01 35 13.01 44 Special Project Procedures for JBSA-FSH CB 08 April 2014.pdf

SECTION 01 35 13.01 44

SPECIAL PROJECT PROCEDURES FOR JOINT BASE SAN ANTONIO (JBSA), FORT

SAM HOUSTON AND CAMP BULLIS

(Rev 8 April 2014)

PART 1 GENERAL

This Section covers the project requirements unique to Joint Base San Antonio, Fort Sam Houston and Camp Bullis, Texas. These unique requirements relate to items such as the digging permit process;

utility outages; road closures; post access; backflow prevention assembly documentation; utility installation guidelines and Customer Service Inspection certifications.

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

Air Force Instructions 40-201, Managing Radioactive Materials in the US Air Force

Air Force Instructions 48-148, Ionizing Radiation Protection in the US Air Force

Laser Operation- AFOSH Standard 48-139

1.2 SUBMITTALS

1.2.1 In the SUBMITTALS requirements of this section include the following Specification:

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for information only or as otherwise designated. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

SD-13 Certificates

Customer Service Inspection Certification; G.

The Contractor shall supply a "Customer Service Inspection" certificate for the water supply in accordance with the Texas Commission on Environmental Quality (TCEQ) Regulations. The completed and signed certificate shall be submitted to the Contracting Officer for review and final approval. A blank certificate is located at the end of this section. See paragraph CUSTOMER SERVICE INSPECTIONS for additional information.

Backflow Prevention Assembly Tests; G.

Certification of proper operation of backflow preventers shall be as accomplished in accordance with state regulations by an individual certified by the state to perform such tests. To obtain current SAWS backflow documents go to http://www.saws.org/backflow.

Air Force Radiation Permit; G.

http://www.saws.org/backflow

Temporary Utility Plan; G.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION - Construction Contract Permit Requests, Procedures and Information

3.1 FSH Contractor Work Schedule: 0600 – 1800

3.2 USE OR STORING RADIATION SOURCES

3.2.1 Non-Air Force agencies, including contractors, who intend to use, or store, radiation sources on Joint Base San Antonio, Fort Sam Houston and Camp Bullis must obtain proper authorization in accordance with the above references AFI 40-201 and AFI48-148. Non-Air Force agencies will not use radiation sources on referenced locations without an approved Department of the Air Force Radiation Permit. Such equipment typically includes equipment for Soil Density Testing, Lead-Based Paint Analysis (X-Ray fluorescent analyzer), etc.

3.2.2 Non-Army agencies (including civilian contractors) require an Air Force radiation permit(s) to use or possess ionizing radiation sources on an Air Force installation. For the purpose of this paragraph, ionizing radiation source means any source that, if held or owned by an Air Force organization, would require a specific NRC license or Air Force radiation authorization – ARA.

3.2.2.1 The non-Air Force applicant will apply by letter with supporting documentation through the Installation Radiation Safety Officer (RSO). Submit the letter so that the installation representative receives the application at least thirty (30) days before the requested start date of the permit.

3.2.2.2 The Air Force radiation permit (AFRP) application will specify start and stop dates for the AFRP and describe for what purposes the applicant needs the AFRP. See the document in Appendix A for AFRP requirements and instructions to apply for a permit. The following information shall be submitted to the RSO fir the AFRP request.

a. Brief Description of Proposed Activities

b. The applicant possesses a valid U.S. Nuclear Regulatory Commission (NRC) Form 347 material license that allows the applicant to use the source as specified in the AFRP application.

c. The applicant possesses a valid Agreement State or Radioactive Material License (Texas

Department of Health, Bureau of Radiation Control) license that allows the applicant to use radioactive material (RAM) as specified in the AFRP application and the applicant has filed NRC Form 241, Report of Proposed Activities in Non-Agreement States, with the NRC in accordance with 10 CFR 150.20. A copy of the NRC Rom 241, must accompany the TRC Form 12-1. An AFRP issued under this circumstance will be valid for no more than 180 days in any calendar year.

d. Project Local Point of Contact: Name, Address, and Phone.

e. Company Radiation Safety Officer: Name, Address, and Phone.

f. Copy of Contractual Clause of the Air Force/Army Contract describing work to be performed and inclusive dates (from the contract)

g. Provide log of actual equipment usage to the JBSA-FSH RSO.

h. Leak test documentation for the equipment with the radioactive source(s).

i. Site map defining area where radioactive materials/equipment is to be used.

j. Radiation Safety Program to include standard operating procedures (SOP), training program and designation of Radiation Protection/Safety Officer.

k. Written confirmation that the JBSA-FSH RSO can conduct periodic assessments and has authority to suspend contractor operations believed to be unsafe.

l. For naturally occurring or accelerator produce radioactive material (NORM/NARM) and machine-produced ionizing radiation sources, the applicant has an appropriate State authorization that allows the applicant to use the source as specified in the AFRP application or has in place a radiation safety program that complies with Air Force requirements.

3.2.2.3 All AFRPs will require applicants to remove all permitted sources from Air Force property by the end of the work day. (Ft. Sam Houston policy, no radiation producing equipment will be stored on Ft. Sam Houston and Camp Bullis property overnight).

3.2.2.4 Disposal of radioactive material (RAM) by non-Air Force agencies on Air Force property is strictly prohibited.

3.2.3 Review, Approval/Disapproval. Review of the permit request and subsequent approval/disapproval requires approximately 30 days.

