Lists

A Notice of Revision (NOR) shall be used to define revisions to drawings, associated lists or other referenced documents which require revision after a Class II ECP approval. The Contractor shall deliver NORs and Design Change Notices (DCN’s) in accordance with CDRL A008, ECP, as required. See PMA260 CMP for forms and direction for preparation of NORs.

(CDRL A008 – ECP)

3.2.8.5 Request for Variance (RFV)

The Contractor shall not deliver, repair or furnish items for acceptance by the Government that incorporate a known departure from the approved configuration, unless an RFV has been processed, classified (critical, major, or minor) and approved in accordance with the PMA260 CMP and the guidance of MIL-HDBK-61A and NAVAIRINST 4130.1 series. Classification disagreements shall be referred to the PMA260 Configuration Manager for decision; the PCO will document and disseminate the decision in writing via a contract letter or modification. Variations are a temporary departure from requirements and do not constitute a change to the eCASS baseline as defined by the TDP, prime and critical item fabrication and development specifications and Acceptance Test Plans. If the Contractor needs to temporarily depart from the requirements, the Contractor shall submit an RFV prior to delivering/repairing/furnishing the item. Where it is determined that a change should be permanent, an ECP shall be recommended or Specification Change Notice (SCN) submitted. The Contractor shall submit RFVs in accordance with CDRL A009, Request for Variance (RFV).

(CDRL A009 – RFV)

3.2.8.6 The Contractor shall perform eCASS related technical analyses, investigations and studies. Provide analysis data and/or white papers under Engineering Support Services. Topics for white papers may be identified by either the Contractor or the Government.

(CLINs 0017, 0117, 0217, 0317, 0417 and 0517)

3.2.8.7 The Contractor shall provide Engineering Support Services related to maintaining form, fit and function of the eCASS station configurations during the period of performance of this contract.

(a) Preparation, submittal and incorporation of approved RFVs and non-production obsolescence Class II ECPs’, as approved by the PMA260 Configuration Manager/NAVAIR CCB and authorized by the PCO.

(b) Providing obsolescence engineering solutions for active system components and critical non-active components and/or executing business case and/or Life of Type Buy in accordance with trade off studies as agreed.

(c) Applying Statistical Process Control (SPC) procedures to ensure early detection of poor inspection/test methods, process variation, failures, and applying corrective actions as necessary. Corrective actions shall only be applied as necessary with approval by the PCO.

(d) Provide product improvement recommendations.

(CLINs 0017, 0117, 0217, 0317, 0417 and 0517)

3.2.8.8 Technical

The Contractor shall provide technical support under Engineering Support Services for the Technical efforts immediately following, as required.

3.2.8.8.1 The Contractor shall provide technical support for meetings as designated by the Government and provide Meeting Minutes, including action items, in accordance with CDRL B002, Conference Minutes.

(CDRL B002 – Conference Minutes)

3.2.8.8.2 The Contractor shall provide technical support to the Installation Teams, Test Teams, Technical Working Groups (TWGs), Readiness Reliability Team (RRT), Failure Review Boards (if required more frequently than quarterly) and other technical teams, as required.

3.2.8.8.3 In the case of any time sensitive requirements, the COR will authorize, either via email or phone, Contractor technical support and travel to support those requirements. Time sensitive requirements include instances where the Contractor will provide on-site technical support for station installation, station modification implementation, software update incorporation and assistance to Government technicians that would otherwise result in a work stoppage for a Government effort such as Government testing or organic installation projects.

(CLINs 0017, 0117, 0217, 0317, 0417 and 0517)

3.2.9 Calibration

3.2.9.1 The Contractor shall implement a Calibration Program for eCASS equipment traceable to the National Institute of Standards and Technology (NIST). The Government reserves the right to evaluate Contractor and all subcontractor calibration programs and periodically review the adequacy of the calibration process and equipment. The Contractor shall establish a system for the mandatory recall of calibration equipment to assure timely recalibration within the equipment periodic calibration intervals to ensure and maintain acceptable equipment accuracy and tolerance throughout the calibration interval. Calibration procedures shall be made available to the Government, as required. Calibrated items of supply shall be issued with no less than 75% unexpired calibration period time remaining until calibration label expiration date. The Contractor shall obtain and maintain a Commercial Service Provider (CommSP) certification within 180 days after contract award. The CommSP certification shall be maintained throughout the contract period of performance. The Contractor shall ensure that all standards and requirements are flowed down to subcontractors.

