DoD_4160.21-M.pdf

DoD 41 60.2 1 -M August 1'997

DEFENSE

MATERIEL DISPOSITION

MANUAL

DEPARTMENT O F DEFENSE

OFFICE O F THE DEPUTY UNDER SECRETARY O F DEFENSE

(LOGISTICS)

OFFICE OF THE UNDER SECRETARY OF DEFENSE

3000 DEFENSE PENTAGON

WASHINGTON, DC 20301 -3000

[l'a AUG 1997

ACQUISITION AND

TECHNOLOGY

DoD 4 160.2 1 -M

FOREWORD

This manual is issued under the authority of DoD 4140.1-R, "Department of Defense Materiel Management Regulation." Its purpose is to set forth DoD policy and prescribe uniform procedures for the disposition of DoD personal property. Except where otherwise indicated, this manual is applicable to all elements of the DoD and their subordinate commands, installations, and activities.

DoD 4160.21-M is retitled "Defense Materiel Disposition Manual." It is a total revision and is restructured to reflect the sequence of disposition processes for personal property of DoD Components.

Recommended revisions to this manual should be submitted through proper DoD Component channels to:

Defense Logistics Agency

ATTN: MMLC

8725 John J. Kingman Road, Suite 4133 Fort Belvoir, VA 22060-6221

DoD Components may obtain copies of this manual through their publication channels. Other Federal agencies may obtain hard copies by submitting a DLA Form 173 to: Defense Logistics Agency, Administrative Support Center East, ATTN: ASCE-WS, 14 Dedication Drive, Suite 3, POD 43, New Cumberland, PA 17070-501 1 or by calling 1-888-352-7827, DSN 977-6034.

Requests for DLAPS CD-ROM may be submitted to: DLA Administrative Support Center, AITN: DASC-VC, 8725 John J. Kingman Road, Suite 01 19, Fort Belvoir, VA 22060-6220.

This manual is also available on the INTERNET at the Defense Reutilization and Marketing Service (DRMS) World Wide Web Site (www.dlaps.hq.dla.mi1).

~ c ; i n ~ Deputy Under Secretary of Defense (Logistics)

This manual supersedes DoD 4160.21-M, March 1990, Change 1 , and numbered letters through 96-01

TABLE OF CONTENTS

FOREWORD

TABLE OF CONTENTS

ABBREVIATIONS AND ACRONYMS

DEFINITIONS

i ...

vii ...

Xlll

CHAPTER 1 - INTRODUCTION 1-1

CHAPTER 2 - RESPONSIBLITIES 2-1

Attachment 1 - Disposal Policy Working Group Representatives 2.1-1 Attachment 2 - Disposal Data Report Requirements 2.2-1

CHAPTER 3 - RECEIPT, HANDLING AND ACCOUNTING 3-1

Attachment 1 - Turn-Ins to Defense Reutilization and Marketing Off~ces

On DD Form 1348-1A 3.1-1 Attachment 2 - Federal Stock Classes Requiring Turn-In by Valid NSN 3.2-1 Attachment 3 - Supply Condition Codes 3.3-1 Attachment 4 - Disposal Condition Codes 3.4-1

CHAPTER 4 - PROPERTY REQUIRING SPECIAL PROCESSING 4-1

Attachment 1 - Aircraft Authorized for Sale for Commercial Use 4.1-1 Attachment 2 - Marking of Clothing and Equipage for Turn In 4.2-1 Attachment 3 - Flight Safety Critical Aircraft Parts Codes 4.3-1 Attachment 4 - Sample Format of Release Document For

Unclaimed Property 4.4-1 Attachment 5 - Classifications of U.S. Naval Ships and Craft Listed on

Naval Vessel Register (NVR) 4.5-1 Attachment 6 - Classifications Of U.S. Naval Ships and Craft Not

Listed on Naval Vessel Register (NVR) 4.6-1 Attachment 7 - Strategic and Critical Materials To Be Reported to Defense National Stockpile Center 4.7-1 Attachment 8 - Vehicle Mounted Equipment 4.8-1

CHAPTER 5 - REUTILIZATION/TRANSFER SCREENING AND ISSUE 5-1

Attachment 1 - Issues to Special Programs and Activities 5.1-1 Attachment 2 - Sample Format DD Form 1348-1A 5.2-1 Attachment 3 - DoD Designated Control Points for Small Arms

Requisitioning/Review/Approval 5.3-1

CHAPTER 6 - DONATIONS, LOANS, AND EXCHANGES 6-1

Attachment 1 - SEA National Offices 6.1-1 Attachment 2 - Sample Department of Defense Donation Agreement 6.2-1 Attachment 3 - Sample Standard Loan Agreement 6.3-1 Attachment 4 - Sample Conditional Deed of GiR 6.4-1 Attachment 5 - Sample Assurance of Compliance 6.5-1 Attachment 6 - Military Service Contact Points for Loan, Donation or

Exchange of Property 6.6-1 Attachment 7 - Exchange Agreement 6.7-1 Attachment 8 - Unconditional Deed of Gift 6.8-1

CHAPTER 7 - SALES/RESOURCE RECOVERY AND RECYCLING

PROGRAM 7-1

CHAPTER 8 - ABANDONMENT OR DESTRUCTION

Attachment 1 - Economy Formula Attachment 2 - Public Notice

CHAPTER 9 - DISPOSAL OF FOREIGN EXCESS PERSONAL PROPERTY 9-1

CHAPTER 10 - ENVIRONMENTALLY REGULATED AND HAZARDOUS

PROPERTY 10-1

Attachment 1 - Special Turn-In Requirements 10.1-1 Attachment 2 - Hazardous Waste Disposal Contract Standards 10.2-1 Attachment 3 - Hazardous Waste Profile Sheet 10.3-1 Attachment 4 - Major Categories of Refrigeration Equipment Mected