3.2.4 Submission of Application. Submit three copies of the application with the required supporting documentation to 502nd Air Base Wing Safety Office, Safety Point of Contact:

Mr. Wayne Blanco-Cerda, Installation Radiation Protection Officer (RSO) 502nd ABW/SEG 2250 Engineer Street, Bldg 4196 Fort Sam Houston, TX 78234-5036 Telephone No: 210.221.3824 E-mail: wayne.blanco-cerda.civ@mail.mil

3.3 PERMITS & REQUESTS - All Requests must include:

a. Site Map (8” x 11” or 8” x 14”) 5 complete copies

b. 100% Construction Drawings 5 complete copies

c. Project Name and Number mailto:wayne.blanco-cerda.civ@mail.mil

d. Contractor & Subcontractor Name

e. Brief Description of Work – Identify all buildings and/or facilities possibly affected.

f. Desired Date for Work to Begin

g. Estimated Duration of Work

h. 14 Day Advance Notice minimum, unless otherwise noted.

i. Contractor’s Representative Contact Information

j. Corps of Engineers Quality Assurance Contact Information

3.3.1 DIGGING PERMITS/UTILITY LOCATE. Digging permits must be obtained prior to any digging, drilling or excavation. The Contractor shall obtain digging permits directly from the Joint Base San Antonio, Fort Sam Houston Civil Engineer Squadron (CES) before any drilling, digging, or excavation is undertaken. Provide a completed form “DIGGING PERMIT FOR JBSA-FORT SAM HOUSTON”- see Appendix B, to the CES building 4196, JBSA-Fort Sam Houston, Texas for each permit. Allow 14 calendar days for Government review of digging permit requests. A digging permit for a specified area of excavation expires 30 days after the issue date; the Contractor must re-apply for a new permit to perform excavation in the area if the excavation was not started within the 30-day period. Permits will identify all underground utilities within 5 feet (1500 mm) of the designated area.

Contractor shall be responsible for all repairs, costs, and damages due to excavating without permit or damaging an identified utility.

3.3.1.1 Digging Permit Procedure for JBSA-Fort Sam Houston – See Appendix B

a. Get form from Carlos Herrera, CES, Customer Support Desk, Building 4196.

b. Corps of Engineers Quality Assurance Representative shall be with the contractor to return and process the form to CES Customer Office. If the contractor comes to CES office without the QA representative, the digging permit form will not be process.

3.3.1.2 Spoils Area

JBSA-Fort Sam Houston’s spoils area is full and is no longer available to contractors. All borrow or spoil operations shall be off of Government controlled property at the contractor's responsibility and expense.

3.3.2 Utility Outage Permits

a. Contractor shall complete and submit a written request 14 days in advance of the requested outage to CES Utility Manager through the CES Construction Manager. The request shall include the utility service to be affected, proposed date, proposed time, and outage duration. Form 1206-J included in the Appendix C can be used for the request.

b. Contractor shall be responsible to coordinate with CPS Energy about any energy or gas outage request. This coordination is separate than the government coordination.

c. Provide CES Construction Manager and Corps of Engineers Quality Assurance Representative a copy of the written Utility Outage request.

d. After submitting the request to the government, the Contractor shall received approval from the government prior to schedule a utility outage.

3.3.3 Hot Work Permits

a. Contractor shall obtain a Hot Work Permit for any welding, burning, abrasive blasting, hot-riveting, or other fire-producing or spark-producing operations every 30 days.

b. Contractor shall contact JBSA FSH Fire and Emergency Services to request the permit. No form required for the request. The JBSA FSH Fire and Emergency Services is located in Building 4196. The phone numbers are 210-221-5452, 210-221-4798, and 210-221-2727.

c. The Hot Work Permit will be issued by the JBSA-FSH Fire and Emergency Services. Air Force Form 592 will be issued by the JBSA- FSH Fire and Emergency Services once the permit is approved.

d. If the permit expires in 30 days, the Contractor must contact JBSA- FSH Fire and Emergency Services to re-issue a new permit.

3.3.4 Road Closure Requests

1. Street closings will not be permitted without approval. At least one lane of traffic will be maintained at all times. Traffic control signs and barricades will be provided for all street widening and extensions. The Contractor shall include in the traffic control plan for each section of road that will be worked on or impacted as a result of this contract. The traffic control plan shall be in accordance with "Traffic Controls for Street and Highway Construction and Maintenance Operations" of the latest edition of the "Texas Manual on Uniform Traffic Control Devices."

2. A traffic control plan will be submitted to CES Construction Manager for approval 50 days prior to the proposed construction start, to allow for proper notification of all parties concerned. There is no specific form, however all items listed in 3.3 must be addressed.

a. Provide Corps of Engineers Quality Assurance Representative with all information required above with request for Road Closure.

3.4 Gate Access / Post Security

Non DOD persons (Contractors, vendors, etc) requiring entry to JBSA FSH and CB must be sponsored by an authorized DBIDS registered DOD ID card holder. Sponsors must notify the 502nd Security Forces Visitor Control Center NLT 10 days prior to the requested entry date. Sponsors or Authorizing Official shall request the permit in writing or via email from a .mil address to the Visitor Control Center. An Application for an Installation Access Credential form (see Appendix D) will be submitted by the Sponsor or Official to the Pass and Registration Office. Contractor and vendor companies requiring access to Joint Base San Antonio, FSH and CB shall provide the credential information for their employees to the sponsor in order to process the access to JBSA-FSH or CB. See document in Appendix D for instructions.