3.2.9.2 Certificate of Traceability

The Contractor shall maintain and provide, upon request, a Certificate of Traceability to the NIST for each item of calibrated equipment used during the performance of the contract.

3.2.9.3 Labeling

The Contractor shall affix a calibration label to each item of calibrated equipment requiring off-line calibration. The label shall specify the date that the equipment was calibrated and the next due date for calibration.

3.2.10 Failure Management

3.2.10.1 Failure Identification and Reporting

The Contractor shall have a closed loop system that identifies and records failures that occur. Procedures for initiating failure reports and feedback of corrective action into the manufacturing and test processes shall be identified and recorded in a failure reporting system. Flow diagrams depicting failed hardware and data flow shall also be documented. The analysis of failures shall establish and categorize the root cause of failure and trends. The closed loop system shall include provisions to assure that effective corrective actions are initiated and implemented on a timely basis. The cause for each failure shall be clearly stated.

Subcontractors/vendors shall be included in the process to facilitate adequate/efficient execution of failure reporting. Failure reporting shall provide visibility and traceability of all reported failures from discovery to closeout to ensure reliability growth. The Contractor shall closeout a failure within 90 calendar days after identification of failure. The Contractor shall develop and implement corrective actions to eliminate recurrence of the failure mechanism and its effects. The Government, prior to implementation, shall review corrective actions for all faults and failures. Upon Government approval, the Contractor shall schedule incorporation of corrective actions in accordance with the PMA260 CMP. The Contractor shall evaluate the effectiveness of the corrective actions using continual tracking and process improvement techniques. Failure Review Boards shall be conducted quarterly, at a minimum, or more frequently if required, at the Contractor’s facility.

The Contractor shall maintain a failure-reporting database to document all failures, perform related analyses of Top 10 Degraders and recommend corrective actions. The database shall be made available for Government access at any time.

The database shall minimally include the following:

Site Part Number Serial Number Failure Description Cause of Failure (to include, but not limited to: Inherent Failure, No Defect – Could Not Duplicate/A-799, No Defect – CAL, Induced Failures) Corrective Actions Repeat Failures Recommendation for improvement

3.2.11 Reliability Program

The Contractor shall implement and update, if required, the existing eCASS Reliability and Maintainability Program Plan which shall:

· Provide an interrelationship between reliability and failure reporting results. Utilize failure data and FAT/PAT/PRAT data to identify reliability performance trends.

· Assess impact of Contractor generated ECPs on piece-parts and instruments/assets utilized in the eCASS system to ensure existing reliability performance levels are maintained or improved.

· Identify reliability problems and impact on system performance and provide recommended solutions.

· Provide a procedure for recording, tracking and reporting the status of actions to resolve problems. Provide Government accesses to all reliability data at any time during the performance of the contract.

· Monitor the subcontractors’ reliability programs to ensure their products meet or exceed current reliability performance and that subcontractors implement corrective actions resulting from the reliability program.

The existing eCASS Reliability and Maintainability Program Plan shall be updated, as required, in accordance with CDRL A00A, eCASS Reliability and Maintainability Program Plan. Failure and reliability metrics shall be included as part of the Contractor/Government Integrated Product Team (IPT) quarterly meetings.

(CDRL A00A - eCASS Reliability and Maintainability Program Plan)

3.2.12 Obsolescence Management/Diminishing Mangufacturing Sources/Material Shortages (DMSMS)

The Contractor shall proactively survey suppliers, monitor and identify any DMSMS issues with the potential to impact eCASS production affecting availability, application or operation via CDRL A007, PIR.

