ENCL 6_F-1800000 EV Compliance_AMND02.pdf

Section F Annex 1800000

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs)

1800000 / 3.1

Plans Compliance Annual Execution Plan (AEP) and Updates

Initial:

Within 60 days from date of full contract performance

Annually:

January 1

KO, COR, and Installation

Environmental Offices

Annually (as new requirements are added to the contract)

Yes Develop and submit an Environmental Compliance Annual Execution Plan (AEP) that defines the schedule and details on how implementation and requirements of this contract will be met. The AEP is intended to demonstrate contractor's firm understanding of the contract and deliverable requirements. At a minimum develop a schedule in Microsoft Excel identifying: 1) Permits, respective renewal and expiration dates, renewal permit application due dates to the government;

2) Management or action plans (by program) and review/update due dates. 3) Surveys and plans (by program) anticipated on the contract, respective due dates to the government, applicable regulatory submittal due dates; 4) Inspections and reports (by program), respective due dates to the government, and regulatory submittal due dates; 5) Monitoring and reports (by program), respective due dates to the government, and regulatory submittal due dates; 6) Compliance Reports and certifications (by program), respective due dates to the government, and regulatory submittal;

7) List of notification requirements (by program) identifying: a) Actions triggering notification, b) timelines for associated verbal, email, and written notification to the government; c) timelines for regulatory notifications to be made by the Navy. Submit raw Excel schedule files in editable format.

N/A 1

1800000 / 3.1

AEP List of Permits and Permit Applications 1st day of the month KO, COR, and Installation

Environmental Offices

Monthly No Submit a list on a monthly basis all permits and permit applications to ensure currency and renewal submittal deadlines are being met. Include description of permit, permit number, date issued, expiration date, renewal date, due date, command responsible official. Identify missing permits and applications in the monthly update, and advise the government of necessary actions. Note: this deliverable is to be pulled into the AEP. Contractor shall be responsible for obtaining copies of and understanding all existing environmental compliance permits.

J-1800000-04 12 12

1800000 / 3.1

AEP Summary of Regulatory, DoD and Navy Documents Required and Submitted

1st day of the month KO, COR, and Installation

Environmental Offices

Monthly Yes, for first 3 months submittals only

Submit an updated summary listing of regulatory, DOD and Navy required documents per PWS contract due dates for the current and following month, and all actual submitted deliverables (scheduled or otherwise) for the prior month, to ensure that submittal or renewal deadlines are met.

Include deliverable description title (including permit no. and name, where applicable), contract due date, regulatory due date, permit expiration date, and date of deliverable submittal.

J-1800000-05 12 12

Environmental Quality / Environmental Management System Ashore 1800000/ 4.2

Inspections & Assessments

Environmental Compliance Assessment and Oversight Report

2 working days from assessment

KO, COR, and Installation

Environmental Offices

As required Yes Conduct an assessment and document compliance status of specified environmental program IAW applicable permits, plans, regulations, Installation environmental program manuals, and

OPNAVINST 5090.1.

Identify discrepancies and applicable regulatory or policy citation, and recommend corrective action. Requirement may be prompted by non-compliance, receipt of NOV, impending audits or regulatory visits.

N/A 4 4

1800000/ 4.1

Plans

Update Environmental Management Plan Within 30 days from date of request

KO, COR, and Installation

Environmental Offices

As required Yes Update the environmental management plan to provide a systematic approach to ensuring that environmental programs and impacts are properly managed.

The plan shall describe a management system that includes planning, activities and responsibilities, practices, procedures, processes, resources for developing, implementing, achieving, reviewing, and maintaining environmental compliance programs and achieving environmental goals. Use OPNAVINST 5090.1 (most current), EMS Description Document or Manual for additional preparation guidance unless otherwise directed.

N/A

1 1

1800000/ 4.2

Inspections & Assessments

Internal Assessment Plan (NSAA) KO, COR, and Installation

Environmental Offices

As required Yes Develop an internal assessment plan of Andersens Environmental compliance status of specified environmental program IAW applicable permits, plans, regulations, Installation environmental program manuals, and AF instructions. Identify discrepancies and applicable regulatory or policy citation, and recommend corrective action. Requirement may be prompted by non-compliance, receipt of NOV, impending audits or regulatory visits

The plan shall also describe a management system that includes planning, activities and responsibilities, practices, procedures, processes, resources for developing, implementing, achieving, reviewing, and maintaining environmental compliance programs and achieving environmental goals.

N/A

1800000/ 4.3

Records Secretary of the Navy Environmental Award Nomination

30 days prior to Award Nomination submittal due date

KO, COR, and Installation

Environmental Offices

As required Yes Prepare and submit nomination write up for Navy activities for outstanding Navy Environmental Quality work performance.

Nomination packages shall be prepared IAW OPNAVINST 5090.1 Environmental Readiness Manual Chief of Naval Operations Environmental Award Program and OPNAV RCS 5090-26 Award Nomination Submissions.

