Amendment 0003 - Enclosure (2) for PPI 17.xlsx
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- N4008524R2534
About this file
This document is an Amendment 0003 - Enclosure (2) for PPI 17.xlsx, which appears to be a Contractor Quality Control Program Audit Checklist for a federal construction contract.
The checklist covers various quality control requirements for the contractor, including having an accepted QC plan, QC manager qualifications, conducting coordination and QC meetings, maintaining QC reports, and addressing items such as submittals, RFIs, safety, environmental management, and as-built documentation. The checklist indicates the contract is utilizing eCMS, though no other details about the specific contract are provided.
The related federal contract opportunity is for a Design-Bid-Build construction project at the Portsmouth Naval Shipyard in Kittery, Maine for Building 14. The project involves a total interior renovation, including hazardous material abatement, structural upgrades, new stairs and an elevator, exterior envelope repairs, and overhauling the mechanical, electrical, and fire protection systems.
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CONTRACTOR CHECKLIST Revised
| WORKSHEET REV: 12/23/21 | CONTRACTOR QUALITY CONTROL PROGRAM AUDIT | ||||||||
| CONTRACT # | |||||||||
| CONTRACTOR: | CONTRACT% COMPLETE: | ||||||||
| CONTRACT TITLE: | QC MANAGER: SINGLE HAT , DUBBLE HAT , TRIPLE HAT ((para 1.5.1.1) anything other than single hat must be approved by PWD Supervisor) | ||||||||
| NAVFAC REP: | IS THIS CONTRACT UTILIZING eCMS Yes ________ NO________ | ||||||||
| DATE: | |||||||||
| SCORING: Mark an X in appropriate box for each attribute. For "% Yes", divide sum of "Yes" by sum of ("Yes" + "No") X 100 (do not count N/A's). | |||||||||
| Yes | No | N/A | Quality Control Specification Number: 01 45 00.10 22 (QUALITY CONTROL FOR CONSTRUCTION) | ||||||
| Yes | No | N/A | 1. Quality Control Admin | ||||||
| 1 | Is there a Government accepted QC Plan, which is required before the start of work. (para 1.4.2) | ||||||||
| 2 | Does the QC Plan include within the organization an approved alternate Quality Control Mananger (para 1.5.2) | ||||||||
| 3 | Does QC Manager report to an officer of the firm, he must not be subordinate to the Project Superintendent or the Project Manager. (para 1.4) | ||||||||
| 4 | If there has been any organizational changes within the QC Plan, have they been accepted by the KO ? (para 1.4.3) | ||||||||
| 5 | Has a Coordination and Mutual Understanding Meeting been held prior to the start of construction with meeting minutes available. (para 1.7) | ||||||||
| 6 | Does the quality Control Mananger have a Construction Quality Management for Contractors current training certificate ? (para 1.5.1.3) | ||||||||
| 7 | Are QC meetings held once every week at the work site with the superintendent and the foreman responsible for the ongoing and upcoming work. (para 1.8) | ||||||||
| 8 | Does weekly QC Meeting cover the following: a. Review previous minutes; b. Review schedule and status of work and rework; c. Review status of submittals and RFIs; d. Review work for next two weeks and documentation required; e. Resolve QC and production items (RFIs, etc.); f. Address items potential changes to QC plan; g. Review APP; h. Review environmental requirements and procedures; i. Review Waste Management Plan; j. Review IAQ Mngmnt Plan; k. Review Environmental Mngmnt Plan; l. Review the status of training completion; m. Review the progress of As-Builts and O&M and eOMSI Documentation; n. Review Non-Compliance Notices and actions required to address non-complaint work/actions. o. Review Special Inspections (Section 01 45 35) and any deficiencies identified by Special Inspectors. Review actions taken or planned actions to correct deficiencies noted. (para 1.8) | ||||||||
| 9 | Are CQC Reports submitted to KO by the next working day, with copies of Special Inspectors daily reports, and any discrepancies observed that are not corrected? (para. 1.3.a) | ||||||||
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| Section (1) Score | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes | ||||||||
| Yes | No | N/A | 2.Three Phases of Control (Preparatory Phase) | ||||||
| 1 | For each DFOW, is the QC Manager; holding a preparatory phase meeting? (para 1.9.1) | ||||||||
| 2 | Are the results of the preparatory phase actions documented in the daily CQC Report and in the QC prepertory checklist? (para 1.9.1) | ||||||||
| 3 | If there is off site work taking place, does the QC Mananger hold prepertory meetings for the off-site work? (para 1.9) | ||||||||
| 4 | Preparatory Meetings are only held if shop drawings or submittals have been approved, APP and appropriate AHA related to the DFOW are submitted and appropriate personel are present for the meeting. The QC Manager is conducting meetings and attended by QC Specialists, Project Superintendent, CxC, Special Inspector, Special Inspector of Record, and foreman responsible for the DFOW or as approved by Contracting Officer. When DFOW will be accomplished by a Subcontractor, that Subcontractor's foreman attends the preparatory phase meeting. (para 1.9.1) | ||||||||