By the Refrigerant Recycling Rule 10.4-1 Attachment 5 - Pesticide Technical Information Points of Contact 10.5-1 Attachment 6 - Table of Some MilitaryIFederal Specifications Applicable

To Pesticides 10.6-1

CHAPTER 11 - PRECIOUS METALS RECOVERY PROGRAM 11-1

Attachment 1 - Precious Metals Recovery Program Focal Points 11.1-1 Attachment 2 - Conversion Factors Used in the PMRP 11.2-1 Attachment 3 - PMRP Equipment 11.3-1 Attachment 4 - PMRP Representatives Locations and Areas Covered 11.4-1

CHAPTER 12 - SECURITY ASSISTANCE 12-1

CHAPTER 13 - RECLAMATION 13-1

Attachment 1 - Reclamation Referral Transaction Record-JRA*

Reclamation Modification Transaction Record-JRM* Reclamation Cancellation Transaction Record-JRC* 13.1-1

Attachment 2 - Reclamation Project Deletion Transaction Record-JRD* 13.2- 1 Attachment 3 - Military ServiceIDefense Agency Points of Contact for

Reclamation of Aircraft and End Items 13.3-1

SUPPLEMENT 1 - STATE AGENCIES FOR SURPLUS PROPERTY S.l-1

SUPPLEMENT 2 - OFFICES OF THE GENERAL SERVICES S.2-1

ADMINISTRATION

ABBREVIATIONS AND ACRONYMS

AID

AAO

AAP

ADA

AF!

AECA

AEDA

AFMC

AMARC

AMC

AR

ARD

ARMS

ASD(1SP)

BATF

BCE

CAP

CAT

CCI

CD

CDD

CDE

CD-ROM

CERCLA

CFR

CMCPAC

CLIN

CMM

CONUS

COTS

CSLA

DAISY

DASD(DEP&S)

DCC

Abandonment or Destruction (or abandoned or destroyed) Approved Requisition Objective Army Ammunition Plant American Dental Association Automation Equipment Arms Export Control Act Ammunition, Explosives, and other Dangerous Articles Air Force Materiel Command Aerospace Maintenance and Regeneration Center Army Materiel Command Automation Resources Automatic Release Date Automation Resources Management System Assistant Secretary of Defense (International Security Policy)

Bureau of Alcohol, Tobacco, and Firearms Base Civil Engineer

Civil Air Patrol Category (refers to Defective Property only) Controlled Cryptographic Item Compact Disk Complete Discharge Device Chemical Defense Equipment Compact Disk-Read Only Memory Comprehensive Environmental Response Compensation and Liability Act

Code of Federal Regulations Commander-in-Chief Pacific Command Contract Line Item Consolidated Materiel Manager Continental United States Commercial Off-the -Shelf Commercial Space Launch Act

Defense Reutilization and Marketing Automated Information System

Deputy Assistant Secretary for Drug Law Enforcement Policy Disposal Condition Code vii

DCST

D E r n

DEPRA

DFAS

DISA

DISC

DL A

DLAD

DLAM

DLAR

DLSC

DNA

DNSC

DoD DoDAAC DoDD DoDI

DOE

DoJ DoS

DOT

DPWG

DRMO

DRMS

DRMSI

DRWG

DSAA

DSCR

DTID

DUSD(L)

DUSD(TSP)

DWCF

EOD

EPA

EPCRA

EPU

ESD

EUC

FAA

FAR

Defense Logistics Agency Contingency Support Team Demilitarize/demilitarization Defense Program for Redistribution of Assets Defense Finance and Accounting Service Defense Information Systems Agency Defense Industrial Supply Center Defense Logistics Agency Defense Logistics Agency Directive Defense Logistics Agency Manual Defense Logistics Agency Regulation Defense Logistics Services Center Defense Nuclear Agency Defense National Stockpile Center Department of Defense Department of Defense Activity Address Code Department of Defense Directive Department of Defense Instruction Department of Energy Department of Justice Department of State Department of Transportation Disposal Policy Working Group Defense Reutilization and Marketing OEce Defense Reutilization and Marketing Service Defense Reutilization and Marketing Service International Defense Reclamation Work Group Defense Security Assistance Agency Defense Supply Center Richmond Disposal Turn In Document Deputy Under Secretary of Defense (Logistics) Deputy Under Secretary of Defense (Trade Security Policy) Defense Working Capital Fund

Explosive Ordnance Disposal Environmental Protection Agency Emergency Planning and Community Right-to-Know Act Excess Property Unit End of Screening Date End Use Certificate

Federal Aviation Administration Federal Acquisition Regulation viii

FDA

FEMA

FEPP

FIFRA

FGS

FMS

FOUO

FPMR

FSC

FSCAP

FSG

GBL

GFM

GOCO

GOER

GSA

HAP

HCA

HM

HMIS

HMTC

HP

HQ

HS

HTIS

HMMWV

HW

HWPS

I&R

ICP

IM

IMD

IMDG

IMM

INTA

IRIS

ISA

JCP

Food and Drug Administration Federal Emergency Management Agency Foreign Excess Personal Property Federal Insecticide, Fungicide and Rodenticide Act Final Governing Standards Foreign Military Sales For Official Use Only Federal Property Management Regulation Federal Supply Classification Class (Four-digit) Flight Safety Critical Aircraft Parts Federal Supply Classification Group (Two-digit)

Government Bill of Lading Government Furnished Material Government-Owned Contractor Operated (Industrial Plant) Go Ability With Overall Economy and Reliability General Services Administration

