N00024-13-R-5100_Bidder's_Questions_Set_15.pdf
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- Solicitation number
- N0002413R5100
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Attached is Set 15 of the Bidder's Questions and Answers.
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Question:
Letter “Ser. 0251/039, Solicitation N00024-13-R-5100 Aegis Ship Integration & Test; Notice of Amendment 0004 and Request for Revised Proposal”, dated 27 March 2014, provides revised proposal submittal instructions, as listed below:
“Any changes from the original proposal resulting from Amendment 0004 or initiated by your company will be required to be clearly identified (i.e. track changes) in your revised proposal.
Only change pages to the original proposal and revised attachments are required to be submitted.
The entire proposal is not required to be resubmitted. However, in the event there are significant changes being made to the technical and/or cost/price proposal, it shall be resubmitted in its entirety. If the technical and/or price proposal is being totally resubmitted, this shall be clearly indicated within the proposal.
• Changes from the original proposal should be redlined and be clearly reflected in your revised proposal including using different colored paper for change pages. Change pages should be clearly marked such that it is clear where within the revised proposal or its attachments the change pages, drawings, or other documents are to be placed.
• Any revised exhibits, documents, attachments, charts and/or schedules submitted shall be marked with an appropriate notation such as “PROPOSAL REVISION 1 - MM/DD/YYYY” to indicate that the exhibits, charts and/or schedules have been revised.
A statement within the narrative of the proposal shall provide an explanation of any changes that have been made to the exhibits, charts and/or schedules.
• If there are changes to any spreadsheet within the proposal, it is expected that the revised spreadsheet will be resubmitted in its entirety. For any revised spreadsheets submitted, they shall be marked with “PROPOSAL REVISION 1 - MM/DD/YYYY” format, demonstrating that these documents supersede those that were submitted with the original proposal. Discrete identification of any changes is still required for revised or resubmitted spreadsheets.”
Amendment 4 did not modify the original proposal submittal instructions with those included in the referenced letter. Does the Government intend Offerors to follow the proposal delivery instructions as provided in the letter, and, if so, would the Government reflect these instructions in Amendment 4?
SI&T – Question 110 RFP Section:
L
Page:
351-353
RFP Para., Clause, or Other Definitive Citation:
Section L
Document Name:
Final RFP – Amendment 0004
Document Date:
03/31/2014
Answer:
For submission of any revisions to the Offerors proposal, the Offeror shall follow the submittal instructions provided in the Notice of Amendment 0004 letter dated 27 March 2014 in conjunction with the requirements of Section L. The Government does not intend to further amend the solicitation to incorporate additional proposal instructions.
Amendment 0004 and Request for Revised Proposal”, dated 27 March 2014, provides revised proposal submittal instructions, as listed below:
“Any changes from the original proposal resulting from Amendment 0004 or initiated by your company will be required to be clearly identified (i.e. track changes) in your revised proposal.
Only change pages to the original proposal and revised attachments are required to be submitted.
The entire proposal is not required to be resubmitted. However, in the event there are significant changes being made to the technical and/or cost/price proposal, it shall be resubmitted in its should be clearly marked such that it is clear where within the revised proposal or its attachments the change pages, drawings, or other documents are to be placed.
• Any revised exhibits, documents, attachments, charts and/or schedules submitted shall be marked with an appropriate notation such as “PROPOSAL REVISION 1 - MM/DD/YYYY” to indicate that the exhibits, charts and/or schedules have been revised.
A statement within the narrative of the proposal shall provide an explanation of any changes that have been made to the exhibits, charts and/or schedules.
• If there are changes to any spreadsheet within the proposal, it is expected that the revised spreadsheet will be resubmitted in its entirety. For any revised spreadsheets submitted, they shall be marked with “PROPOSAL REVISION 1 - MM/DD/YYYY” format, demonstrating that these documents supersede those that were submitted with the original
Section L does not currently provide a method to identify changes required as a result of an amendment. The letter cited above regarding Amendment 4 mentioned both the use of “track changes” and “redlines” to clearly indicate where changes have been made to the Offeror’s proposal response; however, Amendment 4 did not provide additional page count for the RFP response. If the Offerors use “track changes” as a method of providing “redlines” to demonstrate where changes have been made, both the old and new text will appear in the document, resulting in a higher page count.
SI&T – Question 111 RFP Section:
L
Page:
351-353
RFP Para., Clause, or Other Definitive Citation:
Section L
Document Name:
Final RFP – Amendment 0004
03/31/14
Rather than provide additional page count, will the Government modify Section L to include instructions to allow Offerors to use change bars and highlighted text as the method to clearly indicate where the changes are located within a page?
Answer:
It is not the Government’s intent to revise the page counts for applicable proposal volumes.
Therefore, the Offeror shall submit a conformed, clean copy of its revised proposal submissions that is directly traceable to the required redlined copy of its revised proposal submissions. The conformed, clean copy of the proposal shall adhere to the page limits set forth in Section L, 3.1 Solicitation Response Requirements.
