HVAC 1502000 SECTION C.pdf

1502000 – Facility Investment Table of Content Spec Item Title 1 General Information

1.1 Concept of Operations

2 Management and Administration

2.1 Definitions and Acronyms

2.2 Personnel

2.2.1 Certification, Training, and Licensing

2.2.2 Contractor Expertise

2.3 Special Requirements

2.3.1 Workmanship and Material Standards

2.3.2 Government Control of Systems Covered by this Contract

2.3.3 Identification of Equipment in the Field

2.3.3.1 Pre-Existing Conditions

2.3.4 Historical Preservation

2.3.5 Infection Control

2.3.6 Ozone Depleting Substances (ODS) Requirements for Refrigerant Recycling

2.3.7 Laptop Computer and Electronic Devices

2.4 References and Technical Documents

3 Recurring Work

3.1 Service Orders

3.1.1 Emergency Service Orders

3.1.2 Urgent Service Orders

3.1.3 Routine Service Orders

3.2 Preventive Maintenance (PM) Program

3.2.1 HVAC and Refrigeration Systems

3.2.2 Boilers and Unfired Pressure Vessels (UPVs)

3.3 Prescriptive Maintenance Program

3.3.1 AHU-2 and EF5/6 BLDG 564

3.3.2 Building Automation Systems

3.3.3 Hot and Cold Closed Loop HVAC Systems

3.4 Inspection, Testing, and Certification Program

3.4.1 Boilers and UPVs

3.5 Other Recurring Services Program

3.5.1 Exhaust Hoods and Ducts

3.5.2 HVAC Seasonal Start-Up and Shutdown

3.5.3 HVAC Water Testing and Treatment Services

3.5.4 Boiler Seasonal Start-Up and Shutdown

3.5.5 Boiler Water Testing and Treatment Services

3.5.6 Power Outage Follow-up

4 Non-Recurring Work

1502000 – Facility Investment Spec Item

Title Description

1 General Information

The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform Facility Investment services for HVAC equipment and installed associated equipment and systems at Naval Submarine Base New London, Groton, Connecticut and associated facilities in New London and Stonington Connecticut.

1.1 Concept of

Operations

The intent of 1502000 Facility Investment is to specify the requirements for Sustainment, Restoration, and Modernization (SRM) sub-functions only. The Facility Investment requirements within this sub-annex primarily consist of infrastructure sustainment and minimal restoration and modernization work. Sustainment is the maintenance and repair necessary to keep an inventory of facilities and other assets in good working order. Restoration and modernization normally consists of major rehabilitation and capital improvements that is accomplished through other Navy programs. Some major repair, minor construction and stand-alone demolition may be accomplished as part of Facility Investment.

The Contractor shall perform maintenance, repair, alteration, demolition and minor construction for the following:

Building and Structures -Tanks including but not limited to expansion tanks and bladders, -Pipelines

Building Systems -HVAC including Building Automation Systems -Boilers (excluding Central Utility Plant Boilers) -Unfired Pressure Vessels (UPV) -Potable Water (including backflow prevention devices) -Refrigeration -Furnaces -Heaters -Water Heaters -Heat Exchangers -Ductwork with/without fusible linked fire dampers -System Controls with/without Uninterruptible Power Systems (UPS) -Exhaust Fans, Hoods and Ducts

Facility Investment includes maintenance of all HVAC Equipment which serve individual facilities under a “whole building concept”. All HVAC equipment that is intended for comfort cooling and its associated equipment is to be covered under this contract as well as fusible linked fire dampers installed in the ductwork. HVAC Equipment also includes open and closed loop heating and cooling piping maintenance, repairs and water treatments. Any HVAC/R equipment that’s purpose is not for comfort cooling but is intended to cool equipment and or goods such as walk-in refrigerators will be identified on an additional equipment list contained in Annex 15 Section J and are not inclusive.

Item

Title Description

2 Management and Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-1502000-01.

2.2 Personnel The Contractor shall provide personnel with the qualifications, technical knowledge, experience and skills required for efficient operations within the Facility Investment (FI) function.

2.2.1 Certification, Training, and Licensing

All maintenance and repair shall be performed by personnel trained and certified by the OEM.

Personnel inspecting, witnessing tests, preparing reports, and issuing certificates for boilers and UPVs must be qualified per UFC 3-430-07.

Personnel maintaining, repairing, inspecting, testing, operating, or rigging WHE shall be qualified per NAVFAC P-307.

Personnel working on systems, equipment or components containing chlorofluorocarbons (CFCs) and/or hydro-chlorofluorocarbons (HCFCs) must be certified under an Environmental Protection Agency (EPA) approved technical certification program per OPNAVINST 5090.1 Chapter 6 and EPA regulations (40 CFR Part 82, Subpart F) under Section 608 of the Clean Air Act

Personnel working with or on electrical or electronic equipment must be trained and certified per NAVFAC MO-200.

All maintenance trade personnel certifying or inspecting repair or maintenance work that does not require an inspector certified by a governing directive shall be qualified at the journeyman level.

