Supplemental_Instructions_to_Offerors_N4008519R9048.pdf

P1394 Bid Schedule

CLINS Description:

0001 BASE BID

FFP

0001 Price includes the following:

0001A Price for the entire work, complete to the 5 foot line outside the building for (1)

Building RR620 and (2) East and West Additions to existing Building RR405, in accordance with the drawings and specifications, but excluding work described in Contract Line Item

(CLIN)0001B, 0002, 0003, 0004, 0005 and 0006.

Total Price for Item 0001A: $__________________________

0001B Price for the entire project Work Site for (1) Building RR620 and (2) East and West

Additions to existing Building RR405, outside the 5 foot line, complete in accordance with the drawings and specifications, but excluding work described in Contract Line Item (CLIN)0002, 0003, 0004, 0005 and 0006.

Total Price for Item 0001B: $__________________________

OPTION ITEMS:

0002 Option Item No. 1

0002A Price for the entire work, complete to the 5 foot line outside the building for Building

RR535, in accordance with the drawings and specifications.

Total Price for Item 0002A: $

0002B Price for the entire project Work Site for Buildings RR535, RR536, RR537 and RR538, outside the 5 foot line, complete in accordance with the drawings and specifications.

Total Price for Item 0002B: $__________________________

0003 Option Item No. 2

0003 Price for the entire work, complete to the 5 foot line outside the building for Building

RR536, in accordance with the drawings and specifications.

Total Price for Item 0003:

0004 Option Item No. 3

Price for the entire work, complete to the 5 foot line outside the building for Building RR537, in accordance with the drawings and specifications.

Total Price for Item 0004: $

0005 Option Item No. 4

Price for the entire work, complete to the 5 foot line outside the building for Building RR538, in accordance with the drawings and specifications.

Total Price for Item 0005: $

0006 Option Item No. 5

Price for the entire work including site work for Building 482 in accordance with the drawings and specifications.

Total Price for Item 0006: $

0007 Planned Modification Item 1 - Price includes the following:

Price to procure and supervise installation, required for the Furniture, Fixtures, and Equipment

(FF&E) for (1) Building RR620 and (2) East and West Additions to existing Building RR405 complete in accordance with the plans and specifications and in accordance with the following schedule:

0007 GOVERNMENT FF&E HAR TOTAL PRICE FOR

DESCRIPTION FF&E ESTIMATE (NTE 5%) 0007

0007 $ 366,590 ________% $_______________

Procurement, installation, including all labor, material, equipment, transportation, and supervision required for the Furniture, Fixtures, and Equipment (FF&E).

0008 Planned Modification Item 2 - Price includes the following:

Price to procure and supervise installation, required for the Audio/Visual (A/V) for (1) Building

RR620 and (2) East and West Additions to existing Building RR405 complete in accordance with the plans and specifications and in accordance with the following schedule:

0008 GOVERNMENT FF&E HAR TOTAL PRICE FOR

DESCRIPTION A/V ESTIMATE (NTE 5%) 0008

0008 $ 115,000 ________% $_______________ supervision required for the Audio/Visual (A/V).

0009 Planned Modification Item 3 - Price includes the following:

(FF&E) and Audio/Visual (A/V) for Building RR535 complete in accordance with the plans and specifications and in accordance with the following schedule:

0009 GOVERNMENT FF&E HAR TOTAL PRICE FOR

DESCRIPTION FF&E & A/V ESTIMATE (NTE 5%) 0009

0009 $ 61,350 ________% $_______________ supervision required for the Furniture, Fixtures, and Equipment (FF&E) and Audio/Visual (A/V).

0010 Planned Modification Item 4 - Price includes the following:

(FF&E) and Audio/Visual (A/V) for Building RR536 complete in accordance with the plans and

0010 GOVERNMENT FF&E HAR TOTAL PRICE FOR

DESCRIPTION FF&E & A/V ESTIMATE (NTE 5%) 0010

0010 $ 61,350 ________% $_______________

0011 Planned Modification Item 5 - Price includes the following:

(FF&E) and Audio/Visual (A/V) for Building RR537 complete in accordance with the plans and

0011 GOVERNMENT FF&E HAR TOTAL PRICE FOR

DESCRIPTION FF&E & A/V ESTIMATE (NTE 5%) 0011

0011 $ 61,350 ________% $_______________

0012 Planned Modification Item 6 - Price includes the following:

(FF&E) and Audio/Visual (A/V) for Building RR538 complete in accordance with the plans and

0012 GOVERNMENT FF&E HAR TOTAL PRICE FOR

DESCRIPTION FF&E & A/V ESTIMATE (NTE 5%) 0012

0012 $ 61,350 ________% $_______________

0013 Planned Modification Item 7 - Price includes the following:

(FF&E) and Audio/Visual (A/V) for Building RR482 complete in accordance with the plans and

0013 GOVERNMENT FF&E HAR TOTAL PRICE FOR

DESCRIPTION FF&E & A/V ESTIMATE (NTE 5%) 0013

0013 $ 245,580 ________% $_______________

SUM OF ALL ABOVE TOTAL PRICE FOR

0001, 0002, 0003, 0004, 0005, 0006, 0007, 0008, 0009, THIS SOLICITATION

0010, 0011, 0012 and 0013

CONTRACT LINE ITEM NOTES

General

1. Award will be made on the total sum of Item 0001, 0002, 0003, 0004, 0005, 0006, 0007, 0008, 0009, 0010, 0011, 0012 and 0013.

