1503050_C_Grounds_Maintenance_dated_20_DEC_2018.pdf

1503050 – Grounds Maintenance and Landscaping

Table of Contents

Spec Item Title

1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.3 Special Requirements

2.3.1 Vehicles on Sidewalks or Lawns

2.3.2 Resource Efficiency Manager (REM)

2.3.3 Records and Reports

2.3.4 Work Identification

2.3.5 Working Adjacent to Parking Areas

2.3.6 Access Coordination

2.3.7 Water Management

2.3.7.1 Water Conservation Plan

2.4 References and Technical Documents

3 Recurring Work

3.1 Improved Grounds

3.1.1 Lawn Care

3.1.1.1 Mowing and Trimming

3.1.1.2 Edging

3.1.1.3 Lawn Maintenance – N/A

3.1.2 Vegetation Control – N/A

3.1.3 Irrigation Systems Operation

3.1.3.1 Backflow Prevention Devices

3.1.4 Debris Removal

3.1.5 Shrub and Hedge Maintenance

3.1.6 Plant Maintenance

3.1.7 Plant Bed Maintenance

3.1.8 Tree Maintenance

3.1.9 Maintenance of Artificial Turf

3.1.10 Maintenance of Xeriscape Area

3.2 Semi-improved Grounds

3.2.1 Grounds Care

3.2.2 Tree Control – N/A

3.2.3 Vegetation Control

3.3 Unimproved Grounds – N/A

3.3.1 Grounds Care– N/A

3.3.2 Tree Control – N/A

3.4 Storm Drainage Systems

4 Non-recurring Work

1503050 - Grounds Maintenance and Landscaping Spec Item

Title Description

1 General Information The Contractor shall provide all labor, management, supervision, tools, materials, and equipment necessary to provide grounds maintenance and landscaping services located at the Naval Air Weapons Station (NAWS) China Lake, California.

1.1 Concept of Operations The intent of 1503050 Grounds Maintenance and Landscaping is to specify the requirements related to lawn maintenance, vegetation removal, and debris removal within installation grounds parcels designated as improved, semi-improved and unimproved areas. Services include mowing and trimming, edging, irrigation systems maintenance. Weed control is limited to application of herbicides.

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1503050-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required to efficiently provide grounds maintenance and landscaping services.

2.2.1 Certification, Training, and Licensing

Certified arborist shall be used for all tree pruning. Also specific certification and training requirements are addressed in the appropriate Spec Item 3.

2.3 Special Requirements

2.3.1 Vehicles on Sidewalks

or Lawns Vehicles shall not be permitted on sidewalks or lawns without prior approval from the KO. The Contractor's request shall include the methods on how he intends to protect the lawns and sidewalks from damage. Replace or restore all lawns, plants, and property damaged by the Contractor to their original condition or better at no additional cost to the Government.

2.3.2 Resource Efficiency

Manager (REM)

Person responsible for the water conservation at military facilities.

2.3.3 Records and Reports Records and reports are listed in Section F of the solicitation. The Contractor shall submit accurate and complete documents within the required timeframes.

2.3.4 Work Identification The Contractor shall identify and recommend non-recurring work as appropriate to the KO.

2.3.5 Working Adjacent to

Parking Areas

Work shall be performed with care on grounds adjacent to parking areas so as to prevent damage to parked vehicles.

2.3.6 Access Coordination

The Contractor shall coordinate all access to performance areas such as airfields and firing ranges through the KO. If required, the Contractor shall be in radio contact with the controlling authority during work performance.

