MIL1901E Natick Solar PV RFP.pdf

Commonwealth of Massachusetts RFP, Project #MIL1901E EC1 July 31, 2018

COMMONWEALTH OF MASSACHUSETTS

DIVISION OF CAPITAL ASSET MANAGEMENT AND MAINTENANCE

REQUEST FOR PROPOSALS

ENERGY & SUSTAINABILITY PROGRAM

For Equipment, Design, and Installation of Energy Conservation Measures for

Massachusetts National Guard Readiness Center Natick, MA

Project # MIL1901E EC1 (PMAS Name: Project Title MIL-Natick-Solar PV-Design/Build )

RFP File Number: BD-19-1019-DCP08-ENR01-29482

RFP Issued July 31, 2018 Pre-Proposal Conference and initial site visit:

Aug 7, 2018 10:00am. MA Readiness Center, Natick, MA

Site Visits August 9, 2018 All site visits will occur from 10:00 a.m. to 12:00 p.m. and/or as posted on COMMBUYS.com

Final Questions Due August 24, 2018 Target response to questions September 7, 2018 Final Deadline for Addenda to RFP September 7, 2018 Proposals Due September 12, 2018 2:00pm Target Selection Date September 29, 2018 Target Award Date (ESA Signing) November 15, 2018

DCAMM Contact Persons:

Ryan Harold, Project Manager ryan.harold@mass.gov Energy & Sustainability Group Division of Capital Asset Management and Maintenance One Ashburton Place Boston, MA 02108 mailto:ryan.harold@state.ma.us

TABLE OF CONTENTS

DCAMM CONTACT PERSONS:

REQUESTS FOR PROPOSALS (RFP)

I. INTRODUCTION

II. PROCUREMENT PROCESS

III. PAYMENT TERMS and FUNDING SOURCES

IV. ELIGIBILITY:

COMMBUYS Proposal Submission Training and Instructions

Special Instructions regarding Proposal:

COMMBUYS Support

Proposal Opening Date/Time

Proposal Contents RFP Submission Checklist Electronic Signatures Ink Signatures

Limits and Restrictions File Size Limits File Format Restrictions Documents and items that cannot be submitted electronically

Withdrawing a Proposal Prior to Bid Opening Date/Time After Bid Opening Date/Time

ATTACHMENT A:

CHECKLIST FOR PROPOSAL SUBMISSION

File Naming Conventions:

ATTACHMENT B

Part I - Scope of Services Overview

Part II – Scope reference Documents

Part III - Other Services

ATTACHMENT C: FACILITY PROFILE

Part I: Facility Description / Existing Conditions

Part II - Facility Map/Directions

Part III –Site Audit Template

Part IV – List of Additional Facility Plans & Background Reports

ATTACHMENT E: CONTRACTS

Part I - Energy Services Agreement ("ESA")

Part II - Prevailing Wage Rates

ATTACHMENT F:

PAYMENTS AND GRANT TERMS

ATTACHMENT G: INFORMATION REGARDING CONTRACTOR

CERTIFICATION

ATTACHMENT H: EVALUATION CRITERIA

APPENDIX I:

REQUIRED TERMS FOR ALL RFPS

General Procurement Information Access to security-sensitive information Alterations Ownership of Submitted Proposals Prohibitions

APPENDIX II – INSTRUCTIONS FOR PROPOSERS RESPONDING TO RFPS

ELECTRONICALLY THROUGH COMMBUYS

REQUESTS FOR PROPOSALS (RFP)

I. INTRODUCTION

The Division of Capital Asset Management & Maintenance (DCAMM) of the Commonwealth of Massachusetts, in accordance with Massachusetts General Laws c. 25A § 11C, requests Proposals from qualified contractors (herein called Interested Companies, Contractors, or Proposers) for providing the services described in this RFP at: Massachusetts Readiness Center located in Natick, MA, as described in more detail in Attachment C, Parts I and II.

This procurement is open to ALL CONTRACTORS certified in any one of the DCAMM Standard Categories of:

1. Energy Management

2. Electrical

3. General Construction

All Proposals and information submitted in response to this RFP are subject to the Massachusetts Public Records Law, M.G.L. Chapter 66, § 10, and to Chapter 4, § 7, Subsection 27, with the exception of the Update Statement. Any statements in submitted Proposals that are inconsistent with these statutes shall be disregarded.

Notwithstanding any other provisions of this RFP, DCAMM reserves the right to waive any formalities not specifically required by law, to request that additional information be provided after the deadline for receipt of Proposals, to negotiate with any and all proposers, and to reject any and all Proposals received or portions thereof if DCAMM determines in its sole discretion that it is in the best interest of the Commonwealth to do so. It is strongly recommended that Proposers understand the requirements outlined in Attachment E, Part I, Energy Services Agreement.

The Commonwealth makes no guarantee that any services will be purchased or any contract will result from this RFP. Pursuant to M.G. L. c. 25A § 11C, the Commonwealth reserves the right to add or remove Energy and Water Conservation measures (ECMs) during the course of the procurement (i.e. to select a Proposer based upon portions of their proposed scope of work). All Proposers should be prepared, if selected to proceed (including design, installation, permitting, etc.) with any combination of ECMs included in their Proposal, whether listed as Alternatives, recommended changes or otherwise. DCAMM is aware that certain ECMs are integral portions of other ECMs and will consider this prior to making any such modifications, alterations, additions, or rejections.

A. Proposal Scope of Work:

The Commonwealth is interested in turnkey Proposals that reflect the requirements in the scope of services included in Attachment B and reflecting the assessments and background info in Attachment C as outlined below.