The contractor shall provide personnel trained and certified by the OEM.in all the various types of controls such as Analog, Binary, DDC, Digital, Electric, Electronic, Mechanical or Pneumatic or Combination of Equipment or Devices regulating HVAC&R system operation, whether mounted directly on the system or not. System Controls include but are not limited to: any peripheral Actuator, Damper, Economizer, Freeze-Stat, Gauge, Humidistat, Operator, Relay, Reset, Thermostat, Timer, Switch, Sensor, Servo, Valve, VAV box etc. installed to ensure the safe, economical controlled function of any systems covered within this specification. All controls technicians furnished under this contract shall have at least five (3) years of experience in DDC and electronic controls, and must be qualified to diagnose, test and repair all systems covered under this contract. The contractor shall provide personnel trained and licensed by for the State of CT to perform commissioning of new and existing systems, and install and upgrade DDC software and hardware to the appropriate version to maximize system and energy efficiency.

The contractor shall provide personnel trained and certified in treating open and closed loop heating and cooling systems.

The Contractor shall submit proof of all certification, training, and licensing requirements per Section F.

2.2.2 Contractor

Expertise

It is the intent of this contract for the Contractor to rely on his own expertise (or Subcontractor expertise) to fully handle any and all maintenance, proper methods of repair, troubleshooting, management, administration, scheduling, etc. required under

Item

Title Description this contract. The Contractor shall not rely on Government personnel for maintenance, proper methods of repair, troubleshooting, management, administration, scheduling, etc. That being established, the Government intends to cooperate with the Contractor in terms of providing necessary information such as HVAC system operating requirements, sequences of operations, etc. In short, the Government will supply the Contractor with the information if available, but the Contactor shall provide the expertise. Of the widely varying equipment and systems included in this contract, with particular emphasis on control systems and specialized, proprietary features now commonly found in chillers, variable speed drives, air conditioning systems (and ancillary equipment) and direct digital control systems, when needed to execute work, the contractor is exclusively responsible for obtaining, arranging, managing, and overseeing the performance of specialty subcontractors, including for installations of DDC controls different from the predominant brand, in fulfillment of this requirement as if the supplementary contractor(s) are a part of the contractor’s regular staff. Costs for case by case involvement of specialty OEM subcontractors for routine preventive maintenance work shall be borne entirely by the contractor. In the case of repairs, costs for case by case involvement of specialty OEM subcontractors shall be combined with the contractor’s own costs for contribution of parts and labor towards the LOL.

2.3 Special

Requirements

All work at NBHC Groton Medical and Dental Clinics shall be performed in such a manner as to minimize impact to patient care and the ability for caregivers to provide patient care, and shall not generate additional risk. This may include but is not limited to the need for backshift or weekend work, scheduled outages, infection control precautions, etc.

The contractor shall also provide one full time dedicated personnel for maintenance and service calls at NBHC Groton Medical, Dental Clinic, and Veterinary Clinic so they can provide uninterrupted care during normal business hours.

Building 612, Indoor Small Arms Range (whole building), and includes the firing range that contains gun shot residue and lead. Proper PPE shall be worn and the Contractor shall dispose of all hazardous waste in accordance with the Resource Conservation and Recovery Act and all other applicable Federal, state and local laws and regulations. No disposal of hazardous waste onboard the installation is allowed.

The contractor shall comply with the CTDEEP’s General Permit for Miscellaneous Discharge of Sewer Compatible (MISC) Wastewater. The contractor shall also comply with the reporting requirements of Section 5 and submit reports per Section F.

2.3.1 Workmanship

and Material Standards

The Contractor shall be responsible for maintaining all facilities, systems, and equipment, identified in this technical sub-annex, to a standard that prevents deterioration beyond that which results from normal wear and tear and corrects deficiencies in a timely manner to assure full life expectancy of the facilities, systems, and equipment. Best commercial practices shall be applied in the performance of work. All work shall be completed per approved and accepted industry and equipment manufacturers’ standards and shall comply with building and safety codes, applicable activity, local, state, and federal regulations, and other technical requirements identified within this technical sub-annex.

Workmanship for maintenance and repair shall include all work necessary to complete facility and system restoration, including touch-up painting and operational checks.

Upon completion of work, the Contractor shall ensure all facilities, systems, and equipment are free of missing components, including but not limited to: insulation, ceiling tiles, water extraction, cleaning and drying, or defects which would affect the safety, appearance, or habitability of the facilities and structures or would prevent any

Item

Title Description electrical, mechanical, plumbing or structural system from functioning in accordance with design intent. Repairs shall be made in accordance with the manufacturers’ specifications and guidelines, and standard building codes. The quality of repairs shall meet the applicable standards and shall prevent any malfunction reoccurrences caused by poor workmanship or other contractor inadequacies. The quality of the repaired areas shall be fully compatible with adjacent surfaces or equipment. Except where otherwise specified, replacements shall match existing in dimensions, finish, color, design, and functionality and shall have an appearance similar to the original finished appearance with only minor unobjectionable deterioration resulting from normal use.