2.3.7 Water Management The Contractor shall conform to waste and water management measures imposed on the Navy and the Navy-imposed water conservation requirements

2.3.7.1 Water Conservation

Plan

The Contractor shall develop and submit a Water Conservation Plan per Section F. The plan shall be in effect year round with emphasis on the rainy season (e.g., October through April) and other times of the year during heavy rain. The plan shall be signed and dated by the Contractor’s Project Manager and Quality Control Manager. At a minimum, the plan shall include the following:

1. Procedures for ensuring water sprinklers are shut off during heavy rains.

2. Procedures for obtaining current information on weather conditions.

3. Procedures for notifying the Government prior to shutting off and turning on water sprinklers.

4. Procedures for maintaining all existing rain control devices during the entire contract period.

5. Procedures for periodic activation of all irrigation systems to ensure proper working condition of heads and proper spray patterns and that no water sprays onto paved areas, roads, or buildings.

6. Identification of areas that may require watering more than three times per week, exceeding Board of Water Supply guidance, in order to maintain the health/appearance of the grounds.

7. Identification of lawn areas that may need dethatching/aeration to improve the health of the lawn and reduce future watering requirements.

8. Identification of areas currently requiring manual watered (no irrigation system is present or an in ground manual irrigation system is present with no irrigation controller).

9. Description of how all contract performance standards will be met while complying with the Water Conservation Plan.

Item

Title Description

The Contractor may request changes by subsequent written addendum to the plan, which shall require the KO's approval.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1503050-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work

The Contractor shall maintain improved grounds, semi-improved grounds, and unimproved grounds to ensure a sightly appearance.

Work includes routine, seasonal and cyclic services.

Refer to 1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.

There are four Common Output Levels (COL). COL1, COL2, COL3, and COL4, for improved, semi-improved, and unimproved grounds maintenance. J-1503050-03 addresses each COL and their constituent work items to be performed.

The Contractor shall develop and submit a schedule for Grounds Maintenance in accordance with Section F.

The Contractor shall comply with Pest Control requirements included in the Pest Control Annex 1503020, is conducted in accordance with the Installation Integrated Pest Management Plan.

The Contractor shall comply with Navy Water Conservation Guide for Shore Activities- UG-2017-E&U, Chapter 4, subparagraph G.

The Contractor shall develop and submit an Annual Grounds Maintenance Plan (AGMP) as indicated in Section F. The AGMP at a minimum shall include:

Irrigation Plan Irrigation schedule that identifies the area Meter number if applicable Identify if system is manual or automatic or other irrigation method i.e. water hose

Seasonal irrigation changes Irrigation occurrence day/week and duration of irrigation times, Approximant square footage and water consumption per month.

Revise schedule as changes occur

Improved, semi-improved, and unimproved grounds are maintained per the specified Common Output Level.

No more than ten validated complaints per month pertaining to grounds maintenance.

Item

Title Performance Objective

Related Information Performance Standard

Grounds Maintenance Schedules Fertilization Aeration Dethatching

Water Conservation Plan Early morning or late evening watering to reduce evaporation and water consumption.

Routine inspection, maintenance and audit of irrigation system for leaks and malfunctioning components to ensure appropriate watering

Identify wet or dry spots and other system abnormalities

The Contractor shall submit MSDS sheets and catalog cut sheets or samples of all proposed fertilizers and mulch per Section F.

Ground maintenance inventory of specific locations maintained are identified in Attachment J-1503050-

05. Note that inventory is provided as separate EXCEL file.

Grounds areas to be maintained are identified on the Site Maps provided in Attachment J-1503050-04.

3.1 Improved

Grounds

The Contractor shall maintain improved grounds to ensure a sightly appearance.

Improved grounds site map drawings are identified in J-1503050-04.

All clippings and trimmings, excluding grass clippings shall be removed in a timely manner to promote a neat and healthy appearance.

Fertilize vegetation in a manner that promotes health, growth, color and appearance. Fertilizer shall be applied in accordance with the manufacturer’s printed instructions.

Improved Grounds are maintained in an attractive manner consistent with the specified Common Output Level.

3.1.1 Lawn Care The Contactor shall

maintain lawns to ensure a sightly appearance.

Lawn care COL descriptions and heights are identified in J-1503050-03.

