01 33 00 Submittal Procedures.doc

JBSF150006

SECTION 01 33 00

SUBMITTAL PROCEDURES

PART 1 GENERAL

1.1

SUMMARY – NOT APPLICABLE

1.2

REFERENCES – NOT APPLICABLE

1.3 SUBMITTALS: The submittals described below are those required and further described in other sections of the specifications. Other requirements pertaining to submittals are included in individual specification sections. Submittals required by the CONTRACT CLAUSES and other non-technical parts of the contract are not included in this section.

SD-01 Data

Submittals, which provide calculations, descriptions, or documentation regarding the work.

SD-04 Drawings

Submittals which graphically show relationship of various components of the work, schematic diagrams of systems, details of fabrication, layouts of particular elements, connections, and other relational aspects of the work.

SD-06 Instructions

Pre-printed material describing installation of a product, system or material, including special notices and material safety data sheets, if any, concerning impedances, hazards, and safety precautions.

SD-07 Schedules

Tabular lists showing location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.

SD-08 Statements

A document, required of the Contractor, or through the Contractor, from a supplier, installer, manufacturer, or other lower tier Contractor, the purpose of which is to confirm the quality or orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel, qualifications, or other verifications of quality.

SD-09 Reports

Reports of inspections or tests, including analysis and interpretation of test results. Each report shall be properly identified. Test methods used shall be identified and test results shall be recorded.

SD-13 Certificates

Statement signed by an official authorized to certify on behalf of the manufacturer of a product, system or material, attesting that the product, system or material meets specified requirements. The statement must be dated after the award of this contract, must state the Contractor's name and address, must name the project and location, and must list the specific requirements, which are being certified.

SD-14 Samples

Samples, including both fabricated and unfabricated physical examples of materials, products, and units of work as complete units or as portions of units of work.

SD-18 Records

Documentation to record compliance with technical or administrative requirements.

SD-19 Operation and Maintenance Manuals

Data, which forms a part of an operation and maintenance manual.

PART 2 GENERAL

2.1

SUMMARY – NOT USED

2.2

REFERENCES – NOT USED

2.3

DEFINITIONS:

2.3.1 Submittal: A submittal is a package of project information, samples, drawings, schedules, certificates, etc., submitted to the Contracting Officer for Government review.

2.3.2 Deviation: A specific submittal where an item is identified as not agreeing with the contract requirements and the Contractor is requesting a substitution or change.

2.3.3 Approval/Disapproval: Specific judgments reserved to the Government concerning a submittal's compliance with the plans and specifications.

2.4 PURPOSE: Submittals are directed for the convenience of the Government in reviewing the Contractor's planned approach and compliance with the requirements of the contract. It is also a mechanism whereby the Contractor may propose deviations, color choices, shop drawings, etc., at an early point in the contract where changes in approach will have less impact on the materials ordering process.

2.5 SUBMITTAL CLASSIFICATION: Submittals are classified as follows:

2.5.1 Government Approved (GA): Governmental approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer.

2.5.2 Information Only (FIO): All submittals not requiring Government approval will be for information only. They are not considered to be "shop drawings" within the terms of 1.3 SUBMITTAL paragraph referred to above.

2.6 APPROVED SUBMITTALS: The approval of submittals by the Contracting Officer shall not be construed as a complete check, but will indicate only that the general method of construction, materials, detailing and other information are satisfactory. Approval will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the CQC requirements of this contract, is responsible for the dimensions and design of adequate connections, details and satisfactory construction of all work. After submittals have been approved by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be given consideration unless accompanied by an explanation as to why a substitution is necessary.

2.7 DISAPPROVED SUBMITTALS: The Contractor shall make all corrections required by the Contracting Officer and promptly furnish a corrected submittal in the form and number of copies as specified for the initial submittal. If the Contractor considers any correction indicated on the submittals to constitute a change to the contract, notice shall be given promptly in writing to the Contracting Officer in accordance with the changes clause.