The Contractor shall not allow debris to spread unnecessarily into adjacent areas nor accumulate in the work area. All such debris, excess material, and parts shall be cleaned up and removed at the completion of the job and at the end of each day work is in progress. Upon completion of work, any stains and other unsightly marks shall be removed.

2.3.2 Government

Control of Systems Covered by this Contract

The Government is the owner and operator of all apparatus and systems included in this contract, and as installed pursuant to this contract, and has unlimited rights to install, remove, alter, or modify such equipment and systems including all access into programming, setup parameters, operating schedules, sequences of operation, and set points contained within DDC controllers and proprietary control systems present within chillers, air conditioning equipment, variable speed drives, and other such systems. Should the Contractor replace or install systems and components that prevent or do not allow for the Government to have access into setup parameters, operating schedules, sequences of operation, and set points for the purposes of viewing or modifying such, the Government reserves the right to require the Contractor to replace such systems with different systems that support the required access at no additional cost to the Government. In the event that the Contractor incurs additional costs to correct problems and/or failures resulting as a direct consequence of the Government’s modification of setup parameters, operating schedules, sequences of operation, and set points, the Contractor may submit documentation and evidence of the Government’s action, along with an explanation as to how such modification caused the problem in question in support of a request for an equitable adjustment in contract cost as compensation for applicable excess costs the Contracting Officer accepts as having been caused by the Government and which would not be reimbursable under other provisions of the contract.

2.3.3 Identification of

Equipment in the Field

The Contractor shall identify each item of equipment covered by this contract, and the location of each item in the field.

The Contractor shall provide Equipment Tags with the following information recorded legibly on the tag for each maintenance or service order visit: asset number, name of equipment, location of equipment, pm or service order performed, name of person performing work and initials, and date work performed. Tags shall be installed within 120 days of contract award. Tags shall be provided with a plastic protection sleeve. Do not remove old maintenance tags, but secure them carefully on each piece of equipment, unless otherwise directed by the Contracting Officer.

It is expected that the Contractor shall search each building (all rooms, spaces, attics, basements, crawl spaces, etc.) for any additions/ deletions/changes to the Equipment Inventory. The Contractor may discover changes during the annual survey, preventive maintenance, service orders, or other sources may provide inventory information.

Upon discovery, these changes will receive equipment tags, added to the PM’s and recorded on the annual ICAP assessment. These changes, as mentioned herein, are the responsibility of the Contractor at no additional cost to the government.

Item

Title Description

An equipment inventory is provided in J-1502000-06.

2.3.3.1 Pre-Existing

Conditions Survey

The Contractor shall conduct a Pre-existing Conditions Survey of all equipment covered under this contract. The purpose of this survey is to identify equipment that is broken, inoperable or in significant disrepair so as to render it beyond the scope of maintenance and service order work as described herein. Submit the survey per Section F. The survey is subject to the interpretation and approval of the Government.

Repairs to the discrepancies on the list approved by the Contracting Officer may be issued as Task Orders. Any deficiency not identified within 120 days of award shall become the responsibility of the Contractor.

2.3.4 Historical

Preservation

Buildings and facilities designated as historical sites shall be maintained in accordance with Federal, state and local historical policies and regulations.

2.3.5 Infection Control All work at NBHC Groton shall comply with infection control measures as outlined in the current version of the NHCNE Healthcare-Associated Infection Prevention And Control Manual.

This requirement applies to any construction or repair project conducted in any medical facility utilized to treat patients or prepare, maintain or distribute medical equipment, supplies or medications. The appropriate level of infection control measure must be implemented prior to initiating the project and remain in full effect until final inspection of the completed project.

Failure to comply with appropriate infection control measures will necessitate immediate work stoppage until measures are in place, inspected and approved by a designated facility manager or the command Infection Control Coordinator.

2.3.6 Ozone Depleting

Substances

(ODS)

Requirements for Refrigerant Recycling

1. Technicians must be certified through an EPA approved program. Copies of the certifications shall be maintained at the employee’s place of business and/or carried as a wallet card by the technician.

2. Records are maintained for all refrigerant removal operations performed prior to small appliance or motor vehicle air condition appliance disposal. The recovery date, technician’s name and a statement that all refrigerant that had not previously leaked was removed in accordance with 40 CFR 82 shall be included in the disposal records.

3. Records kept for all refrigerant recovery operations/services performed on equipment that normally contains 50 pounds or more refrigerant will include the service date, service description, amount of refrigerant purchased, and amount of refrigerant added.

4. Refrigerant leaks on equipment, which normally contain 50 pounds or more refrigerant, are repaired within 30 days of leak discovery.

5. Leak repairs for equipment normally containing 50 pounds or more refrigerant are documented, including the date of leak discovery and date repaired, technician’s name, amount of refrigerant vented, and amount purchased and added. Satisfactory leak repair verification tests are documented within 30 days of repair.

