N4019220R4010_RFI Responses_19NOV2020.pdf

# Question Response

What information is required to be submitted to Jeno Aguon and Dante

Serneo if a base pass is desired? The RFP only specifies it must be provided no later than five workdays prior to the visit date.

Contractors without Defense Biometric

Identification System (DBIDS) shall fill out the Department of the Navy Population ID

Card/Base Access Pass Registration. See

Attachment V

The Government has provided a preferred outline and desired format for submitting proposals. Item "I" indicates an "Introduction ‐ General Scope

Requirement (3 pages)." This requirement does not appear elsewhere in

Sections L & M. Does the Government require an introduction (3 page limit) to be submitted with proposals? If so, please clarify the location this narrative should be submitted.

Submit the Introduction section I. as the first section before the price and technical sections.

3 Is Arial Narrow font acceptable? Yes

Section L.6(a) requires Offerors to complete Section B and accompanying

Exhibits from Section J of the solicitation. Section M.3, Factor 5 requires

Offerors to submit a "complete schedule of prices in Exhibits A through E

(Section J)." Please clarify what offerors are required to complete and submit for pricing as Section J of the RFP does not appear to contain or reference Exhibits A through E for completion.

See Attachment X

Section L identifies Factor 2 in the Non‐Price/Technical proposal as the

Technical Approach, whereas Section M defines Factor 2 as

Management Plan, both with different requirements. Please clarify what offerors are required to submit for Factor 2 and the corresponding basis of evaluation for that Factor.

Factor 2 should be Management Plan.

Disregard all references to Technical

Approach

Sol. No. N4019229R4010 ‐ O&M Services for PMRF

Request For Information

Amendment 0004

Solicitation Submittal Requirements for Factor 4 Past Performance indicate Offerors are to provide completed PPQs should be submitted with the proposal, but also indicates in the 7th paragraph that questionnaires "must be submitted directly from references...". The interpretation can be made this requires clients to submit completed questionnaires direclty to NAVFAC. Please clarify.

Yes, if possible, we prefer Clients submit to

NAVFAC directly.

Solicitation Submittal Requirements for Factor 4 Past Performance reference Attachment JL‐3 as the PPQ form for completion. Please confirm this is intended to be Attachment B.

Confirmed, Attachment B is the PPQ Form

Solicitation Submittal Requirements for Factor 1 Offeror Experience reference Attachment JL‐2 as the project data sheet for mandatory completion. Please confirm this is intended to be Attachment J.

Confirmed, Attachment J is the Project Data

Sheet

Solicitation Submittal Requirements for Factor 1 Offeror Experience noted in Section M.3 indicate Attachment C as the project data sheet for mandatory completion. Please confirm this is intended to be Attachment

J.

Confirmed, Attachment J is the Project Data

Sheet

Section M.3 indicates that Factor 5 contains the Price. Does the

Government desire Offerors to label Solicitations Submittal

Requirements

Yes

Even though we are in COVID restrictions a scheduled site visit will allow us to garner appropriate information required to provide a comprehensive proposal for this solicitation. Can this be accomplished with proper personal Protection and Safe Distancing Procedures implemented? Paragraph L3 of the solicitation (states that digital images are to be provided as an attachment, when will this attachment be provided?

See Amendment 0002

When award is made will the newly awarded contractor be allowed time to achieve Secret Clearance requirements?

No. All crew members must have secret clearences prior to the start of the contract.

Considering the time required to obtain secret clearances and DBIDS to access Naval Base Guam, is the POP start date of December 01 realistic?

When is an award anticipated and how much time will the contractor have to mobilize?

The contract will not be awarded until all the requirements have been met. The exact award date cannot be known at this time.

Who is the Contracting Officer’s Representative (COR) for this contract?

Are they based out of Guam or Barking Sands, Hawaii?

The COR will be identified at the time of award and will be based out of PMRF Guam.

The solicitation package did not include Attachment O. Is this intentionally omitted?

Yes

Will the Government please confirm that there are 7 requirements (as shown in Column 1) to be addressed in Vol I?

Yes. Refer to L.6.a.(3)

Will the Government please modify paragraph M.3.‐Factor 5 to reflect the evaluation criteria as it relates directly to L.6.a.(3) (Column 1)?