2.8 WITHHOLDING OF PAYMENT: Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

PART 3 PRODUCTS – NOT USED

PART 4 EXECUTION

4.1 GENERAL: Material submittals as required by Contract Clause 52.236-5, Material and Workmanship, and shop drawings as required by Contract Clause 52.236-21, Specifications and Drawings for Construction, are listed on AF Form 66, Schedule of Material Submittals, attached to this specification section. The Government may request submittals in addition to those listed when deemed necessary to adequately describe the work covered in the respective sections. Units of weights and measures used on all submittals shall be the same used in the contract drawings. Each submittal shall be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Prior to submittal, all items shall be checked and approved by the Contractor and each respective AF Form 3000 shall be signed and dated by the contractor certifying that the accompanying submittal complies with the contract requirements. Proposed deviations from the contract requirements shall be clearly identified. Submittals shall include items such as: Contractor's, manufacturer's, or fabricator's drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals including parts list; certifications; warranties and other such required submittals.

4.2

SCHEDULING

4.2.1 Contractor shall submit Shop Drawings and Material Submittals within fourteen (14) calendar days after date of receipt of notice to proceed. Each submittal shall be scheduled and coordinated with the Progress Schedule in order to obtain Government approval prior to the acquisition of the material or equipment covered by the submittal. Fourteen (14) calendar days, exclusive of any mailing time, shall be allowed for Government review of submittals or resubmittals.

4.3

SUBMITTAL PROCEDURES:

4.3.1 All submittals shall be accomplished on and in accordance with instructions pertaining to AF Form 3000, Material Approval Submittal, except as otherwise directed herein. These forms will be furnished to the Contractor. This form shall be properly completed by filling out all the heading blank spaces and identifying each item submitted. Special care will be exercised to ensure proper listing of the specification paragraph and/or sheet number of the contract drawings pertinent to the data submitted for each item.

4.3.2 Forward all submittals directly to the Contracting Officer, 1655 Selfridge Ave, JBSA-Lackland, TX 78236.

4.3.3 Submittals shall be made with four (4) copies except as otherwise noted. One copy of each submittal will be returned to the Contractor.

4.4 DEVIATIONS: All requests for deviations shall be clearly identified by the Contractor on AF Form 3000. The Contractor shall set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.

4.5 GOVERNMENT APPROVED SUBMITTALS: Upon completion of review of submittals requiring Government approval (GA), the appropriate blocks on the AF Form 3000 will be completed by the Government, including signature(s) and dates, indicating approval or disapproval of the submittal. One (1) copy of the submittal and AF Form 3000 will be returned to the Contractor.

4.6 INFORMATION ONLY SUBMITTALS: Normally submittals for information only will not be returned. Government approval is not required on information only submittals. These submittals will be used for information purposes. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the Contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications and will not prevent the Government from requiring removal and replacement if nonconforming material is incorporated in the work. This does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or check testing by the Government in those instances where the technical specifications so prescribe.

4.7 STAMPS: Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements shall be similar to the following:

LINE

NUMBER

CERTIFICATE OF

COMPLIANCE

SHOP

DRAWINGS

MATERIAL

SAMPLES

COLOR

SELECTION

MANUFACTRUER'S

RECOMENDATIONS

MANUFACTURER'S

WARRANTY

CATALOG

DATA

OPERATING

INSTRUCTIONS

OTHER

SUBMITTAL

REQUIRED

SUBMISSION DATE

DATE RECEIVED

IN CIVIL ENGINEERING

DATE RECEIVED

IN CONTRACTING

SUBMITTAL

NUMBER

DATE

CONTRACTOR

NOTIFIED

CONTRACTOR

RESUBMITTAL

FINAL

APPROVAL

REMARKS

APPROVED

---END OF SECTION 01 30 00---

CONTRACTOR

(Firm Name)

_____ Approved

_____ Approved with corrections as noted on submittal data and/or attached sheets(s).

SIGNATURE: ________________________________________________________

TITLE: ______________________________________________________________

DATE: ______________________________________________________________

SECTION 01 33 00 SUBMITTAL PROCEDURES