3.4.1 All construction contractor employees must have:

a. One form of picture identification.

b. Provide personal (full name, date of birth, home address, and driver license number) and vehicle information.

c. A memo from the construction company on company letterhead stating the reason for entry, contract number, project start and end date, and the location at JBSA-Fort Sam Houston and Camp Bullis where the jobsite is located.

3.4.2 Access to Joint Base San Antonio, Fort Sam Houston

Person (s) not in possession of a valid access credential must enter the installation through the following entry control points:

a. Walter Street

b. Harry Wurzbach East

c. SAMMC IH35

d. Jadwin (Commercial vehicles only)

e. Camp Bullis

Commercial vehicles such as delivery vehicles, shop trucks, public utility, etc., with on-post visitor passes shall enter the installation through the Jadwin Gate.

3.4.3 Prohibited Haul Routes

a. Through any housing area (skirting the area is acceptable)

b. Through the Community Center (bounded to the North by Schofield Road, to the East by Schaffer/Patch, to the South by Wilson St, and to the West by Stanley Road.

c. Do not travel on Stanley Road

d. Travel only on defined roads through the AMEDD Training Campus.

3.4.4 Gate Restrictions- – ALL COMMERCIAL Class A/B type vehicles must enter through:

(These gates have equipment available to screen/inspect Class A/B type vehicles.)

a. The Commercial Gate at Jadwin Road (if closed, after 1800, vehicles may enter through the Walters gate).

b. For SAMMC, all commercial vehicles must enter the IH-35 Gate Commercial Gate.

Commercial vehicles entering the IH-35 gate should have a destination within the SAMMC Campus.

c. Arrangements may be made to waive access protocol to allow Class A/B type vehicles through other gates for special circumstances on a case by case basis. Each case needs a minimum 24 hour notification to the Physical Security Branch, the Contractor name, and number of waivers required.

3.4.5 Gate /Alternatives- The use of any “Contractor Only” or “Supplemental” gates is solely at the discretion of and subject to the approval of the 502nd Air Base Wing and 502nd Security Forces Squadron.

a. Contractor Only Gates operated by construction project contractors solely for all types of contractor traffic moving across the installation boundary into the project construction site without access to other parts of the installation. Contractor bears cost of infrastructure and fencing to ensure project construction site is physically isolated from all remaining parts of JBSA-Fort Sam Houston.

b. Contractor Gates are internal to the contractor’s operation and, while subject to inspection and oversight by the Provost Marshal/Physical Security Office to insure that access from the project site to the rest of the installation are precluded, do not require any inspection other than that imposed by the contractor. Security within the contractor’s area of operation is the responsibility of the Contractor.

3.4.6 Supplemental Gates are additional gates operated by the FSH installation gate guard contractor with funding for guard personnel and the “physical construction” (road work, shelter, and all utilities) provided by the construction project.

a. Potential locations for Supplemental Gates might include, but might not be limited to:

Old Jadwin Road Gate [adjacent to/North of the Commercial Gate at Jadwin Road];

Scott Road North Gate [Scott Road at Harry Wurzbach], Petroleum/Holbrook Road, Binz-Engleman.

b. Supplemental Lanes/Gates operate under the same basic criteria as the existing commercial gates because vehicles passing through these gates have open access to the installation. However, use of SUPPLEMENTAL GATES should be limited to contractor traffic associated with the construction project or projects that are paying for the operation of the gates

3.5 Locked FSH Gates – Gates can be opened for emergency or unusual situations by contacting the Security Force Squadron, Building 2250.

3.6 Contractor Support - Support of any nature through the JBSA- FSH and CB will be coordinated through the Corps of Engineers Area Office and paid for by the Contractor. Support refers to any assistance by JBSA FSH personnel or use of JBSA FSH assets.

3.7 Temporary Utilities See Section 01 50 00 TEMPORARY CONSTRUCTION FACILITIES AND CONTROLS - All temporary utilities are the responsibility of the Contractor to provide and fund. The contractor shall submit a drawing indicating the location of each temporary electrical, gas, and water meter at each construction site to the USACE QA and coordinate with the CES Construction Manager located in Building 4196.

3.7.1 The Contractor shall coordinate and pay for domestic water and wastewater through the FSH Civil Engineer Squadron (CES).

a. Billing agreements – Contracts and billing agreements applicable to AR 420-41 [Utility Contracting (Acquisition and Sales) Policy and Guidance]

b. Contract P.O.C. John Gonzales, Utility Manager, Building 4196, CEAN, Phone 210-295- 4770.

c. Temporary Potable Water (FSH CES)

1. Meter will be provided and installed by the Contractor.

2. Time Frame – 14 Days (will run concurrent with digging permit).

3. Procedure – See USACE QA and CES Construction Manager for instructions, billing, digging permit, locating, etc.

4. Fire hydrant taps (meter supplied and water paid for by the Contractor) are possible on a case by case basis.

3.7.2 Temporary Power Procedures (CPS Energy)

a. Installation of temporary electrical service will not begin until the Contracting Officer (CO) approves detailed drawings for each location.

b. Meters will be provided and installed by CPS Energy at the Contractor’s expense.

c. Billing agreements with CPS Energy must be arranged and paid for by the Contractor. The same application can be used for both gas and electric service. The application can be completed by calling the CPS Energy New Construction/Commercial Application Office at 210-353- 3333.

d. CPS Energy requires a minimum of 14 days advance notification to install temporary electrical service.

e. No permits are required. However, all installations shall abide by the National Electrical Code and latest edition of the CPS Energy Electrical Service Standards.

