01 77 00.00 20 Contract Closeout.doc

JBSF150006

SECTION 01 77 00.00 20

CONTRACT CLOSEOUT

PART 1

GENERAL

1.1 Payment

Contract closeout activities such as, but not limited to, operation and maintenance manuals, record drawings, warranty requirements, equipment warranty identification tags, and inventories, are subsidiary activities of the Task Order; separate payment will not be made for any activity unless otherwise specified. Final Task Order payment will not be made until completion and approval of all Contract closeout activities.

1.2 Government Possession of Work

The Government may take possession of any completed or partially completed work as provided for under Contract Clause entitled "USE AND POSSESSION PRIOR TO COMPLETION." If the installed equipment and/or systems thereto, have not been accepted by the Government due to the Contractor's failure to submit the above specified items, the Contractor shall operate and maintain such plant or system at no additional cost to the Government until such time that the specified items have been received, approved and any subsequent testing, check-out and/or training has been completed.

1.3 Cathodic Protection Systems

Information shall be provided on the following material and equipment: Rectifiers, meters, anodes, anode backfill, anode lead wire, insulation material and wire size, automatic controls (if any), rheostats, switches, fuses and circuit breakers, type and size of rectifying elements, type of oil in oil-immersed rectifiers, and rating of shunts.

1.4 Record Drawings

The Contractor shall provide complete detailed as-built drawings representing the entire project as constructed under the Contract. Drawings shall be developed in accordance with Section 01 35 13.20 00 SPECIAL PROJECT PROCEDURES-CAD. Preliminary as-built drawings shall be submitted with an AF Form 3000 in blue line format for Government Approval.

1.5 Additional Warranty Requirements

The warranty requirements specified in this paragraph are in addition to those specified in the Contract Clause WARRANTY OF CONSTRUCTION.

1.6 Performance Bond

1.6.1 It is understood that the Contractor's Performance Bond will remain effective throughout the life of all warranties and warranty extensions. This paragraph is applicable to the Contractor's Warranty of Construction.

1.6.1.1 In the event the Contractor or the Contractor's designated representative fails to commence and diligently pursue any work required under the Warranty of Construction Paragraph within a reasonable time after receipt of written notification pursuant to the requirements thereof, the Contracting Officer shall have a right to demand that said work be performed under the Performance Bond by making written notice on the surety. If the surety fails or refuses to perform the obligation it assumed under the Performance Bond, the Contracting Officer shall have the work performed by others, and after completion of the work, shall make demand for reimbursement of any or all expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.

1.6.1.2 Warranty repair work which arises to threaten the health or safety of personnel, the physical safety of property or equipment, or which impairs operations, habitability of living spaces, etc., will be handled by the Contractor on an immediate basis as directed verbally by the Contracting Officer or the Contracting Officer's authorized representative. Written verification will follow verbal instructions. Failure of the Contractor to respond as verbally directed will be cause for the Contracting Officer or the Contracting Officer's authorized representative to have the warranty repair work performed by others and to proceed against the Contractor as outlined in the paragraph (a) above.

1.6.2 Pre-Warranty Conference: Prior to Contract completion and at a time designated by the Contracting Officer or Contracting Officer's authorized representative, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of Contract Clause WARRANTY OF CONSTRUCTION. Communication procedures for Contractor notification of warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer or Contracting Officer's authorized representative for the execution of the construction warranty shall be established/reviewed at this meeting. In connection with these requirements and at the time of the Contractor's quality control completion inspection, the Contractor will furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue warranty work action on behalf of the Contractor. This single point of contact will be located within the local service area of the warrantied construction, will be continuously available, and will be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of Contractor's responsibilities in connection with Contract Clause WARRANTY OF CONSTRUCTION.

1.6.3 Equipment Warranty Identification Tags: The Contractor shall provide warranty identification tags on all equipment installed under this Contract. Tags and installation shall be in accordance with the requirements of Paragraph: EQUIPMENT WARRANTY IDENTIFICATION TAGS.

1.7 Equipment Warranty Identification Tags

1.7.1 General Requirements

The Contractor shall provide warranty identification tags on all Contractor and Government furnished equipment which he has installed.

