AMENDMENT_03_PPI Log.pdf

PRE PROPOSAL INQUIRY LOG

SOLICITATION N33191-19-R-0811

QUESTION ANSWER AMD #

1 Can you provide clarification on the due date for the subject solicitation please? The SF 1442 block 13 lists 31 December 2019. Page 13 of the solicitation lists 4 Feb 2020 and beta.sam.gov has the due date as 26 Feb

2020.

General Information

* Contract Opportunity Type: Solicitation (Original)

* All Dates/Times are: (UTC+01:00) ROME, ITALY

* Original Published Date: Dec 19, 2019 12:43 pm CET

* Original Date Offers Due: Feb 26, 2020 02:00 pm CET

* Inactive Policy: 15 days after date offers due

* Original Inactive Date: Mar 12, 2020

Just need to know which one is correct. Also the documents posted are still marked draft. Are we to anticipate a final version to be issued?

Due date is 26 February 2020. The final solicitation has been posted in PDF and the DRAFT watermark has been removed. Please note that the due date on Page 1 has been corrected to 26 February 2020.

AMD # 01

2 Draft SF 1442, page no. 1, block no. 13.A and 1.9 INSTRUCTIONS FOR THE

SUBMISSION OF OFFERS, page 13 of 63.

SF 1442-page no. 1 specified due date on 31st December 2019. However, on the Instruction for the Submission of Offers it was mentioned 4 February

2020. Please confirm the correct proposal submission date.

Due date is 26 February 2020. AMD # 01

3 In reference to the Subject Solicitation Posted on Beta.SAM.gov, we would like to know if the solicitation is Only for the existing MACC contract Holders in Djibouti (CLDJ) or non MACC holders can participate to submit a proposal.

This acquisition will be solicited on an unrestricted basis allowing for full and open competition.

AMD # 01

4 Kindly clarify the closing date for proposal submission. Due date is 26 February 2020. AMD # 01

5 You are kindly requested to confirm if this is a “Total Small Business Set-Aside

(FAR 19.5)”, or an unrestricted competitive solicitation in accordance with

Federal Acquisition Regulation (FAR) 6.1 Full and Open Competition”.

This acquisition will be solicited on an unrestricted basis allowing for full and open competition.

AMD # 01

6 You are kindly requested to clarify if the two pages of STANDARD FORM 1442

(REV 4-85) are considered as DRAFT or formal pages.

Due date is 26 February 2020. The final solicitation has been posted in PDF and the DRAFT watermark has been removed. Please note that the due date on Page 1 has been corrected to 26 February 2020.

AMD # 01

7 1.12 EVALUATION FACTORS FOR AWARD, page 16 of 63.

As part of Solicitation Submittal Requirement for Volume I – Price Proposal, a

Completed Attachment 7, Seed Project Coefficient Schedule must be submitted. However, Attachment 7 is missing in the solicitation package.

Please provide a copy of Attachment 7, Seed Project Coefficient Schedule.

The Bid Schedule has been revised and provided as

Attachment F via Amendment 02.

AMD # 02

8 Specification Section 01 13 00.20 Page 4 1.9 Government Furnished Supplies and Services Please confirm if the awarded JOC Contractor will be allowed to develop LSA to live on Base or our staff required to live outside the Base.

There will be no change to the specification section

01 13 00.20, 1.9 GOVERNMENT FURNISHED

SUPPLIES AND SERVICES regarding berthing on the

Camp: “The government will not provide an area on the Camp for berthing of contractor personnel.

The Contractor is responsible for all costs and arrangements associated with the required berthing of contractor personnel outside of the

Camp."

AMD # 02

9 Statement of Work, page 8 of 18, C.4.4 stated that “The coefficients are provided in section J-C4, Coefficient Schedule.” Section J-C4 is missing in the statement of work. Please provide a copy of section J-C4, Coefficient

Schedule.

The Bid Schedule has been revised and provided as

Attachment F via Amendment 02.

AMD # 02

10 We received an e mail which notifies a change on the beta sam offical web page and there are two new files on the system. But somehow we cannot be able to download the new documents from your system. Could you please send the new documents (dated Jan 13th 2019 )via e mail to us: Attachment

A POAM.xlsx, Attachment B CERT Non-Disclosure Statement doc.

