N4008025R4580 8a Grounds Solicitation Synopsis.pdf

N40080-24-R-4580 8(a) Regional Grounds Maintenance Services, Synopsis for Solicitation

Action Code: 561730 – Landscaping Services

Date: 09/18/2025

Year: 2025

Contracting Office ZIP Code: 20374-5018

Product or Service Code: S208

Contracting Office Address:

NAVFAC Washington.1314 Harwood Street, Building 212, Washington, D.C., 20374-5018.

Subject: REGIONAL GROUNDS MAINTENANCE SERVICES

Proposed Solicitation Number: N4008025R1007

Closing Response Date: TBD

Contact Point or Contracting Officer:

Julian Cuadros, Contract Specialist, julian.r.cuadros.civ@us.navy.mil

James H. Waite, Contracting Officer, james.h.waite.civ@us.navy.mil

Contract Award and Solicitation Number: N4008024R4580/N4008025R1007

Line Item Numbers:

CLIN Pricing Description Timeframe Performance

0001 Recurring Base Period 24 August 2026 through 23

August 2027

12 months

0002 Non-Recurring Base Period 24 August 2026 through 23

August 2027 12 months

0003 Recurring Option Period 1 24 August 2027 through 23

August 2028

12 months

0004 Non-Recurring Option Period 1 24 August 2027 through 23

August 2028 12 months

0005 Recurring Option Period 2 24 August 2028 through 23

August 2029

12 months

0006 Non-Recurring Option Period 2 24 August 2028 through 23

August 2029 12 months

0007 Recurring Option Period 3 24 August 2029 through 23

August 2030

12 months

0008 Non-Recurring Option Period 3 24 August 2029 through 23

August 2030 12 months mailto:julian.r.cuadros.civ@us.navy.mil

0009 Recurring Option Period 4 24 August 2030 through 23

August 2031

12 months

0010 Non-Recurring Option Period 4 24 August 2030 through 23

August 2031 12 months

Total (Base and Four Option Periods) 60 months

0011 Recurring 6-Month Option 24 August 2031 through 19

April 2032

6 months

0012 Non-Recurring 6-Month Option 24 August 2026 through 19

April 2032

6 months

Total (Base and All Option Periods) 66 months

Contract Award Date: 07/25/2026

Place of Contract Performance:

Various locations and bases across NAVFAC Washington Area of Responsibility (AOR)

Set-aside Status: Competitive 8(a) Set-aside

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE ISSUED. This combined synopsis/solicitation

SHALL be posted on SAM (www.sam.gov). The solicitation number for this procurement is N4008024R480 /

N4008025R1007. The solicitation is being issued as a request for proposal (RFP). This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-05 and Defense

Acquisition Regulations (DFARS) Revised 15 August 2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address:

FAR: https://www.acquisition.gov/content/regulations

DFARS: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

This RFP is being solicited using a one-step competitive procurement under FAR PART 15 Contracting by

Negotiation. The solicitation will be competed as a competitive 8(a) set-aside. The solicitation is being issued under the North American Industry Classification System Code (NAICs) 561730. The size standard for NAICS code

561730 is $9,500,000 in average annual receipts. This solicitation will result in an Indefinite Delivery/Indefinite

Quantity (IDIQ), Labor-Hour type contract with work ordered by the issuance of Task Orders. The term of the contract will be for one (1) base year and four (4) twelve (12) month option periods, and a six (6) month option period.

Naval Facilities Engineering Systems Command (NAVFAC) Washington requests responses from qualified sources capable of providing professional services pertaining to regional grounds maintenance services for various facilities http://www.sam.gov/ throughout the National Capitol Region (NCR). The Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at various locations within a

100-mile radius of the Washington Navy Yard. The PWS includes provisions for recurring and non-recurring work including Pest Control, Grounds Maintenance and Landscaping and Snow Removal. The total duration of the contract shall not exceed sixty-six (66) months. The guaranteed minimum for the entire contract period (including options, if exercised) will be satisfied with the award of a task order. There is no maximum not-to-exceed quantity per year.