Humanitarian Assistance Program Head of Contracting Activity Hazardous Material Hazardous Materials Information System Hazardous Materials Technical Center Hazardous Property Headquarters Hazardous Substance Hazardous Technical Information Services High Mobility Multi-Purpose Wheeled Vehicle Hazardous Waste Hazardous Waste Profile Sheet

Integrity and Reliability Inventory Control Point Item Manager Installation Military Miliated Radio System Director International Maritime Dangerous Goods Integrated Materiel Manager Iranian Non-Titled Assets Interrogation Requirements Information System Interservice Support Agreement

Joint Committee on Printing

IROTC Junior Reserve Officer Training Corps

LDR

LESO

LO A

LTI

MAP

MAP AD

MAPEX

MARS

MCA

MDE

MDS

MI

MIDI

MILSBILLS

MILSTRAP

MILSTRIP

MIPR

MJC

MLI

MM

MOU

MPM

MRC

MRD

MRO

MSDS

MWRA

NAF

NATO

NAVMARCORMARS

NAVSEAINST

NDCC

NHS

NICAD

NICP

NSA

NSN

NVR

Land Disposal Restrictions Law Enforcement Support Office Letter of Offer and Acceptance (United States) Limited Technical Inspection

Military Assistance Program Military Assistance Program Address Directory Military Assistance Program Address Directory Excess Military Mliate Radio System Management Control Activity Major Defense Equipment Model-Design-Series Military Institute Military Item Disposal Instructions Military Standard Billing System Military Standard Transaction Reporting & Accounting Procedures Military Standard Requisitioning & Issue Procedures Military Interdepartmental Purchase Request Military Junior College Munitions List Items Metalworking Machines Memorandum of Understanding Military Afliliated Radio System Property Manager Materiel Release Confirmation Materiel Release Denial Materiel Release Order Material Safety Data Sheet Morale, Welfare, and Recreation Activity

Nonappropriated Fund North Atlantic Treaty Organization Navy-Marine Corps Military Affiliate Radio System Naval Sea Systems Command Instruction National Defense Cadet Corps Naval Honor Schools Nickel Cadmium National Inventory Control Point National Security Agency National Stock Number Naval Vessel Register

ODC

ODs

OEBGD

OMC

ONDCP

OSHA

PAR

PCB

PCH&T

PCP

PMIC

PMRP

POL

PPM

PSC

RCRA

REC

RIC

ROTC

RRRP

R/T/D R/T/D/S

SAO

SASP

SCC

SCO

SDO

SDPDA

SEA

SF

SFP

SLI

SMA

SPCCrNST

SWOP

Office of Defense Cooperation Ozone Depleting Substances Overseas Environmental Baseline Guidance Document Office of Military Cooperation Office of National Drug Control Policy Occupational Safety and Health Act

Program Administrator's Report Polychlorinated Biphenyl Packing, Crating, Handling, and Transportation Pentachlorophenol Precious Metals Indicator Code Precious Metals Recovery Program Petroleum, Oil, and Lubricants Parts Per Million Passive Silver Cell

Qualified Recycling Program

Resource Conservation and Recovery Act Regional Equipment Center Routing Identifier Code Reserve Oficer Training Corps Resource Recovery and Recycling Program Reutilization, Transfer, andlor Donation Reutilization, Transfer, Donation, andlor Sale

Security Assistance Office State Agency for Surplus Property Supply Condition Code Sales Contracting Officer Staff Duty Officer Special Defense Property Disposal Account Service Educational Activity Standard Form State Focal Point Strategic List Items State Maritime Academies Ships Parts Control Center Instruction Special Weapons Operating Procedure

Treasury Department (Department of the Treasury)

TM

TO

TP

TSC

TSCA

TTPI

UHWM

UMMIPS

UN

USAISC

US AF

USAFE

us AREUR

USC

USCG

USMC

USP&FO

USPS

UST

Technical Manual Technical Order Technical Publication Trade Security Controls Toxic Substances Control Act Trust Territory of the Pacific Islands (PL 99-239 revised term)

Uniform Hazardous Waste Manifest Uniform Material Movement and Issue Priority System United Nations United States Army Information System Command United States Air Force United States Air Force Europe United States Army Europe United States Code United States Coast Guard United States Marine Corps United States Property and Fiscal Officer United States Postal Service Underground Storage Tank

World Wide Web

Zone of Interior xii

DEFINITIONS

Definitions contained in this manual are used in the areas of defense materiel disposition. The list is not all inclusive. For additional definitions, interested persons should contact the applicable Military Service, Defense Agency, Federal civil agency, or Executive Agent.

1. Accessorial Costs. Expenses of packing, handling, and crating; transportation; port loading and unloading, and positioning.

2. Accountability. The obligation imposed by law, lawful order, or regulation, accepted by a person for keeping accurate records to ensure control of property, documents or funds, with or without possession of the property. The person who is accountable is concerned with control while the person who has possession is responsible for custody, care, and safekeeping.

3. Accountable Officer. Comparative terms: Army--Supply Support Accountable Officer; Navy--Accountable Offker; Air Force--AccountablelChief of SupplyIChief of Material Management; Marine Corps--Unit Supply Officer.

4. Acquisition Cost. The amount paid for property, including transportation costs, net any trade and cash discounts. Also see Standard Price.

5. Amalgam. Silver-mercury alloy used for dental purposes.

6. Ammunition. A device charged with explosives, propellants, pyrotechnics, initiating composition, or nuclear, biological, or chemical material for use in connection with defense or offense, including demolitions. Certain ammunition can be used for training, ceremonial, or non-operational purposes. (For Conventional Ammunition, see DoD 4 160.2 1 -M-1, Appendix 2.)