3.7.3 Temporary Telephone & Communications: The Contractor shall be responsible to provide temporary telephone and communication at their own expense. The government Communication infrastructure and systems will not be used for the Contractor temporary and communication system.

3.8 Permanent Water Meter Installation Requirements

3.8.1 A main water meter shall be installed by the Contractor at each building or facility. Water meters will be equipped with electronic or radio frequency (RF) transmitters for remote monitoring as specifically required by the contract

3.8.1.2 Permanent Potable Water (FSH CES)

a. Meter will be provided and installed by the Contractor.

b. Billing agreements – will be responsibility of the FSH CES.

c. Time Frame – 14 Days (will run concurrent with digging permit).

d. Procedure – See CES Construction Manager for instructions, digging permit, locating, etc.

3.9 Permanent Recycle Water (SAWS)

a. Meter will be provided by the SAWS, installation will vary according to project.

b. The Government has established billing agreements with SAWS for water use after completion of the project.

c. Time Frame – Follow SAWS Recycle Program for planning. After approved plan is accepted by SAWS and FSH, the Contractor shall coordinate with the CES PM for instructions, digging permit, locating, etc.

d. Procedure – If there is ANY CONNECTION to SAWS Recycle Water on site, all potable water service connections in the vicinity of the project construction limits must be equipped with a reduced-pressure-principle backflow prevention assembly.

e. JBSA-Fort Sam Houston has a base-wide Recycled Water Service Agreement with SAWS.

f. New projects on JBSA-Fort Sam Houston there will be installation/relocation expenses required for each project at the Contractor’s expense. However, there will incur no application fees, impact fees or connection fees for any Recycled Water projects.

g. Drawings and Specifications shall be required on each new Recycled Water tap/project.

Drawings will show all potable water lines, facilities buildings and other improvements as well as all equipment requiring recycled water.

h. A permit will be required for each Plan Review process, no fee will be accessed for this permit process. SAWS’ Mains and Services Department must approve permit prior to construction.

SAWS Water Recycling - http://www.saws.org/our_water/recycling/ http://www.saws.org/our_water/recycling/

SAWS Water Recycling Handbook - http://www.saws.org/our_water/recycling/handbook/index.shtml

SAWS Construction Website - http://www.saws.org/business_center/

3.10 Permanent Electrical Service

3.10.1 General Notes

a. Both temporary and permanent power for buildings will be provided by CPS Energy.

b. The same application can be used for both gas and electric service. The application can be completed by calling the CPS Energy New Construction/Commercial Application Office at 210-353-3333. See Appendix E for application form.

c. When application for service is submitted, Contractor shall request IDR meters for buildings larger than 29,000 square feet from CPS Energy. These meters will allow FSH personnel to monitor electrical load data using CPS Energy’s Load Tracker data system.

d. CPS will perform electrical field surveys at the D/B Contractors expense

e. The solicitation drawings show a suggested route for distribution based on CPS Energy standard and a separate Bid Item is included in this Request for Proposal with CPS Energy’s preliminary cost for this work.

f. There will be an additional charge for any upgrades to the primary distribution system (both overhead and underground) and any changes to the original suggested route shown.

g. After CPS Energy receives the D/B Contractor’s final approved and stamped electrical site plan, electrical one-line diagram and a load analysis, CPS Energy will provide a price for the distribution of electrical utilities. The D/B Contractor will negotiate, contract and schedule the work directly with and pay CPS Energy to do the approved work. **Additional costs for 1) design options or 2) resultant defects due to contractor designs AND EXECUTION shall be allowed only to the extent that these actions decrease net design, construction, and other costs to the government.

h. A modification will be issued to the D/B Contractor if the actual CPS Energy cost differs from the CPS Energy budget included in the contract.

i. CPS Energy will build the exterior aerial power distribution system and riser pole after payment has been received from the D/B Contractor.

j. CPS Energy will remove any existing utilities prior to demolition at the D/B Contractor’s

k. The D/B Contractor must contact CPS Energy fourteen (14) days prior to the excavation of property or demolition of the utilities.

http://www.saws.org/our_water/recycling/handbook/index.shtml http://www.saws.org/business_center/

l. For the underground primary, the D/B Contractor will build the underground ducts (a minimum of 2-4” and 1-2”), concrete slab for the pad mounted transformer, and manholes to latest edition of the CPS Energy standards.

m. The D/B Contractor shall install conduits inside the concrete transformer slab for the primary and the secondary cables.

n. The D/B Contractor shall install CPS Energy furnished ground rods in the transformer slab.

o. CPS Energy will provide and install the pad mounted transformer, pull in primary cables, connect to aerial primary at the D/B Contractor’s expense.

p. The D/B Contractor shall install meter rack, secondary duct, secondary cables, 2” conduit form meter to DDC panel in building and connect secondary cables to building.

q. CPS Energy will make primary and secondary connections to transformer terminals (contractor to provide secondary lugs) and install metering equipment at the D/B Contractor

r. An additional 2” conduit will be required between pad-mounted transformers and meter enclosures when applicable.