N/A 1

SECTION F: DELIVERABLES

ANNEX 1800000

EV Compliance Management

Pollution Prevention

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 4.4

Plans Pollution Prevention Plan Draft:

Within 60 days from request

Final:

Within 15 days from receipt of Government comments

KO, COR, and Installation

Environmental Offices

As required Yes Prepare and submit a pollution prevention plan with all supporting documentation IAW

OPNAVINST 5090.1

Evaluate and document effectiveness of current P2 Plan. Recommend initiatives or projects to improve and promote reduction of hazardous waste generation. Recommendations shall be supported by detailed project statements of work, narratives on benefits (cost or otherwise) to justify funding requests, and cost estimates for implementing recommended initiatives. Refer to OPNAVINST 5090.1, DoDI 4715.06, DoDI 4715.23, EO 13514 and EO 13693 Planning for Federal Sustainability in the Next Decade and the DoD Strategic Sustainability Performance Plan for additional preparation guidance.

N/A 1 1

1800000/ 4.4

Plans Pollution Prevention Plan Review and Update

Draft:

Within 30 days from request

Final:

Within 15 days from receipt of Government comments

KO, COR, and Installation

Environmental Offices

As required Yes Review and document Installation or Regional Pollution Prevention Plan update.

Evaluate and document effectiveness of current P2 Plan. Recommend initiatives or projects to improve and promote reduction of hazardous waste generation. Recommendations shall be supported by detailed project statements of work, narratives on benefits (cost or otherwise) to justify funding requests, and cost estimates for implementing recommended initiatives. Refer to OPNAVINST 5090.1, DoDI 4715.06, DoDI 4715.23, EO 13514 and EO 13693 Planning for Federal Sustainability in the Next Decade and the DoD Strategic Sustainability Performance Plan for additional preparation guidance.

N/A 1 1

1800000/ 3.1.1.1

Inspections & Assessments

P2 Annual Data Summary (P2 ADS) for Hazardous Waste - NBG

1-Feb KO, COR, and Installation

Environmental Offices

Annually Yes Document P2 ADS for hazardous waste. Evaluate current management practices and progress of toxic chemical, hazardous substances, pollutant reduction at the Installations. Provide recommendations for meeting established generation reduction goals.

Refer to DoDI 4715.06, EO 13514 and EO 13693 Planning for Federal Sustainability in the Next Decade and the DoD Strategic Sustainability Performance Plan. Report covers one (1) calendar year.

N/A 1

1800000/ 4.5

Inspections & Assessments

P2 ADS for Hazardous Waste - NSAA 1-Feb KO, COR, and Installation

Environmental Offices

Annually Yes Document P2 ADS for hazardous waste. Evaluate current management practices and progress of toxic chemical, hazardous substances, pollutant reduction at the Installations. Provide recommendations for meeting established generation reduction goals.

Refer to DoD 4715.06, EO 13514 and EO 13693 Planning for Federal Sustainability in the Next Decade and the DoD Strategic Sustainability Performance Plan. Report covers one (1) calendar year.

N/A 1

1800000/ 3.1.1.1

Inspections & Assessments

P2 Annual Data Summary (P2 ADS) for Solid Waste - NBG

October 1 KO, COR, and Installation

Environmental Offices

Annually Yes Document P2 ADS for solid waste. Evaluate current management practices and progress of reducing solid waste generation and maximizing diversion at the Installations. Provide recommendations for meeting established diversion goals.

Refer to DoD 4715.23 Integrated Recycling and Solid Waste Management, EO 13514 and EO 13693 Planning for Federal Sustainability in the Next Decade and the DoD Strategic Sustainability Performance Plan, for the report format. Report covers one (1) fiscal year.

N/A 1

1800000/ 4.4

Plans Installation Shelf-Life Control and Management Plan Assessment Report Within 30 days from request

KO, COR, and Installation

Environmental Offices

As required No Review existing shelf-life control and management plans at Installation supply departments and materials management sections. Submit recommendations for improvements in meeting objectives to reduce hazardous waste generation IAW OPNAVINST 5090.1.

Report at a minimum shall describe historical and current hazardous waste generation situation, recommendations for improvement, demonstrate the benefits in terms of cost for procurement and disposal of material. Refer to OPNAVINST for additional preparation guidance.

N/A 1 1

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 4.4

Plans Shelf-Life Control and Management Plan and Updates

Draft:

Within 30 days from request

Final:

Within 15 days from receipt of Government comments

KO, COR, and Installation

Environmental Offices

As required Yes Develop a site-specific shelf-life control and management plan designed to aid supply and materials managers in meeting objectives of reducing hazardous waste generation IAW OPNAVINST 5090.1 and other materials management instructions.

Preparation instructions as per OPNAVINST 5090.1, NAVSUP Publication 722, Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP) manual, unless otherwise directed. Other pertinent references include: 29 CFR 1910.1200, OPNAVINST 5100.23G, DoD 4140.27-M, Shelf-life Item Management Manual, ASN (I&E)/RDA) Navy Green Program Implementation Guide.

N/A 1

1800000/ 4.5

Reports Use Reduction of Toxic Chemicals, Hazardous Substances and Pollutants Report

Within 60 calendar days from date of request

KO, COR, and Installation

Environmental Offices

As required No Evaluate current management practices and progress of toxic chemical, hazardous substances, pollutant reduction at the Installations. Provide recommendations for meeting established diversion goals.

Document use reduction of toxic chemicals, hazardous substances and pollutants. Use OPNAVINST 5090.1 (most current) for additional preparation guidance unless otherwise directed.

N/A 1 1

1800000/ 4.5

Records Unscheduled Compliance Response Data Calls

3 working days from request

KO, COR, and Installation

Environmental Offices

As required No Prepare and submit responses to requests for information and data calls ranging from but not limited to data summaries, program compliance status, media-specific compliance recommendations, etc.

