MIL1901E_EC1_ Response_Form.docx

ATTACHMENT A:

PART I – RESPONSE FORM

A. EXECUTIVE SUMMARY OF SERVICES PROPOSED

1. EXECUTIVE SUMMARY

Provide an executive summary of the Proposal. Include in this summary the complete range of energy conservation services being proposed for this project (i.e., study, equipment selection and installation, metering, operation and maintenance, training, proper disposal of construction waste, and other services).

Please Respond:

2. Please summarize the Base ECMs and Alternatives the Proposer is proposing, providing an overview of the approach. Please label as shown in the Introduction. If preferred alternative is not included, please state why. Note, the set of measures & alternatives measures must remain consistent throughout the Proposal.

3. Please provide a brief overview of the Proposer’s company and the team that has been assembled to implement this project.

B. APPROACH TO SCOPE OF WORK

1. SCOPE (as detailed in Attachment B)

a. Please complete: “Table B-1 Scope of Services” of Scope Form.

Please note: This table, once accepted, will be inserted into Schedule B-1 of the ESA.

b. Discuss your company’s approach to the ECMs during the required design phase.

c. Discuss any Proposer Alternative specifications and scope and explain rationale for each. Confirm the specific financial and savings impact, if any, are inputted in the appropriate place for Proposer Alternatives in the Price and Savings Form.

d. Discuss your company’s approach to the training that will be conducted.

C. FINAL DESIGN AND CONSTRUCTION SCHEDULE

Please note: If selected, the Proposer must provide a more detailed schedule based upon the accepted proposed schedule for all ECMs which will be inserted into Schedule A-2 of the ESA.

Please provide the proposed work plan for this project based upon an estimated ESA signing (start) date as stated on the front cover and duration should be a maximum of 365 calendar days from the ESA signing date. ALL ECMs must be completed 365 days from ESA signing.

Instructions for the project schedule are below:

a. Include major milestones and durations including the anticipated substantial completion date for all ECMs and use calendar days.

b. Provide a project schedule in the Appendix to demonstrate a practical plan to complete the work within the project parameters. Please refer to the ESA Schedules A-1 and A-2 and Attachment C. Part I of this RFP for additional scheduling considerations.

c. Please provide an estimate of milestones (major design, submittals, major equipment procurement, general conditions, demolition, 50, 90, 100% completion for all ECMs).

d. The schedule document shall be created with Critical Path Method (CPM) software (compatible with Microsoft Project preferred). Proposers will be required to provide the schedule in CPM and PDF format.

e. Preconstruction activities will be broken down by ECM and/or building based on the Proposer’s work plan. Construction activities will be grouped by ECM.

f. The activities will be sufficient to demonstrate adequate planning of the work with regard to design durations, procurement and installation durations, Facility operations, seasonal constraints, and working hours.

1. Please identify critical path issues such as equipment ordering, operating hours, or seasonal constraints.

2. Please discuss how the schedule incorporates considerations forwork in an active military environment, security constraints, shift constraints, etc.

D. TECHNICAL DESIGN AND FEASIBILITY SERVICES

1. Prior to installation, the Proposer will be required to complete and receive approval on a 50%, 90% and 100% design of all equipment and systems proposed.

a. Please discuss your (or your designer’s) design approach to the scope in Attachment B, demonstrating knowledge of the facility & design challenges.

b. Please see the list of permits expected to be required as part of the project in Attachment B-Part III. Please state any additional permits and briefly discuss approach to permitting.

2. PROJECT MANAGEMENT and DESIGN

a. For each proposed ECM please provide the designer of record, proposed subcontractors, project experience of the proposer or subcontractor, and who will be responsible for permitting with their experience.

b. Please confirm the categories of work the Proposer is DCAMM certified in. If you are not DCAMM certified in General Building Construction (GBC), please discuss your experience managing and overseeing subcontractors for a project this size. If you are not DCAMM certified in Energy Management Systems (EMS), please discuss your experience managing energy projects. Note size of projects, number of subcontractors, whether or not deadlines were met, etc.

c. Please explain Proposer's criteria for selection of subcontractors.