6. Records detailing accidental venting of ODS are maintained; these records shall include as a minimum the date, type, location, amount vented, and reason for venting.

7. Records detailing the type and amount of refrigerant purchases shall be kept.

Attachment J-1502000-10 contains the ODS Environmental Forms.

Item

Title Description

8. Only excess class I ODS is to be returned to DLA and NOT private contractors (R- 11, 12, 113, 114, 500, and 502). All reclaimed class I refrigerant shall be stored in approved containers, made for the intended purpose and transported by the Contractor to the Defense Logistics Agency (DLA) at the following address:

Defense Depot Richmond Va. (DDVA) SW0400 Cylinder Operations 800 Jefferson Davis Highway Richmond, Virginia 23297-5000

Once the contractor has delivered the refrigerant to DLA in Richmond, he shall provide to the Contracting Officer a document stating the amount and type of refrigerant received by DLA. This document shall contain the name and if possible the signature of the person who received the refrigerant.

In the eight items listed about requiring record keeping, such records are to be submitted to the Contracting Officer and the Installation Environmental Office (IEO).

The contractor shall participate in NAVFAC's process for compliance with 40 CFR Part 82, The Protection of Stratospheric Ozone. The contractor shall complete the latest version of the Refrigerant Appliance Service Log for all service when refrigerant is added or removed from an appliance including leaks, not including disposal if the Refrigerant Appliance Disposal Log is completed. The contractor shall complete the latest version of the Refrigerant Appliance Installation Log for each refrigeration unit or circuit installed. The contractor shall complete the latest version of the Refrigerant Appliance Disposal Log for each refrigeration unit or circuit being disposed. The contractor shall submit Refrigerant Appliance Service Logs to the KO or designated NAVFAC representative for any repairs where the follow-up leak test failed within 7 business days of the original leak discovery. This is necessary in order to calculate leak rates to determine compliance with 40 CFR Part 82 Subpart F. The contractor shall submit all other forms to the KO or designated NAVFAC representative monthly no later than the 10th day of the following month per section F.

2.3.7 Laptop

Computer and Electronic Devices

The contractor shall maintain fully functional interface devices for the contractor's use that will allow connection to all of the various control system hardware included in the contract. The interface device shall allow connection and log-on to controllers and other control hardware components by direct connection to ports on the respective hardware; via IP based Ethernet connection direct from interface device to Ethernet ports on the respective controller/hardware item; or by connection over the Government's Ethernet system once a fixed IP address is assigned. The interface devices shall include all hardware, software, adapters, cables, and accessory devices needed to support the functionality of the interface programs for full communication to the equipment of the various hardware vendors. The contractor shall have exclusive responsibility to purchase from the various equipment manufacturers, and maintain as usable for the life of the contract, all software, licenses, enabling codes, hardware keys, backup copies, and removable media as necessary to execute diagnostics, testing, setup, monitoring, including adjustment of network communication functionality between controllers, whether proprietary or compliant with the BACNET standard.

Additionally, the interface devices shall support all DDC owner/operator functions including, but not limited to the following:

-Displaying, reading, trending, and writing (as applicable) points of all sorts (input, output, variables, calculated, trending, runtime log, diagnostic, PID loops)

Item

Title Description

-Displaying, reading, and writing set points, schedules, arrays, strings, matrices, tables and all other parameters contemplated to be routinely changed by the DDC operator

-Displaying, reading, printing, and exporting alarms, trends, and run-time data and histories

-Displaying, archiving, downloading, and uploading initialization, setup, and operating parameters for input points, output points, controllers, network communication devices, and interface systems and devices, including discrete channels and those using data type interface.

-Editing, modifying, displaying, archiving, and downloading of the programming running on controllers, I/O modules, and network communication hardware as needed to execute the sequence of operations with critical emphasis on the ability to modify programming and allowing upload of programs to controllers to replace the programming that is in active operation.

The interface devices may include desktop, notebook, and laptop computers or other dedicated-purpose devices but because of Navy IT security restrictions, all such devices to be brought onto the Government premises are prohibited from having integral cameras, microphones, wireless WiFi transceivers, and over the air network transceivers (e.g., 4g). Installation of needed software and accessories from multiple different manufacturers on common computers is acceptable if the needed functionality can be provided without conflict or interference otherwise the contractor shall be required to possess and use enough multiple, independent computers, devices, etc. to allow acceptable functionality without conflict or interference.

For the purposes of efficient and expeditious diagnostics and adjustments, the contractor is also encouraged to maintain interface hardware/software capability to direct connect to manufacturer's proprietary on-board controllers for the very wide variety of equipment, like chillers (including Daikin, McQuay, Trane, York, Carrier and others) Variable Frequency Drives (including ABB, Rockwell-Alan Bradley, Danfoss, Square D, SAFCO, York-Hitachi, AC-Tech, Yasakawa, Eaton and others), and packaged HVAC systems (Mcquay, Trane, Mitsubishi, Sanyo, Stulz, Friedrich, and others) having on-board controllers for operation of refrigeration circuits.