MAXIMUM NOT TO EXCEED AMOUNT FOR THE ENTIRE CONTRACT PERIOD (INCLUDING OPTIONS,

IF EXERCISED) FOR LABOR, TRAVEL, AND ODC’S IS NOT-TO-EXCEED THE TOTAL OF ALL CLINS IN

THE SCHEDULE.

The following FAR, DFARS, provisions and clauses are applicable to this procurement:

52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (May 2024)

The selected offeror must submit a complete copy of the above listed representations and certifications. Please refer to Section K in the solicitation document, pages 49-62.

Contents Section A

Section B

Section C

Section E

Section F

Section G

Section H

Section I

Section J

Section K

Section L

Section M

Section A

1. CONTRACT TITLE

8a Regional Grounds Maintenance Services NAVFAC Washington's Area of Responsibility (AOR)

2. TYPE OF CONTRACT

This acquisition will result in the award of a Firm-Fixed Price (FFP), Indefinite Delivery Indefinite Quantity (IDIQ), performance-based type contract, which is comprised of both recurring and non-recurring work items.

3. COMPETITION REQUIREMENTS/SET-ASIDE

This procurement is an 8(a) Small Business set-aside in accordance with FAR 19.805-1.

4. NAICS CODE

The NAICS code assigned to this procurement is 561730 - Landscaping Services, having a small business size standard of $9.5 Million. Refer to Section K, Representations, Certifications, and Other Statements of Offerors.

5. REQUEST FOR PROPOSAL (RFP) FILES

It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from the Procurement

Integrated Enterprise Environment (PIEE) located at https://piee.eb.mil. Offerors are advised to check the aforementioned website on a regular basis as RFP documents could update daily.

Section B

1. CONTRACT TERM

The performance of this contract is for a 12-month base period, four (4) 12-month option periods, and a 6-month extension in accordance with FAR 52.217-8, for a not to exceed 66 months from the start date of the initial period of performance. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR clause 52.217-9 Option to Extend the Term of the Contract.

2. CONTRACT PRICE INFORMATION

All pricing associated with this contract will be expressed in U.S. dollars.

3. CONTRACT LINE ITEMS, CONTRACT EXHIBIT LINE ITEMS AND SUBCLINS

A Contract Line Item Number (CLIN) consists of four numeric digits and identifies separately identifiable supplies or services. An Exhibit Line Item Number (ELIN) consists of four alphanumeric characters and is a form of separately identifiable line items for the purposes of ordering and pricing. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying exhibits. Please note: Government generated excel formulas are NOT guaranteed to be accurate. It is the Offeror's responsibility to ensure excel formulas used to calculate pricing are correct. All numeric entries are limited to no more than two (2) decimal places (e.g. $1.05, 9.75%, or 5.50). ELIN pricing for recurring services shall be applied as the cost basis for the increase/decrease of any recurring quantities from a specified ELIN and for non-recurring quantities of the same. In the event there is a difference between the unit price and the extended total amount, the unit price will be upheld as the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELINs. If the Offeror provides a total amount for an

ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

4. FULLY LOADED PRICING

Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised or work is ordered for pre-priced work. Costs for technical specifications in Annexes 0100000 and 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

5. MOBILIZATION, PHASE-IN, AND/OR PHASE-OUT

Phase-In and Phase-Out periods are each 30 days. Pricing shall include applicable Mobilization, Phase-In, and/or

Phase-Out costs. There are no separately priced CLIN for such costs; offerors may distribute these costs however the

Offeror chooses in its proposal.

6. INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

https://piee.eb.mil/

Quantities listed for non-recurring ELINs are estimates only. Additional quantities may be ordered as long as the total not-to-exceed (NTE) value for all non-recurring services is not exceeded

7. BIDDING UNIT PRICES FOR LABOR

Any work included in the scope of this contract that cannot be identified in advanced in sufficient detail to be included as Recurring Work Items is considered Non-Recurring Work.

The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the Offeror's work force productivity

(i.e., the Contractor's estimate of how its' work force will perform in relation to the Means Facilities Cost and data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

8. UNIT PRICE ADJUSTMENTS IN OPTION PERIODS

This solicitation incorporates Service Contract Act (SCA) Wage Determination(s). The Wages are incorporated for the Base Period of performance only. If an Option Period is exercised, the most current SCA Wage Determination(s) for that Option Period will be incorporated into the. The contractor warrants, by submission of its proposal that the price does not include any contingency for future wage increases.