N/A 1 1

1800000/ 4.5

Records P2 Recordkeeping and Documentation 3 working days from request and 30 calendar days prior to close of contract

KO, COR, and Installation

Environmental Offices

As required No Maintain all official Pollution Prevention documentation and records required on this contract for the life of the contract. Submit upon request as necessary to respond to data calls, audits, regulatory requests, and public inquiries. Turn over records to the government at the close of contract.

N/A 1 1

National Environmental Policy Act (NEPA) 1800000/ 4.6

Surveys & Studies

NEPA Review and Associated Documentation for Proposed Actions

(CATEX)

As required KO, COR, and Installation

Environmental Offices

As required Yes Review, assess and document the potential environmental impacts associated with proposed action prior to implementing the action, to ensure compliance with Chapter 5, "Procedures for Implementing the National Environmental Policy Act (NEPA)" of OPNAVINST 5090.1 (most current).

At a minimum, work shall include: review and assessment of potential environmental impacts associated with a proposed action during initial planning stage; developing and submitting Categorical Exclusions (CATEXs); Records of Categorical Exclusion (RCEs); developing letters;

coordination; etc.

N/A 400

Clean Air Ashore 1800000/ 3.1.2.4, 4.10

Gov't Interface/ Notification

Record of Regulatory or other Government Interface

Close of business of the next working day following conclusion of interface or engagement

KO, COR, and Installation

Environmental Offices

As required Yes Participate in regulatory or other government official site visits, audits, inspections, or meetings, to include necessary coordination, preinspection of facility to ensure compliance with permit and regulations, address any deficiencies during preinspection, obtain records (if needed), providing technical documents when requested, and responding to any technical questions from regulators and/or government officials. Prepare and submit summary record of regulator site visits/audits/inspections/ meetings and associated sign-in rosters.

Summary record shall indicate pertinent information including but not limited to: date and time of engagement, type of interface, name and affiliation/title of attendees, purpose and summary of visit, highlights of actions required.

N/A 2 1 1 1

1800000/ 3.1.2.4, 4.10

Gov't Interface/ Notification

Air Permit Notification Verbal and email notification:

Within 4 hrs. from incident

Written Notification:

Within 2 days from incident

KO, COR, and Installation

Environmental Offices

As required Yes The Contractor shall immediately notify the KO, COR, and the Installation Environmental Program Director, if environmental related procedures or operations are found to be out of compliance, and shall provide recommendations for appropriate action. Report to the Government all identified situations in the requiring notification.

The Contractor shall provide verbal notifications within 2 hours and email notifications within 4 hours for exceedances of compliance targets or infraction of a regulatory or operational target for which there is a regulatory limit or operational threshold established. Such notifications shall include summary of infraction and recommendations of appropriate action to the KO, COR, and affected environmental office. Verbal and email notifications shall be followed by formal written notifications for the Government’s use in notifying regulatory authorities of compliance infractions.

N/A 1 1 1 1

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 4.9

Records Unscheduled Compliance Response Data Calls

3 working days from request

KO, COR, and Installation

Environmental Offices

As required No Prepare and submit responses to requests for information and data calls ranging from but not limited to data summaries, program compliance status, media-specific compliance recommendations, etc.

N/A 1 1

1800000/ 3.1.2.3, 4.9

Records Clean Air Act Management Recordkeeping and Documentation

3 working days from request and 30 days prior to close of contract

KO, COR, and Installation

Environmental Offices

As required No Maintain all official Clean Air Act program documentation and records required of the Navy by law for the life of the contract. Submit upon request as necessary to respond to data calls, audits, regulatory requests, and public inquiries. Turn over records to the government at the close of contract.

N/A 1 1 1

1800000/ 3.1.2.1

Surveys & Studies

Air Emissions Source Inventory January 1 April 1 July 1

October 1

KO, COR, and Installation

Environmental Offices

Quarterly Yes Conduct a field survey of air emissions units on NBG and NSAA properties to identify and ensure that all applicable sources are properly permitted. Update quarterly to reflect inventory changes. At a minimum, this work shall include the following:

1. Validate operations of all existing air emissions units on Navy properties;

2. Update existing air emissions inventory based on site visits and current information, include photos of any new emissions units;

3. Prepare air emissions calculation sheets for new air emissions units;

4. Update the air emissions source inventory database, including but not limited to: emissions unit type, output capacity, make/model/serial no., etc.)

5. Submit quarterly inventory reports.

N/A 4 4

1800000/ 4.7

Surveys & Studies

Comprehensive Air Emissions Source Inventory

April 1 KO, COR, and Installation

Environmental Offices

Triennially Yes Conduct a field survey of air emissions units on Navy properties to establish an inventory for the purpose of ensuring that all sources are identified and properly permitted. Update every 3 years to reflect inventory changes.

Prepare the inventory by following at a minimum below:

1. Comprehensive base-wide field survey to validate all existing and identify un-permitted air emissions units on Navy properties;

2. Photos of each air emission unit;

3. Air emissions calculations for all permitted air emissions units;

4. Develop and maintain an updated air emissions source database, including but not limited to:

emissions unit type, output capacity, make/model/serial no., etc.);

5. If requested, create and submit GIS generated maps showing locations of air emissions units overlain atop of aerial photo(s);

6. Create and submit report(s) in hard-copy and electronic format with inventory data to manage the air pollution control program.

