MIL1901E Pre-Proposal Conference PresentanKAL.pptx

Pre-Proposal Conference Energy Project at Massachusetts Readiness Center August 7, 2018

DCAMM Project Number: MIL1901E EC1 Project Name: MIL-Natick-Solar PV-Design/Build

Agenda Introductions New and Notable MA Readiness Center Overview Deadlines Project Communications Proposal Submittals Considerations Minimum Contract Terms Proposal Submittal: Of Note M/WBE Goals Question and Answers Evaluation Criteria Scope of Work Energy Conservation Measures (Base, Req. Alts and Prop. Alts) Performance Site Requirements Follow Up Questions

Slide ‹#› Pre-Proposal Conference MIL1901E EC1

I. INTRODUCTIONS

DCAMM Energy Team

DCAMM ODC Small Projects

Massachusetts National Guard

II. New and Notable..

New ACCELERATED PROJECT:

Must be completed in 1 year

Audit, Design, Build No Basis of Design (BOD) provided

AEP Implementation Committee Meeting - June 12, 2012

The MA Readiness Center in Natick is located on a 26 acre state-owned parcel.

Address: 149 Speen Street Natick, MA 01760

• 2-story assembly hall in a two-level arrangement that locates spaces requiring public access on the first level and the other spaces, i.e., offices, classrooms & the Command Suite on the second level

• 5 Classrooms with full audio and visual Capabilities, State of the Art Library

• Energy conserving features designed to accommodate the unique monthly cycle were incorporated into the design for a MA LEED Plus rating

Hours of Operation: 7:00am – 3:00pm Square Feet: 46,450

III. Massachusetts Readiness Center

IV. Deadlines

*Check for updates and addenda on the commbuys website.

All site visits will occur from 10:00 a.m. to 12:00 p.m. and/or as posted on COMMBUYS.com

All communication with respect to this project must go through DCAMM. DCAMM is the sole issuer of this RFP and the only authorized source of information.

All project communication must be written.

Questions: Through Commbuys Other process related communication: Email

Ryan Harold– Project Manager Ryan.harold@mass.gov

Please copy all emails to:

Michael Reinhardt– Program Manager Michael.reinhardt@mass.gov

V. DCAMM Energy Project Communication

Follow Checklist for Proposals (See RFP, Attachment A) Complete Attachment A Forms (See RFP, Attachment A, p. 19-20) Complete Response Form Complete Scope Form (Form E Tables) Complete Pricing Savings Form ( Forms BCD) Unit Pricing completed for Solar ECMs Complete Audit Template – to be filled out by selected Proposer prior to contract signing (Energy Services Agreement) Contractors need to be certified by DCAMM in at least one of the following Standard Categories:

Energy Management Electrical General Building For more Information see RFP, Attachment G

VI. Proposal Submittals

Proposers should review the following:

Energy Services Agreement (See RFP, Attachment E, Part I).

Design, Purchase, Construction, & Warranty Contract The above-referenced contracts constitute the minimum contract terms and conditions Prevailing Wage Rates (See RFP, Attachment E, Part II) Updated Change Order Process

VII. Considerations

See page 12 of the RFP: If the Proposal does not meet the following minimum threshold requirements, then DCAMM will reject the proposal and will notify those Interested Companies with a formal letter stating reason for disqualification:

Proposal must be received by: September 12, 2018 2:00pm Current Certificate of Eligibility Copy of Update Statement Pricing/Savings (Financial Forms A-D) completed with unit pricing.

Total Contract Value does not exceed Single or Aggregate Project Limit (See RFP, Attachment G).

For the purposes of meeting minimum threshold requirements, the Commonwealth will evaluate certification based upon Total Contract Value without alternatives. If the Commonwealth chooses to proceed with any or all alternatives, the selected proposer must have the appropriate certification levels to sign the Energy Services Agreement.

VIII Minimum Contract Terms

NO Specific Manufacturers:

Though information in this RFP may reference a certain piece of equipment the Proposer is not required to submit the manufacturer or its product.

Study and BOD:

The Commonwealth expects the awarded bidder to complete this stage The Commonwealth expects a feasibility study and full design.

Awarded proposer will provide preliminary designs and performance specifications, savings and SMART incentives estimate.

Design Period:

There will be a distinct 3 month design period, wherein all design documentation will be submitted by Contractor for Commonwealth review according to the level of design services outlined in Table B-1 of the Scope of Work form, as defined in Schedule A of the ESA.

The Commonwealth expects Proposers to develop and complete the design for the listed ECMs.