| Are Prepertory meetings addressing the following: | |||||||||
| 5 | Review of each paragraph from the applicable specification sections. | ||||||||
| 6 | Review of the contract drawings. | ||||||||
| 7 | Verify that appropriate shop drawings and submittals for materials and equipment have been submitted and approved. | ||||||||
| 8 | Verify receipt of approved factory test results, when required. | ||||||||
| 9 | Review the testing plan and ensure that provisions have been made to provide the required QC testing. | ||||||||
| 10 | Examine the work area to ensure that the required preliminary work has been completed. | ||||||||
| 11 | Examine the required materials, equipment and sample work to ensure that they are on hand and conform to the approved shop drawings and submitted data. | ||||||||
| 12 | Review the APP and appropriate AHA to ensure that applicable safety requirements are met, and required Safety Data Sheets are submitted. | ||||||||
| 13 | Discuss the QC documentation required to be collected as part of the work. | ||||||||
| 14 | Identify any changed conditions or modifications that may impact the execution of the work. | ||||||||
| 15 | Review the processes/strategies that will be implemented to address any issues if the work does does go as planned or if any unforeseen conditions are encountered or if any changes arise that may impact the successful execution of the work. | ||||||||
| 16 | Review the QA inspections that may be implemented as part of the execution of the work. | ||||||||
| 17 | Review Environmental requirements and proceedures to include: (a)Environmental Management Plan (b) Waste Management Plan. (c) IAQ Management Plan. |
| 18 | Review any Special Inspections (Section 01 45 35) required as part of the execution of the work. | ||||||||
| 19 | Review demolition work plan to ensure compliance with EM 385-1-1 Section 23 Demolition, Renovation and Re-Occupancy. | ||||||||
| 20 | For excavation, review Utility Locating Requirements. (Note: Special attention is required Hazardous or Mission Critical Utilities (as identified in the Scope of Work & Drawings) are located within the excavation area. The PWD ME Dig Safe Coordinator, PWD-ME CM/ET, PWD-ME DM and the assigned PWD-ME Project Civil Engineer must be present at the meeting to review requirements, and to ensure safety and preservation of critical utilities is discussed with adequate focus. | ||||||||
| 21 | If work includes excavation, review Soil Management Requirements (Note: Special attention is required if the work is within an IR site or Hazardous Soils are within the excavation area. Include Code 106.3 Representatives at this meeting to discuss Soil Management processes and procedures. SWR form is being used. | ||||||||
| 22 | If the work is subject to environmental (EV) permitting, Archaeological Monitoring, or SHPO approvals, review terms and conditions of the applicable permits and any supplemental controls/ approvals required to complete the work. (Note: Include PWD-ME EV Representatives at this meeting to review the project specific requirements). | ||||||||
| 23 | If work includes the removal and disposal of Hazardous materials, review the appropriate work plans to ensure the work plans have been approved and any comments are understood by the work execution team. (Note: Include Code 106.3 Representatives at this meeting to discuss Hazardous Materials handling and disposal processes and procedures.) | ||||||||
| 24 | Discuss specific controls used and construction methods, construction tolerances, Layout/survey controls (horizontal & Vertical controls) necessary, workmanship standards, and the approach that will be used to provide quality construction by planning ahead and identifying potential problems for each DFOW. | ||||||||
| 25 | Non-Compliance Notices and any actions required to address non-complaint work/actions associated with the DFOW. | ||||||||
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| Section (2) Score | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes | ||||||||
| Yes | No | N/A | 3. Three Phases of Control (Initial Phase Meetings) | ||||||
| 1 | Is the Initial Phase meeting conducted with the proper personal in attendence; foreman responsible for that DFOW and when the DFOW will be accomplished by a subcontractor, that subcontractor's foreman shall attend the initial phase meeting? | ||||||||
| 2 | Is the Initial Phase meeting results documented in the daily CQCReport and on the Initial Phase checklist. | ||||||||
| 3 | Is the CQM conducting site inspections to ensure that it complies with contract requirements. | ||||||||
| 4 | Has the CQM ensured that the testing is performed by the approved laboratory and complies with specific testing requirements. | ||||||||
| 5 | Is the CQM checking work procedures for compliance with the APP checking appropriate AHA to ensure that applicable safety requirements are met. | ||||||||
| 6 | It is critical to Conduct additional preparatory and initial phase meetings on the same Definable Feature of Work (DFOW) for all work that is on-going where one or more of the following circumstances apply, is this being accomplished? |