3.10.2 Required information from the D/B Contractor:

3.10.2.1 A Texas professional engineering stamp will be required on the following information:

a. Transformer Detail – show perimeter clearance and the location of the meter. Provide written dimensions with respect to some existing, permanent structure to define transformer location.

b. Electrical One-line Diagram - show the number and size of the secondary conduit and wires.

c. Electrical Layout – show the route of secondary wires to the main distribution switch.

d. Electrical load analysis - show connected load and demand power requirements.

e. Utility Site Plan – show the transformer, riser pole, manhole(s), and preferred layout of the primary duct line.

3.10.3 CPS Energy Rebate Program

a. Contractor shall coordinate, follow the application process steps, and submit the application for any CPS Energy Rebate Program requested in the contract. See Appendix E for instructions and application form.

b. Contractor shall follow up and provide the required information to CPS Energy. The government will work with the Contractor to complete the process and obtain the rebate.

3.11 Permanent Natural Gas Service

3.11.1 General Notes

a. Permanent and temporary natural gas for buildings will be provided by CPS Energy.

b. The solicitation drawings show a suggested route for distribution based on CPS Energy standards. Final location of natural gas meter to coordinated with CPS Energy. CPS Energy will install natural gas service main to meter. A separate Bid Item is included in the contract with CPS Energy’s preliminary cost for Natural Gas work.

c. After CPS Energy receives the Design Build (D/B) Contractor’s final approved natural gas site plan and a load analysis, CPS Energy will provide a final price for the distribution of natural gas utilities. The D/B Contractor will negotiate, contract and schedule the work directly with and pay CPS Energy to do the approved work.

d. A modification will be issued to the D/B Contractor if the actual CPS Energy cost differs from the CPS Energy Natural Gas preliminary estimate included in the contract. Additional costs for 1) design options or 2) resultant defects due to contractor designs AND EXECUTION shall be allowed only to the extent that these actions decrease net design, construction, and other costs to the government.

e. CPS Energy will remove any existing utilities prior to demolition at the D/B Contractor’s expense. CPS Energy requires a minimum time notification of thirty (30) days to remove or relocate existing natural gas utilities. The D/B Contractor will be coordinate and pay for the removal or relocation of natural gas utilities.

f. CPS Energy (or the qualified contractor of its choice) shall select and install all gas mains, services up to and including the gas meter and regulator set at the D/B Contractor’s expense.

These facilities are owned and operated by CPS Energy. CPS Energy will provide and connect its own natural gas meters.

g. The D/B Contractor shall provide and install all gas piping and related facilities between the CPS Gas Meter and the building.

h. The D/B Contractor shall be responsible to locate all underground utilities prior to CPS Energy work.

i. The D/B Contractor must coordinate the location and sizes of all gas sleeves with CPS Energy.

Note that open trenching of new sidewalks or roads will not be allowed.

j. The D/B Contractor will need to fulfill all requirements of the Digging Permit for JBSA-Fort Sam Houston and coordinate installation with the USACE PM and CES Construction Manager.

3.11.2 Required information from the D/B Contractor. The following information will be required by CPS Energy to obtain natural gas service:

a. File an application for service. The same application can be used for both gas and electric service. The application can be completed by calling the CPS Energy New Construction/Commercial Application Office at 210-353-3333. See Appendix E for application form.

b. Supply a site drawing of the project with orientation of structures on the property, approximate location gas line will enter structure and dimensions of related areas.

c. Supply the required load demand information in cubic feet per hour (CFH) or British Thermal Units (BTU) and the required pressure at the meter in pounds per square inch (psi).

3.12 Permanent Telecommunications

3.12.1 JBSA- FSH and CB Communication General Requirements:

3.12.1.1 All equipment, supplies and materials provided shall be new and not refurbished. All materials for the projects shall be weather and corrosion-resistant and all materials and installation to be Seismic Zone 0 compliant. The contractor shall comply with all BICSI/ANSI/TIA/EIA. The contractor shall submit the following certifications with technical proposal: Registered Communications Distribution Designer (RCDD) and Network Transport Specialist (NTS).

3.12.1.2 The Contractor shall provide three sets of As-built drawings upon project completion (CCAD and hard copy format) to 502 CS Project Manager, 502 CES Project Manager, and Army Corp of Engineer Project Manager. The size of the hard copy format shall be 24” x 36” (Arch D).

in accordance with specification section 01 35 13.20 00 Special Project Procedures - CAD The contractor is required to provide the updated Man Hole Distribution System (MHDS) information in appropriate *.pdf format and in Auto CAD (.dwg file) format. The contractor shall also provide geo-spatial data to the 502 CS Project Manager in accordance with specification section 01 35

13.30 Special Project Procedures – GIS so that government personnel can update the base drawings in (CIPS Visualization Component) CVC. format of this document. If required, the contractor shall pump out and clean any communications Manholes (MH)/ Hand Holes (HH) within the scope of this project to the degree necessary to provide accurate information..