2. FAR 52.217-5, Evaluation of Options (Jul 1990) - Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interest, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

3. The Government may reject an offer as nonresponsive if it is materially unbalanced as to prices for the basic requirement and the option quantities. An offer is unbalanced when it is based on prices significantly less than cost for some work and prices which are significantly overstated for other work.

4. The Government is not obligated to award the FF&E and A/V line items. Should the

Government choose to award the FF&E and A/V, the line items will be awarded as a negotiated modification to the contract/task order. The contractor's proposed HAR will be applied to all vendor/supplier costs for the FF&E and A/V. The FF&E and A/V modifications shall be awarded at least six months prior to the contract completion date. A minimum of six months is required for the contractor to purchase, deliver and install the FF&E and A/V without impacting the overall completion date of the project. The contractor’s schedule should assume the award of the FF&E and A/V as a modification. No schedule extensions shall be granted if the modification is awarded at least six months prior to the contract completion date. If the

Government decides to negotiate and award the furniture modification with less than six months prior to the contract completion date, the contractor may be entitled to a contract extension and extended field overhead. A contract extension and extended field overhead will only be granted in those cases where the prime contractor demonstrates that accepted Final FF&E and A/V packages were submitted within the approved schedule deadlines and sufficient lead time for the

FF&E and A/V is not available and the Government’s award of the modification is in the last six months of the contract.

5. If Item 0002, 0003, 0004, 0005 and 0006 are exercised, additional bonding and consent of surety will be required. Consequently, the Performance and Payment Bond shall reflect 100 percent of the aggregate amount of all items.

6. The Government reserves the unilateral right to award the Option(s) to the Contractor at the negotiated price within 365 Calendar Days after the Contract Award Date. A Firm Fixed proposed price is required for Items: 0001 thru 0007. No provision is made for economic price adjustment. If Options are exercised, the Contract Completion Date remains: 555 Calendar

Days after award of the contract.

PLANNED MODIFICATION BID NOTES

These notes apply to Planned Modification

a. The estimated amount for FF&E and A/V have been supplied by the Government to provide offerors with the projected magnitude of effort. The estimated amount includes the actual cost of the FF&E and A/V including freight and installation charges. The Government FF&E and

A/V Estimate is only an estimated amount.

b. If awarded, line items will be funded separately after completion of FF&E and A/V design package review by the Government, and receipt of appropriate funding by the

Government. Requirements and details are provided in specification section 01 30 01.00 22.

DESIGN, PROCUREMENT AND INSTALLATION OF FURNITURE, FIXTURES AND

EQUIPMENT in Administrative Requirements

c. Bonding is not required for the design, procurement and installation of 0007, 0008, 0009, 0010, 0011, 0012 and 00013.

d. Offerors may propose a Handling and Administration Rate (HAR) for the FF&E and A/V not to exceed 5 percent. This fee will account for all administrative costs, overhead, bonding fees, administration of subcontracts, profit, and any other costs associated with and related to the coordination and processing of the procurement and installation of FF&E and A/V. The proposed HAR percentage will be incorporated into the contract award and will not be adjusted regardless of fluctuations from the estimate amount for the FF&E and A/V. The proposed HAR is a fixed rate.

e. The Final FF&E and AV packages shall be submitted no later than 9 months prior to building completion. The Government is not obligated to award the Planned Modification line items. Should the Government choose to award the Planned Modification, the line item will be awarded as a negotiated modification to the contract/task order. The Contractor's proposed HAR will be applied to all vendor/supplier costs for the FF&E and A/V.

f. If awarded, the FF&E and A/V modifications will be awarded at least six months prior to the contract completion date. A minimum of six months is required for the Contractor to purchase, deliver and install the FF&E and A/V without impacting the overall completion date of the project. The Contractor's schedule must assume the award of the FF&E and A/V as a modification. No schedule extensions will be granted if the modification is awarded at least six months prior to the contract completion date. If the Government decides to negotiate and award the furniture modification with less than six months prior to the contact completion date, the

Contractor may be entitled to a contract extension and extended field overhead. A contract extension and extended field overhead will only be granted in those cases where the Contractor demonstrates that an accepted Final FF&E and A/V packages were submitted within the approved schedule deadlines and sufficient lead time for the FF&E and A/V is not available and the Government's award of the modification is in the last six months of the contract.

g. Upon Government approval of the Best Value Determination (BVD) Analysis solicitation package, a BVD will be made and will be the rationale for selecting the FF&E and A/V vendors for the project. Accordingly, the price[s] provided by the selected vendors, using predominately negotiated price schedules from BPA, GSA or other Federal contracts, will be the basis for the actual cost of the Final FF&E and A/V Packages. The actual total cost of the awarded planned modifications will be the total of the accepted Final FF&E and A/V Package and the HAR rate applied to the accepted Final FF&E and A/V Packages. See specification section 01 30 01.00 22.

DESIGN, PROCUREMENT AND INSTALLATION OF FURNITURE, FIXTURES AND

EQUIPMENT in Administrative Requirements

COMPLETION DATE: 555 Calendar Days after contract award.

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