Provision of interface hardware/software capability for these devices is not mandatory, however in the absence of such capability, the contractor shall be responsible to obtain service and support of other manufacturer OEM service agents for equipment included as part of the contract, regardless of cost, to the full extent necessary for actions that require use of a proprietary interface to diagnose, setup, operate, and adjust, any such devices.

2.4 References and

Technical Documents

References and Technical Documents are listed in J-1502000-02.

Item

Title Performance Objective

Related Information Performance Standard

3 Recurring Work The Contractor shall maintain, repair, and alter HVAC, BAS, and DHW systems, ground structures, and installed equipment and auxiliary systems to ensure they are fully functional and in normal working condition.

The Contractor shall develop, implement, and execute a Service Order, Maintenance Program, Inspection, Testing, and Certification Program, and Other Recurring Service Program to maintain and repair HVAC equipment, and installed equipment and systems.

The Contractor shall be responsible for all HVAC equipment and piping in the facility; including steam, chill water supply and return piping contained within the facility, mechanical spaces and grounds;

boiler stacks and ventilators, controls and, building automation.

The Contractor shall be responsible for Building Automation Systems (BAS) for HVAC including but not limited to all sensors, thermostats, wiring, valves, dampers, actuators, and workstations associated with HVAC systems.

The Contractor shall have ready access to fully trained technicians and OEM support for every BAS system on site during the contract. Lack of OEM/proprietary BAS support will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

The Contractor shall be responsible for domestic hot water including but not limited to all piping, heat exchangers associated with domestic hot water inside the mechanical room, HVAC Systems Facilities, ground structures, personal property equipment, and installed equipment and systems are in normal working condition and function properly in accordance with specified standards.

Lack of availability of personnel, material, equipment, or issuance of Non-Recurring Work will not relieve the Contractor from the requirement to complete Recurring Work within the time limits specified.

Item

Title Performance Objective

Related Information Performance Standard

The Contractor shall maintain all maintenance, repair, and alteration data and warranty records in the technical library and in accordance with Annex 2.

The Contractor shall provide all necessary test instruments, equipment, and tools required to perform maintenance, repair, alterations and upgrades to HVAC systems, sub-systems and controls.

The Building Inventory for FI is provided in J-1502000-03.

The Property Asset Inventory is provided in J-1502000-06 but is not all inclusive.

Additional equipment inventory required to be maintained is provided in J-1502000-15.

Current Asset Condition Report can be found in J-1502000-24.

Site maps are provided in J- 1502000-04.

Naval Branch Health Clinic (NBHC) Groton and the Dental Clinic and buildings classified as Military Treatment Facilities (MTF) for which specific BUMED specifications apply in addition to other contract section requirements, are as follows:

BLDG 449 NBHC

BLDG 521 Veterinary Clinic BLDG 575 Dental Clinic

All service orders located at the MTF’s will be considered at a minimum Urgent Service Orders.

Prior to the performance of work that requires a device or

Item

Title Performance Objective

Related Information Performance Standard system (i.e., medicine gas, monitor equipment, data centers, etc.) to be taken out of service or that impacts the normal functioning of that device or system, the contractor shall notify the Hospital or Clinic Maintenance Point of Contact to obtain authorization to perform that work.

SUBSCHOL NEWLON has several trainers that are Critical to the mission of the SUBASE and have temperature and humidity requirements that need to be maintained in order maintain Fleet readiness.

Temperature and Humidity requirements can be found in J- 1502000-07 Temperature Standards.

3.1 Service Orders The Contractor shall

perform service order work in a timely manner and ensure HVAC installed equipment, BAS and DHW systems are restored to a safe, normal working condition and function properly.

The Contractor shall receive service orders in accordance with the work reception requirements in Annex 2.

Normal Service Calls are phoned or E-mailed but a voice call from the PAR or COR will be considered valid requests and the KTR will receive follow on paperwork.

The Contractor shall schedule and perform service orders in a way that minimizes disruptions to customers and Government operations.

The Government may issue service orders for work requirements within the defined boundaries of this contract for any reason at the discretion of the KO.

Service order work may include repairs to existing facility assets and equipment as well as newly installed facility assets and equipment, work to facilities and structures located on the

Service order work is responded to and completed within the specified time.

HVAC equipment and systems are restored to normal working condition, including recertification if applicable.

When repair is complete the facility equipment or installed equipment and system does not present danger to personnel or equipment.

Item

Title Performance Objective

Related Information Performance Standard installation and labor hour support for non-contract projects, and any work requirements typical to the annexes and sub-annexes contained in this PWS.

Samples of required work and historical service order workload are provided in J- 1502000-05A, -05B, and -05C.

Historical data and supporting information provided is intended to illustrate the volume of service orders issued and examples of work that has been performed in the past and is not to be construed as a limiting factor to services ordered and performed in the future.

Descriptions of the classifications of service orders (emergency, urgent, and routine) are provided in the Definitions and Acronyms in J- 1502000-01.