See Amendment 0004

To allow the Government sufficient time to scrub, re‐align, and correct sections L and M of the solicitation while providing sufficient time for

Offerors to respond to the amended solicitation, will the Government consider an extension to 16 December 2020?

The Proposal Submission Deadline is extended to 03 December 2020

Will the Government please also update Section M.3 Evaluation Criteria to reflect the same language for relevancy contained within Section L, and please confirm that Similar O&M Services meets the criteria for relevancy?

Yes

Can the government provide clarification as to the definition of the

CLINS, specifically the difference between

“Recurring” and “Non‐Recurring” and “Exhibit Line Item Numbers”?

Recurring is work that is repetitive such as preventive maintenance. Non‐Recurring will be under the IDIQ portion, which is unforseen such as repairs

Can the Government provide pricing instructions and exhibits from

Section J referenced in the RFP?

See attached

Please clarify CLINS 9000 to 9004. Is CLIN 9000 the sum of CLIN 1 + CLIN

2?

CLINS 9000 to 9004 are used to identify the exhbits and are informational only

Is there any consideration for changing the requirement from hard copy proposals to electronic only?

Yes. Electronic copies will be acceptable.

Section 3.4 Schedule Process states the contractor will be provided written notification of scheduled operations 3‐days prior to the start of a mission. This is not sufficient amount of time to prepare for a long‐range operation especially if the MPC‐1 crew needs to fuel, load supplies, and reconfigure to meet the requirement. Can this notice be extended to a minimum of 5 days prior to the start of a mission?

Long range missions will have in excess of 7 days advanced notice for each event. Local training will have 3 days advance notice due to schedule shifts and maintenance issues.

Section 3.2 Place of Performance identifies the Marianas Island Range

Complex as Warning Area 517 to the South of Guam and North to

Farallon de Medinilla. Can we have the exact latitude and longitude boundaries for operational support?

The Northern Boundary of Farallon de

Medinilla (FDM) 16‐30 N and the Southern

Boundary of W‐517 is 10‐00 N

What is the government’s requirement for valuing the vessel for insurance purposes?

The MPC‐1 is valued at $8,253,185

Is the 8‐passenger van the only vehicle provided as Government

Furnished Equipment for use during this contract period?

The 8‐passenger van is not GFE.

Understanding that the Naval Base Guam Ordnance Annex is now fully operated and employed by the Navy, will PRMF help facilitate between

Government entities the ordinance qualifications and certifications for this contract?

Yes, PMRF will help faciliate efforts with

NBG.

Section 7.1.6 Equipment leased by the Government states equipment leased by the government that shall be provided to the Contractor is listed in Attachment D. It also references a US Govt Truck or Forklift in this section. However, Attachment D does not have any truck or forklift listed. Will one be provided to support the transport and loading and unloading of GFE on this contract?

The contractor shall provide use of a truck and forklift to support this contract as needed.

Section 7.1.1 Facilities states the government will furnish or make available facilities described in Attachment D. Attachment D does not list any facility (warehouse, office, or maintenance facility). Where is the facility that will be provided by the government? Is it located inside

Naval Base Guam in proximity to the pier where MPC‐1 will be berthed?

What are the details of the facility (size and layout)?

In process. No details available at this time.

RFP cites 3600 as the projected man hours for 1 FTE for the Boat

Captain, Senior Marine Mechanic/Engineer, and First Mate labor categories (LCATs). Is it the Government's intent that 2 FTEs per LCAT are required, or one per LCAT?

RFP should state 1800 as the projected man‐ hours for the Boat Captain, First Mate and

Senior Marine Mechanic/Engineer.

Section 3.5.1 states the total number of hours of operation per year shall not exceed 900 hours. How is this measured?

Operation hours are calculated as at sea support time.

Who provides the SCBA equipment listed for maintenance under section

3.5.3.13 (Item 2)?

Recommend removing.

Section 3.5.6 states if there is not an operational and registered EPIRB then the MPC‐1 will be placed out of commission. Can 2 EPIRB’s be provided for this contract to maintain operational readiness at all times when one unit is down for repairs or service?

MPC‐1 has 1 EPIRB on board that is all that is required.

Section 3.5.11.3 references a gangway for MPC‐1. This is not listed in

Attachment D. Will the government provide the gangway as GFE?

Yes

Section 3.5.3.4 Habitation onboard MPC‐1 is not authorized unless the craft is underway supporting missions. Will the government provide facilities for the crew to support administrative, maintenance, and land‐ based operations when the vessel is in port?