N/A 1 1

1800000/ 4.7

Permits & associated documentation

Clean Air Act Permit Applications (New) 15 days from request Installation Environmental

Offices

As required Yes Prepare new source air permit applications IAW Guam Air Pollution Control Standards and Regulations (GAPCSR), GEPA permit application instructions, 40 CFR 52, 40 CFR 70, 40 CFR 71, Title V of the Clean Air Act.

Application package shall consist of documentation including but not limited to draft cover letters, completed applications, emissions calculations, O&M manuals, and other supporting documentation as required by GEPA/USEPA. Document all processes, procedures and assumptions used in developing the permit application package.

N/A 1 1

1800000/ 4.7

Permits & associated documentation

Clean Air Act Permit Applications (Renewal)

15 days from request KO, COR, and Installation

Environmental Offices

As required Yes Prepare air permit renewal applications IAW Guam Air Pollution Control Standards and Regulations (GAPCSR), GEPA permit application instructions, 40 CFR 52, 40 CFR 70, 40 CFR 71, Title V of the Clean Air Act.

Application package shall consist of documentation including but not limited to draft cover letters, completed applications, emissions calculations, O&M manuals, and other supporting documentation as required by GEPA/USEPA. Document all processes, procedures and assumptions used in developing the permit application package.

N/A 28 1

1800000/ 4.7

Permits & associated documentation

Clean Air Act Permit Applications (Modification)

15 days from request KO, COR, and Installation

Environmental Offices

As required Yes Prepare air permit modification applications IAW Guam Air Pollution Control Standards and Regulations (GAPCSR), GEPA permit application instructions, 40 CFR 52, 40 CFR 70, 40 CFR 71, Title V of the Clean Air Act.

Application package shall consist of documentation including but not limited to draft cover letters, completed applications, emissions calculations, O&M manuals, and other supporting documentation as required by GEPA/USEPA. Document all processes, procedures and assumptions used in developing the permit application package.

N/A 4 2

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 4.7

Permits & associated documentation

Clean Air Act Permit Applications (Amendment)

15 days from request KO, COR, and Installation

Environmental Offices

As required Yes Prepare air permit amendment applications IAW Guam Air Pollution Control Standards and Regulations (GAPCSR), GEPA permit application instructions, 40 CFR 52, 40 CFR 70, 40 CFR 71, Title V of the Clean Air Act.

Application package shall consist of documentation including but not limited to draft cover letters, completed applications, emissions calculations, O&M manuals, and other supporting documentation as required by GEPA/USEPA. Document all processes, procedures and assumptions used in developing the permit application package.

N/A 3 1

1800000/ 3.1.2.3, 4.9

Reports Clean Air Act Permit Compliance Certification

January 15 KO, COR, and Installation

Environmental Offices

Annually Yes Prepare compliance certifications for all air permits IAW GAPSCR, Title V Clean Air act, 40 CFR 70.6.

Document all processes, procedures and assumptions used in developing the compliance certifications.

N/A 2 1 1

1800000/ 4.9

Reports Clean Air Act Permit Compliance Reports - Excess Emissions

January 15 April 15 July 15

October 15

KO, COR, and Installation

Environmental Offices

As required Yes Prepare permit compliance reports for all excess emissions from air emissions units IAW with respective GEPA air permits.

Reports shall include but is not limited to draft cover letters, attachments and supporting documentation demonstrating compliance with GEPA air permit conditions. Report shall include extent of excess emissions; date, time, period, nature, and cause of excess emissions; and other requirements as specified in the GEPA air permit.

N/A 2 2

1800000/ 3.1.2.2, 4.8

Monitoring Clean Air Act Semi-Annual Air Monitoring Report

January 15 July 15

KO, COR, and Installation

Environmental Offices

Semi-Annually Yes Prepare semi-annual air monitoring reports IAW respective air permit.

Monitoring reports shall include but is not limited to draft cover letters, fuel consumption, operating hours, sulfur content analyses, visible emissions monitoring, air emissions unit maintenance records, and other information as may be required by GEPA.

N/A 4 1 2

1800000/ 3.1.2.3

Reports Clean Air Act Annual Air Emissions and Fee Report

January 15 KO, COR, and Installation

Environmental Offices

Annually Yes Prepare Annual Air Emissions and Fee Report as required by GAPSCR and GEPA air permits.

Report shall provide air emissions calculations for each permitted source and fee summary based on operational run hours, fuel type, etc. for the calendar year. Report shall include but is not limited to draft cover letters, attachments, and supporting documentation IAW GAPSCR and GEPA air permits.

N/A 2 1

1800000/ 4.10

Gov't Interface/ Notification

Air Emissions Unit Notification Report 5 days from request KO, COR, and Installation

Environmental Offices

As required Yes Prepare letter to GEPA providing notification of relocation or planned relocation of existing portable emissions unit.

Notification letter shall include at a minimum but is not limited to emissions unit ID number (if available), type of emissions source, capacity, fuel type, initial permitted location, new location.

Relocations shall be determined through quarterly air emissions inventory survey efforts, contractor self-identification efforts resulting from other field inspection efforts, and government identification efforts.

N/A 3 3

1800000/ 4.7

Plans Clean Air Act Risk Management Plan (RMP) Updates

Draft:

Within 90 days prior to regulatory due date

Final:

Within 15 days from receipt of Government comments

KO, COR, and Installation

Environmental Offices

Every 5 years Yes Update Risk Management Plans IAW Clean Air Act Section 112 (r), and 40 CFR Part 68 every 5 years. Next update is June 2024 for NBG and 2023 for Andersen.