These descriptions are provided for reference and the Contractor shall perform service orders per the requirements below based on the classification assigned by the Government.

The Contractor shall maintain sufficient materials and equipment on hand to support service order work requirements. Lack of availability of material or equipment will not relieve the Contractor from the requirement to complete service order work within the time limits specified.

Service orders requiring special materials not locally available may justify an extension of the completion standard. Such circumstances shall be identified to the Contracting

Item

Title Performance Objective

Related Information Performance Standard

Officer, who will grant extensions when justified. The Contractor shall provide a supplier’s invoice for verification of material order and delivery date.

The Government may combine multiple repair requirements received for the same trade in the same building or structure at the same time into one service order as long as the service order threshold is not exceeded.

The Contractor shall notify the KO upon identification that the service order will exceed the liability limits specified below in accordance with reporting requirements in Annex 2.

Service orders are limited to a threshold $2,500 combination labor and material cost. The service order labor rate will be computed using the indefinite quantity UPL rate.

Non-recurring work may be issued for repairs exceeding the service order limit. Should the total cost of the work exceed the Contractor's service order liability limit of $2,500 labor and material a task order may be issued. The total cost of the task order will be for the dollar amount that exceeds the Contractor's service order liability limit.

The Contractor shall submit a monthly Service Order Summary Report per Section F.

Any service order that results in the discharge of liquid will be reported to the Public Works Environmental Division Wastewater Program Manager via Contracting Officer and

Item

Title Performance Objective

Related Information Performance Standard

COR/PAR.

3.1.1 Emergency

Service Orders The Contractor shall respond to emergency service orders and arrest emergent conditions to minimize and mitigate damage to HVAC, BAS, and DHW equipment and systems and danger to personnel.

The Contractor shall perform emergency service orders 24 hours a day, seven days a week throughout the contract period.

The Contractor shall respond to emergency service orders with the appropriate service personnel and equipment to commence work immediately.

The Contractor shall remain at the work site until the emergency has been arrested.

The emergency service order is complete once the emergency has been arrested. The Government may issue an urgent or routine service order or non-recurring work task order for the follow-on work required to repair/restore the facility, ground structure, personal property equipment or installed equipment and system including water extraction, cleaning and drying.

Emergency service orders responded to within one hour of receipt of call during normal working hours and two hours after normal working hours.

Emergency service orders are arrested within 24 hours of receipt of call.

Work is continued without interruption until emergent condition is arrested.

3.1.2 Urgent Service

Orders

The Contractor shall complete urgent service orders in a timely manner and ensure HVAC, BAS, and DHW equipment and systems are restored to a safe, normal working condition and function properly.

The Contractor shall perform urgent service orders to repair deficiencies without extended delay, therefore preventing further damage to HVAC equipment and systems.

All non-emergency service orders located at the MTFs will be considered at a minimum Urgent Service Orders.

Urgent service orders responded to within two hours of receipt of call during normal working hours and 4 hours after normal working hours.

Urgent service orders are completed within five working days unless materials are not readily available and the KO agrees to extend completion time to 21 working days.

3.1.3 Routine Service

Orders

The Contractor shall complete routine service orders in a timely manner and ensure HVAC, BAS, and DHW equipment and systems are restored to a safe, normal working

The Contractor shall perform routine service orders to repair deficiencies and return facilities, ground structures, personal property equipment, and installed equipment and systems to normal working condition.

Routine service orders are responded to by the following business day and are completed within 30 calendar days.

Item

Title Performance Objective

Related Information Performance Standard condition and function properly.

Performance of routine service orders is not required outside of Government regular working hours.

3.2 Preventive

Maintenance (PM) Program

The Contractor shall develop and implement a PM program for HVAC, BAS, and DHW equipment, HVAC water treatment stations, and installed equipment and systems to ensure proper operation, to minimize breakdowns, and to maximize useful life.

The Contractor shall develop and submit a Preventive Maintenance Program Plan per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $2500 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

Notification of repair work exceeding the incidental repairs limit shall be submitted to the KO within two hours of identification. Non-recurring work task order or credit card may be issued for repairs exceeding the incidental repairs limit.

The contractor is required to PM all building exhaust fans that fall under the scope of this contract per OEM standards.

The contractor will also verify that all building exhaust fans that fall under this scope of work are operational at every PM done on the building throughout the year.

The PM program shall provide an economical approach manufacturer’s recommended procedures, OEM standards, and maintenance required to satisfy equipment warranties and facilities, and installed equipment and systems in normal working condition.

Maintenance is accomplished in accordance with the Contractor’s PM program and work schedule.

PM is performed in accordance with manufacturers’ recommended procedures and OEM standards.

Item

Title Performance Objective

Related Information Performance Standard

Excessive or repeated system or equipment breakdowns or deficiencies may indicate the need to adjust or modify the Contractor’s PM program.

These changes will be made at no additional cost to the Government.

The HVAC and Refrigeration Systems inventory is provided in J-1502000-06 and J- 1502000-15.