Per Amendment 01, the documents entitled

"Attachment A POAM" and "Attachment B CERT

Non-Disclosure," have been deleted from the solicitation.

AMD # 02

11 We are very interested in this contract opportunity , as well as any other contracts for Djibouti and rest of HoA AOR therefore we would like to know if we could register our interest and if we could attend a site visit and potential meetings on site at CLDJ?

Please see Amendment 01 for site visit information.

AMD # 02

12 We tried downloading the documents on Beta SAM but it shows an error message, can you please guide us how to get those files.

If you experience difficulties downloading documents from the https://beta.sam.gov website, using a different web browser may resolve this issue.

AMD # 02

13 There was no answer to the attachment 1-3 related to: “Solicitation – page 16

– PRICE EVALUATION FACTOR - para (a) – 5) Completed Attachment 7, Seed

Project Coefficient Schedule”. We are of the opinion that the Attachment 7 has not been included in the Attachments/Links list.

The Bid Schedule has been revised and provided as

Attachment F via Amendment 02.

AMD # 02

14 Unable to dl the last 2 items posted on 13JANUARY2020 due to the link not being hot (no hyperlink).

Per Amendment 01, the documents entitled

"Attachment A POAM" and "Attachment B CERT

Non-Disclosure," have been deleted from the solicitation.

AMD # 02

15 1.9 INSTRUCTIONS FOR THE SUBMISSION OF OFFERS (page 13 of 63) and

1.12.3 EVALUATION FACTORS FOR AWARD – Basis of Evaluation and

Submittal Requirements (page 16 of 63) . The instructions do not cite a requirement to submit a table of contents, list of figures, acronym list, or cross-reference matrix—items often included as part of the offering. Please clarify if the Government plans to include these items as part of each

Volume’s submittal, and if so, please clarify if they are excluded from the specified page counts.

The Government will not add these items as part of each Volume's submittal.

AMD # 03

1.9 INSTRUCTIONS FOR THE SUBMISSION OF OFFERS (page 13 of 63). The instructions require Offerors to submit one (1) original and four (4) copies of their proposal to NAVFAC EURAFCENT on US. Navy Capodichino Base, Naples, Italy, no later than 12:00 p.m. Central European Time (CET) on 26 February

2020. The instructions also provide specific guidance for Offerors who choose to use DHL, FEDEX, USPS, or HAND CARRYING to deliver their offer. They do not specify if electronic submittal is also an acceptable alternative as a lower cost for submittal and administration. Please clarify if the Government will allow electronic submittals.

Electronic submittals will not be allowed. AMD # 03

1.12 NON-PRICE EVALUATION FACTORS, NON-PRICE FACTOR 1 EXPERIENCE

(page 18 of 63). The instructions state Offerors MUST utilize the Construction and Design Experience Data Sheet (Attachment 4) to submit applicable project information. Attachment 4 does not exist, and the closest Attachment based on Amendment 1 is now Attachment B. However, upon review of

Attachment B, the Attachment requests Construction experience only. Please advise if the Government is going to provide a Construction AND Design data sheet. Also, please advise if the Government will change the reference to reflect Attachment B vs Attachment 4.

Amendment 0002 clarified the attachment list which includes Attachment D - Construction and

Design Experience Project Data Sheet. Note that the data sheet provides for both construction projects and design projects (see blocks 7 and 8 of the data sheet).

AMD # 03

1.12 PRICE EVALUATION FACTOR, Price: (Volume I – Price Proposal) (page 16 of 63). The instructions for paragraph 5) state that Offerors are to complete

Attachment 7 Seed Project Coefficient Schedule. However, Attachment 7 does not exist, Please advise if the Government is going to post a Seed Project

Coefficient Schedule for Offerors to use.

Amendment 0002 provided a revised Bid Schedule as Attachment F.

AMD # 03

1.12 PRICE EVALUATION FACTOR, Price: (Volume I – Price Proposal) (page 16 of 63). In the Description of Coefficients paragraph, the instructions state

“refer to the General Requirements in Section 00800 paragraph C.4

Coefficients for a description of what is and what is not to be included in the proposed Coefficients for pre-priced items. Section 00800 on page 63 of 63 is entitled Special Contract Requirements and the section is void of any content.

Please advise where we can find the referenced coefficients description.