3.12.1.3 Each cable installation must be coordinated with the 502 Communication Squadron (CS) so that the impact on building users has been properly coordinated. All fiber runs shall use continuous Single Mode fibers, with no intermediate patches, cross connects, and a minimum utilization of splices. Any splices that must be used shall be fusion splices. No mechanical splices are to be used.

3.12.1.4 The fiber cable shall comply with industry standards with regard to manufacturers’ cable markings, armor jacket, rip cords, filling compound, fiber color coding, jacketing materials, etc.

Installed fiber optic cables shall not contain factory fiber splices.

3.12.1.5 The Contractor shall provide 50 foot FOC maintenance loop in every 3rd MHs/HHs and in MHs/HHs directly outside the buildings. The contractor shall provide the updated cable layout information in *.pdf and appropriate Auto CAD (.dwg file) formats in accordance with specification section 01 35 13.20 00 Special Project Procedures - CAD so that government personnel can update the base drawings in CVC.

3.12.1.6 During the project, the Contractor is responsible for the configuration management, and as-built drawing documentation of the installed system. The Project Manager/CVC technician may provide a GeoBase portable recording unit (Trimble Geo XT, or equivalent) to the contractor, and explain its use, but in any case the contract is responsible for collecting and reporting the required data in accordance with specification sections 01 35 13.20 00 Special Project Procedures

– CAD and 01 35 13.30 Special Project Procedures – GIS . The contractor shall then proceed to the new installation and document the new work by loading it into the GeoBase portable unit. The CVC technician will then upload the recorded date into CVC for configuration control. If the upload is not acceptable, the contractor will be instructed to return to the unacceptable areas and record the missing data again. When new cable is installed and properly labeled, the contractor shall document the work by taking digital pictures of each manhole/hand-hole (all 4 sides), the building penetration points, and the final terminations. Clearly label each picture in coordination with the 502CS/PM. All pictures and shape files (from the GeoBase survey) will be recorded on CD and turned over to the 502CS /PM by project completionand submitted as required by the appropriate specification section. The contractor is responsible for repairing any damages to the infrastructure. The contractor is also responsible for coordinating all actions (bldg & main telecommunication room access) with the building manager through the 502nd Construction Manager and USACE Project Engineer or Quality Assurance Representative.

3.12.1.7 Due to operational considerations, fiber/copper cable installation shall be coordinated with the 502 CS Project Manager to ensure there are limited interruptions due to exercises and other base activities. Contractor access to communications nodes, hand hole, manholes, and pedestals shall be coordinated with the 502 CS Project Manager.

3.12.1.8 If portions of existing Hand Hole Distribution System (HHDS)/MHDS are not useable (other than simple clogging due to removable mud, dirt, or debris), the contractor is responsible for restoring the HHDS/MHDS to use. The contractor is encouraged to propose minor changes to the recommended route.

3.12.1.9 The contractor shall label all telecommunications infrastructure and equipment components. All installed Fiber Optic Cable (FOC) and copper cable shall be numbered following a site cable plan and documented in as-built drawings and documentation. Identification marking and systems shall be uniform, permanent and readable and consistent with established base labeling schemes IAW ANSI/TIA/EIA-606 standards and direction from 502CS. New penetration points in buildings shall be permanently labeled indicating the HH/building the new duct connects to. All tags shall be permanently labeled, easily visible and corrosion resistant. Install cable tags in all MHs/HHs and Building Entrance Terminal (BET) locations. When cables pass through a MH/hand-hole put a tag on the cable, approximately 2 feet from each duct entrance. Information on the cable tag shall identify cable by size, type, cable number and count.

Example: 12L8.3F P2-24PF

FO 1121-1307,1-12 08,1-200

3.12.1.10 Outside plant (OSP) multipair cable shall be REA/RDUP (Rural Electrification Administration/Rural Development Utilities Program) Specification PE-39. No conductor size less than 24 AWG shall be proposed. Gopher (armor) protection is not required for cable to be installed in duct. The cable shall comply with telecommunications industry standards with regard to manufacturers’ cable markings, jacket, rip cords, filling compound, color coding, jacketing materials, etc. All cable shall be rated for the environment in which it is installed and shall be in compliance with the current issue of the National Electrical Safety Code (NESC) and the National Electrical Code (NEC).

3.12.1.11 Splice closures designed specifically for buried applications shall not be used in underground applications. Only splice closures intended for underground applications shall be used in the underground system. The splice closure shall be suitable for pressure testing and shall have a rigid end plate to provide a seal against the cable sheath for applications at locations where the possibility of immersion exists. The underground closure shall be suitable for enclosing straight, butt, and branch splices in a protective housing. It shall protect the splice and maintain cable shield electrical continuity in a manhole environment. 502 CS practices require that the closure shall be Preformed Line Products (PLP) stainless steel with filling flange. Note: It is not anticipated that any buried splices will be required, but if any are, they shall be sealed with Preformed Line Products stainless steel splice case with filling flange.

3.12.1.12 All conduits, inner-duct, sleeves, and penetrations shall be fire stopped in accordance with ANSI/TIA/EIA-569-A Annex A and all applicable local codes. Inner-duct shall be fire stopped with approved soft materials (mineral wool or moldable putty) at both ends and at intermediate connection points unless these points terminated in a 2-hour fire-rated enclosure. Conduits and sleeves that contain fiber or unshielded twisted pair (UTP) shall be fire stopped using the appropriate method for the individual location.