The Selected Proposer is the Designer of record and Is expected to provide a design that meets or exceeds the performance specifications.

IX. Proposal Submittal: Of Note

Please review the Goals for Participation by Minority and Women Business Enterprises (See RFP, Attachment D, page 40).

Minimum 10.4% Combined M/WBE participation Contractor:

Will submit a tentative Schedule for Participation (SOP) no later than ten business days following the Effective Date.

May submit updates to the SOP throughout the completion of design. Prior to or along with the final design submittal, Will submit a final SOP and Letters of Intent for DCAMM review and approval.

DCAMM posted a list of Supplier Diversity Office (SDO) Certified companies that may be applicable to this project on the commbuys website.

X. M/WBE Goals

XI. Questions and Answers Bid Q&A:

All questions and answers (Q&A) for DCAMM E-Team solicitations must be entered through the COMMBUYS “Bid Q&A” page.

The “Bid Q&A” provides the opportunity for Proposers to ask written questions and receive written answers from the Commonwealth regarding this Bid. The Commonwealth reserves the right not to respond to questions submitted after the Written Questions Due date. It is the Proposer’s responsibility to verify that the questions entered into the Bid Q&A are recorded in COMMBUYS and appear on the Bid Q&A page.

To reduce the number of redundant or duplicate questions, Proposers are asked to review all questions previously submitted to determine whether the Proposer’s question has already been posted. Proposers are responsible for entering content suitable for public viewing, since all of the questions are immediately accessible to the public.

If you are not registered on COMMBUYS, you will be unable to submit questions and to see the answers provided by the procurement team.

XII. Evaluation Criteria

Total 100

Both Price and Non-Price will be evaluated at the same time.

The goal of this project is to reduce energy via the installation of a solar photovoltaic system. A solar parking lot canopy has been identified as the most desirable solution to provide partial energy security and help the MA Army National Guard to meet its annual energy goals.

Accelerated Timeline This design-build project will be procured on an accelerated timeline. With design and construction taking no more than 1 year from ESA signing.

Design Required design period up to 3 months to include a feasibility study and design to produce the most logical and cost efficient ECMs with regard to location and interconnection.

Must also include all design elements typical for the ECMs Creating coordination drawings and as-built drawings of all selected ECMs Calculating and maintaining a minimum clearance for military vehicles at the lowest point of the canopy trusses or beams.

Developing the most cost-effective approach to drainage.

Construction Hours of construction are 7AM – 3PM, Monday – Friday Three-week lookaheads, updated weekly are required.

Please reference Scope of work for further information XV. Scope of Work

Req. Base Proposal See RFP, Page 5 All Base ECMs MUST be proposed. DCAMM reserves the right to pursue any portions of, and/or none of the ECMs proposed.

XIII. Scope of Work: Energy Conservation Measures Please refer to Scope of Work form and RFP for details.

22.01 Base ECM Electrical Vehicle Charging Station Install a Single dual head level II electric vehicle fast charging station.

ECM 21.01 Solar PV Canopy 205 kW DC Complete, installed and interconnected system, incorporating all essentials components for a complete Solar PV Canopy System.

Include inverters, power infrastructure and all necessary components to facilitate the operations at the facility and ensure that the Military is not charged for self-generated electricity.

Energy Monitoring System such as DECK Monitoring, or equivalent with reporting capacities as required by SMART.

ECM 22.01 Electric Vehicle Charging Station Single dual head level II electric vehicle charging station or EV charging for at least two stations or equivalent Level 2 system.

EV station must be Charge Point compatible.

Installation will include an additional 6 electrical leads for future expansion.

Hardware, software and related equipment and infrastructure to install and operate charging station.

Please reference Scope of work for further information XIII. Scope of Work: ECMs Continued

Req. Add Alt. and Replacement Alt See RFP, Page 6, continued

XIII. SCOPE of Work: ECMs continued Please refer to Scope of Work for details.

21.02 Replacement Alternative* Rooftop Solar PV Install a 205 KW DC Rooftop Solar PV System w/Data Acquisition System

* 21.02 will replace Base ECM 21.01 Solar Canopy if selected.

ECM 22.02 Battery Storage System (Required Alternative) Complete, installed and interconnected system, incorporating all essentials components for a complete battery storage system.

Battery storage system to reduce the site’s peak consumption levels and increase resiliency.

The most cost-effective and efficiency size battery will be determined by contractor based on site usage.

ECM 21.02 Solar PV Rooftop 205 kW DC (Replacement Alt.)