Prepare cover letter to transmit RMP updates to include but is not limited to attachments and supporting documents IAW OPNAVINST 5090.1 (most current), Clean Air Act Section 112 (r), and 40 CFR Part 68. Document all processes, procedures and assumptions used in developing the Plan and updates. Prepare and provide online registration (as a preparer) and upload updated RMP to US EPA’s RMP*eSubmit (web-based system) for Government review, approval and submission.

N/A 1

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 4.9

Reports Air Permit Compliance Performance Test Plan and Report

Plan:

60 days prior to performance testing

Report:

30 days after completion of performance test

KO, COR, and Installation

Environmental Offices

As required Yes Provide a written performance test plan that describes the test date(s), duration, locations, and methods, source operation and other parameters that may affect test results. The Plan shall conform with USEPA guidelines including quality assurance procedures. A test plan or quality assurance plan that does not have the approval of GEPA shall be grounds to invalidate any test and require retest. IAW with the GEPA air permit and GAPCSR.

Upon completion of a performance test, prepare a test report which includes but is not limited to the operating conditions of the equipment at the time of the test, the analyses of the fuel, the summarized test results, comparative results with the permit emissions limits, and other pertinent field and laboratory data, IAW with GEPA air permit, and GAPCSR.

N/A 3 3

1800000/ 3.1.2.2, 4.8

Monitoring Opacity Testing/Visibility Monitoring January 15 July 15

KO, COR, and Installation

Environmental Offices

As required Yes Perform and document opacity testing, visible emissions monitoring, confirmation sampling for all emissions sources using USEPA Method 9 certified observer in accordance with GEPA air permit conditions.

Refer to GEPA air permits for monitoring report preparation instructions. Submit opacity test report with semi-annual air monitoring report.

N/A 76 3 26 2

1800000/ 4.9

Report Air Conformity Assessment Report -

NSAA

within 30 days from request

KO, COR, and Installation

Environmental Offices

As required Yes As stated in the Andersen AFB Guam Title V permit, annual or semi-annual conformity assessments are required. Conformity assessments evaluate facility records, reports, and inventories to determine conformity with the permit and report any permit deviations if discovered, or issue a compliance certification.

AAFB currently has compliance oversight over one (1) Title V with many permit conditions. This project will assist AAFB to verify and maintain full-compliance with their air pollution control permit conditions and submit the Annual Compliance Certification required by the GAPCSR Section 1409.

Conformity assessment will audit all permitted air emission sources on AAFB property to ensure compliance with GAPCSR, Federal Regulations [New Source Performance Standards (NSPS) and National Emissions Standards for Hazardous Air Pollutants (NESHAPs), and AAFB Air Pollution Control Permit conditions.

N/A 2

1800000/ 4.9

Reports Boiler Permit Compliance Certification - Biennial

January 30 KO, COR, and Installation

Environmental Offices

Biennially Yes Prepare boiler compliance certifications and tune up records IAW 40 CFR 63 Subpart JJJJJJ and GEPA air permit conditions.

Preparation instructions is per 40 CFR Part 63 Subpart JJJJJJ and GEPA air permits.

N/A 1

1800000/ 4.9

Reports Boiler Permit Compliance Certification - Every 5 years

January 30 KO, COR, and Installation

Environmental Offices

Every 5 years Yes Prepare boiler compliance certifications and tune up records IAW 40 CFR 63 Subpart JJJJJJ and GEPA air permit conditions.

Preparation instructions is per 40 CFR Part 63 Subpart JJJJJJ and GEPA air permits.

N/A 2 1

1800000/ 4.11

Plans Class I and II Ozone Depleting Substances (ODS) / Hydrofluorocarbon (HFC) Management Plan and Updates

Draft:

Within 60 days from request

Final:

Within 15 days from receipt of Government comments

KO, COR, and Installation

Environmental Offices

As required Yes Prepare and/or update a Class I and II ODS and HFC Management Plan IAW OPNAVINST

5090.1 Clean Air Ashore, Section 608 Clean Air Act, 40 CFR Part 82.

The ODS / HFC management plan shall document best industry practice, shall include an equipment inventory of where Class I & II ODS and HFC are installed; a current certification database for all HVAC&R technicians performing work at Installations on Navy property;

discussion on management elements (such as recordkeeping requirements for repairs, releases, and disposal); required notifications; all of which promote compliant use and handling of ODSs and HFCs. Document all processes, procedures and assumptions used in developing the Plan.

OZONE DEPLETING SUBSTANCE MANAGEMENT

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 3.1.3.1, 4.12

Reports Class I and II Ozone Depleting Substances (ODS) and Hydrofluorocarbon (HFC) Equipment Leak Rate Calculation Report

5 days after each month

KO, COR, and Installation

Environmental Offices

Monthly Yes Develop and submit Class I and II Ozone Depleting Substances and HFC Equipment Leak Rate Calculations Report template. Conduct monthly validation of submitted HVAC&R technician leak rate calculation sheets IAW 40 CFR Part 82 and OPNVAVINST 5090.1.