1.7.2 Tag Description and Installation

The tags shall be similar in format and size to the exhibits provided by this specification; they shall be suitable for interior and exterior locations, resistant to solvents, abrasion, and to fading caused by sunlight, precipitation, etc. These tags shall have a permanent pressure-sensitive adhesive back, and they shall be installed in a position that is easily (or most easily) noticeable. Contractor furnished equipment that has differing warranties on its components will have each component tagged.

1.7.3 Sample Tags

Sample tags shall be submitted to the Contracting Officer's Authorized Representative for review and approval. These tags shall be filled out representative of how the Contractor will complete all other tags.

1.7.4 Tags for Warranted Equipment

The tag for this equipment shall be similar to the following. Exact format and size will be as approved by the Contracting Officer's Authorized Representative. The Contractor warranty expires (warranty expiration date) and the final manufacturer's warranty expiration dates will be determined as specified by the Paragraph "WARRANTY OF CONSTRUCTION."

EQUIPMENT WARRANTY

CONTRACTOR FURNISHED EQUIPMENT

MFG MODEL NO.

SERIAL NO.

CONTRACT NO.

CONTRACTOR NAME

CONTRACTOR WARRANTY EXPIRES

MFG WARRANTY(IES) EXPIRE

EQUIPMENT WARRANTY

GOVERNMENT FURNISHED EQUIPMENT

MFG MODEL NO.

SERIAL NO.

CONTRACT NO.

DATE EQUIP PLACED IN SERVICE

MFG WARRANTY(IES) EXPIRE

1.7.5 Equipment Warranty Tag Replacement

Under the terms of this Contract, the Contractor's warranty with respect to work repaired or replaced shall run for one year from the date of repair or replacement. Such activity shall include an updated warranty identification tag on the repaired or replaced equipment. The tag shall be furnished and installed by the Contractor, and shall be identical to the original tag, except that the Contractor's warranty expiration date will be one year from the date of acceptance of the repair or replacement.

1.8 Inventory of Contractor Furnished and Installed Equipment

1.8.1 The Contractor shall develop and maintain an up-to-date list of all equipment installed under this Contract. The list shall include but not be limited to equipment that require electrical power or fuel, or may require removal or replacement such as AHUs, fans, air conditioners, compressors, condensers, boiler, thermal exchangers, pumps, cooling towers, tanks, fire hydrants, sinks, water closets, lavatories, urinals, shower stalls, and any other large plumbing fixtures, light fixtures, etc. The list shall be reviewed periodically by the Government to insure completeness and accuracy. Partial payment will be withheld for equipment not incorporated in the list. Final list shall be turned over to the Authorized Representative of the Contracting Officer at the time of Contractor's quality control completion inspection.

1.8.2 Equipment Identification Number

There are two separate Equipment ID numbering systems. One is for Real Property installed equipment. The other is for Equipment in Place. Only spaces filled with significant digits will be used. Do not add zeros or blanks to fill extra spaces.

1.8.2.1 Real Property Installed Equipment (RFIE)

The equipment ID Number, for use with RPIE, is made of 4 parts. These parts represent the building number, the equipment type suffix, the floor the equipment is located on, and the sequence number of that type of equipment on that floor in the building.

The first part is the building number.

The second part, the equipment type suffix, is a 1 digit alpha-character based on IFS-M. Acceptable codes are:

a. Air Conditioning Plant: Includes chillers, condensing units, etc., excludes air conditioning plants that directly support user end item equipment, such as a separate package unit to chill a computer room equipment space. Excludes window air conditioning units.

b. Compressed Air/Vacuum: Note, only those that are part of the building systems such as pneumatic controls for Energy Management and Control Systems (EMCS) . Does not include compressed air and vacuum systems that directly support user end items.

c. Evaporative cooling and mechanical equipment.

d. Dehumidification Equipment: Applies to equipment whose sole purpose is dehumidification of facilities. Excludes dehumidification that directly supports user and item equipment.

e. Electrical Generating Plants: Includes permanently installed generators and switch gear associated with prime power and emergency generator plants. Excludes uninterruptable power systems (UPS) equipment.

f. Transformers: Does not include transformers that directly support user end items or equipment.

g. Other Heating Support: Includes air handlers, circulating pumps, etc., associated with heating systems. Also includes dual (heating/cooling) air handlers, etc. Includes specialized central energy management systems EMCS, exclusive of CPU's and peripherals.