(CDRL A007 - PIR)

3.2.13 Parts Counterfeiting Management

The contractor shall implement a counterfeit materiel prevention system and is responsible for ensuring that the program meets applicable policy and regulatory requirements identified in DoDI 4140.67, SECNAVINST 4855.20, and DFARS Subpart 252.246-7007. The contractor shall establish a system that implements a risk-based approach to identify and prevent the introduction of materiel that is at high risk of counterfeiting, which in turn shall reduce the frequency and impact of counterfeit materiel entering the supply system and used in the eCASS program. The system documents and addresses procedures to minimize the risk of procuring and/or using counterfeit parts and materiel, which includes processes for source of supply selection, inspecting, detecting, maintaining part traceability, reporting and quarantining counterfeit materiel in the event it is procured, the training of personnel, and the flow down of these requirements to sub-contractors. For electronic parts, the contractor shall meet the requirements identified in DFARS Subpart 252.246-7007, and use SAE AS5553A, “Counterfeit Electronic Parts; Avoidance, Detection, Mitigation, and Disposition”, for direction and guidance. For materiel other than electronic parts, the contractor shall utilize SAE AS6174A, “Counterfeit Materiel; Assuring Acquisition of Authentic and Conforming Materiel”, for direction and guidance. For any mission critical functions or critical components identified for the eCASS program, risk management processes must be established and maintained that meet DoDI 5200.44 requirements, and for any components identified as either critical safety items (CSI) or critical application items (CAI), processes must be established and maintained that meet NAVAIRINST 4200.56 requirements. To address the reporting of suspect counterfeit or confirmed counterfeit part incidents, the contractor shall follow the requirement identified in DFARS 252.246-7007, while the government will follow requirements cited in SECNAVINST 4855.20, COMNAVAIRFORINST 4790.2B (Chapter 10, Sections 10.9.6 and 10.9.8) and NAVAIRINST 5200.40A.

3.2.14 Government Furnished Property (GFP)

3.2.14.1 The Contractor is responsible for the maintenance and repair of GFP provided in Attachment (2), Government Furnished Equipment (GFE) Production Support Assets. Upon completion of the contract, the Contractor shall return all GFP in Ready for Issue (RFI) condition. Except as otherwise mutually agreed to by both parties, the Contractor shall return to the Government the same type and quantity of GFP as was initially furnished by the Government, unless the items were consumed or destroyed in performance of the contract. All GFP will be returned to the Government within 30 days notice unless specifically exempted by the PCO.

3.2.14.2 The Contractor shall provide manufacturing, repair and storage facilities, configured to provide the proper environment and security conditions for the GFP assets.

3.2.14.3 The Government will provide CASS reuse items as GFP, in accordance with Attachment (3), CASS Reuse Items List, for use in production of eCASS systems.

3.2.14.4 The Contractor shall maintain an inventory database that includes Attachment (2), GFE Production Support Assets, and (3) CASS Reuse Items List for eCASS Production. The status items identified in Attachments (2) and (3) shall be included in CDRL B001, Progress, Status and Management Report.

(CDRL B001 – Progress, Status and Management Report)

3.2.14.5 The Contractor shall conduct and document GFP inventory audits every six months. Random sample audits are acceptable.

3.2.15 Contractor Use of Government Supply Sources

In accordance with FAR Part 51.101, the Contractor is authorized to purchase supplies from Government supply sources, including DLA, when doing so would lower the cost of performance or increase delivery/performance factors. Contractor support of all GFE provided to the Contractor for performance of this contract shall not be separately priced. Support will be the responsibility of the Contractor.

4.0 Data Deliverables

The Contractor shall deliver program data and reports in accordance with this SOW and Attachment (6), DD Form 1423 CDRLs, and Attachment (7), CDRL Addressee List. Web based submittals are authorized; however, email notification is required when submittal is posted. Data shall be submitted in accordance with Attachment (1), Tech Data Distribution Statements.

SECTION E - INSPECTION AND ACCEPTANCE