The Interested Companies must satisfy all Base Proposal requirements and Required Alternatives in their proposal. Interested Companies are strongly encouraged, but not required, to submit proposals for all Optional Alternatives.

1. Base Proposal (Required):

Your proposal must include the following Energy and Water Conservation Measures (ECMs):

ECM

Number

ECM Description Summary of Proposed ECM

21.01 Photovoltaic

Modules Canopy

Install a 205 KW Solar Canopy at Natick Armory w/Data Acquisition System

22.01 Electrical Vehicles

Charging Station

Install a Single dual head level II electric vehicle fast charging station which must be charge point compatible. The installation will include an additional 6 electrical leads for future charging station expansion.

For more detail, refer to the Scope of Work included in Attachment B-1. The Base Proposal must include the scope of work referenced in Attachment B.

2. Alternatives:

There are four (3) types of Alternatives, as described below.

Add Alternatives –These would add an ECM or other services to the base scope.

Replacement Alternative – These would replace one or more base scope ECMs. The Commonwealth will proceed with the Base OR the Replacement ECM, not both.

Proposer Alternative – Interested Companies may provide optional ECM(s) in addition to the base scope or as an optional replacement to a base scope ECM, that they determine are feasible and add value to the project. Proposers must fill out a Form B and Form C for any Proposer Alternative provided.

For any proposed change to the Base Proposal, Proposers must complete all required information for the Base Proposal and include all information for the Proposer’s recommended change separately as a Proposer Alternative.

Please see the Massachusetts as a First Customer Pilot Program DeployMass- Commercially Ready Technology (CRT) List at:

http://www.masscec.com/content/massachusetts-first-customer-commercially-ready-technologies-list http://www.masscec.com/content/massachusetts-first-customer-commercially-ready-technologies-list http://www.masscec.com/content/massachusetts-first-customer-commercially-ready-technologies-list and http://www.masscec.com/programs/massachusetts-first-customer.

This list does not constitute an endorsement, warranty, or guaranty, by MassCEC or DCAMM. MassCEC and DCAMM assume no liability for the purchase, use, operation, performance or acquisition of any products or services referenced above.

Interested Companies shall include in their Proposal all information requested (including without limitation, completed Scope of Work Form) in this RFP for each of the Required Alternatives and may include Optional Alternatives. Alternatives must be a separate cost in the Pricing and Savings Form.

The Alternatives typically add cost to the Base Proposal Requirements. Failure to include all Required Alternatives, and required documents, in the Base Proposal may result in disqualification or a loss of evaluation points for the Proposer. Proposers who do not price Required Alternatives will not be automatically disqualified; however, the Commonwealth reserves the right to subtract points from the evaluation. Proposers who provide the Optional Alternatives may be awarded higher points.

• Add Alternative(s)

ECM

Number

ECM Description Summary of Proposed ECM

22.02(Req.

Alt)

Battery Storage System

Battery Storage sized based on the Solar Array output and demand of the site.

• Replacement Alternative

ECM Number ECM Description Summary of Proposed ECM

21.02(Replacement Alt.) Rooftop Solar PV Install a 205 KW Rooftop Solar PV System w/Data

Acquisition System

IMPORTANT – Proposers are reminded that all Alternatives must be part of your proposal.

http://www.masscec.com/programs/massachusetts-first-customer

B. Overview of RFP and Process

Interested Companies should review all relevant sections and complete the checklist in Attachment A, Part I before submitting its Proposal.

The Project Development Process The project development phases and references in the RFP to the phases are listed below.

1. Proposal Phase: (See Section II, Parts A-E, below). During the Proposal Phase, the

Proposed Scope of Work is broken into ECMs, as detailed in Attachment B, Part I.

Interested Companies prepare their responses to this phase, using information from Attachment B, Attachment C, other parts of this RFP, and site visits.

2. Review, Evaluation, and Selection Phase: (See Section II, Parts F and G, below). The Commonwealth reviews proposals based upon the criteria set in this RFP. The selected Proposers will sign a design-build contract called the Energy Services Agreement (ESA- Attachment E, Part I of this RFP) for the selected Base Proposal measures and selected Alternatives. Selected portions of the Proposal will be incorporated into the ESA, including approved Tables from the Scope of Work Form of Attachment A. If included in the selected scope, the selected Proposer will also sign a contract for post-installation services (Attachment E, Part II of this RFP) with the Commonwealth’s user agency incorporating selected maintenance, extended commissioning, or other post-installation measures, if any.

3. Study and Design Phase: There will be a distinct study and design period with a duration of up to 3 months, including the study and schematic design, wherein all design documentation will be submitted by Contractor for Commonwealth review according to the level of design services outlined in Table B-1 of the ESA (included in the Scope of Work provided in Attachment B, Part I of this RFP). At the start of this phase, the selected Contractor MUST perform a feasibility study, preliminary design and performance specifications, savings and incentive estimates as shown in Attachment B, Part II.

4. Construction: (See Section II, Part H below, Attachment B, Part IV, Attachment E, Parts I, II and III). Under the ESA, the Contractor procures and installs equipment, conducts and completes performance measurement and verification and commissioning tests, and provides training and turnover. The Contractor will not be allowed to alter the design accepted by the Commonwealth (unless approved by the Commonwealth).

5.