Complete, installed and interconnected system, incorporating all essentials components for a complete Solar PV Rooftop System Include inverters, power infrastructure and all necessary components to facilitate the operations at the facility and ensure that the Military is not charged for self-generated electricity.

Energy Monitoring System such as DECK Monitoring, or equivalent with reporting capacities as required by SMART.

Would replace ECM 21.01 Solar PV canopy of selected

XIII. Scope of Work: ECMs Continued

Demolition Demolition including, but not limited to, any removal and replacement of pavement, sidewalks, lawn, and parking lines, for the installation of ECMs, shall be the responsibility of the awarded contractor.

Training Please complete Scope of Work section B-5.

DCAMM expects a comprehensive training plan for all ECMs.

Contractor shall conduct user and O&M maintenance training to include video and O&M manuals for future maintenance personnel.

Commissioning The awarded contractor shall support the 3rd party commissioning agent (Procured by DCAMM) in developing a commissioning plan during the design phase of the project.

Perform commissioning tests at the direction of the DCAMM Commissioning Agent.

Participate in systems, assemblies, equipment, and component maintenance orientation and inspection as directed by the DCAMM Commissioning Agent.

Provide information requested by the DCAMM Commissioning Agent for final commissioning documentation.

XIII. Scope of Work Continued

Any changes to the Base Proposal such as changes in proposed equipment (not an ‘as equal’), level of design, or level of savings must be properly detailed in applicable responses in Attachment A and Forms BCD and Form E.

The proposed changes may not decrease savings, maintainability, standards of comfort or code compliance.

The Commonwealth, at its sole discretion will determine whether Proposer’s Alternative to the Base Proposal will result in a more favorable evaluation (i.e. shorter payback, increased savings, or technically superior design) and whether it will include these changes in its final contract.

See RFP, Page 5 and 6.

XIII. Scope of Work: Proposer Alternatives

For reference only, actual size and exact dimensions of the PV canopy system will be the responsibility of the awarded contractor.

XIII. Scope of Work Continued

Contractors will guarantee performance of equipment not energy savings.

To ensure the savings are achieved for this project, the Commonwealth will require Measurement and Verification (M&V) of the performance of the systems and installed equipment which will be compared to the selected Proposer’s savings submitted on Form as a condition of Final ECM/Equipment Acceptance.

The M&V Plan and supporting calculations will be used to test and verify the performance of installed equipment The awarded contractor shall support the 3rd party commissioning agent (Hired by DCAMM) in developing a commissioning plan during the design phase of the project.

It is the proposer’s responsibility to obtain Utility incentives, register early with the SMART program and ensure the Commonwealth receives the payments.

DOER Solar Massachusetts Renewable Energy Target (SMART) program.

XIV. Performance

Security Requirements All site work will require accompanied access (meaning that there will need to be someone at the site when the contractor is working) Awarded contractor will receive a keycard for access All contractors shall be required to sign in and sign out Emergencies Please note, in the event of an Emergency (State, Federal etc.), depending on the severity, contractors may be require to stop work. Each emergency and related closure will be handled on a case by case basis.

Storage and Deliveries The facility dumpsters shall not to be used to dispose of contractors’ materials Major delivery's need to be scheduled in advance

XV Site Requirements Overview

Contractor’s Responsibilities All offices will remain fully occupied and operational during business hours Contractor shall be responsible DAILY to leave the work area in the condition it was in when they started the work All equipment are to be supplied by the contractor.

Parking area will be assigned to all contractors Schedule Three week look-a-heads, updated weekly are required.

All Schedules to be provided to Commonwealth at least 3 weeks prior to start for approval.

Communications Ongoing communications with Facility Manager, Building Liaisons and Security will be required.

*Not a exhaustive list, Please see ESA for all requirements

XV Site Requirements Overview Continued

Presentation, pre-proposal attendance sheet, meeting minutes, questions and answers and addenda will be posted on the commbuys website: commbuys.com Proposers are encouraged to visit the commbuys website regularly for the most recent information.

Walkthroughs:

1. After Pre-Proposal Conference.

2. August 9, 2018 10am-Noon Please RSVP to Frederick.Mitchell@mass.gov and Addt. Dates and times will be posted on www.COMMBUYS.com All Q&A for DCAMM E-Team solicitations must be entered through the COMMBUYS “Bid Q&A” page.* Bid#: BD-19-1019-DCP08-ENR01-29482

XVI. Follow Up image2.jpeg image1.png image3.png image4.jpeg image5.jpg image6.jpeg image7.png image8.emf