9. MAXIMUM NOT TO EXCEED (NTE)

The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period and/or the NTE value of the contract.

Capacity Reporting under Section G requires the Contractor to notify the Government before capacity is reached.

Any change to the NTE value of an ordering period and/or contract will be authorized by a modification.

10. MINIMUM GUARANTEE

The Minimum Guarantee for this contract will be satisfied by issuance of the funding task order for recurring requirements in the base period of performance. Task orders for the base period will be issued with available funds, and subsequent modifications to the base period task orders will be issued by the respective ACO for each PWD under the contract based on DFARS 252.232-7007, Limitation of Governments Obligation.

Where a minimum guarantee applies, a task order for the minimum guarantee will be issued concurrently with the award of the basic contract.

11. FEDMALL AND GOVERNMENT COMMERCIAL PURCHASE CARD (GCPC)

Orders for non-recurring services may be placed through FedMall by an authorized Government Commercial

Purchase Card (GCPC) user. The Contractor is required to obtain FedMall access and ensure ELIN schedules are updated to support orders for non-recurring services. When receiving an order through FedMall, the Contractor shall provide the services at the applicable ELIN price without additional markup or handling fee. The FedMall Supplier

Portal provides registration information and access to Web Based Training: https://www.suppliers.fedmall.mil. See sections F and G for further details on ordering and reporting.

https://www.suppliers.fedmall.mil/

Section C

C.1 PERFORMANCE WORK STATEMENT (PWS)

All technical annexes associated with this contract will be provided as attachments to this solicitation. See Section J for the complete list of attachments. The proposal presented by the Offeror to whom the award is made will be incorporated, in whole or in part, into the contract at time of award.

C.2 EMERGENCY TASK ORDERS

1. Most Task Orders issued will be definitive (a defined price based on predetermined tasks and quantities).

However, under emergency conditions, or when otherwise appropriate, the Contracting Officer may issue non-definitive (lacking definitive tasks or quantities) Task Orders which direct the Contractor upon issuance of the order to proceed with the work immediately. These unilateral orders will specify the work as non-definitive and will contain a maximum (not-to-exceed) dollar amount, against which the Contractor can submit invoices, during contract performance. The contractor shall notify the Contracting Officer once it has reached 50% of the not-to exceed amount so that the Contracting Officer may be prepared to increase this amount without requiring the contractor to stop work. Under no circumstances shall that contractor exceed the not-to-exceed amount without direct authorization from the Contracting Officer. The onsite Government representative has no authority to direct the contractor to do any work that has not been specifically authorized by the Contracting Officer. The final price will be determined through subsequent negotiations.

2. Within two (2) working days from the notice to proceed, the Contracting Officer will conduct a joint scoping meeting with the Contractor to further identify the work and establish Task Order requirements. Following

Government acceptance of the detailed scope of work, the Contractor shall prepare and submit a proposal.

3. Following receipt of the Contractor’s proposal, the Government will review the proposal. Upon completion of negotiations, the Contracting Officer will issue a Modification to the Task Order to incorporate the detailed scope of work, other Task Order requirements, and the final Task Order price. Failure to reach an agreement on the final price will be settled in accordance with FAR Clause 52.233-1 DISPUTES (May 2014) – ALTERNATE I (DEC 1991).

4. ORAL ORDERS: Only the Contracting Officer may issue oral orders in emergency circumstances. In the case of an emergency (unless otherwise changed by mutual consent), the contractor shall be at the emergency site within two (2) hours of initial direction from the Contracting Officer. An oral order will be confirmed by issuance of a written task order within two (2) working days after the oral order is placed. Orders may be modified orally by the

Contracting Officer in emergency circumstances. An oral modification shall be confirmed by issuance of a written modification on Standard Form 30 within two (2) working days from the time of the oral communication modifying the order.