3. EXISTING CONDITIONS

The Commonwealth is interested in Proposers who demonstrate that they recognize and have considered existing conditions in their Proposal.

a. Provide a summary of existing conditions that may affect the installation, commissioning, or operation of the proposed equipment. Detail any issues that may have a significant impact on the proposed project. Please discuss how the identified issues will be resolved or mitigated by the Proposer’s services.

b. Are there relevant existing code violations that your Proposal will address? Please discuss. Are there code violations that your Proposal will not address? If yes, why?

E. OTHER SERVICES:

1. Computation of Baseline: As part of the preparation of the RFP, the energy/water baseline was calculated for this project and is contained in the audit template filename: MIL1901E_Audit_Template_Savings for reference only. Per the ESA, Schedule B-3, the awarded proposer will be required to provide an updated baseline as part of design. This is the energy baseline that will be used for purposes of verifying energy savings or for change orders pursuant to the ESA. Comment by Elizabeth Eromin: Please update this reference to the MIL1901E savings calcs

a. If there are any corrections or changes suggested to this baseline based upon the Proposer’s review of the information or based upon the Proposal, please discuss here or ask a question during Q&A. Otherwise, please confirm the baseline methodology.

Please Respond:

b. Please see Form C – Savings in the Pricing and Savings Form. These are the estimated savings from the Commonwealth. Please describe how the Proposer will confirm the potential of each ECM to generate the anticipated savings prior to finalizing their design. Please confirm that Proposer agrees to design the requested systems to maximize savings and the contractual terms to meet them. Please note, any concerns with the savings estimates and calculations must be asked during the Q&A. Please fill out a revised FORM C with any changes. This form will be incorporated into the ESA and the chosen Contractor will be responsible for meeting these savings.

Please respond:

F. PROPOSER QUALIFICATIONS AND EXPERIENCE

1. Please discuss any prior military facility work.

Please Respond

2. Please discuss prior solar canopy work, both design and construction.

3. Please discuss any prior battery storage system work both sizing and installations.

4. PROPOSER ORGANIZATION

a. Please provide an overview of the Proposer, including a company history, organization, structure, philosophy, etc. Provide a chart showing proposed subcontractors.

b. If Interested Company is not Massachusetts based, discuss the mechanism that will guarantee the local support services necessary for fulfilling the contract terms.

c. Proposers are required to maintain on this project not less than a ratio of 15.3% minority worker hours and 6.9% women hours in each job category. Please note the new electronic workforce reporting requirements and if Proposer would like training from the Commonwealth, please e-mail the Contact Person.

1. Please identify who at your company would be the contact for the DCAMM Compliance Department. Include name, email address and telephone number.

2. Please state acceptance and note any questions here.

3. Please state percentage of core laborers in your company and your primary subs that are a minority and the percentage that are women.

4. Please state whether or not the Proposer and/or its major subs have an affirmative action plan or similar plan.

d. Proposers are encouraged to provide on-the-job training to prepare people for clean energy, energy efficiency and green building careers. A continually updated online directory of the programs offered through 4-year colleges, community colleges, vocational/technical schools, apprenticeships, and other job training programs can be found at www.cleanenergyeducation.org. Please briefly describe the degree to which the Proposer currently engages in on-the-job training, and any efforts the Proposer will pursue in providing such training if selected as the contractor for this project.

G. ADDITIONAL SERVICES AND INFORMATION

Proposers should only include information in the Appendices that provides back-up or that supplements documentation provided in the Proposer's response to Attachment A: Proposal Submission Requirements. All information included in the Appendices should reference the relevant page and section of the main body of the Proposal. Information that the Commonwealth may consider useful in its evaluation are calculations demonstrating savings for various ECMs, equipment information, more detailed project experience, etc.