Per 40 CFR Part 82, leak repair trigger rates for commercial refrigeration equipment, industrial process refrigeration equipment, and comfort cooling appliances or other appliances with a full charge of fifty (50) or more pounds of refrigerants are 20, 30, and 10 percent respectively. Leak rate report shall use best industry practice for calculating monthly and maximum annual leak rate for all regulated equipment/systems. Document all formulae, processes, procedures and assumptions used in developing the calculations.

N/A 12 1

1800000/ 4.11

Surveys & Studies

Class I and II Ozone Depleting Substances (ODS) and Hydrofluorocarbon (HFC) Equipment Inventory

Within 90 days from request

KO, COR, and Installation

Environmental Offices

As required Yes Conduct comprehensive field surveys to maintain an updated inventory of shore-based heating, ventilation, air conditioning and refrigeration (HVAC&R) Equipment containing ODS Class I and II and HFC refrigerants with a full charge of fifty (50) or more pounds of refrigerant.

At a minimum, this work shall include the following:

1.) Comprehensive, physical Installation-wide field survey to identify all existing shore-based HVAC&R equipment with ODS Class I and II, and HFC refrigerants with a full charge of fifty

(50) or more pounds of refrigerant;

2.) Photos of each equipment;

3.) Make, Model and serial number of equipment;

4.) Location (installation, special area and building number);

5.) Installed capacity (tons) and installed charge (lbs.);

6.) Type of refrigerant;

7.) Leakage calculation for each equipment;

8.) Create and submit ODS and HFC database 9.) Create and submit GIS generated map(s) showing location of units overlain on aerial photo(s);

10.) Create and submit report(s) in hard-copy and electronic format with inventory data to manage the ODS and HFC program

N/A 1 1

1800000/ 4.12

Records Ozone Depleting Substances (ODS) HVAC Certification Database

January 1 July 1

KO, COR, and Installation

Environmental Offices

Semi-Annual Yes 40 CFR 82, Subpart F requires all technicians that maintain, service, repair, or dispose of HVAC&R equipment that could release ozone depleting refrigerants and HFCs into the atmosphere be certified.

Compile surveys semi-annually to establish and maintain a database to ensure HVAC&R technicians performing work on Navy properties possess current Section 608 technician certifications.

Database shall be in Microsoft Excel format and shall include but is not limited to technical name, company/organization affiliation, certification no., certification effective and expiration dates, place of certification issuance, etc.

N/A 2 2

Clean Water Ashore 1800000/ 3.1.4.3, 4.16

Gov't Interface/ Notification

Record of Regulatory or other Government Interface

Close of business of the next working day following conclusion of interface or engagement

KO, COR, and Installation

Environmental Offices

As required Yes Participate in regulatory or other government official site visits, audits, inspections, or meetings, to include necessary coordination, preinspection of facility to ensure compliance with permit and regulations, address any deficiencies during preinspection, obtain records (if needed), providing technical documents when requested, and responding to any technical questions from regulators and/or government officials. Prepare and submit summary record of regulator site visits/audits/inspections/ meetings and associated sign-in rosters.

Summary record shall indicate pertinent information including but not limited to: date and time of engagement, type of interface, name and affiliation/title of attendees, purpose and summary of visit, highlights of actions required.

N/A 2 3

1800000/ 4.15

Records Unscheduled Compliance Response Data Calls

3 working days from request

KO, COR, and Installation

Environmental Offices

As required No Prepare and submit responses to requests for information and data calls ranging from but not limited to data summaries, program compliance status, media-specific compliance recommendations, etc.

N/A 2 1

1800000/ 4.15

Records Clean Water Management Recordkeeping and Documentation

3 working days from request and 30 days prior to close of contract

KO, COR, and Installation

Environmental Offices

As required No Maintain all official Clean Water program documentation and records required of the Navy by law for the life of the contract. Submit upon request as necessary to respond to data calls, audits, regulatory requests, and public inquiries. Turn over records to the government at the close of contract.

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 4.13

Permits & associated documentation

Construction General Permit NOIs, NOTs, and Construction Storm Water Pollution Prevention Plans (CSWPPP)

15 days from request KO, COR, and Installation

Environmental Offices

As required Yes Prepare and submit NOIs/NOTs and CSWPPPs to obtain coverage under construction general permits for projects equal to or greater than one acre in size for project executed by military construction battalions, squadrons, and other DoD military construction entities IAW 2017 the NDPES Construction General Permit (CGP), as modified.

CSWPPP preparation instructions are contained in the CGP. Provide all necessary supporting data (e.g., site plans, maps, discharge information, best management practices, etc.). The Navy signs the NOI /NOT and submits along with CSWPPP to the regulatory agencies for affected construction projects executed by military personnel.

N/A 1

1800000/ 4.13

Permits & associated documentation

NOI for coverage under Multi-Sector General Permit (MSGP)

Within 60 days from permit issuance

KO, COR, and Installation

Environmental Offices

As required Yes Prepare the NOI for permit coverage IAW the MSGP and NOI application form. The current MSGP expires on 04 June 2020.

NOI application package shall provide all necessary supporting data (e.g., site plans, maps, discharge information, etc.) as instructed on the NOI application form and USEPA eNOI website.

The Navy signs and submits the NOI to the regulatory agencies.

N/A 1

1800000/ 4.13

Plans MSGP Storm Water Pollution Prevention Plan Updates

Draft:

Within 45 days from date of final routine Facility Inspection

Final:

Within 15 days from receipt of Government comments

KO, COR, and Installation

Environmental Offices

Annually Yes Revise and update the SWPPP IAW the MSGP to reflect any changes in operations and maintenance activities in existing covered industrial facilities or shall identify and construction of new facilities that may result in pollutant discharges into storm water.