Amendment 0004 and Request for Revised Proposal”, dated 27 March 2014, provides revised proposal submittal instructions as listed below:
“Any changes from the original proposal resulting from Amendment 0004 or initiated by your company will be required to be clearly identified (i.e. track changes) in your revised proposal.
Only change pages to the original proposal and revised attachments are required to be submitted.
The entire proposal is not required to be resubmitted. However, in the event there are significant changes being made to the technical and/or cost/price proposal, it shall be resubmitted in its should be clearly marked such that it is clear where within the revised proposal or its attachments the change pages, drawings, or other documents are to be placed.
• Any revised exhibits, documents, attachments, charts and/or schedules submitted shall be marked with an appropriate notation such as “PROPOSAL REVISION 1 - MM/DD/YYYY” to indicate that the exhibits, charts and/or schedules have been revised.
A statement within the narrative of the proposal shall provide an explanation of any changes that have been made to the exhibits, charts and/or schedules.
• If there are changes to any spreadsheet within the proposal, it is expected that the revised spreadsheet will be resubmitted in its entirety. For any revised spreadsheets submitted, they shall be marked with “PROPOSAL REVISION 1 - MM/DD/YYYY” format, demonstrating that these documents supersede those that were submitted with the original
Given the changes being made to 4.2 Vol. II Sample Problem #1 Part A as a result of Amendment 4, the full content TDP will be redone in its entirety. Would the Government allow Offerors to submit the TDP with the “PROPOSAL REVISION 1 - MM/DD/YYYY” marking indicated above but without colored paper, track changes, or redlines?
Given the changes being made to 4.2 Vol. II Sample Problem #1 Part B as a result of Amendment 4, the response will be significantly modified. Would the Government allow
SI&T – Question 112 RFP Section:
L
Page:
351-353
RFP Para., Clause, or Other Definitive Citation:
Section L
Document Name:
Final RFP – Amendment 0004
Offerors to submit this section of the response with the “PROPOSAL REVISION 1 - MM/DD/YYYY” marking indicated above but without colored paper, track changes, or redlines?
Answer:
Yes, the Government will allow Offerors to submit the TDP in response to 4.2 Vol. II Sample Problem #1 Part A with the “PROPOSAL REVISION 1 - MM/DD/YYYY” marking indicated above but without colored paper, track changes, or redlines. Under this approach, the Offeror shall clearly state in its proposal that the response to 4.2 Vol. II Sample Problem #1 Part A has been replaced in its entirety.
Yes, the Government will allow Offerors to submit the response to 4.2 Vol. II Sample Problem #1 Part B with the “PROPOSAL REVISION 1 - MM/DD/YYYY” marking indicated above but without colored paper, track changes, or redlines only if the response is being replaced in its entirety. If the Offeror intends only to modify the subject response, the instructions provided in the Notice of Amendment 0004 letter dated 27 March 2014 for use of colored paper, track changes, or redlines remain applicable.
Question: The narrative material in the written and cost volumes of the Offeror’s proposal shall be typed or printed in a font with the type no smaller than size 12 Times New Roman font on standard 8-1/2 by 11 inch paper. Text line spacing shall be 1.5 lines. One-inch margins on each side, including top and bottom are required. Text within tables, diagrams, pictorial charts, or graphic material may use 8-point font. Fold out pages may be used for diagrams, charts or graphic material only and may not exceed 11 inches by 17 inches, except for Sample Problems 1 and 2. For Sample Problem 1, Offerors may submit TDP artifacts, including ICDs, Flow Diagrams, and CBDs on ANSI E sized paper. Fold out pages, including ANSI E pages for Sample Problem 1, will be counted as two pages. For Sample Problem 2, Offerors may submit the TSN on ANSI E sized paper. Fold out pages, including ANSI E pages for Sample Problem 2, will be counted as two pages. Fold out pages may only include narrative sufficient to describe the diagram, chart or graphic material. Every paragraph, figure, and table shall be numbered.
Proposal material shall be presented on double-sided pages only and in a single column on each page (refer to Section I, FAR 52.204-4). Each double-sided page counts as 2 pages.
In order to meet the solicitation formatting requirements, significant reformatting of Government-provided drawings and TDP products for Sample Problem #1 would be required.
Given the turn-around time required by Amendment 4, would the Government consider allowing drawings submitted as part of Sample Problem #1 to be provided on 11x17 sized paper and not subject to the solicitation formatting requirements above?
Answer:
Yes. The Government will allow the Offeror to submit the drawing changes for Sample Problem #1 on 11x17 sized paper.
SI&T – Question 113 RFP Section:
L
Page:
351-353
RFP Para., Clause, or Other Definitive Citation:
Section L
Document Name:
Final RFP – Amendment 0004
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