h. Heating Plants: Limited to direct fired, fuel burning heating plants. Does not apply to electrical fired heaters, heat pumps, or associated equipment. See Suffixes A, G, or M.

i. Substation and Switching Station: Associates with step-down from incoming primary voltage to secondary voltage or lower voltage primary voltage.

j. Sewage Pumping Plants: Includes grinder pump type sewage lift systems as well as conventional sewage lift stations, associated controls and equipment.

k. Miscellaneous Utilities: Includes gas generators, cooling towers and other facility systems not otherwise identified. Excludes systems associates with and in support of user end items.

l. Liquid Fuel Dispensing: Includes pumps, controls.

m. Cold Storage and Refrigeration Plants: Excludes portable and prefabricated refrigeration systems which can be removed from the facility.

n. Fire Extinguishing Systems: Includes standpipe and sprinkler systems, as well as fixed gas and/or chemical extinguishing systems intended for protection of the facility. Excludes portable extinguishing systems and fixed gas and/or chemical extinguishing systems intended for protection of user and item equipment. Includes specialized systems such as Engineer Smoke Control systems (ESCS) other than CPU's and associated peripherals of such systems.

o. Water Pumping Plants: Applies to potable and nonpotable water pumping systems only. Excludes storm waste pumping systems which should be includes under Equipment Suffix M.

p. Fire and other Alarm Systems: Excludes security alarm systems and alarm systems associated with user and item equipment such as medical refrigerators and commissary display cases. Does not include 'pumpout' and 'overflow' alarms associates with water and sewage lift stations and other similar facilities.

q. Water Sources: Includes potable and non-potable well equipment and storage tanks.

r. Water Treatment and Filtration Plants: Includes water softeners and deionization equipment in support of facility systems, as well as systems for processing raw water to potability standards. Excludes systems that directly support user and item equipment.

s. Industrial Waste and Sewage Treatment Plants: Includes grease, oil, and other waste separators.

t. Special Purpose: Assigned by installation a case by case basis.

The third part, the floor, is a 1 to 2 alphanumeric character. The system for defining floor number is:

a. Floors, above and including the ground floor, are numbered in ascending order with the ground floor being equal to 1.

b. Interstitial floors and spaces are identified by the letter 'I' and the number of the occupied floor below the interstitial space. For example, the interstitial space above the third floor of a building would be identified as: I3. Attic spaces are numbered as interstitial space.

c. Crawl space, below the first floor, is identified as: CS.

d. Basements and lower level floors are numbered, in descending order, with a 2 character identified. The first character is the letter 'L' and the second character is the number of the floor with the floor immediately under the ground floor being: L1.

e. Where equipment, associates with a facility is mounted on the ground outside the physical perimeter of the facility, such as a condensing unit, the floor is identified a: G.

The fourth part, the sequence number, is a 2 to 4 digit character. The first digit shall always be a slash (/). The second through fourth character is the sequential numbering (1 thru 999) of items of equipment with identical first 3 parts of the equipment ID number. For existing facilities, this will normally be given to the activity installing the equipment by the O&M Division. For new facilities, this is assigned by the activity installing the equipment.

1.8.2.2 Equipment In Place

For "Equipment In Place" Equipment The equipment ID number, for use with equipment in place (i.e., end item equipment which is not an integral part of the building but which is installed in the building under this Contract,) is made of 2 parts. These parts represent the Department of Defense Activity Code (DODAC) of the unit or equipment in the activity.

The first part, the DODAC, is a 6 digit alpha-numeric character representing the primary user or responsible organization. It will be provided to the Contractor upon request from the Contracting Officer.

The second part, the sequence number, is a 1 to 4 digit character. It is the sequential numbering (1 thru 9999), of equipment in that building, belonging to the DODAC. Questions, with respect to sequence numbers, should be addressed to the O&M Division.

1.8.3 Equipment Data

List shall include on each item as applicable: Description, Manufacturer, Model or Catalog No., Serial No., Input (power voltage, BTU, etc.), Output (power, voltage, BTU, tons, etc.). Size or Capacity (tanks), and net inventory costs; any other data necessary to describe item and shall list all warrantors and warranty periods for each item of equipment.

PART 2

PRODUCTS – NOT USED

PART 3

EXECUTION – NOT USED

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Section 01 77 00.00 20 Contract Closeout