Contained in this Section:

J-0100000 – General Information

J-0200000 – Management and Administration

J-1503050 – Maintenance and Landscaping

J-1503060 – Pavement and Snow Clearance

0100000 – General Information

Spec Item Title

1 General Information

1.1 Outline of Services

1.2 Acquisition of Additional Work

1.3 Background Information

1.4 Navy PBSA Approach

1.5 Standard Template

1.6 Related Information

1.7 Verification of Workload and Conditions

1.8 Contractor's Knowledge

1.9 Technical Proposal Certification

Spec Item Title Description

1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work

Statement (PWS) at various locations within a 100 mile radius of the

Washington Navy Yard, Washington, DC and outlying areas supported by this installation performance-based contract that is comprised of both

Recurring Work and Non-Recurring Work Items.

Locations to include but are not limited to:

Naval Support Activity Washington Navy Yard, Washington, DC

Naval Research Laboratory (NRL), Washington, DC

Marine Corps Barracks (MBW), 8 th and I Streets, Washington, DC

Naval Support Facility Arlington Service Center (ASC), VA

United States Naval Observatory (USNO), Washington, DC

Vice President’s Residence (Quarters A)

Naval Support Facility Carderock, Bethesda, MD Naval Support Facility Dahlgren and Annexes, Dahlgren, VA

Naval Support Facility Indian Head and Annexes, Indian Head, MD

Naval Air Station Patuxent River and Annexes, Patuxent River, MD (Reserved)

Naval Support Facility Annapolis and Annexes, Annapolis, MD

(Reserved) Marine Corps Base Quantico (MCBQ), Quantico, VA

Naval Support Activity Bethesda, Bethesda, MD

Locations marked (Reserved) have no requirements but may be modified after award for services to be performed.

The PWS is organized into annexes. Annex 1 is "General Information".

Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).

Annex 1 General Information

Annex 2 Management and Administration

Annex 3 Command and Staff- N/A

Annex 4 Public Safety- N/A

Annex 5 Air Operations- N/A

Annex 6 Port Operations- N/A

Annex 7 Ordnance- N/A

Annex 8 Range Operations-N/A

Annex 9 Health Care Support- N/A

Annex 10 Supply- N/A

Annex 11 Personnel Support- N/A

Annex 12 Morale, Welfare and Recreation Support- N/A

Annex 13 Galley- N/A

Annex 14 Housing- N/A

Annex 15 Facilities Support

Sub-Annex 1503050 Grounds Maintenance

Sub-Annex 1503060 Pavement Clearance

Annex 16 Utilities- N/A

Annex 17 Base Support Vehicles and Equipment- N/A

Annex 18 Environmental- N/A

1.2 Acquisition of

Additional Work

The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in

Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract.

1.3 Background Information With the nation's capital at its heart, the Naval District Washington Region encompasses over 4,000 square miles, including the District of Columbia, Maryland, and Virginia. Naval District Washington is responsible for efficiently delivering common operating support services to over 120 mission commands located within the Region. Naval District Washington is the regional provider of common operating support to twenty Naval installations within a one hundred miles radius of the Pentagon.

1.4 Navy PBSA Approach The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.5 Standard Template Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs.

The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification

Item 3 will always contain the Recurring Work requirements.

Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item

3 standards apply to all recurring work specification items. Specification

Item 3.1 is applicable to all 3.1 subordinate specification items.

Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with

Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.

1.6 Related Information There are four types of Related Information that can be found in the

Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked

“Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the

Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.7 Verification of

Workload and

Conditions

Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided.

All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.

As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

1.8 Contractor's Knowledge The Navy expects to receive insightful management from its contractors.

This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.9 Technical Proposal

Certification

The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract.

0200000 – Management and Administration

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Directives, Instructions, and References