1. If there are any quality control issues or if the work is determined to be unacceptable.
2. The quality control personnel are not the same that were initially briefed at the original meetings.
3. The on-site production supervision or subcontractor/work crew have changed.
4. Work on a DFOW is resumed after a substantial period (1 month) of inactivity.
5. The Contracting Officers Representative determines additional meetings are needed to address any other problems.
6. If there are any deviations/changes/modifications to the scope of the DFOW elements modified from the original meeting.
7. If there are any changes to the methods of execution, weather conditions that may impact the execution or quality of the work.
8. If there are any changes to the work or conditions thet could effect compliance with the terms & condition of the state/federal permits.
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| Section (3) Score | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes | ||||||||
| Yes | No | N/A | 4. Three Phases of Control (Follow-up Phase) | ||||||
| 1 | Are daily inspections being conducted to ensure the quality of workmanship is in compliance with contract requirements and and document in the daily CQC |
Report ?
| 2 | Has a rework item tracker been established and is it being utilized to ensure that rework items are being corrected and in a timely manner? | ||||||||
| 3 | Assure manufacturers representatives are performing necessary inspections, if required ? | ||||||||
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| Section (4) Score | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes | ||||||||
| Yes | No | N/A | 5. Submittal Procedures and Initial Submittal Register: | ||||||
| 1 | Are there procedures for reviewing, approving, and managing submittals? | ||||||||
| 2 | Is there a list of name(s) of people in the QC organization authorized to review and certify submittals? | ||||||||
| 3 | Is the initial Submittal Register being maintained and updated as per Spec; SECTION 01 33 00 Para 1.7 | ||||||||
| 4 | Are there submittals that have been returned Revise/Resubmit more than twice? | ||||||||
| 5 | Are Contractor Approved submittals being tracked. | ||||||||
| 6 | Are submittals being submitted for review as per Spec; SECTION 01 33 00 Para 1.4.2 a. Project title and location.b. Construction Contract Number.c. Date of the drawings d. revisions.d. Name, address, and telephone number of Subcontractor, supplier,manufacturer, and any other Subcontractor associated with the submittal. e. Section number of the specification by which submittal is required.f. Submittal description (SD) number of each component of submittal. g. For a resubmission, add alphabetic suffix on submittal description, for example, submittal 18 would become 18A, to indicate resubmission.h. Product identification and location in project. | ||||||||
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| Section (5) Score | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes | ||||||||
| Yes | No | N/A | (6) Documentation | ||||||
| 1 | Are files being maintained for current and complete records of on-site and off-site QC program ? | ||||||||
| Daily Quality Control Reports; Are reports being submitted in accordance with the following requirements: | |||||||||
| 2 | Timely submission, reports are due to the KO by 10:00am follow each workday and signed by the CQM. | ||||||||
| 3 | Reports are required for each day work is performed. Account for each calendar day throughout the life of the contract. | ||||||||
| 4 | The reporting of work shall be identified by terminology consistent with the construction schedule. | ||||||||
| 5 | In the "remarks" section in this report which will contain pertinent information including directions received, problems encountered during |
construction, work progress and delays, conflicts or errors in the drawings or specifications, field changes, safety hazards encountered, instructions given and corrective actions taken, delays encountered and a record of visitors to the work site. For each remark given, identify the Schedule Activity No. that is associated with the remark.