II. PROCUREMENT PROCESS

The procurement process for these services will proceed as follows:

A. Contact Person

All questions pertaining to this project shall be submitted through COMMBUYS. All communication pertaining to the RFP process should be directed to:

RFP communications must be sent to: Copies of Communication sent to:

Ryan Harold Project Manager Division of Capital Asset Management & Maintenance One Ashburton Place Boston, MA02108 ryan.harold@mass.gov

Michael Reinhardt, Program Manager michael.reinhardt@mass.gov

B. Advertisement and Communication with DCAMM

1. This RFP has been distributed electronically using the Commonwealth Procurement

Access and Solicitation System (COMMBUYS system, http://www.COMMBUYS.com). The project name is Project Title MIL-Natick- Solar PV-Design/Build and the project number is Project #MIL1901E EC1.

2. Changes to the RFP will be made through addenda to the RFP. Questions and addenda may be posted to COMMBUYS up to the Final Deadline date for Addenda to RFP listed on the cover. Interested Companies may not alter the RFP language or any RFP component files.

3. Interested Companies are solely responsible for obtaining and completing required attachments that are identified in this RFP and for checking COMMBUYS for any posted and/or modifications that are subsequently made to this RFP or attachments.

4. The Commonwealth accepts no liability and will provide no accommodation to Interested Companies who fail to check for amended RFPs and/or addenda and submit inadequate or incorrect responses.

If an Interested Company encounters problems with access to the RFP, Addenda or any other required documents, please notify the COMMBUYS help desk at commbuys@mass.gov or 1-888-627-8283. Please contact the DCAMM Contact Person if any Interested Company is unable to access the website or is having difficulties with the website for which the COMMBUYS Help Desk is unable to provide assistance.

C. Proposal Development

Interested Companies should review the existing conditions and other Facility information in Attachment C while preparing their Proposals. The Commonwealth encourages Proposers to attend the scheduled site visits to the Facility or Facilities listed in this RFP to educate mailto:Email.address@state.ma.us http://www.comm-pass.com/ mailto:commbuys@state.ma.us themselves on existing conditions and learn more about the interaction among all aspects of the building systems and proposed energy and water conservation measures.

1.Pre-Proposal Conference and Site Visits:

a. A Pre-Proposal Conference and site visit of the Facility will be held on the date listed on the front cover.

b. It is the Interested Company's individual responsibility to make reservations with

Proposal Contact Person for the Pre-Proposal Conference and the site visits via e-mail.

c. Reservations must be made via e-mail to Ryan Harold at Ryan.harold@mass.gov.

d. Minutes and a list of attendees of the Pre-Proposal Conference will be posted on

COMMBUYS after the meeting.

e. Additional site visits at the Facility will be announced on COMMBUYS as they are established.

2. Communication during proposal development

a. All Proposals will be evaluated based solely upon the information in the RFP, written answers from DCAMM to questions posed by Interested Companies, and addenda issued by DCAMM. Any additional information obtained from the site, contractors, or other parties is not applicable. Interested Parties found communicating with other involved parties may be subject to disqualification.

3. Questions and Answers:

a. Questions will be answered via the Bid Q&A on COMMBUYS (Please note, in COMMBUYS the term “RFP” is referred to as “Bid”)

b. All questions must be submitted via COMMBUYS (email, fax or regular mail will not be accepted) no later than the date and time for Written Questions Due noted on the front cover of this RFP.

c. The “Bid Q&A” provides the opportunity for Interested Companies to ask written questions and receive written answers from the Commonwealth regarding this RFP. The Commonwealth reserves the right not to respond to questions submitted after the Written Questions Due date stated on the cover page of this RFP. It is the Interested Companies’ responsibility to verify that the questions entered into the Bid Q&A are recorded in COMMBUYS and appear on the Bid Q&A page.

d. To reduce the number of redundant or duplicate questions, Interested Companies are asked to review all questions previously submitted to determine whether the Interested Company’s question has already been posted.

e. Interested Companies are responsible for entering content suitable for public viewing, since all of the questions are immediately accessible to the public. Interested Companies must not include any information that could be considered personal, security sensitive, inflammatory, incorrect, collusive, or otherwise objectionable, including information about the Bidder’s company or other companies. The Commonwealth reserves the right to edit or delete any submitted questions that raise any of these issues or that are not in the best interest of the Commonwealth or this RFP.

f. All answers are final when posted. Any subsequent revisions to previously provided answers will be dated.

mailto:Ryan.harold@state.ma.us

4. It is the responsibility of the Interested Companies to maintain an active registration in

COMMBUYS and to keep current the email address of the Interested Companies’ contact person, and to monitor that email inbox for communications from DCAMM, including requests for clarification. The Commonwealth assumes no responsibility if an Interested Company’s designated email address is not current, or if technical problems, including those with the Interested Company’s computer, network or internet service provider (ISP) cause email communications sent to/from the Interested Companies and the Commonwealth to be lost or rejected by any means including email or spam filtering.

a. Log into COMMBUYS, locate the Bid, acknowledge receipt of the Bid, and scroll down to the bottom of the Bid Header page. The “Bid Q&A” button allows Bidders access to the Bid Q&A page.

5. The only supplemental information in a Proposal that will be considered in the selection process is information specifically requested by the DCAMM Contact Person in writing or in an interview.