7. Ammunition, Explosives, and Dangerous Articles. Any substance that, by its composition and chemical characteristics, alone or when combined with other substance(s), is or becomes an explosive or a propellant, or is hazardous or dangerous to personnel, animal, or plant life, structures, equipment, or the environment as a result of blast, fire, fragmentation, radiological, or toxic effects.

8. Asbestos

a. Friable Asbestos Material (as defined in 40 CFR 61.141). Any material containing more than 1 percent asbestos as determined by using the method specified in appendix A, subpart F, 40 CFR 763 section 1, Polarized Light Microscopy (PLM), that, when dry, can be crumbled, pulverized, or reduced to powder by hand pressure. If the asbestos xiii content is less than 10 percent as determined by a method other than point counting by PLM, verify the asbestos content by point counting using PLM.

b. Non-friable Asbestos-Containing Material (as defined in 40 CFR 61.141). Any material containing more than 1 percent asbestos as determined using the method specified in appendix A, Subpart F, 40 CFR 763, section I , PLM, that, when dry, cannot be crumbled, pulverized, or reduced to powder by hand pressure.

9. Automatic Data Processing Equipment. Also referred to as Automation Equipment.

See paragraph 11.

10. Automatic Release Date. The date established by the Defense Information Systems Agency or the Defense Reutilization and Marketing Service to indicate the completion of the formal Federal removal priority period. (This is synonymous with "Surplus Release Date" used by other Government agencies.)

1 1. Automation Equipment. General purpose, commercially available, mass-produced automatic data processing devices, i.e., components and the equipment systems configured from them, together with commercially available software packages that are provided and are not priced separately, and all documentation and manuals relating thereto, regardless of use, size, capacity, or price, that are designed to be applied to the solution or processing of a variety of problems or applications and are not specially designed (as opposed to configured) for any specific application.

12. Automation Resources (AR)

a. A comprehensive phrase for Automation Equipment, and Commercial-Off-The- Shelf Software.

b. AR is a GSA term used in its official publications that includes both hardware and software. The hardware is referred to as Automation Equipment, equipment, machines, or Automation Equipment. The software is referred to as computer software, programs, or Commercial -Off-The-Shelf Software. AR may also be equated to other government terms such as: information technology, or Federal Information Processing terms. Also includes associated firmware and related documentation.

13. Cannibalize. To remove serviceable parts from one item of equipment in order to install them on another item of equipment. The removed item shall be replaced.

14. Care and Handling. The term includes packing, storing, handling, and conserving excess, surplus, and foreign excess property, and, in the case of property which is dangerous to public health, safety, or the environment, destroying or rendering innocuous such property.

xiv

15. Civil Works Property. Property under control of the Civil Works Program of the Chief of Engineers, Department of the Army.

16. Classified Item. An item which must be protected from unauthorized disclosure in the interest of national security. Items of this nature are assigned a security classification.

Applicable standards of handling, storage, and dissemination shall be applied.

17. Clean Air Act of 1990. A law enacted by Congress authorizing the regulation of chemicals, Ozone Depleting Substances, and other air pollutants.

18. Code of Federal Regulations. A publication which contains the codified implementing regulations for compliance with Federal laws.

19. Combat Material. See Significant Military Equipment. For purposes of Chapter 6, Donations, Loans, and Exchanges:

a. Condemned Combat Material. Individual items of military equipment, cited on the U.S. Munitions List (22 CFR 121), utilized in a primary combat role, but no longer usable for its original intended purpose due to the deterioration of its physical condition by use, age or design. Similar items may still be in use in the active operational inventory, but specific items may be condemned due to circumstances such as damage or wear and tear.

b. Obsolete Combat Material. Military equipment utilized in a primarily combat role that has been phased out of operational use; if replaced, the replacement items are of a more current design or capability.

20. Commercial-Off-The-Shelf Software (COTS). Software that is available through lease or purchase in the commercial market from a concern representing itself to have ownership or marketing rights in the software. Included in COTS is the operating system software that runs on the Automation Equipment, and other significant software purchased with a license that supports system or customer requirements.

21. Commercial Type Property. Property generally considered not to be unique/peculiar to DoD and possessing commercial marketability.

22. Component. An integral constituent of a complete (end) item. A component may consist of a part, assembly or subassembly.

23. Comprehensive Environmental Response Compensation and Liability Act. The law that regulates hazardous substances encountered at inactive or abandoned sites, or where release of a hazardous substance requires an environmental response action. This is sometimes referred to as "Super Fund."

24. Community Planning and Emergency Right-to-Know Act. The law that establishes a nationwide program of emergency planning involving extremely hazardous substances and hazardous chemicals and expands the spill reporting program established by the Comprehensive Environmental Response Compensation and Liability Act. Any facility handling extremely hazardous substances and hazardous chemicals above thresholds set by the EPA must comply with the notification provisions described in EPA regulations.

25. Conforming Storage. A facility or location which conforms to regulations of the EPA and other regulatory authorities governing the storage of hazardous waste.