Government intends to provide facilities for the crew to support administrative, maintenance, and land‐based operations when the vessel is in port.

The contractor shall be responsible for qualification of its personnel for recovery of MK‐48, MK‐46, and MK‐54 exercise torpedoes to include a

Qual/Cert Program in accordance with OPNAVINST 8023.24D. What does this entail? May we get a copy of the instruction referenced?

Requirement should be removed.

OPNAVINST 8023.24D does not require a qual/cert program for handling 1.4S ordnance.

Does PMRF have an approved typhoon mooring spot in Naval Base

Guam?

Yes, Port Operations has designated a typhoon morrning for the MPC‐1.

Section 7.2.2 Telephone states that contactor shall be required to procure and bear the costs of local telephone service and long‐distance telephone service from a long‐distance carrier of its choice. Is this for the government’s use or contractor’s use? Can the long‐distance service requirement be quantified for bidding purposes?

Contractor shall plan to provide their own equipment and service.

Section 7.2.2 states that government internet will not be available for contractor use. Please provide DoD INFOSEC and OPSEC requirements, if any, to ensure protection of Government Unclassified and Classified information transmittal between GOV and commercial network such as data exchanges of operation schedules or ordnance certification program requirements? Will SIPRNET access be granted over commercial internet?

Contractor shall plan to provide their own equipment and service. SIPRnet will not be granted and is not necessary.

The solicitation package includes two (2) Attachment L’s with different titles – HSMST Pre‐Operational Checklist 20200825 and MPC‐1 OM

HSMST Post‐Operational Checklist 20200825. However, both

Attachments in the package are the Pre‐Operational Checklist. Please send the Post‐Operational Checklist.

Joe to acctch Post Operational checklist.

Section 3.5.3.2 USCG “Ocean” Licensed Oiler. Should Ocean be changed to “Near Coastal?”

Yes, it should state "Near Coastal"

Section 3.6 mentions Oiler and Section 3.11.8 states the Junior Marine

Mechanic/Engineer should have Wiper license. Should the license be

Oiler of Wiper?

It should be Wiper

RFP cites 1800 as the projected man year per FTE. Will the Government consider utilizing 1880 as a productive man year for the exempt FTE's and 1864 for the SCA FTE's?

Yes

Will the Government provide the last survey and value of MPC‐1? Does the Government require the contractor to carry vessel hull and P&I insurance on MPC‐1?

The MPC‐1 is valued at $8,253,185

The contractor shall ensure sufficient fuel; fluids, spare parts, tools, repair materials and nautical charts are aboard the MPC‐1 to complete each operation. Will the Government provide a spare parts history of ordering?

PMRF can provide a spare parts listing from historical data.

This sections states the contractor shall place on order all critical repair parts within one business day and non‐critical repair parts within five business days. Will the Government provide a list of all critical parts?

PMRF can provide a broad scope of critical spares but can be updated by the conractor once operating the craft.

The contractor shall be responsible for monthly oil sampling, analysis and tracking trends for oil in the following systems: Port and Starboard

Main Engines, Port and Starboard Generators, Steering System, Bow

Thruster Hydraulic System and Port and Starboard Crane Systems. Will the Government provide access and support to/from a oil laboratory ?

The contractor will need to set up an account with an oil analysis laboratory.

The contractor shall be responsible for performing preservation on all installed and temporary equipment excluding the external hull below the water line utilizing the MPC‐1 Paint Schedule. Will the contractor have access and use of Navy dry dock?

Dry‐dock is not required for preservation of equipment and hull above the waterline.

The following optional MPC‐1 operations are not part of the baseline contract. The contractor shall propose a separate solution for each operation, which the Government may or may not execute in the base year or any of the follow‐on option years. Can the Government provide what specific detailed informationis required for the requested solutions?

Additonal support requirements not covered under the original contract will be requested by the Government to the

Contractor and a cost estiamte will be provided to the Government. THe

Government will then see if the support can be funded.

This section states that The contractor’s liability for missing and damaged leased and rented equipment shall be to reimburse the U.S.

Government for 100 percent of all expenses incurred. Does this included damage due to weather or act of god?

Contractor shall be fully responsible for all missing or damaged equipment while being utilized by the Contractor. Weather or Act of God should not be included.