6. If an Interested Company has not previously submitted a proposal to the DCAMM Energy and Sustainability program, the Commonwealth encourages the Interested Company to review formats of previous proposals on file at the Office of Facilities Management and Maintenance within DCAMM. Written requests for review of previous proposals should be submitted using the DCAMM Public Records Request Form or the DCAMM Public Records Request E-mail both available on the DCAMM web site:

http://www.mass.gov/anf/property-mgmt-and-construction/oversight-agencies/dcam/dcamm-public-records-request-form.html

D. Addenda Deadline

The Commonwealth reserves the right to make amendments to the RFP after initial publication. It is each Interested Company’s responsibility to check COMMBUYS for any amendments, addenda or modifications to this RFP, and any Bid Q&A records related to this RFP. The Commonwealth accepts no responsibility and will provide no accommodation to Proposers who submit a Proposal (referred to as a “Quote” on COMMBUYS) based on an out-of-date RFP document or on information received from a source other than

COMMBUYS.

IMPORTANT NOTE ABOUT DEADLINES: DCAMM does not expect to extend any deadlines included in this RFP. At its sole and absolute discretion, DCAMM reserves the right to extend the deadline, if it is in the best interest of the Commonwealth. Any change to a deadline will be posted on COMMBUYS as an addendum.

E. Certificate of Eligibility

Prior to submitting a Proposal, Interested Companies must be certified through DCAMM's Certification process, which is conducted in accordance with M.G.L. Ch. 149, § 44D (See Attachment G). If Interested Companies are submitting Proposals as part of a joint venture, they must be certified as a joint venture. For Interested Companies submitting Proposals as a http://www.mass.gov/anf/property-mgmt-and-construction/oversight-agencies/dcam/dcamm-public-records-request-form.html http://www.mass.gov/anf/property-mgmt-and-construction/oversight-agencies/dcam/dcamm-public-records-request-form.html certified joint venture, each individual interested company participating in the joint venture must submit an Update Statement as part of the Proposal. Update statements for all companies included in the joint venture must be submitted in order for DCAMM to confirm that the total of the proposed TCV and the annual value of construction projects under contract for all companies in the joint venture do not exceed the aggregate work limit of the joint venture.

Interested Companies must be appropriately certified by DCAMM in the Standard Category(ies) as detailed in Attachment G by the Proposal Due Date. When Proposals are first received, to determine whether a Proposal satisfies its DCAMM certification project limits, the Total Contract Value for the Base Proposal will be compared to the Single Project Limit and Aggregate Project Limit stated in the Proposer’s Certificate of Eligibility.

Following evaluation, the Total Contract Value of the final selected scope (including any selected Alternates and/or Recommended Changes) of the selected Proposal also must not exceed the selected Proposer’s Single Project Limit or cause the selected Proposer to exceed its Aggregate Project Limit. No ESA will be signed for a project in which the proposed Total Contract Value (see Attachment A, Part IV, Form B) exceeds the Single Project Limit or Aggregate Work Limit for the selected Proposer as provided in the DCAMM Certificate of Eligibility and accompanying Update Statement submitted with the Proposal.

Update Statements are available on the DCAMM website at:

http://www.mass.gov/anf/property-mgmt-and-construction/design-and-construction-of-public-bldgs/contractor-certification/update-statements.html

Interested Companies pursuing initial DCAMM Certification or changes to their existing DCAMM Certificate of Eligibility must submit the appropriate documents60-90 days prior to the Proposal Due Date to the DCAMM Certification Office.

Companies can apply for Certification or amend their Certificate online at:

https://elicensing.mass.gov/CitizenAccess/

The DCAMM Certification Office can be reached via phone at 617-727-4050 x31305 or email at Certification.DCAMM@mass.gov http://www.mass.gov/anf/property-mgmt-and-construction/design-and-construction-of-public-bldgs/contractor-certification/update-statements.html http://www.mass.gov/anf/property-mgmt-and-construction/design-and-construction-of-public-bldgs/contractor-certification/update-statements.html https://elicensing.state.ma.us/CitizenAccess/ mailto:Certification.DCAMM@mass.gov

F. Proposal Submission

Interested Companies that wish to submit a Proposal must submit Proposals per the instructions in Attachment A, including, without limitation, using the forms in Attachment A.

PROPOSALS WILL BE ACCEPTED:

• ONLINE:

o Proposers must submit proposals on COMMBUYS.com.

o Please see Attachment A, Appendix I, and Appendix II for instructions on how to submit a proposal on COMMBUYS.com

Proposals received later than the Proposals Due time and date specified in the RFP will be deemed non-responsive and disqualified.

Minimum Threshold Requirements If the Proposal does not meet the following minimum threshold requirements, DCAMM will reject the Proposal and will notify those Interested Companies with a formal letter stating the reason for disqualification:

1. Proposal received by Proposal Due date and time listed on cover page of this RFP

2. Current Certificate of Eligibility submitted as a separate pdf document (See

Attachment A for document submittal)

3. Copy of Update Statement submitted as a separate pdf. (See Attachment A for document submittal)

4. Pricing/Savings Forms completed and submitted as a separate pdf. (See Attachment A for document submittal)

5. Total Contract Value does not exceed Single Project Limit or Aggregate Work Limit, as outlined in Attachment G and above.

G. Evaluation and Selection of Proposer to Execute Contract

Proposals, which meet the minimum threshold requirements will be evaluated on their response to all requests for information in Attachment A. The responses will be evaluated as outlined in Attachment H – Evaluation Criteria. Attachment H contains a sample Evaluation Form that will be used by the Commonwealth.

DCAMM may pose written questions to Proposers clarifying minor mistakes or information that is unclear or request an interview with any of the Proposers. The Contact Person will notify the Proposer to issue responses to questions or to set up an interview if necessary. All responses to questions or the interview will be incorporated as formal addenda to Proposals.

All Proposers will be notified in writing of the decision of the Commonwealth.