Lawns shall be kept free of bare areas, ruts, holes, weeds, dead vegetation, debris, and unwanted vegetation that present an unsightly appearance. All holes or depressions shall be filled and compacted to adjacent grade level.

Lawns are healthy and present a uniform appearance and a rich natural color consistent with the specified

COLS.

Item

Title Performance Objective

Related Information Performance Standard

3.1.1.1 Mowing and

Trimming

The Contractor shall maintain lawns to ensure a uniform grass height.

The acceptable grass heights for improved grounds work are identified within the Common Output Level Standards in J-1503050-03.

Maximum growth heights are based on the dominant species, exclusive of grass seed heads or pods.

Grass adjacent to fencing, poles, walls, valves, trees, signs, statues, valve boxes and other similar objects shall be trimmed to match the height and appearance of surrounding grass.

Lawn shall be cleared 18” from base of trees.

Lawn clippings shall be mulched back into the lawn.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of debris that interferes with the mowing or trimming operation.

Grass is uniform in appearance and is maintained to height requirements specified in J-1503050-03.

Fences are free of vegetation.

Services are performed as specified by COLS listed in J-1503050-03.

3.1.1.2 Edging The Contractor shall

maintain an edged cut to ensure a neat appearance.

Edge where grass meets any concrete or asphalt surface, where grass abuts planter beds and on athletic fields..

Edging is uniform in appearance and vegetation does not encroach on ground structures.

Athletic fields are edged in a manner to maintain existing outfield, foul, or out of bounds boundaries and ensures infields have no unwanted grass.

Services are performed as specified by COLS listed in J-1503050-03.

3.1.1.3 Lawn

Maintenance

N/A. N/A. N/A.

3.1.2 Vegetation

Control

N/A. N/A. N/A.

3.1.3 Irrigation

Systems Operation

The Contractor shall operate irrigation systems to provide the appropriate amount of water to lawns and other vegetation.

The Contractor shall operate, maintain and repair the irrigation system starting at the first valve on the water service line to the main control valves and all automatic and manual irrigation systems that include valves, vacuum breakers, backflow preventers, pressure regulators, pressure pumps, flow meters, radio transmitters, irrigation controllers and all their components, including all

Irrigation provides proper health, growth, color, and appearance of grounds consistent with the specified

COLS.

Irrigation is minimized to promote water conservation.

Item

Title Performance Objective

Related Information Performance Standard

CALSENSE components and all types of water emitting devices connected to the irrigation system.

Contractor is responsible for irrigation systems repair up to $1,000.00 per occurrence. Defects in the irrigation system during regular workday discovered by contractor personnel or when notified by the Government shall be repaired or temporarily secured if repair cannot be made within two hours. Repair of secured system shall be completed within two-work days.

After hours, weekend and holidays the contractor shall secure system within 2-hours of notification. and complete repairs within 48-hours. Historically there were 125 irrigation malfunctions per year that occurred after hours and on non-workdays.

Irrigation shall be performed in a manner that promotes the health and growth of all vegetation and minimizes water consumption regardless of irrigation system conditions (coverage or functionality).

The Contractor shall be responsible for the proper application of water to performance areas. Areas that do not need to be watered are identified on the Site Maps provided in Attachments J-1503050-04 and J- 1503050-06.

The Contractor shall notify the KO of any inoperable irrigation system components within 24 hours of discovery. The Contractor shall be fully responsible for repairs resulting from Contractor’s negligence.

Temporarily installed and portable irrigation systems shall be removed immediately following each use.

In compliance with Spec Item 2.3.7, water management and water conservation plan, the contractor may interface with the DGR and the Government’s Energy Program Manager to coordinate and implement energy efficient water conservation

Item

Title Performance Objective

Related Information Performance Standard programs that reduce energy and water consumption.

Should water restrictions become mandatory the DGR will set or impose irrigation limitations. Thereafter the Contractor is restricted from making any adjustments unless directed by the Government.