Include any newly identified information (e.g., maintenance activities, significant spills, etc.);

identify additional volumes or quantities of stored product or chemicals; and recommend best management practices or engineering controls to ensure compliance with the conditions of the MSGP. Document all processes, procedures and assumptions used in updating the plan.

N/A 1

1800000/ 4.13

Plans Individual Storm Water Pollution Prevention Plans (SWPPP)

30 days from request KO, COR, and Installation

Environmental Offices

As required Yes Prepare new SWPPPs IAW newly obtained NPDES Storm water permits. Include all necessary supporting data (e.g., site plans, maps, discharge information, best management practices, etc.), as required by the permit.

N/A 1

1800000/ 3.1.4.2, 4.15

Records Storm Water Pollution Prevention Training, Presentation Material, and Records

January 15 KO, COR, and Installation

Environmental Offices

Annually Yes, for training material content only

Develop a SWPPP training program IAW the most current MSGP. Conduct annual training for all employees that work in areas where industrial activities are exposed to storm water or are responsible for implementing and meeting the conditions of the MSGP. Submit copies of all training records and maintain originals with the SWPPP.

Training shall cover such topics including but not limited to spill prevention and response procedures, good housekeeping, material management practices, storm water discharge monitoring procedures, BMP operation and maintenance, etc.

N/A 11 1

1800000/ 3.1.4.1, 4.14

Inspections & Assessments

MSGP Stormwater Visual & Sampling Field Form and Follow-up Forms

January 15 April 15 July 15

October 15

KO, COR, and Installation

Environmental Offices

Quarterly Yes Collect storm water samples from each outfall during a storm water event and conduct visual assessment of each sample IAW the MSGP.

Document observations from the visual assessment, maintain original documentation onsite and with the SWPPP as required by Part 5.5 of the MSGP, and submit a copy of the forms to the government. Content of the form is IAW the most current MSGP and SWPPP.

N/A 72 1

1800000/ 3.1.4.1, 4.14

Inspections & Assessments

MSGP Routine Facility Inspection Reports January 15 April 15 July 15

October 15

KO, COR, and Installation

Environmental Offices

Quarterly Yes Conduct routine facility inspections IAW the most current MSGP and SWPPP at areas of the facility where industrial activities occur.

Document observations from routine MSGP facility inspections, maintain original documentation onsite with the SWPPP, and submit a copy to the government. Content of the report is IAW the most current MSGP and SWPPP.

N/A 76 1

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 4.14

Monitoring MSGP Storm Water Bench Mark Monitoring Report

30 days from receipt of complete laboratory results

KO, COR, and Installation

Environmental Offices

First 4 consecutive quarters from permit effective date

Yes Conduct quarterly sampling as identified in the MSGP for the first four full quarter of permit coverage. Prepare a report documenting sampling results for all outfalls for each quarter IAW the most current MSGP

N/A 4

1800000/ 3.1.4.1

Monitoring MSGP Compliance Monitoring and Sampling Report

January 15 April 15 July 15

October 15

KO, COR, and Installation

Environmental Offices

Quarterly Yes Perform and provide compliance monitoring and laboratory analysis for storm water quality monitoring as required by the MSGP.

Prepare a report documenting comparison of sampling results against established benchmarks for all outfalls IAW the most current MSGP.

N/A 4

1800000/ 4.16

Gov't Interface/ Notification

MSGP Notifications Verbal and email notification:

Within 4 hrs. from incident

Written Notification:

Within 2 days from incident

KO, COR, and Installation

Environmental Offices

As required Yes Report to the Government all identified situations in the MSGP requiring notification.

Verbal notification shall be telephonic or in person to the Installation EV Director and Wastewater SME. Verbal notification shall be followed by email notification to the Installation EV Director and Stormwater SME, EV COR and Stormwater PAR, detailing the incident that triggered the notification requirement. Prepare a proposed draft letter with necessary accompanying documentation as required by the MSGP.

N/A 4

1800000/ 4.15

Reports MSGP Annual Report January 30 unless otherwise specified

KO, COR, and Installation

Environmental Offices

Annually Yes Prepare and submit an annual report IAW the NBG MSGP.

Document findings from routine inspections, visual assessments and benchmark exceedances for the calendar year, and any other information that may be requested by USEPA.

N/A 1

1800000/ 4.13

Plans Industrial Wastewater Discharge Certificate Program (IWDCP) Plan Review/Update

Initial Draft:

Within 30 days from request

Final:

Within 15 days from receipt of Government comments

Updates:

October 31

Installation Environmental

Offices

As required Yes Develop, review and annually update the IWDCP program plan IAW JTREGMARIANASINST 5090.4A, and 40 CFR Part 122.

The Plan shall provide recommendations to better minimize industrial / non-domestic wastewater discharges into the sanitary sewer system by various means including but not limited to issuance of discharge certificates, inspection, training, educational awareness, etc.. Elements of the plan shall integrate deliverables and actions from other programs (e.g. SPCC, HW, etc., as applicable).

Contents of the plan shall be IAW Discharge Permit Program requirements in OPNAVINST 5090.1, JTREGMARIANASINST 5090.4A, and 40 CFR Part 122, unless otherwise directed.