H. Interviews

Proposers who are asked to participate in presentations / product demonstrations will be expected to prioritize this in their schedules. The Commonwealth will make every effort to find a mutually convenient time for the Proposer and the Commonwealth. However, failure to appear at the scheduled time of the presentation/demonstration may result in disqualification, reduction of points or other action that the Commonwealth deems appropriate.

Interviews are conducted at the discretion of the Project Manager, on behalf of the project team. For any scheduled interviews related to this RFP, Proposers may bring subcontractors only if the subcontractor confirms they are not included as part of the team of another Interested Company’s Proposal. A list of attendees must be submitted to the Project Manager prior to the interview. Should the Proposer wish to bring potential subcontractors, their possible attendance will be evaluated by the project team to determine any potential conflict of interest with other proposers and may be excluded from the interview process.

I. Contract Award/Execution

The successful Proposer will execute an (1) ESA with the Commonwealth in the form attached hereto in Attachment E, Part I and (2) if applicable, a Post-Installation Services Contract with the Commonwealth user agency at this facility in the form attached hereto in Attachment E, Part II, each with specific information pertinent to the project, and Proposer, inserted.

All Proposers should review the ESA, Post-Installation Services Contract, and Additional terms (Attachment E, Parts I-III) and confer with an attorney prior to submitting a Proposal in response to this RFP. The Commonwealth reserves the right to reject any requested changes identified by the Proposer if not previously agreed upon during the Proposal review and interview process. If an acceptable ESA and Post-Installation Services Contract cannot be reached within 30 days of notification of selection, the Commonwealth may initiate negotiations with the second ranked firm.

J. Design and Construction

The selected Proposer will provide a feasibility study, full design, construct, test, commission, and turn over ECMs of the selected scope as detailed in Attachment B and any accepted Alternatives. Services related to construction are outlined in the Scope forms, Attachment C, and the ESA (Attachment E, Part I). There will be no Basis of Design provided by the Commonwealth for this project.

There will be a distinct design period with a duration of up to 3 months, commencing upon execution of the ESA, wherein all design documentation will be submitted by Contractor for Commonwealth review in accordance with Part B of the ESA. Design submittal must follow the requested format for each ECM and be accepted by the Commonwealth prior to implementation. All requests for payments related to design services must be submitted during this design period unless approved by the construction Project Manager.

The selected Proposer will also be required to provide an updated energy model and project ECM savings every 3 months after the design period.

III. PAYMENT TERMS and FUNDING SOURCES

A. Payment Sources DCAMM continually seeks and obtains supplementary funding for all projects. Prior to signing the ESA, if the Commonwealth and/or the Proposer is able to secure other sources of funding or the Commonwealth determines, in its sole discretion, that it is able to or must make progress payments (according to grant or other guidelines), all related savings to the project due to the revised payment approach will be recalculated and accounted for in the Total Contract Value.

B. Cash Flow The Commonwealth is interested in the most energy efficient and cost-effective project.

Should a Proposer provide a solution that exceeds the Commonwealth’s anticipated costs, payback ratio, or ability to finance with estimated energy savings, the Commonwealth reserves the right to proceed with the most efficient option. Proposers are encouraged to provide Proposer Alternatives if they cannot make the project cash flow.

C. Cost Breakdown (instructions are available in the 1st tab of Pricing Savings Form)

Details of the payment terms are found in Section 4 and Schedule A-3 of the ESA (Attachment E, Part I). More information on grant requirements (as applicable) and payments can be found in Attachment F.

IV. ELIGIBILITY:

A. DCAMM will not consider any Proposals submitted by Proposers which are comprised in whole or in part, directly or indirectly (e.g., without limitation, through ownership or control), of individuals or entities which have directly or indirectly had any involvement in the project which is the subject of this RFP. ("Involvement" means, without limitation, activity relating to engineering, planning, environmental or other consulting on behalf of the Commonwealth for this project). However, DCAMM will consider Proposals from individuals or entities that have not been involved in the project which is the subject of this RFP, but that have been involved in the design and/or construction of other DCAMM projects.

Architectural, engineering, cost estimating, testing or any other consultants or sub-contracting firms that participated in any way, as a direct consultant to DCAMM or provided any services as a sub-consultant to DCAMM's consultant, during the development of this RFP or provided any prior study, planning, environmental or other services with respect to this project are excluded from providing any services to firms submitting offers or to the successful Proposer on this project. DCAMM may disqualify any Proposal that lists such a firm to provide services on this project.

B. To the best of DCAMM's knowledge, the following firms have provided prior services with respect to this project and, therefore, are precluded from providing services in response to this RFP. However, if a Proposer chooses a firm not listed below and DCAMM determines that the firm participated in any way during the development of this project, then DCAMM will immediately disqualify the Proposer. Proposers are encouraged to obtain a signed affidavit from architectural, engineering, cost estimating, testing or any other consulting or sub-consulting or sub-contracting firms confirming that they have had no prior involvement with the development or study, planning, environmental or other services with respect to this project.

List of Firms:

N/A

ATTACHMENT A:

PROPOSAL SUBMISSION

This Proposal Submission outline is to assist Interested Companies in assembling and submitting their Proposal packages.

How to Submit a Proposal:

Online Submission via COMMBUYS is requested.

All Proposers are required to submit Proposals online using tools available to those registered in COMMBUYS. COMMBUYS provides Proposer (seller) registration functionality at no charge. To register, go to www.COMMBUYS.com and click on the “Register” link on the front page.