Irrigation that is out of service, shall be capped off and returned to non-irrigation status, to include removal of irrigation berms if necessary and replacement of ground cover with like materials, per the DGR’s notification.

The current listing of irrigation systems and components, including locations, is shown in the Irrigation System Inventory provided in Facilities Investment annex, Attachment J-1502000-12.

3.1.3.1 Backflow

Prevention Devices

The Contractor shall prepare, inspect, test and certify backflow prevention devices.

The inventory of backflow prevention devices is provided in Facilities Investment annex, Attachment J- 1502000-12.

The Contractor shall comply with inspection, testing, and certification requirements of the applicable regulatory agency and as specified in UFC-3-230-02, Operation and Maintenance: Water Supply Systems, UG-2029-ENV, Cross-Connection Control and Backflow Prevention Program Implementation at Navy Shore Facilities, and OPNAVINST 5090.1, Environmental and Natural Resources Program Manual.

Each device shall be inspected, tested and certified annually and whenever device is repaired or replaced.

The Contractor shall submit record of certification as specified in Section F.

Certification dates of all Backflow prevention devices are current.

This to be performed according to requirements in Annex 1502000 (Facilities Investment).

3.1.4 Debris

Removal

The Contractor shall remove debris to ensure a clean and neat appearance.

The Contractor shall remove and appropriately dispose of all debris including seasonal debris, e.g., fruit, seed pods, dry brush throughout improved grounds areas.

Fallen leaves and other seasonal debris shall be removed as necessary to present an overall neat appearance.

Increased attention shall be provided

Debris is removed as necessary to present an overall neat appearance.

Areas are maintained clear of debris per the Contractor’s schedule.

Item

Title Performance Objective

Related Information Performance Standard seasonally to ensure no build-up of natural debris.

The Contractor shall develop and submit a schedule for debris removal per Section F.

Informational Notes. The Government has found that on previous contracts a frequency of weekly has maintained services at an acceptable level.

3.1.5 Shrub and

Hedge Maintenance

The Contractor shall maintain shrubs and hedges to ensure a healthy, uniform, neat appearance and to ensure there is no interference with pedestrians, vehicular traffic, and building encroachment.

Dead, broken, damaged or diseased areas, and all other trimmings shall be removed and properly disposed.

Contractor is responsible for plant, shrub, and hedge replacement up to $75 per plant not to exceed 30 plants annually.

Shrubs and hedges are healthy and present a neat and uniform appearance consistent with the specified

COLS.

Shrubs and hedges do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.6 Plant

Maintenance

The Contractor shall maintain plants to ensure a healthy appearance and to ensure there is no interference with pedestrians, vehicular traffic, and building encroachment.

Dead, broken, damaged or diseased areas, and all other trimmings shall be removed and properly disposed.

Fertilize, edge, weed, and mulch plant as appropriate.

Plants are healthy and present a neat appearance consistent with the specified

COLS.

Plants do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.7 Plant Bed

Maintenance

The Contractor shall maintain plant beds to ensure a neat appearance and promote plant health.

Fertilize, edge, weed, and mulch plant beds as appropriate.

Plant beds present a neat appearance and promote the health of the plants consistent with the specified

COLS.

3.1.8 Tree

Maintenance

The Contractor shall provide tree maintenance to ensure tree health and to prevent interference with pedestrian and vehicular traffic, and structure encroachment.

All trees are included in Tree Maintenance. Maintenance shall include: staking, adjustment of ties and supports, removal of stakes;

maintaining watering berms for existing plantings; fertilization;

pruning for health and safety, grass clearance, seasonal cleanup; removing dead, broken, storm damaged, damaged or diseased wood, or structurally weak limbs and branches;

removing or pruning branches to clear roofs, adjacent structures, low hanging limbs and fronds which encroach onto walks, roadways and parking lots.

The Contractor shall maintain basin barrier at a minimum height of 10-

Trees are healthy consistent with the specified COLS.

Trees do not encroach on structures, pedestrian traffic, or vehicular traffic.