The Contractor shall submit a Monthly PM Work Schedule, Preventative Maintenance Summary Report, and an Unaccomplished PM Report per Section F.

The Contractor shall routinely involve specialty OEM subcontractors, as required, to perform maintenance and incidental repairs.

Subcontractor assistance should be acquired in a seamless and transparent fashion without need for request or direction by the Government when the work is proprietary in nature or is not within the Contractor’s expertise.

The Contractor shall assess equipment condition annually and document the characteristic meter readings within MAXIMO. Condition assessments shall also be updated after equipment/assets have been repaired or replaced and any time a significant change in condition is noted.

Depending on the type of equipment, as related by Uniformat Classification, the Contractor must assess the condition of one to 9 meters.

The meter group description

Item

Title Performance Objective

Related Information Performance Standard and direct condition rating guidance for each Uniformat Classification is listed in J- 1502000-18. The general direct condition rating guidance is shown in J-1502000-19.

Required data fields for updates to characteristic meter reading information are indicated in J- 0200000-09.

The process for providing MAXIMO characteristic meter reading updates are specified in Spec Item 2.6.6 in Annex 0200000.

3.2.1 HVAC and

Refrigeration Systems

The Contractor shall maintain HVAC, DHW, and refrigeration systems to ensure proper operation, to minimize breakdowns, and to maximize efficiency and useful life.

Temperature standards for HVAC and refrigeration systems shall be maintained as specified in J-1502000-07.

The Contractor shall not vent or otherwise dispose of any ozone-depleting refrigerant in a manner that will permit its release into the environment.

These refrigerants shall be captured and recycled in accordance with all Federal, state, and local environmental regulations

The Contractor shall maintain proper glycol levels in systems that may be affected by cold temperatures. The Contractor shall test these systems with a hydrometer and add glycol, as required to prevent damage to Government equipment, at least once a year, usually performed in October. These systems shall be maintained between 0 degrees F and -10 degrees F.

Temperature setting for DHW systems shall be maintained as specified in J-1502000-07.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

HVAC and refrigeration systems are maintained at the required temperature.

HVAC and refrigeration systems are in compliance with environmental regulations.

DHW systems are maintained at the required temperature.

3.2.2 Boilers and

UPVs perform maintenance on boilers, UPVs and associated equipment

The Contractor personnel working on boilers, UPVs and associated systems must possess all required permits, Systems and equipment are maintained and repaired to sustain a fully functional and

Item

Title Performance Objective

Related Information Performance Standard to ensure proper operation, to minimize breakdowns, and to maximize efficiency and useful life.

licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations.

The Contractor shall comply with minimum attendance requirements as specified in Section 3150 of

NAVFACINST 11300.37,

Energy and Utilities Policy Manual.

Boilers and UPVs are maintained in accordance with

UFC 3-430-07, UFC 3-410-06,

and UFC 3-410-01.

The contractor shall complete tune-ups on all boilers and process heaters in accordance with 40 CFR Part 63 Subpart DDDDD and as stated in Section 63.7540.

The contractor shall submit to the KO a report which includes the actions taken and the results of each tune-up as performed in accordance with 40 CFR Part 63 Subpart DDDDD. The contractor shall complete all tune-ups and submit a report within 1 month of tune up per Section F. Subsequent tune-ups shall be conducted before the tune-up recurrence due date as required by the regulation.

The Boiler and UPV inventory is provided in J- 1502000-08A and -08B but is not all inclusive.

operable condition in accordance with OEM specifications.

Maintenance is performed in accordance with Contractor's PM program and work schedule.

3.3 Prescriptive

Maintenance Program follow a prescriptive maintenance program for facilities, and installed equipment and systems to ensure proper operation, to minimize breakdowns, The Contractor shall develop a prescriptive maintenance schedule based on the definition of prescriptive maintenance. Prescriptive maintenance shall be performed in accordance with the governing directives.

Prescriptive maintenance performed and completed in accordance with the Contractor’s prescriptive maintenance plan and schedule.

Item

Title Performance Objective

Related Information Performance Standard and to maximize useful life.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $2500 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed under maintenance are not considered a service order.

The Contractor shall submit a prescriptive maintenance schedule per Section F.

The Boiler and UPV inventory is provided in J-1502000-08A and -08B but is not all inclusive.

The Contractor shall submit a Prescriptive Maintenance Summary Report per Section F.

Prescriptive maintenance is performed in accordance with governing directives.

3.3.1 AHU-2 and

EF5/6 BLDG

The Contractor shall perform prescriptive maintenance on AHU- 2 and EF 5/6 in BLDG 564 to ensure proper operation, to minimize breakdowns, and to maximize useful life.

Due to the security, and type of work done in building 564, the Government will provide an exact procedure that the Contractor shall follow to maintain equipment in building

564. That procedure must be followed exactly both in the order the work, is done and what work is to be done. Each step must be completed and signed off before the next step can be started.

All Contractor personnel entering the building shall have all required levels of security clearance required and / or may be required to be escorted while in the building.

Special training may be required before entry is allowed.