Please note, in COMMBUYS the term “RFP” is referred to as “Bid”

COMMBUYS Proposal Submission Training and Instructions The following resources are provided to assist Interested Companies in submitting Proposals:

• Appendix II, Instructions for Proposers Responding to Bids Electronically through COMMBUYS, which is part of this document;

• Training sessions focused on online Proposal submission, if offered, are noted in the Estimated Procurement Calendar;

• An online job aid on How to Create a Proposal;

• Webcast video on How to Find Bids (Solicitations) and Submit Proposals (Responses) through COMMBUYS.

Special Instructions regarding Proposal:

Special instructions for Proposal submission: When preparing a Proposal in response to this RFP, on the “Items” tab of the Proposal, Proposers will be required to check the “No Charge” box to create a valid Proposal and then upload all requested documentation as attachments on the “Attachments” tab. The “No Charge” selection will not be construed to mean an offer to provide services or products at no charge.

COMMBUYS Support Technical assistance is available during the procurement process. Every effort is made to respond to inquiries within one business day.

Website: Go to www.mass.gov/osd/commbuys and select the COMMBUYS Resource Center link offered under Key Resources.

Email: Send inquiries to the COMMBUYS Helpdesk at COMMBUYS@mass.gov http://www.commbuys.com/ http://www.mass.gov/anf/budget-taxes-and-procurement/procurement-info-and-res/conduct-a-procurement/commbuys/job-aids-for-sellers.html https://www.youtube.com/watch?v=UhUTNokbhfY https://www.youtube.com/watch?v=UhUTNokbhfY http://www.mass.gov/osd/commbuys mailto:COMMBUYS@state.ma.us

Telephone: Call the COMMBUYS Help Desk at 1-888-MA-STATE (1-888-627- 8283). The Help Desk is staffed from 8:00 AM to 5:00 PM Monday through Friday Eastern Standard or Daylight time, as applicable, except on federal and state holidays.

Proposers are advised that COMMBUYS will be unavailable during regularly scheduled maintenance hours of which all users will be notified.

Proposal Opening Date/Time All Proposals must be received by the Commonwealth before the specified date, month, year and time displayed as the Bid Opening Date/Time in the Header Information section of the Bid corresponding to this RFP in COMMBUYS. Times are Eastern Standard/Daylight Savings (US), as applicable. All Proposers are advised to allow adequate time for submission by considering potential online submission impediments like Internet traffic, Internet connection speed, file size, and file volume.

DCAMM is not responsible for delays encountered by Proposers or their agents, or for a Proposer’s local hardware failures, such as computers or related networks, associated with bid compilation or submission. Bids submitted via COMMBUYS are time stamped by the COMMBUYS system clock which is considered the official time of record.

Proposal Contents

Proposers must comply with the requirements below.

RFP Submission Checklist

The Commonwealth seeks to reduce the number of Proposer disqualifications based on incomplete submissions. Therefore, Proposers must complete and submit the RFP Submission Checklist included in Attachment A, Part I and all documents referenced in the Checklist.

Electronic Signatures Proposals submitted via COMMBUYS must be signed electronically by the Proposer or the Proposer’s Agent by accepting the terms and conditions of the bid on the “Terms & Conditions” tab of the Bid in COMMBUYS corresponding to this RFP. By selecting “Save & Continue” on the “Terms and Conditions” tab after accepting the terms and conditions of the bid, the submitter attests that s/he is an agent of the Proposer with authority to sign on the Proposer’s behalf, and that s/he has read and assented to each document’s terms.

Ink Signatures Original ink signatures are required only after the project has been awarded, as part of contract execution. If selected, Proposer(s) will be required to execute the contract in the form attached to this RFP, along with all required Attachments and Exhibits.

The Commonwealth will coordinate with successful Proposers regarding completion and scheduling of ink signatures for the Contract and related documents.

Limits and Restrictions

File Size Limits

The system will not accept files that approach or exceed 10 MB. If a large file fails to upload, the Proposer must save the contents as multiple files. Note the naming convention used in Attachment A Part 1 which illustrates distinguishing multi-part files through use of Part 1, Part 2, etc. If a large file fails to upload, Proposers must break up the file and append _Part1, _Part2 to the end of the Description and File Name.

File Format Restrictions

All scanned documents must be in .pdf or .gif format, and must be scanned in such a way that they can be read on a computer monitor and printed on 81/2” x 11” paper, unless otherwise specified. Forms provided for the Proposer to complete, with the exception of the forms requiring ink signatures, must be completed and submitted in their original formats, NOT scanned and submitted as PDF or other file types.

Documents and items that cannot be submitted electronically

Documents and items that cannot be submitted electronically, like confidential business references submitted by the reference, or requests for material samples, respectively, must be submitted to the Commonwealth in accordance with all of the Proposal submission requirements including Bid Opening Date/Time, Bid Package and Environmental Response Submission Compliance provisions.

Withdrawing a Proposal Prior to Bid Opening Date/Time

Proposals may be withdrawn using the “Withdraw Proposal” button offered under the Summary tab of a submitted Proposal.

Emergency Office Closures In the event that the Governor of Massachusetts declares a “state of emergency” that includes advising non-essential state employees working in Suffolk County not to report to work, on the date set for the deadline for submission of RFIs, RFPs, or the date set for a bid opening or a pre-proposal conference, any such date or deadline will be considered cancelled. Following the conclusion of the state of emergency in Suffolk County, DCAMM’s Contact Person will set a future date for such meeting, deadline or bid opening and plan holders will be notified of the revised date.