3.12.1.13 Grounding and bonding as defined by National Electric Code, local building codes for electrical materials, TIA/EIA-607, MIL-STD-188-124B and construction methods shall be strictly adhered to for new networking systems installed.

3.12.1.14 All residues from the project shall be disposed of off base and IAW Federal, State, local, and FSH environmental laws and regulations.

3.12.1.15 The Contractor shall use Global Positioning System (GPS) equipment and technology to locate and collect geospatial and attribute data on outside plant infrastructure features and communications pathways that are installed or modified as a result to the Contractor’s installation work. Outside plant features to be located include MHs, vaults, HHs, pedestals, underground cables, direct buried splices, terminals etc. The communications pathways include duct routes, direct-buried cable, and communication pathway entry points on building exterior walls that lead to interior building entry terminals, etc. The Contractor shall augment the GPS survey by using conventional land surveying equipment and electronic cable locating (underground utility toning) equipment when necessary to accurately locate features. The Contractor shall convert the GPS data to an ESRI Shape file set suitable for the Government to load the file and transcribe information from the Shape file into the CVC databaseAll submitted information shall meet the requirements of specification sections sections 01 35 13.20 00 Special Project Procedures – CAD and 01 35 13.30 Special Project Procedures – GIS .

3.12.1.16 Each outside plant infrastructure feature and communications pathway requiring geospatial coordinates shall be located to within one meter of its true ground position, in the horizontal plane as defined in Federal Geographic Data Committee; FGDC-STD-007.3-1998 and as verified by accuracy worksheets. Geospatial coordinates for the location of MHs and cable vaults shall be recorded for the center of the manhole lid. Geospatial coordinates for the location of HHs, pull boxes, pedestals, and marked direct buried splices shall be recorded for the top center of the feature. Geospatial coordinate data for the location of communication pathways lines shall be recorded at a minimum every 50 feet along the pathway, and at each turn or bend in a cable installation pathway a sufficient number of data points must also be collected and recorded so that the coordinates for any point along the pathway will fall within the allowable accuracy.

3.12.1.17 The Contractor shall use a data dictionary in the GPS data loggers by using the entity naming convention, attribute fields and domain values as specified 502nd Communication Squadron. The GPS collected outside plant infrastructure features and communications pathways attribute, metadata in accordance with FGDC-STD-001-1998, and the GPS location and feature attribute information shall be converted to, stored, and submitted in Microsoft Excel, XML and Environmental Systems Research Institute (ESRI) Shape File formats as applicable. The Contactor shall process the Shape files with a topology build and clean routine software application. The Shape file shall be compatible with the FSH GeoBase Common Installation Pictures in accordance with specification section 01 35 13.30 Special Project Procedures – GIS.

3.12.1.18 The Contractor shall provide geospatial data deliverables for new excavations and new outside plant infrastructure features. Geospatial deliverables include Shape files, metadata and accuracy worksheets.

3.12.1.19 The contractor shall provide photograph deliverables for new excavations and objects.

Photographs shall also be provided for all existing infrastructure that was modified and must depict all directions of the object with the file accurately labeled. All digital photographs shall be submitted.

3.12.1.20 At the completion of the project, the contractor shall provide a summary report in MS Word format describing their installation in detail, identifying any problem areas, and providing any recommendations for future installations.

3.12.1.21 The Contractor shall perform testing and inspections of all systems solutions to ensure the technical adequacy and accuracy of all work, including reports and other documents required in support of that work. The contractor shall conduct on-site testing IAW Original Equipment Manufacturers (OEM)’s installation manuals, practices and the appropriate vendor’s test procedures. The contractor shall participate with the Government in testing the complete communications system.

3.12.1.22 The Contractor shall furnish all test equipment and personnel required to conduct all required testing. The contractor shall document all test results in a “Test Report(s)” and submit to the Government. During the testing phase, the Government reserves the right to perform any of the contractor performed inspections and tests to assure solutions conform to prescribed requirements. The contractor shall provide on-site support during the acceptance testing. The Test Report(s) shall be provided to the Government no later than 5 days after test(s) have been completed.

3.12.1.23 Acceptance tests for both fiber optic and copper cable facilities installed will be performed in accordance with I3A Standard, Para. 3.19. Additionally, all single mode (SM) FOC installed shall be tested in accordance with ANSI/EIA/TIA 0-526-7(OFSTP-7), Para. 5.1 Method A.1. Contractor shall calculate passive Cable System Attenuation loss on the link(s) being installed. Calculated loss will total the sum of fiber cable attenuation coefficient (db/km) X Length (km), connector attenuation (db), and splice attenuation (db). This calculated loss shall accompany test readings and will be the maximum acceptable reading for the Government. Attenuation coefficients for fiber cable, connectors and splices are available from the ANSI/EIA/TIA 568 Standard. All test results must be reviewed and approved by the assigned 502CS/SCXP (PM) and 502 CS/SCQ (QAE) prior to completion of this project. Any identified test results not meeting industry standards must be corrected, retested, and resubmitted for final review prior to payment by the US Government.

3.12.12.24 Upon completion of installation and in-progress tests, pre-cutover tests shall be accomplished to ensure the entire system is properly configured, the requirements of the task order have been met and the system is ready to cutover.