2.3.8 Invoicing Procedures

2.3.9 Forms

2.4 Government-Furnished Items

2.4.1 Government-Furnished Property (GFP)

2.4.2 Government-Furnished Facilities

2.4.3 Government-Furnished Vehicles and Equipment

2.4.4 Government-Furnished Utilities

2.5 Contractor-Furnished Items

2.6 Management

2.6.1 Safeguarding Information

2.6.2 Dissemination of Information

2.6.3 Work Reception

2.6.4 Work Control

2.6.5 Work Schedule

2.6.6 Deliverables

2.6.7 Service Interruptions

2.6.8 NAVFAC Maximo- Not Used

2.6.8.1 NAVFAC Maximo Data- Not Used

2.6.8.2 NAVFAC Maximo Method of Data Entry- Not Used

2.6.8.3 NAVFAC Maximo Access- Not Used

2.6.8.4 NAVFAC Maximo Training- Not Used

2.6.9 Quality Management System (QMS)

2.6.9.1 Quality Management (QM) Plan

2.6.9.2 Quality Inspection and Surveillance

2.6.9.3 Quality Inspection and Surveillance Report

2.6.10 Property Management Plan

2.6.11 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.2.1 Quality Control Personnel

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Service Contract Reporting (SCR)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Access to Government Information Technology (IT), Operating Technology (OT), and Facility

Related Control Systems (FRCS)

2.8.10 Access to Navy Marine Corps Intranet (NMCI)

2.8.11 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Confined Space Program

2.9.4.4 Critical Lift Plan

2.9.4.5 Fall Prevention and Protection Plan

2.9.4.6 Pathogen Exposure

2.9.4.7 Control of Hazardous Energy (lockout/tag out)

2.9.5 Crane Operations

2.9.5.1 Crane Inspections

2.9.5.2 Rigging Gear

2.9.5.3 Crane Operators

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.9.13 Emergency Medical Treatment

2.9.14 Excavations

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 Sampling, Testing and Laboratory Services

2.10.2.2 ODS Requirements for Refrigerant Recycling- Not Applicable

2.10.2.3 Solid Waste Management and Recycling

2.10.2.4 Non-Regulated Waste Disposal

2.10.2.5 Regulated Waste Disposal

2.10.2.6 Universal Waste

2.10.2.7 Spill Prevention, Containment, and Clean-up

2.10.2.8 Hazardous Material Management

2.10.2.9 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.10 Noise Control

2.10.2.11 Salvage

2.10.2.12 Asbestos Containing Material (ACM)

2.10.2.13 Clean Air Act (CAA)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Bio-based Products

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Preparation of Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Direct Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration

2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General

Information

2.2.1 Government

Regular Working

Hours

The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this

PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the

Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin

Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth

National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor

Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written

Request to Work Outside Government’s Regular Working Hours per Section

F. Excludes work to be performed during specified hours.

2.2.2 Wage

Determinations

Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy

Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier

(i.e., spec item 3.1) based on the composite work requirements.

2.3 General

Administrative

Requirements

2.3.1 Required

Conferences and

Meetings

The Contractor shall attend administrative and coordination meetings. The

Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence.

Historically, there has been approximately one meeting per month.

2.3.2 Training for

Maintenance and

Operation of New and Replacement

Systems and

Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate.

The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and

Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the KO.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by

Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The

Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager

Site Safety and Health Officer

2.3.4 Permits and

Licenses

The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable

Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause

52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION.

This insurance must be maintained during the performance period.

2.3.5.1 Certificate of

Insurance

The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum

Insurance Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers

Other as required by state law

2.3.6 Protection of

Government

Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the

Government.

2.3.7 Directives, Instructions, and

References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of

Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.8 Invoicing

Procedures

Refer to Section G for invoicing instructions. Refer to Invoice Form in J-

0200000-04 for sample.

Invoices shall be submitted in a format compatible with the most recent

Government installed Microsoft Office Version (currently 2016). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.

2.3.9 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05.

2.4 Government-

Furnished Items

Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS).

2.4.1 Government-

Furnished Property

(GFP)

Government- Furnished Property is not provided.

2.4.2 Government-

Furnished

Facilities

Government- Furnished Facilities are not provided.

2.4.3 Government-

Furnished Vehicles and Equipment

Government- Furnished Vehicles and Equipment are not provided.

2.4.4 Government-

Furnished Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing

Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the

Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.5 Contractor-

Furnished Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements.

Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data

Cut Sheets of Materials used in this contract.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Safeguarding

Information

The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP

800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171.

Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management

Framework (RMF).

The Contractor shall develop Plans of Action and Milestones (POA&Ms) per

NIST SP 800-171, track accomplishment, and submit to the Government per

Section F.