After Bid Opening Date/Time

No Proposal can be withdrawn after the Bid Opening Date/Time. If the Proposer wants to remove a Proposal from consideration, contact the Contact Person for guidance.

ATTACHMENT A:

CHECKLIST FOR PROPOSAL SUBMISSION

Project Name: MIL-Natick-Solar PV-Design/Build – Project #: MIL1901E EC1

Proposers are required to include this completed checklist with their Proposal.

This Checklist is provided to facilitate Proposers in providing a complete Proposal package.

File Naming Conventions:

Files submitted via COMMBUYS must follow the file naming convention specified below.

The “Description” entered during the file upload process ensures each file is readily identified by Proposer’s company name and content. The “File Name” assigned by the Proposer as stored on their computer or network must be structured such that each file can be processed by the upload tool. The upload tool will reject any file name that includes spaces or symbols, like the brackets [ ] some systems apply when files are downloaded from the Internet.

RFP Section or Proposal Component

Description Enter in

COMMBUYS

during upload

File Name Assign when creating files

Uploaded (Y/N)?

Cover Letter (filename:

MIL1901E Cover Letter.docx download from COMMBUYS and complete)

Cover Letter Cover Letter_Company Name.pdf

Response Form (filename:

MIL1901E-EC1_

Response_form.docx download from COMMBUYS and complete)

Response Form Response_Form_Company Name.pdf

Pricing Savings Form:

(filename: Mil1901E Pricing.Savings.form.xlsx, download from COMMBUYS and complete)

Pricing/Savings Forms

Pricing Savings Forms _CompanyName.xlsx

Scope Form: (filename:

MIL1901E.SCOPE.form_Fina l.xlsx, download from COMMBUYS and complete)

Scope Form Scope Form _CompanyName.xlsx

Organizational Chart (create and submit)

Organizational Chart

Organizational_Chart_Co mpanyName.pdf

Resumes of Key Personnel (create and submit)

Resumes of Key Personnel

Resumes_CompanyName.p df

Current Certificate of Eligibility (create and submit)

Certificate of Eligibility

Certificate of Eligibility_CompanyName.

pdf Update Statement(create and submit)

Update Statement

Update Statement CompanyName. pdf

Project Schedule (create and submit)

Project Schedule

Project Schedule _CompanyName

[Optional] Additional documentation for review*

For Review – Document Name

For_Review_DocumentNa me_CompanyName

*Additional documentation submitted “for review” will only be considered if referenced in the documentation required for submission.

Please note that this form does not supersede the requirements set forth in Massachusetts General Law Chapter 25A, the RFP, or any addenda to it.

ATTACHMENT B

PART I - SCOPE OF SERVICES OVERVIEW

This Attachment describes the Commonwealth's Project conditions that will be required of all Proposers:

Part I – Scope of Services introduces the Project and shows the basic format for each Proposer to follow in developing the Proposal.

Part II – Scope details the scope of the project.

The Commonwealth expects Proposers to develop and complete the study and design for the listed ECMs.

Part III - Other Services lists other services the Commonwealth requires of Proposers. This includes compliance with Executive Order 484, building permits, resident engineer staffing requirements and estimated utility rebates for the project.

The table below summarizes the ECMs and requested services. The Proposer must read the full RFP for the full scope of services required.

Table B-1: Scope of Services

ECM

Number ECM Name Building(s) Description Notes (as applicable)

B A

SE

S co pe o f W or k

21.01 Photovoltaic

Canopy

Massachusetts Readiness Center

Install a 205 KW Solar Canopy at Natick Armory w/Data Acquisition System

This work is a design build scope and must be completed within 1 year of ESA signing.

22.02

Electrical Vehicle

Charging Station

Massachusetts Readiness Center

Install a Single dual head level II electric vehicle fast charging station which must be charge point compatible.

The installation will include an additional 6 electrical leads for future charging station expansion.

A lte rn at iv es

(A dd

22.02(Req.

Alt) Battery Storage Massachusetts

Readiness Center

Battery Storage sized based on the Solar Array output and demand of the site.

R ep la ce m en t A lt

21.02(Req. Alt Replacement)

Solar PV Rooftop

Massachusetts Readiness Center

Install a 205 KW Rooftop Solar PV System w/Data Acquisition System

PART II – SCOPE REFERENCE DOCUMENTS

A. Introduction

The Commonwealth is soliciting Proposals from Proposers to provide study, design, construction, warranty, data acquisition and reporting, measurement and verification, at the Natick Readiness Center, 149 Speen Street, Natick, MA 01760 as outlined in this Attachment.

The services required are divided into 2 Base Energy Conservation Measures, with 1 Required Add Alternative, and 1 Replacement Alternative, as outlined in the Introduction.

The Commonwealth has completed its analysis included in this attachment to provide a significant amount of information to prospective Proposers.

Scope of Work

Background The Massachusetts Readiness Center operates on a full time basis Monday through Friday as a part of full time military operations and one weekend per month for the M-Day drilling military unit. This design-build project will be procured on an accelerated timeline. The goal of this project is to reduce energy via the installation of a solar photovoltaic system. A solar parking lot canopy has been identified as the most desirable solution to provide partial energy security and help the Massachusetts Army National Guard to meet its annual 3% energy reduction as identified in the Energy Independence and Security Act EISA of 2007.