26. Containers

a. Container. Any portable device in which a material is stored, transported, disposed of, or otherwise handled, including those whose last content was a hazardous or an acutely hazardous material, waste, or substance.

b. Inner Liner. Any continuous layer of material (i.e., plastic) placed inside a container which protects the construction materials of the container from its contents.

c. Hazardous Containers

(1) A container or inner liner removed from a container that has held any hazardous material/hazardous waste, except a material that is a compressed gas or that is identified in 40 CFR 261.33(e) and/or 40 CFR 261.3 1 and 261.32 as an acute hazardous waste, is empty if

(a) All wastes have been removed that can be removed using the practices commonly employed to remove materials from that type of container; e.g., pouring, pumping, or aspirating, and

(b) No more than 2.5 centimeters ( 1 inch) of residue remain on the bottom of the container or inner liner or,

(c) No more than 3 percent by weight of the total capacity of the container remains in the container or inner liner if the container is less than or equal to 110 gallons in size, or

(d) No more than 0.3 percent by weight of the total capacity of the container remains in the container or inner liner if the container is greater than 1 10 gallons in size.

xvi

(2) A container or an inner liner removed from a container that has held an acute hazardous waste listed in 40 CFR 261.31, 261.32, or 261.33(e) is empty if

(a) The container or inner liner has been triple rinsed using a solvent capable of removing the commercial chemical product or manufacturing chemical intermediate;

(b) The container or inner liner has been cleaned by another method that has been shown in the scientific literature, or by tests conducted by the generator, to achieve equivalent removal or;

(c) In the case of a container, the inner liner that prevented contact of the commercial chemical product or manufacturing chemical intermediate with the container has been removed.

(3) A container that has held a hazardous waste that is a compressed gas shall be processed in accordance with DLAR 4145.25lAR 700-68lNAVSUPINST 4440.128CNCO 10330.2ClAFR 67-12.

27. Contractor Inventory

a. Any property acquired by and in the possession of a contractor or subcontractor (including Government-hrnished property) under a contract, terms of which vest title in the U.S. Government and in excess of the amounts needed to complete full performance under the entire contract.

b. Any property for which the U.S. Government is obligated to or has an option to take over under any type of contract resulting from changes in the specifications or plans or termination of such contract (or subcontract) before completion of the work, for the convenience of or at the option of the U.S. Government.

28. Controlled Substances

a. Any narcotic, depressant, stimulant, or hallucinogenic drug or any other drug or other substance or immediate precursor included in Schedules I, 11, 111, IV, or V of Section 202 of the Controlled Substances Act (21 U.S.C. 812) except exempt chemical preparations and mixtures and excluded substances listed in 21 CFR 1308.

b. Any other drug or substance which the Attorney General determines to be subject to control under Title I1 of the Comprehensive Drug Abuse Prevention and Control Act of 1970.

xvii

c. Any other drug or substance which by international treaty, convention, or protocol is to be controlled by the United States.

29. Controlled Cryptographic Item (CCI). A secure telecommunications or information handling equipment, or associated cryptographic component, containing a cryptologic algorithm. Such items are unclassified but governed by separate National Security Agency control requirements. They are conspicuously marked, "CONTROLLED CRYPTOGRAPHIC ITEM," or where space is limited, "CCI."

30. Continental United States. Continental United States territory, including the adjacent territorial waters, located within the North American continent between Canada and Mexico. (Comprises 48 states and the District of Columbia.)

3 1. Debarred Bidders List. A joint publication containing a consolidated list of names of individuals or firms to whom contracts may not be awarded and from whom bids or proposals may not be solicited.

32. Decontamination. The process of making any object safe for use or handling by unprotected personnel and harmless to all properties and surroundings by absorbing, destroying, neutralizing, or removing any chemical, biological, or radiological agent within the object or clinging to or around it.

33. Defense Program for Redistribution of Assets. A mechanized materiel redistribution system to provide a central system for screening and redistributing DoD assets among EuropeanIPacific activities.

34. Defense Reutilization and Marketing Automated Information System. The software employed by the standardized and centralized property control and property accounting system used by DRMS activities.

35. Defense Reutilization and Marketing Office. The Defense Logistics Agency organizational entity having accountability for and control over disposable property.

36. Defense Reutilization and Marketing Property Accounting System. The standardized and centralized property control and property accounting system used by DRMS activities.

37. Defense Reutilization and Marketing Service. The organization vested with operational command and administration of the Defense Reutilization and Marketing Program.

38. Demilitarization. The act of destroying the military offensive or defensive advantages inherent in certain types of equipment or material. The term includes mutilation, dumping at sea, scrapping, melting, burning, or alteration designed to prevent the further use of this equipment and material for its originally intended military or lethal purpose and applies equally to material in unserviceable or serviceable condition that has been screened through an Inventory Control Point and declared excess or foreign excess.

39. Denied Areas. A term related to Trade Security Controls encompassing locales that may be designated by Deputy Under Secretary of Defense, Trade Security Policy.

40. Disposable Property. Personal property (usable and scrap) classified as excess, surplus, and foreign excess.

41. Disposal. The process of reutilizing, transferring, donating, selling, destroying, or other ultimate disposition of personal property.

42. Disposal Authority Code. An alpha code entered in record position (rp) 64 of the Disposal Turn In Document to indicate that the transfer of an item to a DRMO is authorized because of instructions of the Integrated Materiel ManagerIInventory Control Point relayed through the Materiel Returns Program or other proper authority.

43. Disposal Condition Code. See Federal Condition Code.

44. DoD or Service Museum. An appropriated fimd entity that is a permanent activity possessing a historical collection, open to both the military and civilian public at regularly scheduled hours, and is in the care of a professionally qualified staff that performs curatorial and related historical duties fill time.

45. DoD Precious Metals Focal Point. The individual designated by a DoD component to represent that component in matters pertaining to the Precious Metals Recovery Program.

46. Donable Property. Property under the control of a Military ServiceIDefense Agency (including surplus personal property in working capital funds established under 10 U.S.C. 2208 or in similar management-type funds) authorized for donation by statute. (Note:

Items not donable, or requiring special handling incident to donation, are designated in Chapter 4, Property Requiring Special Processing; Chapter 6, Donations, Loans, and Exchanges;

Chapter 8, Abandonment or Destruction; and Chapter 9, Disposal of Foreign Excess Personal Property.)