The Contractor will be notified

Quarterly belt tensioning checks is performed in accordance with MP 217-D-00.

Item

Title Performance Objective

Related Information Performance Standard about the details of Security, Training and work procedures only after contract award.

Conduct the quarterly belt tension checks on AHU-2 and EF 5/6 in accordance with J-

1502000-23, MP-

217_D_00_SB.

3.3.2 HVAC Building

Automation Systems (BAS)

The Contractor shall perform prescriptive maintenance on Building Automation Systems to ensure proper operation, to minimize breakdowns, maximize efficiency and useful life.

Conduct the prescriptive maintenance on Building Automation Systems IAW J- 1502000-11.

The Contractor personnel working on BAS, and associated equipment must possess all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations.

The Contractor shall comply with minimum attendance requirements as specified in Section 3150 of

NAVFACINST 11300.37,

Energy and Utilities Policy Manual.

Ensure proper operation of HVAC systems to satisfy the associated load.

The Building Inventory for BAS is provided in J- 1502000-09 but is not all inclusive

Maintenance performed in accordance with J- 1502000-11.

3.3.3 Hot and Cold

Closed Loop HVAC Systems

The Contractor shall perform prescriptive maintenance on Hot and Cold Closed Loop HVAC Systems to ensure proper operation, to minimize breakdowns, maximize efficiency and useful life.

Conduct the prescriptive maintenance on Hot and Cold Closed Loop HVAC Systems

IAW J-1502000-25.

A summary report shall be submitted per section F.

The Hot and Cold Closed Loop HVAC Systems inventory is provided in J-1502000-16.

Maintenance performed in accordance with J- 1502000-25.

3.4 Inspection, Testing, and

The Contractor shall provide inspection, The Contractor shall develop an inspection, testing, and

All certifications are current.

Item

Title Performance Objective

Related Information Performance Standard

Certification Program testing, and certification services to ensure they are safe, fully functional, and operational.

certification program.

The Contractor shall submit an inspection, testing, and certification program summary report per Section F.

The Contractor shall submit an inspection, testing and certification schedule and a copy of all the equipment certifications per Section F.

The Contractor is fully responsible for and shall perform any repairs, including replacement, discovered during scheduled maintenance work up to a total of $2500 per occurrence in direct material and labor cost under the recurring work portion of the contract. Incidental repairs work performed are not considered a service order.

Testing, inspection, and certification services performed and completed in accordance with the inspection, testing, and certification program and schedule.

Systems and equipment are maintained and repaired to sustain a fully functional and operable condition in accordance with OEM specifications.

Testing, inspection, and certification services performed in accordance with applicable references.

3.4.1 Boilers and

UPVs

The Contractor shall clean, prepare, and operate boilers and/or UPVs to support certification.

The Contractor shall prepare boilers and UPVs for testing, inspection, and certification in accordance with the National Board of Boiler and Pressure Vessel Inspectors Code, UFC 3-410-06, and UFC 3-430-07.

The Contractor shall immediately void any boiler inspection safety certificates upon the discovery of a safety deficiency regardless of the expiration date on the certificate. The certificate will again be valid only after the deficiency has been corrected by the Contractor and the boiler has been re-certified.

The Contractor shall thoroughly clean and prepare the system boilers and/or UPVs for testing and certification.

The Contractor shall return boilers and UPVs to service upon issuance of certification.

Testing, inspection, and certification of boilers and UPVs performed and completed in accordance with the Inspection, Testing, and Certification Program and Schedule.

Boilers and UPVs promptly returned to service upon issuance of certification.

Boilers and UPVs are prepared for inspection and certification in accordance with UFC 3-410-06 and UFC 3- 430-07.

Item

Title Performance Objective

The Contractor shall refrain from operating a boiler and/or UPV without a valid NAVFAC inspection certificate.

The Contractor shall perform all certification testing in the presence of the Government Certified Boiler Inspector.

The Contractor shall provide five working days advance notification to the KO when boilers and UPVs are ready for testing and certification for coordination with the Government provided inspector.

The Contractor shall assist the Certified Boiler Inspector in performing the testing for certification.

The Contractor shall notify the Government when equipment is ready for testing and certification.

The Contractor shall maintain files of inspection reports and inspection certificates.

The Contractor shall provide Boilers and UPV inspection reports and inspection certificates files for Government review and inspection per Section F.

The boiler and/or UPV inventory and certification dates are provided in J- 1502000-12A and -12B.

3.5 Other Recurring

Services Program

The Contractor shall develop and implement another recurring services program for HVAC installed equipment and systems to ensure proper operation, to

Other recurring services include, but not limited to:

HVAC Seasonal Start-Up and Shutdown, HVAC Water Testing and Treatment Services, Boiler Water Testing and Treatment Services, Exhaust Hoods and Ducts, and

Other recurring services are accomplished in accordance with the Contractor's program and work schedule.

Services are performed in accordance with

Item

Title Performance Objective

Related Information Performance Standard minimize breakdowns, and to maximize…