N/A 1 1

1800000/ 4.13

Surveys & Studies

Non-Domestic Wastewater and Pretreatment Surveys

90 days from request KO, COR, and Installation

Environmental Offices

As required Yes Conduct a survey at the Installation to identify non-domestic and all other industrial processes that discharge into the sanitary sewer system, including but not limited to cooling towers, steam/acid cleaning areas, photo processing facilities, food establishments, laundry, maintenance/repair, and fuel facilities, shop floor washdown, etc.

Survey reports shall summarize and establish the inventory for compliance and for development of the pre-treatment program IAW OPNAVINST 5090.1 (most current version), 40 CFR Part 122, JTREGMARIANASINST 5090.4A, and current NPDES permit.

N/A 1 1

1800000/ 4.15

Certificate Industrial Wastewater Discharge Certificates

New:

Within 15 days from government approval

Renewal:

July 1st or 45 days prior to the expiration date

Installation Environmental

Offices

New:

As required

Renewal:

Annually

Yes Prepare discharge certificates for issuance to significant industrial facilities that discharge into the sanitary sewer system identified from IWDCP surveys or by the Government.

Certificates at a minimum shall include activity-specific discharge limits and determine necessary BMPs and pretreatment requirements. Certificates to be prepared IAW OPNAVINST 5090.1, JTREGMARIANASINST 5090.4A, and current NPDES permit, unless otherwise directed.

N/A 49 24

Annex / Spec. Item

Element

Title Date(s) of Submission

Electronic Distribution Frequency

Gov't Approval

Req'd Deliverable Preparation Instructions Attachment No.

NBG

Recurring

Qty (up to limits)

NBG

Non-

Recurring Qty

(ELINs)

NSAA

Recurring

Qty (up to limits)

NSAA

Non-

Recurring Qty

(ELINs)

MCM

Recurring

Qty (up to limits)

MCM

Non-

Recurring Qty

(ELINs) 1800000/ 3.1.4.1, 4.14

Inspections & Assessments / Monitoring

Industrial Wastewater Discharge Certificate Program (IWDCP) Inspection and Monitoring Report

January 15 April 15 July 15

October 15

KO, COR, and Installation

Environmental Offices

Quarterly Yes, for report template only

Develop a template report for conducting IWDCP inspections. Conduct sampling and inspections, and prepare report IAW JTREGMARIANASINST 5090.4A and the Program Plan.

The report shall summarize at a minimum flow rate, pH, oil and grease, ammonia, copper, nickel, zinc, aluminum, lead, arsenic, and mercury levels for industrial / non-domestic discharges by certificate holders into the sanitary sewer system . On occasions, a facility-specific inspection or monitoring report may be required. Reports shall be IAW OPNAVINST 5090.1, JTREGMARIANASINST 5090.4A, and current IWDCP Plan, unless otherwise directed.

N/A 4 1 12 1

1800000/ 3.1.4.2, 4.15

Records IWDCP Annual Training, Presentation Material, and Records

January 20 KO, COR, and Installation

Environmental Offices

Annually Yes, for training material content only

Develop IWDCP training material and provide annual training to certificate holders IAW JTMARIANASINST 5090.4A and current NPDES permit.

Training presentation shall cover such topics including but not limited to proper disposal of toxic, noxious, malodorous, or poisonous solids, liquids and gases, wastes containing substances which are not amenable or only partially amenable to treatment; avoid discharge of such substances in any wastewater discharge points in their facilities. Maintain all training records with the IWDCP Plan, and submit rosters of training attendees.

N/A 1 1 1

1800000/ 4.15

Reports IWDCP Program Annual Report October 15 KO, COR, and Installation

Environmental Offices

Annually Yes Prepare and submit annual report IAW JTMARIANASINST 5090.4A documenting fiscal year IWDCP program activities.

The Report shall include at a minimum: 1. Sampling and monitoring results for the non-domestic discharges 2. Sampling and monitoring results for the Apra Harbor Wastewater Treatment Plant;

3. Copy of the latest IWDCP facility inventory; 4, Copies of IWDCP certificate including pre-treatment and BMP requirements; 5. Self-monitoring results and corrective actions taken to mitigate issues noted during the fiscal year; 6. Copies of quarterly inspection summaries, including inspection checklist, photos and other pertinent information; 7. Recommended action(s) to improve the overall quality and effectiveness of the program to promote continual improvement.

N/A 1 1

1800000/ 4.13

Permits & associated documentation

Clean Water Act (CWA) Section 401 Water Quality Certification Application

15 days from request Installation Environmental

Offices

As required Yes Prepare and submit CWA Section 401 Water Quality Certifications to accompany USACE permits for affected projects (including but not limited dredging projects) IAW the Clean Water Act and the Guam Water Quality Standards.

Prepare application IAW the Guam Water Quality Standards or as otherwise specified by GEPA.

N/A 1

1800000/ 4.13

Permits & associated documentation

Department of the Army Permit Applications

30 days from request KO, COR, and Installation

Environmental Offices

As required Yes Prepare and submit USACE Permit Application (includes but not limited to Section 10 and Section 404 Permits) IAW the Rivers and Harbors Act and the Clean Water Act for approval by USACE and other stakeholder resource agencies. Development of a Water Quality Monitoring Plan (which may have been prompted by an associated Section 401 Water Quality Certification) or conditioned as part of the USACE permit may be required.

The USACE application shall be prepared as per application instructions.