47. Donee. A Service Educational Activity; a State, political subdivision, municipality, or tax-supported institution acting on behalf of a public airport; a public agency using surplus personal property in carrying out or promoting for the residents of a given political area one or more public purposes such as conservation, economic development, education, parks and recreation, public health, and public safety; an eligible nonprofit tax-exempt educational or public health institution or organization; a public body; a charitable institution; or any State or local government agency, and any nonprofit organization or institution, which receives funds appropriated for programs for older individuals under the Older Americans Act of 1965, as amended, under Title IV or Title XX of the Social Security Act, or under Titles VIII and X of the Economic Opportunity Act of 1964, and the Community Services Block Grant Act.

48. Drugs and Biologicals (FSC 6505). RESERVED

49. Educational Institution. An approved, accredited, or licensed public or nonprofit institution or facility, entity, or organization conducting educational programs, including research for any such programs, such as a child care center, school, college, university, school for the mentally retarded, school for the physically handicapped, or an educational radio or television station.

50. Electrolytic Recovery Unit. An item of equipment designed to recover silver, in the form of high purity, silver-bearing flake, from spent hypo solution by electrolysis.

5 1. Electronic Commerce. The integration of Electronic Data Interchange, E-mail, electronic finds transfer, and internal automated processing, into a comprehensive system supporting all business functions.

52. Electronic Data Interchange. The computer-to-computer exchange of inter-organizational business documents using a public standard.

53. End of Screening Date. The date when formal reutilization, transfer, and donation screening time expires.

54. End-Use Certificate. This document indicates the intended destination and disposition of sensitive, controlled items released from DoD control in accordance with the Export Administration Act. For transfers under the Foreign Assistance Act or Arms Export Control Act, see DoD 5 105.38-M. As applied to all sales of Munitions List Items/Strategic List Items by DoD, the certificate is to be included in the sale solicitation executed by all bidders of such property and submitted with their bid. The certificate, when properly completed, becomes a part of the bid and ultimately part of the sale contract. Execution of the certificate may be a requirement in other instances (such as, sale of aircraft, hazardous property) when considered necessary by the Deputy Under Secretary of Defense (Logistics), DLA, or DRMS.

55. End Use Check. An inquiry made by the U.S. Diplomatic Mission or other U.S.

Agency to verify that the final destination and ultimate use of DoD surplus personal property and DoD Foreign Excess Personal Property conforms to the destination and use stated in the

End-Use Certificate and approved by the U.S. Government.

56. Excess Personal Property. The following terms and definitions are provided for clarity and use throughout this manual:

a. Excess is defined based upon point in time as follows:

(1) Military ServiceDefense Agency Excess. That quantity of an item of Military ServiceDefense Agency owned property that is not required for its needs and the discharge of its responsibilities as determined by the head of the ServiceIAgency (this property shall be screened by a DoD activity for DoD reutilization).

(2) DoD Excess. That quantity of an item that has completed screening within DoD and is not required for the needs and the discharge of the responsibilities of any DoD activity. (This screening may have been accomplished by DRMS, Special Defense Property Disposal Accounts, Defense Information Systems Agency, and other designated DoD agencies.

This property is subject to Federal civil agency screening by the GSA.)

b. Excess is defined based upon location as follows:

(1) Domestic Excess. Both the terms Military ServiceDefense Agency Excess and DoD Excess relate to domestic excess; that is, property located in the United States, American Samoa, Guam, Puerto Rico, Trust Territory of the Pacific Islands, and the Virgin Islands. When all reutilization screening is completed on domestic excess property, it becomes surplus and eligible for donation and sale.

(2) Foreign Excess Personal Property. Any U. S.-owned excess personal property located outside the United States, American Samoa, Guam, Puerto Rico, Trust Territory of the Pacific Islands, and the Virgin Islands. (This property is subject to screening and sale as indicated in Chapter 5, ReutilizatiodTransfer Screening and Issue; Chapter 7, Sales/Resource, Recovery and Recycling Program, and Chapter 9, Disposal of Foreign Excess Personal Property.)

57. Exchange. As it pertains to Chapter 6, Donations, Loans, and Exchanges, "Exchange" means to replace a historical artifact with another historical artifact by trade; or, to exchange an item of historical property or goods for services based on the fair market value of the artifact.

58. Federal Civil Agency. Any nondefense executive agency or any establishment in the legislative or judicial branch of the Government (except the Senate, the House of ~e~resentatives, and the Architect of the Capitol and any activities under his direction).

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59. Federal Condition Code. This is a two-digit code consisting of an alpha Supply Condition Code in the first digit, and a numeric or alpha Disposal Condition Code in the second digit. A combination of the Supply Condition Code and the Disposal Condition Code, which most accurately describes the materiel's physical condition, constitutes the Federal Condition Code for reutilization program screening and review purposes.

a. Supply Condition Codes are used to classify materiel in terms of readiness for issue and use or to identify action underway to change the status of materiel. These codes are assigned by the Military Services/Defense Agencies.

b. Disposal Condition Codes are assigned by the DRMO based upon inspection of materiel at time of receipt.

60. Federal Insecticide, Fungicide, and Rodenticide Act. The law that regulates the manufacture and use of pesticides.

61. Final Governing Standards. Environmental protection standards for U.S.

installations in foreign countries established by Executive Agents appointed in accordance with DoD Instruction 47 15.5.

62. Finite Life. A term generally used to describe aircraft and their components which, due to safety of flight considerations, are replaced or retired from fbrther service after reaching an established maximum allowable operating time since new.

63. Firearm. The term "firearm" means any weapon (including a starter gun) which will or is designed to or may readily be converted to expel a projectile by the action of an explosive; the frame or receiver of any such weapon; any firearm muffler or firearm silencer; or any destructive device. The term does not include an antique firearm.