All debris is removed and disposed of properly and within the specified time.

Item

Title Performance Objective

Related Information Performance Standard inches or to the specified height above the root ball to ensure it is not exposed.

Remove and properly dispose of dead, damaged or diseased limbs and branches, and all other cuttings within two working days following operations.

3.1.8.1 Tree

Trimming/P runing

The Contractor shall trim/prune trees according to their natural growth characteristics leaving them well shaped and balanced, and to promote proper health and growth.

Retain typical growth habit of individual plant with as much height and spread as practical.

Trimming/pruning shall be accomplished in accordance with International Society of Arboriculture standards.

Pruning shall be accomplished by or under guidance of a certified arborist.

Climbing devices that may cause damage to trees shall not be used in the performance of maintenance.

The Contractor shall provide routine trimming and pruning, as per contractor provided schedule, for trees included in the inventory in J- 1503050-06.

Pruned/trimmed trees present a healthy appearance.

Trimming/pruning shall be accomplished in accordance with International Society of Arboriculture standards.

Pruned/trimmed trees do not encroach on structures, pedestrian traffic, or vehicular traffic.

3.1.9 Maintenance

of Artificial Turf

The Contractor shall maintain outdoor artificial turf to ensure a sightly appearance.

The Contractor shall remove noxious weeds and grass and fluff artificial turf, clean liquid spills, remove bird droppings and any other debris.

The Contractor shall develop and submit a maintenance schedule per Section F. The maintenance schedule shall be developed based on an economical approach, manufacturers’ recommended procedures, OEM standards, and maintenance required to satisfy warranty requirements.

Artificial turf presents a sightly appearance per the Contractor’s schedule.

Services are performed as specified by COLS listed in J-1503050-03.

3.1.10 Maintenance

of Xeriscape Area

The Contractor shall maintain xeriscape areas to ensure a sightly appearance.

The Contractor shall remove noxious weeds and grass, replenish rocks as needed, evenly distribute and level rocks, and fertilize plants.

The Contractor shall submit a work schedule per Section F. The work schedule shall be developed based on an economical approach.

Xeriscape areas present a sightly appearance per the Contractor’s schedule.

Services are performed as specified by COLS listed in J-1503050-03.

3.2 Semi-

improved Grounds

The Contractor shall maintain semi-improved grounds to ensure grounds present a sightly appearance and do not interfere with operational requirements.

Semi-improved grounds site map drawings are identified in J-1503050-

The Contractor shall maintain Semi-improved Grounds to comply with the following Navy standards:

(1) NAVSEA OP-5

Semi-improved grounds present a sightly appearance and do not interfere with Navy standards.

Item

Title Performance Objective

Related Information Performance Standard

(2) NAVWPNCENINST

11320.4B, Fire Prevention Regulations

(3) KCHD Handbook UT-10, UT-15 Sent NFPA # 9-20-

(4) NFPA 1141-1998 Vol. 9

(5) NFPA 30A

INFORMATIONAL NOTE: There is no grass in semi-improved areas therefore, lawn maintenance is not required

3.2.1 Grounds

Care

The Contractor shall maintain grounds to ensure no interference with operational requirements.

In areas with mixed species, the accepted height shall be based on the dominant species.

Prior to mowing or trimming, the Contractor shall remove and appropriately dispose of debris that interferes with the mowing or trimming operation.

Vegetation adjacent to fencing, poles, walls, valves, valve boxes and other similar objects shall be trimmed to a height not to exceed the height of surrounding vegetation.

Due to weight restrictions or erosion prevention requirements on mounds and magazines these areas be cut with string trimmers or approved push type mowers.

Maintain a 50-foot weed free perimeter around PW bulk fuel farm.

Informational Notes: Historically quarterly grounds care has been sufficient to maintain semi-improved grounds.

The Contractor shall submit a work schedule per Section F. The work schedule shall be developed based on an economical approach.

All vegetation is maintained in accordance with Navy standards and present a neat appearance.