Liquidated Damages This Project must be completed within one (1) year from ESA signing. If Installation Services are authorized in accordance with the Contract, CONTRACTOR acknowledges that ECM

21.01 - Photovoltaic Modules Canopy is expected to generate certain Energy Savings and qualify for utility incentive funds critical to the financial feasibility of the Project and that Project delays will cause the Commonwealth to incur additional costs related to the personnel coordination necessary for the timely installation of the New Equipment/Systems at the Premises. Accordingly, CONTRACTOR agrees that, should CONTRACTOR neglect, fail or refuse to complete the Installation Services such that Substantial Completion for ECM 21.01 - Photovoltaic Modules Canopy is not achieved prior to the date specified in Schedule A- 2: Design/Construction Schedule of the ESA, CONTRACTOR agrees to pay the CUSTOMER liquidated damages as follows:

Following one year after the Effective Date of the ESA, CONTRACTOR shall pay CUSTOMER $170 per day until the issuance of a Certificate of Substantial Completion for ECM 21.01 - Photovoltaic Modules Canopy, which represents the approximate amount of the lost Energy Savings and/or utility incentive funds and additional costs borne by the Commonwealth for the completion of the Project.

Such liquidated damages may be suspended or waived in writing by DCAMM, for good cause shown by CONTRACTOR. DCAMM may, in its sole discretion, elect to assess the liquidated damages stated above as offsets on payments due to CONTRACTOR under the Contract.

Existing conditions:

• Bidders are encourage to attend walkthroughs and review provided plans and reports.

The Contractor shall be responsible for performing the work listed below in compliance with applicable codes, standards and regulations of authorities having jurisdiction and the terms and conditions of the ESA. The work shall include the following:

Design:

Contractor to conduct a feasibility study and design to produce the most logical and cost efficient ECMs with regard to location and interconnection at the Natick Readiness Center.

Contractor should include all design elements typical for the ECMs noted under this proposal.

The design may include but not be limited to:

• Designing structural framing for the solar canopy in accordance with all applicable state and local building codes.

• Providing written structural analysis stamped by a Professional Engineer licensed in the Commonwealth of Massachusetts indicating that the structures and the foundations satisfy the required design criteria including:

a. Dead Load: As Required by Code

b. Roof Live Load: As Required by Code

c. Snow, Wind and Seismic Loading: As Required by Code

• Calculating and maintaining a minimum clearance for military vehicles at the lowest point of the canopy trusses or beams.

• Accounting for the required turning radius for trucks.

• Developing the most cost-effective approach to drainage, following all applicable codes and requirements. Drainage considerations are to be identified in design and integrated into existing drainage plan.

• Creating as-built drawings of all solar canopy, electric vehicle (EV) charging stations, battery storage, electrical and other components.

• Reviewing the Geotechnical Engineering Report dated March 22, 2011

• Supporting the 3rd party Commissioning agent in developing a Commissioning Plan.

Design and specifications for this project must be based upon and in accordance with applicable portions of the DCAMM Standard Specifications (REV 8 DBB version). The DCAMM standard specifications are written for Ch. 149 – Design-Bid-Build Projects. This RFP is being procured under Chapter 25A and therefore these specification must be customized to account for a design-build project delivery versus a design-bid-build project delivery. For example, procurements under MGL Chapter 25A do not require filed sub-bids or trade bidders. All subcontractors are procured directly by the Design-Build contractor.

Please review and download:

• 017418-DBB-rev71-Demolition Waste Mgmt and Disposal.pdf

• 017419-DBB-rev71-Construction Waste Mgmt and Disposal.pdf

• 018100-DBB-rev71-Commissioning.pdf

• 024100-DBB-rev71-Demolition.pdf

• 260001-CMR-rev71-TB Electrical Work.pdf

Demolition:

• Demolition including, but not limited to, any removal and replacement of pavement, sidewalks, lawn, and parking lines, for the installation of ECMs, shall be the responsibility of the awarded contractor.

New Equipment:

ECM 21.01 Photovoltaic Canopy System 205 kW with DAS Monitoring: Contractors should provide a complete, installed and interconnected system, incorporating all essentials components for a complete Solar PV Canopy System, which may include but not be limited to:

• All permitting and processing of paperwork to ensure compliance with utility requirements and rebates, local and state permitting, and compliance with any procurement provisions.

• Installation and interconnection of a 205 kW Solar Canopy Photovoltaic system with inverters, power infrastructure and all necessary components to facilitate the operations at the facility and ensure that the Military is not charged for self-generated electricity.

• Awarded contractor will determine which size system is most cost effective and appropriate for the load of facility.

• Lighting shall be provided per design as accepted by the Commonwealth.

• Any repaving and striping the parking lot due to the canopy installation shall be responsibility of Contractor.

• Excavation and borings of the drilled foundations for the canopy support

• Contractor shall provide the most cost-effective use of the structural support that provides balanced loads to the drilled foundations.

• Contractor shall be responsible for the installation of foundations and placement of anchor bolts.

• Contractor shall also be responsible for the removal and/or stockpiling of any spoils due to foundation drilling from the site daily.

• Contractor will include net metering and any infrastructure needed to complete the installation.

• All wiring from the PV system shall be underground. Trenching, piping, backfill and repaving shall be included.

Data Acquisition System: To be included As Part of ECM 21.01

• Contractor shall provide and install an Energy Monitoring System such as DECK

Monitoring, or equivalent.

• System shall be able to monitor, analyze, download hourly production data and store energy consumption and the renewable energy generation numbers for data tracking and reporting.

• System shall be able to display live and historical electric energy production for the solar PV system, at a minimum, through a dashboard via internet access.

• System shall provide and push out alerts via email or text on any equipment issues.

• Contractor shall…