64. Flight Safety Critical Aircraft Part. Any aircraft part, assembly, or installation containing a critical characteristic whose failure, malfunction, or absence could cause a catastrophic failure resulting in loss or serious damage to the aircraft or an uncommanded engine shutdown resulting in an unsafe condition.

65. Foreign Military Sales. A process through which eligible foreign governments and international organizations may purchase defense articles and services from the U.S.

Government. A government-to-government agreement, documented in accordance with DoD 5105.38-M.

66. Foreign Purchased Property. Property paid for by foreign countries, but where ownership is retained by the United States.

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67. Friendly Foreign Government. For purposes of Trade Security Controls, governments of countries other than those designated as denied areas.

68. Government Furnished Material. Material that the U.S. Government provides to contractors for use on U.S. Government contracts.

69. Government Personal Property. Property other than real property (buildings/lands) and records (filesldocuments) of the Federal Government.

70. Hazardous Material (HM). In the United States, the definition of HM is the Department of Transportation definition which is any material that is capable of posing an unreasonable risk to health, safety and property during transportation. All HM appears in the Hazardous Materials Table at 49 CFR 172.101. For overseas installations, HM is defined in the applicable Final Governing Standards or Overseas Environmental Baseline Guidance Document.

7 1. Hazardous Property (HP)

a. A composite term used for the purposes of this manual to describe DoD excess, surplus, and foreign excess personal property, which may be hazardous to human health and the environment, and is therefore regulated, for use or when discarded, by various federal, state and/or local safety and environmental laws.

b. In more technical terms, HP includes property which has one or more of the following characteristics:

(1) Has a flashpoint below 200" F (93" C) closed cup, or is subject to spontaneous heating or is subject to polymerization with release of large amounts of energy when handled, stored, and shipped without adequate control.

(2) Has a Threshold Limit ValueR equal to or below 1,000 ppm for gases and vapors, below 500 mg/m3 for fumes, and equal to or less than 30 mppcf or 10 mg/m3 for dusts (less than or equal to 2.0 fiberskc greater than 5 micrometers in length for fibrous materials).

(3) A single oral dose that will cause 50 percent fatalities to test animals when administered in doses of less than 500 mg per kilogram of test animal weight.

(4) Is a flammable solid as defined in Department of Transportation 49 CFR 173.150, or is an oxidizer as defined in DOT 49 CFR 173.15 1, or is a strong oxidating or reducing agent with a half cell potential in acid solution of greater than i 1 . 0 volt as specified in Latimer's table on the oxidation-reduction potential.

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(5) Causes first-degree burns to skin in short-time exposure, or is systematically toxic by skin contact.

(6) In the course of normal operations, may produce dust, gases, fumes, vapors, mists, or smoke with one or more of the above characteristics.

(7) Produces sensitizing or irritating effects.

(8) Is radioactive.

(9) The item has special characteristics which in the opinion of the manufacturer could cause harm to personnel if used or stored improperly.

(1 0) The item is hazardous in accordance with Occupational Health and Safety Administration 29 CFR 19 10.

(1 1) The item is hazardous in accordance with DOT 49 CFR 171-179 or the International Maritime Dangerous Goods Code of the International Maritime Organization or the Dangerous Goods Regulations of the International Air Transport Association.

(12) Is regulated by the EPA under 40 CFR.

72. Hazardous Substance. A substance as defined by section lOl(I4) ofthe Comprehensive Environmental Response Compensation and Liability Act. This definition is in 40 CFR 300.5. A list of hazardous substances and reportable quantities, which must be reported to the National Response Center if released, is in 40 CFR 302.4. Reportable quantities are also listed in Appendix A to 49 CFR 172.101.

73. Hazardous Waste (HW). An item that is regulated under Resource Conservation and Recovery Act or by state regulation as an HW. HW is regulated by 40 CFR Subpart C and Subpart D of Part 261. From a practical standpoint, if an EPA or state Hazardous Waste code can be assigned, the item is an HW.

74. Historical Artifact. Items are considered to be historical artifacts (includes books, manuscripts, works of art, drawings, plans, and models), if they are identified by the museum director or curator as significant to the history of that department, acquired from approved sources, and suitable for display in a military museum. Generally, such determinations are based on the item's association with an important person, event, or place; because of traditional association with an important person, event, or place; because of traditional association with a military organization; or because it is a representative example of military equipment, or because it represents a significant technological contribution to military science or equipment.

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75. Hypo Solution. Acid fixing solution that has been used in photographic developing process to stabilize the exposed image and wash away unexposed silver particles:

and which through such use becomes a relatively rich source of silver.

76. Industrial Scrap. Consists of short ends, machinings, spoiled materials, and similar residue generated by an industrial funded activity.

77. Information Systems Security Equipment. Equipment approved by the National Security Agency, for protecting National Defense Information. It includes both classified and unclassified communications security equipment, including controlled cryptographic items, and computer security equipment; both of which perform a cryptographic function, and are subject to National Security Agency doctrine, policy, safeguards, and configuration control.

78. Installation. A military facility together with its buildings, building equipment, and subsidiary facilities such as piers, spurs, access roads, and beacons.

79. Integrity and Reliability Check. A check made by a U.S. diplomatic mission to establish or confirm the integrity of an individual or organization as a prospective purchaser of Foreign Excess Personal Property.

80. International Organizations. For Trade Security Control purposes, this term includes the following: Columbo Plan Council for Technical Cooperation in South and Southeast Asia; European Atomic Energy Community; Indus Basin Development; International Atomic Energy; International Red Cross; NATO; Organization of American States; Pan American Health Organization; United Nations (UN); UN Children's Fund; UN Development Program; UN Educational, Scientific, and Cultural Organization; UN High Commissioner for Refugees Programs; UN Relief and Works Agency for Palestine Refugees in the Near East;

World Health Organization; and other international organizations approved by a U.S.

diplomatic mission.