Please see the Statement of Work, paragraph C.4 on page 7 for the description of coefficients. Note that Amendment 0002 provided a revised

Statement of Work.

AMD # 03

20 Statement of Work, page 8 of 18, paragraph C.4.4. In this paragraph, Offerors are told that the coefficients are provided in Section J-C4, Coefficient

Schedule. However, Section J-C4 does not appear to exist, nor is it on beta.SAM.gov. Please advise if the Government is going to post a Coefficient

Schedule for Offerors to use.

Amendment 0002 provided a revised Bid Schedule as Attachment F.

AMD # 03

21 1.7 PREAWARD SURVEY/RESPONSIBILITY DETERMINATION, page 11 of 63, states offerors are to submit Company financial statements (balance sheets and income statements) for the past two years. However, the Price Evaluation

Factor, Subparagraph 8 on page 17 of 63 states three years. Please clarify which is correct.

Please submit Company financial statements for the past three years.

AMD # 03

Non-Price Factor 2, Management Approach, Subparagraph (a) 1), page 19 of

63, states that offerors are to see Specifications for personnel requirements for the Project Manager, Quality Control Manager, and Site Safety and Health

Officer. However, the key personnel requirements are not specified. Please advise if the Government is going to post requirements for these three positions.

Please reference the Statement of Work for the personnel requirements. Please note that

Amendment 0002 provided a revised Statement of

Work.

AMD # 03

Non-Price Factor 2, Management Approach, Subparagraph (a) 1), page 19 of

63, states that offerors are to see Specifications for personnel requirements for the Project Manager, Quality Manager, and Site Safety & Health Officer.

They do not appear to exist. However, SOW Paragraph C.11.1, Specification

01 50 00.05 20 Paragraph 1.6 Supervision (page 35 of 305) is the first identifiable reference to Project Manager qualification requirements. SOW

Paragraph C.11.1, Specification SECTION 01 35 26.05 20 (page 97 of 305) is the first identifiable reference to the SS&HO qualification requirements.

SOW Paragraph C.11.1, Specification SECTION 03 30 00 (page 213 of 305) is the first identifiable reference to the Quality Manager qualification requirements. Please advise if these requirements are the Specifications you are referencing in the Non-Price Factor 2 are for the IDIQ level key personnel or for JOC Task Order level key personnel. If neither, please provide the location of said specifications or provide updated requirements for IDIQ and

Task Order level key personnel.

Please reference the Statement of Work for the personnel requirements. Please note that

Amendment 0002 provided a revised Statement of

Work.

AMD # 03

24 The Standard Form 1442, Paragraph 13.A and Amendment 001 page 3 states that the proposal is due on Feb 26, 2020, at 2 p.m., but Section 1.9

INSTRUCTIONS FOR THE SUBMISSION OF OFFERS, Page 13 of 63 states the closing date and time for receipt of proposals is no later than 12:00 p.m.

Central European Time (CET) on 26 February 2020. Please clarify which is the correct time.

Due date is 26 February 2020 at 2 p.m. Central

European Time (CET).

AMD # 03

The Standard Form 1442, Paragraph 13.D states Offers providing less than

120 calendar days for Government acceptance after the date offers are due will not be considered and will be rejected. However, Page 8 of 63 states that the Offeror agrees the bid is good and valid for 90 days after proposal receipt.

Please clarify which is the correct length of time.

The Offerors agree to 90 calendar days for

Government acceptance.

AMD # 03

ELIN Schedule, page 6 of 63, and SOW Section C.10 PRE-PRICED LINE ITEMS

(OUTSIDE OF R.S. MEANS), page 12 of 305. In the ELIN Schedule, Offerors are instructed to include their coefficients applicable to established R.S. MEANS cost data for FFP pre-priced line items. However, SOW Paragraph C.10 refers to Pre-priced Line items outside of R.S. MEANS, but there are no provisions in the CLINS or ELIN schedule to respond to these outside-of-R.S. MEANS pre-priced items. Please clarify if it is the Government’s intent to have the C.10 requirements included in the FFP pre-priced line item coefficient, or if it requires a separate coefficient and/or associated cost for these outside-of-

R.S. MEANS line items.

Amendment 0002 incorporated a revised bid schedule as Attachment F which provided a separate bid schedule for the pre-priced line items outside of R.S. MEANS.

AMD # 03