3.12.12.25 The Contractor shall coordinate and contact the 502nd Communication Squadron for approval of the exact locations and orientation of conduit penetrations within the existing manholes prior to starting work.

3.12.12.26 Provide a separate data fiber/copper connection (including cabling and conduit) for the HVAC to the UMCS that will be connected to the UMCS system.

3.12.2 Commercial Cable Transmission Media

3.12.2.1. JBSA-Fort Sam Houston has a privatized, contractor run commercial cable TV network.

Cable is RG6. Terminate at jack on standard TV outlet. Place termination equipment in rack or on back board.

3.12.2.2. Contractor will provide secure space or commercial closet for all commercial cable TV equipment. No commercial cable TV or customer related equipment will be housed in the government main telecommunication rooms (MTR)/ telecommunication room (TR).

3.12.2.3. Provide minimum of 2 - 2” conduits, underground through floor slab, for commercial cable TV/telephone. It shall be installed from commercial/utility closet and extend five (5) feet beyond the exterior face of the building (approved by the COR). All ducts shall be capped on the exterior and fire stopped on the interior of the building. Exterior building placement (stub out) shall be marked with a metallic end location.

3.13 Contractor Staging Areas. The contractor’s staging area will be within the contract grading limits. Proposed staging areas and concrete plant sites outside the grading limits will be approved prior to indicating the location in the bid documents. If the contractor requires a staging area outside the grading limits or in conjunction with renovation of existing facilities a request showing the limit of the staging area must be submitted for approval prior to use of such area. All staging and storage areas shall be fenced and screened. All staging areas near residential areas shall be fenced and locked during non work hours.

3.14 Recycle Materials: There is no current recycle program on JBSA-Fort Sam Houston. However, the Contractor shall recycle any material feasible. Documentation of material recycled must be reported to the Government including the type and approximate amount salvaged. The Contractor shall be responsible for removing all unused material and refuse from JBSA-Fort Sam Houston and disposed of appropriately.

3.15 Unless specifically shown or required otherwise, all unused material, refuse, concrete and asphalt rubble resulting from demolition or site improvements shall be removed from JBSA-Fort Sam Houston at the expense of the Contractor and disposed of appropriately.

3.16 Where demolition of multiple building construction requires phasing, the phasing shall be established prior to and published for advance final review.

3.16.1 Where alterations or rehab work requires work done in or to existing buildings, the Contractor shall ensure that a proper survey of all potentially hazardous materials is done and proper specifications for removal and disposal are included in the project. JBSA-Fort Sam Houston CES prefers that materials generated by demolition be disposed of by the Contractor when allowed by disposal regulations. Provide lists of hazardous material to be disposed of on drawings or in specs.

3.17 CUSTOMER SERVICE INSPECTIONS: Water Connections:

1. The Texas Commission on Environmental Quality (TCEQ) Rules and Regulations for Public Water Systems requires a "Customer Service Inspection Certification (example, Appendix F) be completed prior to providing continuous water service to new construction, on the existing system when the water purveyor has reason to believe cross-connections or other unacceptable plumbing practices exist, or after improvements, corrections, or additions to plumbing facilities." This rule was effective 1 Jan 96.

2. Personnel qualified to make the certifications are plumbing inspectors licensed by the Texas State Board of Plumbing Examiners, certified waterworks operators, and licensed plumbers (for single-family residential services).

3. The Customer Service Inspection records must be retained 10 years and be available for commission review. Please forward all completed inspection forms for work completed after 1 Aug 98 to CES Construction Manager.

4. Backflow prevention tests are monitored by the CES Sanitation Shop

The Contractor shall test backflow prevention assemblies as required by 31 TAC 290.44(h). At the completion of inspection, the Contractor must submit a Test Report in compliance with TCEQ: 30 Texas Administrative Code (TAC) Chapter 290.47(f), see Appendix G. The Contractor shall verify and assure the products specified as capable of being field tested, i.e., have test ports, cocks, etc., as needed. Any use of recycled water shall be done in compliance of SAWS and TCEQ.

Certification Requirements

The Rules and Regulations for Public Water Systems (TCEQ publication number RG-195) require a customer service inspection certification before providing continuous water service for the following conditions: New construction involving plumbing or mechanical systems; or Material improvement, correction, or addition to plumbing or mechanical systems.

Inspection

The Customer Service Inspection certifies that for work done under this contract:

A. No direct connection between the public drinking water supply and a potential source of contamination exists;

B. No cross-connection between the public drinking water supply and a private water system exists;

C. No connection exists which would allow the return of water used for condensing, cooling industrial processes back to the public water supply;

D. No pipe or pipe fitting which contains more than 8.0 percent lead exists in private water distribution facilities installed on or after July 1, 1988; or

E. No solder or flux which contains more than 0.2 percent lead exists in private water distribution facilities installed on or after July 1, 1988.

Inspection Personnel Customer Service Inspections must be performed by personnel meeting the requirements described in the Rules and Regulations for Public Water Systems. Examples are individuals licensed by the Plumbing Examiners Board (Licensed Plumbers or Plumbing Inspectors) or Certified Waterworks Operators and members of other water-related professional groups who hold an endorsement granted by the commission or its designated agent (have been to the 10 hour training approved by TCEQ).

Inspection Certification Form

Original copies of the Customer Service Inspection Certification shall be provided to the Contracting Officers Representative prior to final inspection and acceptance.