8 1 . Interrogation. A communication between two or more Inventory Control Points, other DoD activities, and U.S. Government agencies to determine the current availability of an item or suitable substitute for a needed item before procurement or repair.

82. Interservice Support. Action by one Military Service or Defense Agency Inventory Control Point (ICP) to provide materiel and directly related services to another Military Service or Defense Agency ICP (either on a recurring or nonrecurring basis).

83. Inventory Adjustments. Changes made in inventory quantities and values resulting from inventory recounts and validations.

84. Inventory Control Point. An organizational unit or activity within a DoD supply xxv system which is assigned the primary responsibility for the materiel management of a group of items either for a particular Service or for the DoD as a whole. Materiel inventory management includes cataloging direction, requirements computation, procurement direction, distribution management, disposal direction, and, generally, rebuild direction.

85. Inventory Value. The dollar value at which material is carried on inventory records for monetary accounting purposes. It is established on the basis of standard prices, or actual or estimated acquisition cost of items when standard prices are not used. This is applicable to all property regardless of condition, except for unidentifiable scrap and privately-owned abandoned personal property.

86. Lienholder. A financial institution (e.g., bank, credit union, etc.) which may become the owner of the property, if there is a lien against it. Several factors may influence who is awarded custody of the property. The owner may have incorporated insurance into a loan and named a benefactor. A co-owner may be involved or the heirs, next of kin, or legal representative of the owner may still retain rights unless payments stop and the lienholder calls for final payments. (Legal assistance shall be solicited to resolve such issues.)

87. Line Item. A single line entry on a reporting form or sale document which indicates a quantity of property located at any one activity having the same description, condition code, and unit cost.

88. Line Item Value (for reporting and other accounting and approval purposes) Quantity of a line item multiplied by the standard price.

89. Local Screening. The onsite review for reutilization, transfer, and donation of excess, surplus, and foreign excess personal property.

90. Lost, Abandoned or Unclaimed Private Property. Privately-owned personal property which has come into the possession, custody, or control of any agency or activity of DoD through loss or abandonment, and which is unclaimed by the owner.

91. Lotting. The physical grouping of property for sale taking into consideration the type, condition, and value of the property and the commercial market practices commonly followed for that property.

92. Manifest. The document used to track shipments from point of origin to final destination. In shipments of hazardous waste, it is the shipping document originated and signed by the generator which contains the information required by 40 CFR 262.20 (such as, track hazardous waste from generation to ultimate disposal).

93. Marketing. The function of directing the flow of surplus and foreign excess xxvi personal property to the buyer, encompassing all related aspects of merchandising, market research, sale promotion, advertising, publicity, and selling.

94. Medical Waste

a. Infectious Medical Waste. A solid waste produced by medical, dental, and veterinary treatment facilities which is specially managed because it has the potential for causing disease in man and may pose a risk to both individuals or community health if not managed properly, and includes the following classes: microbiology waste, pathology waste, human blood and blood products, infectious body fluids, sharps and needles, and infectious waste fiom isolation rooms which has been contaminated with infectious agents or pathogens.

b. Noninfectious Medical Waste. A solid waste created in medical, dental, and veterinary treatment facilities that does not require special management because it has been determined to be incapable of causing disease in man or which has been managed and treated to render it noninfectious.

c. Regulated Medical Waste. State regulated medical waste, including hospital-generated infectious waste, which is generated in the diagnosis, treatment (e.g., provision of medical services), or immunization of human beings or animals, in research pertaining thereto, or in the production or testing of biologicals.

95. Merchandising. The employment of the best means of item identification, segregation, lotting, description, display, planning and promotion, advertising and publicity, to sell surplus or foreign excess personal property.

96. Metalworking Machinery. A category of plant equipment consisting of power-driven nonportable machines in Federal Supply Class 34 1 1 through 34 19 and 344 1 through 3449, which are used or capable of use in the manufacture of supplies or equipment, or in the performance of services, or for any administrative or general plant purpose.

97. Military Assistance Program (MAP) Property. U.S. security assistance property provided under the Foreign Assistance Act, generally on a nonreimbursable basis.

98. Munitions List Item. Export Control Listed in the International Traffic in Arms Regulation published by the U. S. Department of State (see DoD 41 60.2 1-M- 1).

99. Mutilation. The act of making material unfit for its originally intended purposes by cutting, tearing, scratching, crushing, breaking, punching, shearing, burning, neutralizing, etc. A form of demilitarization.

100. Narcotics. (See Controlled Substances.)

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10 1. National Item Identification Number. The nine-digit number assigned to an individual item of supply which differentiates it from all other items of supply. It consists of the two-digit National Codification Bureau Code combined with seven other digits.

102. National Stock Number (NSN). The term used for the 13-digit stock number consisting of the four-digit Federal Supply Class and the nine-digit National Item Identification Number. Each NSN is assigned to identify an item of supply within the materiel management finctions. The term NATO Stock Number is also abbreviated NSN and is used as a synonym to National Stock Number in logistics matters involving NATO Headquarters or the individual NATO or friendly countries.

103. Nonappropriated Fund Property. Property purchased with nonappropriated funds, by religious or morale welfare or recreational activities, post exchanges, ships stores, officer and noncommissioned officer clubs, and similar nonappropriated fund activities.

104. Nonappropriated Funds. Funds generated by DoD military and civilian personnel and their dependents and used to augment funds appropriated by the Congress to provide a comprehensive, morale-building, welfare, religious, educational, and recreational program, designed to improve the well-being…