Paragraph 3.12 identifies the projected man‐hours per annual. The positions of Boat Captain, Senior Marine Mechanic/Engineer, and First

Mate list 3600 regular hours. Please confirm the quantities (number of positions) and hours for these positions are correct. Based on our understanding, 3600 hours for each of these positions with the current quantities appears high and not reflective of performance requirements.

Boat Captain, Senior Marine

Mechanic/Engineer, and First Mate should list 1800 hours of anticipated regular hours.

PWS 3.5.3.2 lists a USCG Licensed Oiler as one crew member for minimum MPC staffing for more than 12 hours at‐sea. Would the government please clarify either, a) which position listed under PWS

3.11 (Key Personnel) or 3.12 (Projected Man‐Hours) requires the additional qualification of a USCG Oiler License,

b) if this license is equivalent to/interchangeable with a USCG Wiper

License, or

c) if this license was listed in error.

The licence required should state USCG

Wiper.

PWS 3.6, MPC‐1 Maintenance, states that a USCG Oiler License is part of the minimum crew requirements to facilitate CM or PM activities. Would the government please clarify either, a) which position listed under PWS

3.11 (Key Personnel) or 3.12 (Projected Man‐Hours) requires the additional qualification of a USCG Oiler License,

b) if this license is equivalent to/interchangeable with a USCG Wiper

License, or

c) if this license was listed in error.

The licence required should state USCG

Wiper.

PWS 3.6, MPC‐1 Maintenance, states that a USCG Able Seaman is part of the minimum crew requirements to facilitate CM or PM activities. Would the government please clarify either, a) which position listed under PWS 3.11 (Key

Personnel) or 3.12 (Projected Man‐Hours) requires the additional qualification of a USCG Able Seaman License, or

b) if this license was listed in error.

The license listed should be USCG Ordinary

Seaman.

The title of PWS paragraph 4 references LOGISTICS as one of the included subjects. However, there is no reference to logistics under section 4. Will the government please confirm there are no logistics requirements missing from the PWS?

There are no logistics requirements missing from the PWS.

The government has provided annual, projected man‐hours in a chart in

PWS paragraph 3.12. Included in the chart are “QTY” and “Reg Hours.” Under Boat Captain, Senior Marine

Mechanic/Engineer, and First

Mate, the number of regular hours is 3,600, though the QTY shown is one (1). The correct quantity for 3,600 hours would appear to be two (2).

Will the government please confirm the correct number of regular hours and quantities for the following labor categories: Boat

Captain, Senior Marine Mechanic/Engineer, First Mate

Boat Captain, Senior Marine

Mechanic/Engineer, and First Mate should list 1800 hours of anticipated regular hours.

Will the Government please confirm that OPNAVINST 8023.24C

(Attachment E) is the intended reference for PWS 3.5.3.10?

This requirement is no longer valid and should be removed from the PWS.

Will the Government please confirm that there is/is not an existing

Collective Bargaining Agreement (CBA) covering current incumbent employees that will be executing PMRF Watercraft O&M‐Guam requirements under this solicitation? If a CBA exists, will the Government please provide:

1. Copy of the current CBA

2. Seniority dates of incumbent personnel covered by the CBA

3. Listing of positions outlined in the PWS that fall under the CBA

There is no CBA for the existing personnel in

Guam.

The following information is required to provide Offerors sufficient information to prepare an adequate estimate for all ODCs required, given the FFP nature of the contract:

1)Description of quantity, type and condition/age of Surface Towed

Targets (STTs) and Missile Target Augmentation Systems to properly estimate tool, material and supply costs for maintenance, fabrication and repair

2) Description of type and condition/age of SEPTARs 16, 18, 30 and 34 and HSMST augmentation features to properly estimate tool, material and supply costs for maintenance and repair

3) Description of condition/age of all MPC equipment and systems, including propulsion diesel engines, generators, cranes, winches, hydraulic steering systems, sea keepers, ballasts and pumps in order to properly estimate tool, material and supply costs for maintenance and repair

4) Description of condition/age of jet skis (2) and trailers (13) in order to properly estimate tool, material and supply costs for maintenance and repair

5) Maintenance history for all equipment and systems listed in

Attachments or referenced in the PWS to properly estimate condition of equipment or systems to estimate tool, material and supply costs for maintenance and repair.

MPC‐1 was built in 2010. Age of all systems and equipment on board is 10 years.