Fences are free of vegetation and debris.

3.2.2 Tree Control N/A. N/A. N/A.

3.2.3 Vegetation

Control The Contractor shall control undesired vegetation to ensure areas are free of undesired vegetation.

Remove unwanted vegetation from fence lines, fence fabric, brick walls, sidewalks, curbs, gutters, aggregate areas and paved surfaces including parking lots.

Areas are maintained clear of undesired vegetation per the Contractor’s schedule.

Services are performed as specified by COLS listed in J-1503050-03.

Item

Title Performance Objective

Related Information Performance Standard

Refer to annex1503020, Pest Control, for herbicide restrictions, procedures and reporting requirements.

Sites that require vegetation control are identified in J-1503050-08.

A 50-foot perimeter around the exterior of weapon magazine storage facility shall have dry vegetation removed and grass, weeds, and brush cut/trimmed to a height specified by the DGR

Informational Note: Undesirable growth includes but is not limited to tumbleweed, Russian thistle, Jimson weed, sucker growth, goat heads, milkweed or any vegetation identified by the DGR as such.

Informational Notes: Historically quarterly grounds care has been sufficient to maintain vegetation control locations.

The Contractor shall develop and submit a schedule for the control of undesired vegetation per Section F.

3.3 Unimproved

Grounds

The Contractor shall maintain unimproved grounds to ensure grounds do not interfere with operational requirements.

Unimproved grounds areas governed by specific requirements are identified on J-1503050-03.

Unimproved acreage maintenance is limited to minimal services to maintain perimeter fences, fire breaks and roadway clearances.

Unimproved grounds do not interfere with operational requirements..

3.3.1 Grounds

Care

N/A. N/A. N/A.

3.3.2 Tree Control N/A. N/A. N/A.

3.4 Storm

Drainage Systems

The Contractor shall remove obstructions and control vegetation in storm drainage systems to ensure unrestricted flow of storm water runoff.

Drainage systems include curb gutters, curb inlets, brow ditches, drainage channels, swales, catch basins, yard drains, and other devices used to direct the flow of runoff. Storm drains are identified in J-1503050-07.

The Contractor shall clean and remove debris from drainage systems that would inhibit drainage.

The Contractor shall clean and remove debris, vegetation or other obstruction from aboveground storm drainage systems shall be maintained clear of obstructions, debris, weeds, and

No evidence of obstructions in the visible area of the drainage systems.

Item

Title Performance Objective

Related Information Performance Standard anything else which may restrict runoff flow.

Underground systems shall be maintained to a visible depth, not to exceed five feet, inside of inlets and outlets. Drain covers and grates shall be maintained clear of obstructions, however, removal of covers and grates is not required for cleaning drainage systems.

The DGR shall be notified electronically within 24 hours, when the obstructions of storm drains are beyond Contractor’s responsibility and to report missing or damaged storm covers and grates.

Drain covers and grates of underground systems shall be maintained clear of obstructions, however, covers and grates shall not be removed for cleaning drainage systems. The KO shall be notified within 24 hours, in writing, of obstructions in subsurface drain lines beyond Contractor responsibility.

Missing or damaged yard drain covers and grates shall be reported immediately to the KO.

The Contractor shall electronically notify the DGR of missing or damaged storm covers or grates, and any obstruction that is beyond the Contractor’s responsibility per Section F.

Item

Title Performance Objective Related Information Performance Standard

4 Nonrecurring Work

Nonrecurring work may be ordered utilizing DoD FEDMALL in accordance with Section H or on a task order in accordance with the

PROCEDURES FOR ISSUING

ORDERS clause in Section G.

The order will specify the exact locations and types of work to be accomplished. The period of performance will be specified in each order.

Refer to Nonrecurring ELINs for task listings, descriptions, and related requirements. All periods of performance are measured from issue date of order to acceptance of the work.

Performance standards for Nonrecurring work will be the same as those in Spec Item 3 where applicable.