| Quality Control Validation; Establish and maintain the following in a series of three ring binders, Binders shall be divided and tabbed as indicated. | |||||||||
| 6 | All completed Preparatory and Initial Phase Checklists, arranged by specification section. | ||||||||
| 7 | All milestone inspections, arranged by Activity/Event Number. | ||||||||
| 8 | A current up-to-date copy of the Testing and Plan Log with supporting field test reports, arranged by specification section. | ||||||||
| 9 | Copies of all contract modifications, arranged in numerical order. Also include documentation that modified work was accomplished. | ||||||||
| 10 | A current up-to-date copy of the Rework Items List. | ||||||||
| 11 | Maintain up-to-date copies of all punch lists issued by the QC Staff on the Contractor and Sub-Contractors and all punch lists issued by the Government if applicable. | ||||||||
| 12 | Are As-Built Drawings being maintained by the CQM reflecting and contract changes vis modification # or RFI#. CQM shall initial any changes upon completion of work. | ||||||||
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| Section (6) Score | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes | ||||||||
| Yes | No | N/A | (7) NON-COMPLIANT WORK QC ACTIONS | ||||||
| 1 | Does the CQM maintain a current up-to-date Rework Items List with dates of findings and corrections? | ||||||||
| 2 | Has work progressed without the KO Rep. notifying the CQM of any Non Compliant work? (01 45 00.10 22 Para:1.15 (field notification)) | ||||||||
| 3 | Has the work progressed without notification of stop work due to Non -Compliance work not being corrected ? (01 45 00.10 22 Para:1.15) | ||||||||
| 4 | Has all work to date been completed without receiving a written Non Compliance notifications by the KO. | ||||||||
| 5 | If a written Non compliance notification been recieved has it been returned to the KO with corrective actions completed? | ||||||||
| 6 | Has work been completed to date without receiving a Letter of Concern or Cure Letter from the KO concerning the Coontractor Quality Control Program ? | ||||||||
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| Section (7) Score | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes | ||||||||
| Yes | No | N/A | (8) Project Closeout | ||||||
| At the end of construction the CQM shall coordinate the Completing Inspections as follows: | |||||||||
| 1 | Has the CQM conducted the completion inspection Per Spec 01 45 00.13 (a) Punch-Out Inspection (b) Pre-Final Inspection © Final Acceptance Inspection. | ||||||||
| 2 | Has a Real Property Equipment listing been provided to the KO at the time of transfer all inclusive list shall include; description of item, location (by room number), model number, serial number, capacity, name and address of manufacturer, name and address of equipment supplier, condition, spare parts list, manufacturer's catalog, and warranty. | ||||||||
| 3 | Has the CQM reviewed and approved the Operation and Maintenance Data (O&M Manuals) (SECTION 01 78 23 Para 1.3) | ||||||||
| 4 | Has the CQM submitted a writen Training Plan, must be submitted least 60 calendar days prior to the scheduled training. Training plan must be approved by the Quality Control Manager (QC) prior to submission. | ||||||||
| 5 | Working Record and Final Record Drawings SECTION 01 78 00.00 22 Para:1.2 Has Final Drawing been submitted equal in quality and detail to that of the original contract drawings and per PWD-ME CADD & As built CADD Standards. | ||||||||
| 6 | All contract requirements for building commissioning shall be completed prior to contract completion. | ||||||||
| 7 | Has a Warranty Management Plan been submitted and approved. | ||||||||
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| Section (8) Score | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes |
| SCORE FOR EACH CATEGORY: | |||||||||
| ERROR:#DIV/0! | 1. Quality Control Admin | ||||||||
| ERROR:#DIV/0! | 2. Three Phases of Control (Preparatory Phase) | ||||||||
| ERROR:#DIV/0! | 3. Three Phases of Control (Initial Phase Meetings) | ||||||||
| ERROR:#DIV/0! | 4. Three Phases of Control (Follow-up Phase) | ||||||||
| ERROR:#DIV/0! | 5. Submittal Procedures and Initial Submittal Register | ||||||||
| ERROR:#DIV/0! | 6. Documentation | ||||||||
| ERROR:#DIV/0! | 7. Non-Compliant Work QC Actions | ||||||||
| ERROR:#DIV/0! | 8. Project Closeout | ||||||||
| TOTAL SCORING: Total "Yes" for all attributes divided by sum of ("Yes" + "No"). (N/A's are not included in count) | |||||||||
| Sum | 0 | 0 | 0 | 0 | 0 | ERROR:#DIV/0! | (<80% copy to Supervisor) | ||
| TOTAL OVERALL SCORE | #'s | ||||||||
| Yes | Total | ||||||||
| Yes + No | %Yes |
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