If a cybersecurity incident is encountered or suspected related to any

(Contractor or Government) Information Technology (IT) or Operating

Technology (OT) systems, including Monitoring and Control Systems, the

Contractor shall notify the Government per Section F.

2.6.2 Dissemination of

Information

DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know.

2.6.3 Work Reception The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

2.6.4 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the

Government. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

The Contractor shall provide work schedules for both Recurring and Non-

Recurring Work per Section F. At a minimum, work schedules shall include:

Description of service(s) to be accomplished

Location

Date service(s) are scheduled to be accomplished

2.6.5 Work Schedule The Contractor's work shall not interfere with normal Government business.

In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The

Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following:

The date and time the work was initially coordinated.

The name and phone number of the Government person with whom the work was initially coordinated.

The name and phone number of the Government person who prevented the work from being performed as previously coordinated.

The alternative date and time, the Government person requested the work be accomplished.

2.6.6 Deliverables Except where otherwise stated, deliverable requirements are specified in

Sections C, F, H, I, J, and within the Directives, Instructions, and References.

The Contractor shall submit accurate and complete documents within the specified timeframes. The Contractor shall revise/modify deliverables, as directed by the KO, at no additional cost to the Government.

Except where otherwise specified, all deliverables shall be submitted electronically in a Microsoft Office Version 2010 compatible format.

Deliverables shall include the company name, contract number, contract title, date, and shall be unprotected and capable of being sorted by CLIN, work order number, asset number, section, annex/sub-annex, spec item and

ELIN/Sub-ELIN or clause. All formulas shall be traceable.

Government acceptance of deliverables shall not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

The Contractor shall establish and maintain a secure website for posting an electronic copy of all deliverables listed in Section F. The Contractor shall allow only authorized Government and Contractor personnel to access the website. Government personnel access shall be limited to viewing and downloading of deliverables, but restricted from posting to the website. The

Contractor shall notify the Government by email whenever there are new or updated deliverables posted to the website. Each deliverable posting on the website and each email notification shall include the title of the deliverable, the spec item requiring the deliverable, and the date and time the deliverable was posted. All deliverables shall be available to authorized Government personnel 24 hours/day and 365 days/year for the duration of the contract.

2.6.7 Service

Interruptions

If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the KO, COR, affected tenants, and customers in accordance with Section F local procedures. If the discontinued service is due to an emergency breakdown the Contractor shall notify the KO, COR, affected tenants, and customers as soon as practicable and provide the status of repairs, as directed by the KO, until normal operation is restored.

Scheduled utility outages and interruptions to equipment, system(s) operation, or other services shall be scheduled after hours of operation.

The Contractor shall shutdown, restart, and perform operational checks on all equipment affected by both scheduled and unscheduled utility outages and service interruptions, at no additional cost to the Government.

2.6.8 NAVFAC Maximo-

Not Used

NAVFAC Maximo is the Computerized Maintenance Management System

(CMMS) used by the Government for work order history, asset management, and condition assessment. The Contractor shall provide all required data for

NAVFAC MAXIMO as identified below:

Informational Note:

Not all supported commands’ assets are included in NAVFAC Maximo. Not all of the modules available within the Maximo application are utilized by

NAVFAC and the modules utilized may not be fully implemented. NAVFAC

Maximo does not include a detailed inventory of all assets, components, and equipment that the Contractor is required to service under this contract and may include inaccuracies, omissions, and redundancies.

2.6.8.1 NAVFAC Maximo

Data- Not Used

2.6.8.2 NAVFAC Maximo

Method of Data

Entry- Not Used

2.6.8.3 NAVFAC Maximo

Access- Not Used

2.6.8.4 NAVFAC Maximo

Training- Not Used

2.6.9 Quality

Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The

Contractor's QMS program shall address:

Accurate documentation of work processes, procedures, and output measures.

A systematic procedure for assessing compliance with performance objectives and standards.

Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.9.1 Quality

Management (QM)

Plan

The Contractor shall develop and submit a QM Plan per Section F. The QM

Plan shall describe the QMS methodology and approaches used under this contract. If any changes are made during the period of performance, the

Contractor shall submit the revised QM Plan for acceptance, per Section F.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures…