J1 PTO 001 Scope of Work.pdf

APPENDIX A

1. Contract No.: TBD

Delivery Order No.: New PTO 001

Fund Type: Activity

WON: 1684814

ACQR: 5833200

Project Title/Location: Environmental Program Compliance Support, Naval

Station Great Lakes

Attachment(s): (a) Scope of Work

2. Project Points of Contact (POC):

NAVFAC MIDLANT Project Manager (PM)/Contracting Officers Representative

(COR):

Amaris Rodriguez

Code EV11

(757) 341-0584 amaris.c.rodriguez.civ@us.navy.mil

**The PM/COR is the MIDLANT point of contact on technical matters.

The Contracting Officer has authorized the PM/COR to perform general oversight and technical administration of the negotiated contract. In that position, the PM/COR may provide in-scope direction to the A/E, and assure the terms of the negotiated services. The PM/COR administers the scope and outside agency interface, and coordinate criteria and technical oversight within the

IPT.

NAVFAC MIDLANT Contract Specialist:

Amy Keiler

ACQ41

Phone: (757) 341-1662

E-mail: amy.w.keiler.civ@us.navy.mil

The Contract Specialist is responsible for all contract terms, changes or deviations requiring contract adjustments. No changes to the contract scope will be made or additional work authorized without the prior approval of a Contracting Officer.

Activity POC:

Naval Station Great Lakes

Tara Lester

Phone: (847) 688-5395 x272

E-mail: tara.lester@navy.mil mailto:amaris.c.rodriguez.civ@us.navy.mil mailto:tara.lester@navy.mil

Matthew Wollert

Phone: (847) 688-5395 x270

Email: matthew.wollert@navy.mil

3. Schedule of Fees

4. Period of Performance of Base Award: December 31, 2022

5. Scope Description: See Attachment (a).

6. Project Submittal Distributions

MAILING ADDRESSES: DIRECT DISTRIBUTION TO EACH ADDRESSEE BY A/E IS

REQUIRED

NAVFAC MIDLANT PM/COR

ATTN: AMARIS RODRIGUEZ CODE EV11

COMMANDING OFFICER

NAVFAC MIDLANT

9324 VIRGINIA AVENUE

NORFOLK VA 23511-3095

NAVSTA GREAT LAKES POC

PUBLIC WORKS DEPARTMENT - ENVIRONMENTAL

BUILDING 1H / 310 SEABEE WAYGREAT LAKES, IL 60088

mailto:matthew.wollert@navy.mil

Attachment (a)

Statement of Work

Environmental Program Compliance Support

Naval Station Great Lakes, Illinois

A. BACKGROUND AND OBJECTIVES

Naval Station Great Lakes (NSGL) is located in Great Lakes, Illinois. NSGL is the Navy’s largest training installation. NSGL is more than 1600 acres and includes 1,153 buildings. Due to the size and operations of NSGL, there are many environmental compliance regulations in numerous media areas that the installation must comply with. This task order covers various environmental media and its reoccurring requirements for each. The objectives of this task order are for a Contractor to provide:

Technical support for routine inspections and records management of above ground storage tanks (ASTs), portable container storage areas, and underground storage tanks (USTs).

Routine testing for the USTs at the installation.

Technical support to meet the inspection and sampling (periodic monitoring) requirements of NSGL’s NPDES permit.

Oil Water Separator (OWS) inspections and maintenance Technical support to meet EPCRA reporting requirements

B. TASKS

1. Project Management. The Contractor shall assign a Project Manager (PM) supported by a technical staff qualified to complete the tasks described in this SOW. The

Contractor PM shall coordinate with the NAVFAC MIDLANT Contracting Officer’s

Representative (COR) and the NSGL POC, as well as other facility personnel, as required, to complete the described work. The Contractor PM shall serve as the single POC and liaison for all work required. The Contractor shall notify the NSGL POC three weeks prior to commencing any operations aboard NSGL and provide personnel information necessary to facilitate Base access (via DBIDs) to the NSGL POC. The Contractor is responsible for obtaining permission and clearance from the appropriate security personnel to enter and perform any work, and shall comply with all facility security rules and regulations. A photo pass is required to take photographs on Station. The Contractor must coordinate with the NSGL POC to obtain the pass.

Contractor’s photos are subject to review by NSGL security.

The Contractor shall contact the COR and NSGL POC within 14 calendar days of award to schedule the kick-off Meeting aboard NSGL. The kick-off meeting may be held as a teleconference depending on the Government’s preference. The Contractor shall discuss the project activities, proposed schedule, and other topics of interest at the meeting. The Contractor shall provide minutes of the kick-off meeting within seven calendar days of that event.

All accomplished work will eliminate conflicts, errors, and omissions by having adequate internal controls and review procedures ensuring the items technical accuracy listed in this SOW.

The Contractor shall prepare and present a Draft Work Plan for review by the Government as per the Deliverable Table. The Draft Work Plan shall contain a detailed proposed project activities schedule and include the following:

AST and UST inspector contact information

Scheduling for periodic (monthly and annual) inspections of ASTs and USTs

Scheduling for the collection and management of AST and UST records

Scheduling of OWS maintenance and inspections

Scheduling of EPCRA site visit and reports

Quality control measures for all tasks

Sampling and analysis procedures for all tasks as applicable.

Contractor shall address all Government comments and prepare a Final Work Plan with the

Government comments incorporated in them.

Contractor shall prepare a Health and Safety Plan (HASP) / Accident Prevent Plan (APP) that meets the requirements of EM385. The document shall include Activity Hazard Analyses

(AHAs) relevant to the work of all tasks. The HASP/APP is expected to be a “living document” that is to be updated by the Contractor as personnel or conditions change. The Government will review and may comment on and/or accept the HASP / APP but will not approve the document.

The Contractor is responsible for health and safety.

Up to three additional in-progress review (IPR) meetings will be held during the course of the project. The IPRs may be coordinated with field work if possible to reduce time commitments of

Government personnel. If unable to coordinate IPR meetings with fieldwork, then the meeting shall be held virtually as a teleconference. The Contractor shall provide a monthly progress report by the 10th of each month for the previous month.

2. UST Testing and Inspections. The Contractor shall provide technical support for periodic UST Testing and periodic inspections at NSGL as described in the following subtasks.

2.1 UST Testing (CLIN 001). The Contractor shall perform annual testing for the

USTs identified in Enclosure B and three ASTs at Building 1506. Annual testing shall include annual tank tightness, annual line and leak detector testing, annual release detection equipment testing, and annual vent testing. All testing specified under this task must be completed each year by July 31st. All testing must comply with Federal regulations set forth in 40 CFR 280 and

Illinois UST regulations in Title 41 Illinois Administrative Code (IAC) Parts 175 and 176.

2.1.1. NEX Gas Station – Building 400 (OSFM Facility ID: 2023811)

2.1.1.1. Conduct tank and line tightness testing in accordance with 40 CFR 280 and 41 IAC Parts 175 and 176 for two USTs. Tank IDs refer to NSGL and Office of the State Fire Marshal (OSFM) IDs.

Tank Identification Location Contents Gallons

400-01U, OSFM ID: 3228 B-400 East Tank Premium Gasoline 10,000

400-02U, OSFM ID: 3229 B-400 West Tank Regular Gasoline 15,000

2.1.1.2. Conduct calibration testing on associated Veeder Root ATG and in accordance with manufacturer instructions and in accordance with 40 CFR 280 and

41 IAC Parts 175 and 176. This work includes but is not limited to:

cleaning off all leak detection probes;

ensuring proper placement, testing and calibration of leak detection probes;

testing and calibrating all line leak detectors;

testing and calibrating all interstitial sensors

2.1.1.3. Conduct pressure/vacuum vent testing using the following methods:

Conduct leak rate and cracking pressure testing on the pressure-vacuum vent valves using test methods described in 40 CFR

63.11120(a)(1)(i) or 40 CFR 63.11120(a)(1)(ii).

Conduct static pressure performance testing using the test method described in 40 CFR 63.11120(a)(2)(i) or 40 CFR 63.11120(a)(2)(ii).

(NESHAP Testing Stage I Vapor Recovery System) California Air

Resources Board Vapor Recovery Test Procedure TP-201.1, -

Volumetric Efficiency for Phase I Vapor Recovery Systems

2.1.2. NEX GAS Station – Building 8150 (OSMF Facility ID: 2044622)

2.1.2.1. Conduct tank and line leak tightness testing in accordance with 40 CFR

280 and 41 IAC Parts 175 and 176 for three USTs.

Tank ID Location Contents Gallons

8150-01U, OSFM ID: 3 B-8150 East Tank Regular Gasoline 12,000

8150-02U, OSFM ID: 2 B-8150 Middle

Tank

Regular Gasoline 12,000

8150-03U, OSFM ID: 1 B-8150 West Tank Premium Gasoline 15,000

2.1.2.2. Conduct calibration and testing on associated OPW ATG in accordance with manufacturer instructions and in accordance with 40

CFR 280 and 41 IAC Parts 175 and 176. This work includes but is not limited to:

cleaning off all leak detection probes;

ensuring proper placement, testing and calibration of leak detection probes;

testing and calibrating all line leak detectors;

testing and calibrating all interstitial sensors.

2.1.2.3. Conduct pressure / vacuum vent testing using the following methods:

Conduct leak rate and cracking pressure testing on the pressure-vacuum vent valves using the test methods described in 40 CFR 63.11120(a)(1)(i) or 40 CFR

63.11120(a)(1)(ii).

Conduct static pressure performance testing using the test method described in 40 CFR 63.11120(a)(2)(i) or 40 CFR

63.11120(a)(2)(ii). (NESHAP Testing Stage I Vapor

Recovery System) California Air Resources Board Vapor

Recovery Test Procedure TP-201.1, - Volumetric

Efficiency for Phase I Vapor Recovery Systems

2.1.3. Buildings 1 and 3402 (OSFM Facility ID: 2023811)

2.1.3.1. Conduct tank tightness testing in accordance with 40 CFR 280 and 41 IAC Parts 175 and 176 for two USTs. Conduct line and leak detector testing in accordance 40 CFR 280 for one tank, 1-01U only.

3402-01U has European Safe Suction Lines which do not required line and leak detector testing.

1-01U, OSFM ID: 41 B-1, East of Building Diesel 600

3402-01U, OSFM ID: 46 B-3402, Adjacent North Diesel 2,500

2.1.3.2. Conduct calibration, testing and maintenance on two associated

Veeder Root ATGs in accordance with manufacturer instructions and in accordance with 40 CFR 280 and 41 IAC Parts 175 and 176. This work includes but is not limited to:

cleaning off all leak detection probes;

ensuring proper placement, testing and calibration of leak detection probes;

testing and calibrating all line leak detectors and interstitial sensors.

2.1.4. Building 1506 Above-Ground Storage Tanks

1507-02A Building 1506 Unleaded Gasoline 10,000

1507-01A Building 1506 E-85 10,000

2.1.4.1. Conduct pressure / vacuum vent testing using the following methods:

Conduct leak rate and cracking pressure testing on the pressure-vacuum vent valves using the test methods described in 40 CFR 63.11120(a)(1)(i) or 40 CFR

63.11120(a)(1)(ii).

Conduct static pressure performance testing using the test method described in 40 CFR 63.11120(a)(2)(i) or 40 CFR

63.11120(a)(2)(ii). ). (NESHAP Testing Stage I Vapor

Recovery System) California Air Resources Board Vapor

Recovery Test Procedure TP-201.1, - Volumetric Efficiency for Phase I Vapor Recovery Systems

2.1.5. Contingency Repairs

The Contractor shall perform contingency repairs as necessary.

Contingency repair costs will be fixed at $5,000 for the period of performance of the base award or option year as applicable. Performance of contingency repairs is not required outside of Government regular working hours. Contingency repairs may include, but are not limited to, replacement of tank fill caps, overfill prevention equipment, ATG probe assemblies and/or sensors, drop tubes, gaskets, flex connectors, risers, spill buckets, shear valves, and line leak detectors. If the repair is a UST activity for which a permit is required, the contractor is responsible for the completed permit application and fee in accordance with 41 IAC part

175.

If a repair is required that is anticipated to exceed the contingency repair costs remaining for the base award or option year as applicable, the contractor shall provide a detailed description/scope of the repair needed with an estimated repair cost to the NSGL POC.

The Contractor shall provide a detailed testing report that includes a summary of the components tested, testing procedure, testing results, photographs of the testing process, and corrective actions or recommendations on failed tank system components.

All testing and inspections required in this subtask must be performed by an OSFM

ICC- certified and manufacturer-certified Contractor. The Contractor shall be licensed to perform tank and line testing in Illinois in accordance with OSFM requirements defined in 41 IAC Parts 172-177.

2.2. Pre-priced Option 1 - UST Monthly Inspections (SLIN 001). The Contractor will perform all monthly inspections for USTs identified in Enclosure B. The monthly inspection form to be used is provided in Enclosure D. The Contractor shall print the required

ATG reports and provide a PDF of those reports along with the monthly inspection form within 5 business days of the inspection. The Contractor shall immediately call the NSGL POC if any deficiencies are noted during the USTs inspections. The Contractor shall follow up on this initial notification with a detailed email to the NSGL POC and COR that includes photos, deficiency description, and applicable regulatory citations by COB same day of that site visit. Because

NSGL is a very large facility, it is possible that tanks will be added to the program within the period of performance of this CTO. Contractor shall therefore assume that one (1) additional

UST may be added to the Inspection Program without modification of the CTO.

All walk-through inspections shall be performed by a Class A Operator trained in accordance with 41 IAC Part 176.

2.3. Pre-priced Option 2 - UST Annual Inspections / Annual Report (SLIN 002).

Contractor is to perform an annual inspection of all USTs and prepare a summary annual report.

Contractor is to provide and utilize the Illinois OSFM Annual Walkthrough Inspection Report provided in Enclosure G. Because the inspection cycle of this CTO may not match the calendar year, the Government will provide the Contractor with any monthly reports that are required for the annual report but that weren’t part of the Contractor’s period of performance. At a minimum, the annual report shall include all monthly inspection records, annual inspection and testing records, a summary of maintenance/repair actions performed under this contract, a summary of maintenance recommendations, and any supporting photographs. The draft annual report is to be provided by the 20th of January. The annual report is subject to review and comment. Contractor shall respond to Government comments and revise the document per the Deliverable Table.

2.4 Pre-priced Option 3 - UST Triennial Testing and Reports (SLIN 003). The

Contractor shall perform testing of spill containment sumps and overfill prevention equipment that are used for interstitial monitoring of piping for the USTs identified in Enclosure B in accordance with 40 CFR 280 and 41 Ill. Adm. Code Part 175 Subpart D. The testing must determine that the equipment is liquid tight by using either vacuum, pressure, or liquid testing.

The testing shall be completed by July 31, 2022 in accordance with the NSGL’s current triennial testing schedule or as per request of NSGL (i.e. after repairs). The UST component shall be tested to verify performance in accordance with 41 Ill. Adm. Code Part 175 Subpart D test methods.

The Contractor shall provide a detailed testing report that includes a summary of the components tested, testing procedure, testing results, photographs of the testing process, and corrective actions or recommendations on failed tank system components.

All testing and inspections required in this subtask must be performed by an OSFM-licensed contractor that has licensure in the appropriate testing module. In addition, an employee of the

OSFM-licensed contractor must be certified in the appropriate testing module and also certified by the manufacturer of the equipment being tested or inspected and the testing equipment being utilized.

3. Pre-priced Option 4 - AST Inspections (SLIN 004). NSGL has both shop fabricated aboveground storage tanks (ASTs) and portable storage areas, namely petroleum product drums, on its property. Both require monthly inspections as detailed in the subtasks below.

3.1. Shop Fabricated ASTs Monthly Inspections. The Contractor shall perform all monthly inspections within the base year period of performance, for all ASTs listed in Enclosure

A that “Contractor” is identified as the Inspector in column titled “Inspector”. The Contractor shall utilize the monthly inspection form that is provided in Enclosure C to complete the inspections. The Contractor shall immediately call the NSGL POC if any deficiencies are noted during the AST inspections. The Contractor shall follow up on this initial notification with a detailed email to the NSGL POC and COR that includes photos, deficiency description, and applicable regulatory citations by COB same day of that site visit.

Contractor will be responsible for collecting and reviewing all AST Monthly inspections completed by the Tenants as shown in column titled “Inspector” of Enclosure A. The

Government will provide the Contractor with Points of Contact (POC’s) and contact information for each Tenant so the contractor can coordinate collection of the inspections records.

It is possible that ASTs will be added to the base within the period of performance, the

Contractor shall assume that an additional five (5) ASTs may be added to the Inspection Program and will require inspections under this task order.

3.1.2. Pre-priced Option 5 – Inspection of Challenge Unlimited Owned ASTs (SLIN

005). The Contractor shall perform all monthly inspections within the base year period of performance and the annual inspection for all ASTs listed in Enclosure A that “Challenge

Unlimited” is identified as the Owner in the column titled “Owner/Financial Responsibility”.

This is a total of two (2) ASTs. The Contractor shall utilize the monthly inspection form that is provided in Enclosure C to complete the inspections. If this pre-priced option is awarded, the

Contractor is expected to submit monthly inspection reports by the 15th of the following month along with the monthly report submitted under Task 3.4. The Contractor will also be required to make notifications as described in Task 3.1.

3.1.3. Pre-priced Option 6 – Inspection of TSC Owned ASTs (SLIN 006). The

Contractor shall perform all monthly inspections within the base year period of performance and the annual inspection for all ASTs listed in Enclosure A that “TSC” is identified as the Owner in the column titled “Owner/Financial Responsibility”. This is a total of twelve (12) ASTs. The

Contractor shall utilize the monthly inspection form that is provided in Enclosure C to complete the inspections. If this pre-priced option is awarded, the Contractor is expected to submit monthly inspection reports by the 15th of the following month along with the monthly report submitted under Task 3.4. The Contractor will also be required to make notifications as described in Task 3.1.

3.1.4. Pre-priced Option 7 – Inspection of MWR Owned ASTs (SLIN 007). The the annual inspection for all ASTs listed in Enclosure A that “MWR” is identified as the Owner in the column titled “Owner/Financial Responsibility”. This is a total of three (3) ASTs. The

Contractor shall utilize the monthly inspection form that is provided in Enclosure C to complete the inspections. If this pre-priced option is awarded, the Contractor is expected to submit monthly inspection reports by the 15th of the following month along with the monthly report submitted under Task 3.4. The Contractor will also be required to make notifications as

3.1.5. Pre-priced Option 8 – Inspection of Goodwill Owned ASTs (SLIN 008). The the annual inspection for all ASTs listed in Enclosure A that “Goodwill” is identified as the

Owner in the column titled “Owner/Financial Responsibility”. This is a total of one (1) ASTs.

The Contractor shall utilize the monthly inspection form that is provided in Enclosure C to complete the inspections. If this pre-priced option is awarded, the Contractor is expected to submit monthly inspection reports by the 15th of the following month along with the monthly report submitted under Task 3.4. The Contractor will also be required to make notifications as

3.1.6. Pre-priced Option 9 – Inspection of MARFORRES Owned ASTs (SLIN 009).

The Contractor shall perform all monthly inspections within the base year period of performance and the annual inspection for all ASTs listed in Enclosure A that “MARFORRES” is identified as the Owner in the column titled “Owner/Financial Responsibility”. This is a total of one (1)

ASTs. The Contractor shall utilize the monthly inspection form that is provided in Enclosure C to complete the inspections. If this pre-priced option is awarded, the Contractor is expected to submit monthly inspection reports by the 15th of the following month along with the monthly report submitted under Task 3.4. The Contractor will also be required to make notifications as

3.2. Pre-priced Option 10 - Portable Container and Drum Storage Areas Monthly

Inspections (SLIN 010). All Portable Container and Drum Storage Areas will be inspected monthly by the tenant. The Contractor will be responsible for collecting all Portable Container and Drum Storage Area monthly inspections identified in Enclosure A from the tenant. The contractor shall review all inspection records and immediately notify the Government of any deficiencies or missing inspections. The monthly inspection form that will be used is provided in

Enclosure E. The Government will provide the Contractor with Tenant POC’s and contact information for each storage area so the contractor can coordinate collection of the inspections records.

It is possible that additional “portable container storage areas” will be added to the program within the period of performance of this task order. The Contractor shall therefore assume that an additional three (3) areas may be added to the Inspection Program without modification of the task order.

3.3. Pre-priced Option 11 - AST Annual Inspections/ Annual Reports (SLIN 011).

Contractor is to perform an annual inspection of all ASTs listed in Enclosure A that “Contractor” is identified as the Inspector in column titled “Inspector” and prepare an annual summary report that identifies issues identified, corrected, and pending correction. The report shall cover all

ASTs in Enclosure A plus any new ASTs added during the calendar year. The Government will provide the Contractor with the inspection reports for the ASTs that the Contractor has not inspected itself during calendar year. The report shall include a narrative, the annual inspection checklist, and any necessary supporting information. The annual inspection form to be used is provided in Enclosure F. The report shall satisfy all regulatory requirements under 40 CFR

112.5.

Because the inspection cycle of this CTO may not match the calendar year, the Government will provide the Contractor with any monthly reports that are required for the annual report but that were not part of the Contractor’s period of performance. Assuming the Contractor’s inspection cycle starts mid-year, Contractor is required to prepare annual reports for two years.

The draft annual reports are to be provided by the 20th of January of the following calendar year.

The annual report is subject to review and comment. Contractor shall respond to Government comments and revise the document, per the schedule in Section C of this SOW.

3.4. Pre-priced Option 12 - Collection of Inspection Records/ Recordkeeping (SLIN 012). The Contractor is responsible for collecting inspection records from the other responsible parties who inspect the ASTs and portable container storage areas. The Government will provide the Contractor with responsible party POC’s to allow for direct communication for collecting inspection records.

Each month, Contractor shall consolidate records for all AST inspections, organize records by

AST#, and email (or DOD SAFE) a single PDF to the COR and NSGL POC by day 15 of the following month. The report should also include a summary of deficiencies identified during the records review and during the Contractor’s inspections.

In addition to the PDFs that are to be provided monthly, the Contractor shall create and maintain a consolidated electronic file for each AST and “portable container storage area”. These files are to be updated and provided to the COR and NSGL POC on a quarterly basis. To facilitate organization of the large number of inspection areas, Contractor may consolidate individual

PDFs within a larger PDF portfolio that can be emailed (or sent via DOD SAFE) to the COR and

NSGL POC or Contractor may provide the information on a CD that is mailed to the COR and

NSGL POC.

4. Pre-priced Option 13 - Oil Water Separator Maintenance and Inspections

(SLIN 013). The Contractor shall inspect and maintain all oil water separators (OWS) as defined in Enclosure M. All OWS except for the OWS at B-8400 highlighted in blue in

Enclosure M will be covered under SLIN 013. Enclosure M provides the required annual inspection frequency and estimated number of pump-outs for each OWS system. The estimated number of pump-outs is provided as an estimate only. The Contractor shall pump, clean, and inspect each OWS as needed to maintain compliant functionality and operation of the system.

Each inspection shall be completed in accordance with the forms in Enclosure N.

There are two OWS systems (B-5 and B-2712) that will require no further inspections or maintenance actions after they are initially pumped and cleaned.

The OWS system at B-2110 is not currently in use, but needs to be pumped and cleaned. The building occupant has indicated that they do not intend to use the wash bay connected to the

OWS, but the contractor shall inspect this OWS system within 6 months of the initial pump-out and annually thereafter, to ensure operations have not changed.

The current use of the OWS system at B-525 is not known, but there was a small amount of flow observed during the 2017 inspection. The contractor shall pump and clean the OWS system and assess the condition and functionality of the OWS. The contractor shall inspect the OWS within

6 months of initial pump-out and annually thereafter.

The Contractor shall furnish drums for waste to be containerized onsite and stored at the

Government designated site. The Contractor shall label all drums as “OWS Discharge Pending

Analysis” and transport drums to the Government’s staging area. For the main base, or

“mainside”, this staging area is the 90-day facility at Building 221 and for areas outside of

“mainside” the staging area is the Transportation Satellite Building 1517. Both buildings have gates with locks, however the Government will provide access for the Contractor to bring the drums inside the gate. The Contractor shall analyse the waste to determine if it is a Hazardous

Waste according to Illinois EPA guidelines and shall analyse the waste for PFAS and PFOA. The

Contractor shall provide the results of the waste analysis to the Government. NSGL will be responsible for the disposal of the waste.

On each pump out visit, the Contractor shall do a visual inspection of the OWS utilizing the inspection forms in Enclosure N. The Contractor shall identify if the OWS requires maintenance or identify any concerns they have in the condition or contents of the OWS. After each pump out event, the Contractor shall provide an inspection/condition report of each OWS, with supporting photos, waste analysis results, and waste quantities in one consolidated report, referred to as the

OWS Post- Pump Out Report in the Deliverable Table, within 5 days of receipt of analytical results. If the Contractor sees a leak or overflow from the OWS, the Contractor shall contain the leak/overflow and notify the NSGL POC immediately.

The Government does not have historical volumes from past OWS pump-outs. The Contractor shall utilize the NSGL Oil Water Separator (OWS) Management Plan dated April 2020 provided as Enclosure O to estimate potential waste volumes for disposal. The contractor shall assume that the reported conditions of each OWS in the OWS Management Plan still exist today. The plan includes inspection result narratives that detail OWS dimensions and quantity of accumulated sludge and water at the time of inspection, photographs, and OWS reference drawings.

It is possible that OWS systems will be added to the base within the period of performance, the

Contractor shall assume that an additional two (2) OWS’s may be added to the Maintenance and

Inspection Program and will require inspections under this task order.

4.1. Pre-priced Option 14 - Inspection and Maintenance of Oil Water Separators owned by Morale, Welfare, and Recreation (SLIN 014).The Contractor shall inspect and maintain all oil water separators as defined (OWS) in Enclosure M. Enclosure M provides the required annual inspection frequency and estimated number of pump-outs for each OWS system.

The estimated number of pump-outs is provided as an estimate only. The Contractor shall pump and clean each OWS as needed to maintain compliant functionality and operation of the system.

The Contractor shall furnish drums for waste to be containerized onsite and stored at the

Government designated site. The Contractor shall label all drums as “OWS Discharge Pending

Analysis” and transport drums to the Government’s staging area. For the main base, or

“mainside”, this staging area is the 90-day facility at Building 221 and for areas outside of

“mainside” the staging area is the Transportation Satellite Building 1517. Both buildings have gates with locks, however the Government will provide access for the Contractor to bring the drums inside the gate. The Contractor shall analyse the waste to determine if it is a Hazardous

Waste according to Illinois EPA guidelines and shall analyse the waste for PFAS and PFOA. The

Contractor shall provide the results of the waste analysis to the Government. NSGL will be responsible for the disposal of the waste.

The Contractor shall utilize the inspection forms in Enclosure N to document OWS inspections.

In addition to recurring inspections, the Contractor shall conduct a visual inspection of the OWS after each pump out and identify any required maintenance or concerns they have in the condition or contents of the OWS. The Contractor shall provide an inspection/condition report of each OWS, with supporting photos, waste analysis results, and waste quantities in one consolidated report, referred to as the OWS Post- Pump Out Report in the Deliverable Table, within 5 days of receipt of analytical results. If the Contractor sees a leak or overflow from the

OWS, the Contractor shall contain the leak/overflow and notify the NSGL POC immediately.

The Government does not have historical volumes from past OWS pump-outs. The Contractor shall utilize the NSGL Oil Water Separator (OWS) Management Plan dated April 2020 provided as Enclosure O to estimate potential waste volumes for disposal. The contractor shall assume that the reported conditions of each OWS in the OWS Management Plan still exist today. The plan includes inspection result narratives that detail OWS dimensions and quantity of accumulated sludge and water at the time of inspection, photographs, and OWS reference drawings.

5. EPCRA Reporting (CLIN 003). The Contractor shall update the existing hazardous material inventory for materials used and stored at NSGL that are subject to the

EPCRA reporting requirements. The data-gathering process shall include an on-site physical inventory of hazardous materials at NSGL. The Contractor shall allow for sufficient time to collect data. The data-gathering task shall also include obtaining data from existing electronic material procurement tracking systems and compilation of data from hazardous material inventories submitted by Base tenants or other organizations. The Contractor shall coordinate the hazardous material inventory process by distributing hazardous material inventory forms, conducting briefings for NSGL POCs, and other hazardous material staff, as well as coordinating with the Installation Safety and Security Department. The data to be collected for EPCRA reports includes:

Activity description – Building number, major subordinate command (MSC), unit, point of contact, and telephone number. The Contractor will ensure that all building/structure numbers used in the inventory correspond to those in the

Installation IGIR building/structure GIS layer.

Material description – Name, manufacturer, and national stock number (NSN)

Material composition – Material constituent data from Safety Data Sheet

(SDS) or hazardous material information

Quantity stored – Unit of issue and number of units stored (current and maximum)

Quantity used – Unit of issue and number of units used

Quantity released – Releases including spills to land, air, and/or water

The Contractor shall perform required analyses to determine the quantities of hazardous materials stored aboard NSGL in accordance with EPCRA Sections 311 and 312. Hazardous materials that exceed reporting requirements will be identified. In addition, the Contractor shall perform required analyses to determine the quantities of toxic chemicals manufactured, processed, or otherwise used aboard NSGL. Appropriate exemptions will be applied during the analyses and toxic chemicals that exceed reporting thresholds will be identified. For each toxic chemical that exceeds reporting requirements, the quantities released to air, land, and/or water will be calculated. Toxic chemicals otherwise used or manufactured during range operations and toxic chemical releases from range operations will be determined using the Toxic Release

Inventory-Data Delivery system (TRI-DDS) prepared by the DoD EPCRA TRI Working Group.

The Contractor shall prepare a report for internal use at NSGL that summarizes the EPCRA

Sections 311 and 312 data collection effort, analyses, and results. NSGL POCs and COR will review and provide feedback. The report shall include the following:

A listing of the hazardous materials and the quantity stored for each activity storing hazardous materials aboard NSGL.

Documentation of the data gathering and data analysis procedures.

Summary tables of maximum quantities of extremely hazardous substances (EHS) and hazardous materials stored at NSGL.

The Contractor will make necessary changes to the draft Sections 311 and 312 Summary Report in response to comments received from NSGL POCs and COR, and shall prepare a final Sections

311 and 312 Summary Report, submitted to Distribution electronically. The Contractor shall prepare the reports required for submittal to regulatory agencies under EPCRA Section 311 and

312. The Section 311 report shall update the previous CY20 submission. The report shall be based on the material gathered by the Contractor under this task and shall include a chemical listing of all reportable Section 311 hazardous materials and EHS. The Section 312 report shall consist of Tier II forms based on hazardous materials inventories for CY21. Electronic reporting is required by the State Emergency Response Commission (SERC) using E-Plan, an internet based application. The Contractor will not be submitting any of these reports directly to any regulatory agencies, including the SERC. The Contractor will submit the final versions of the reports for NSGL to submit to regulatory agencies

The Contractor shall prepare a report for internal use at NSGL that summarizes the EPCRA

Section 313 data collection effort, analyses, and results. The report shall clearly document all threshold determinations including justification (or evidence) of any new items added to the report, methodologies, exemptions and changes, or trends from previous years’ reports. NSGL

POCs and COR will review this report and provide feedback. The Contractor will make necessary changes to the draft Section 313 Summary Report in response to comments received from NSGL POCs and COR, and shall prepare a final Section 313 Summary Report, submitted to Distribution electronically. The Contractor shall prepare EPCRA Section 313 Form R reports for releases of each toxic chemical (40 CFR 372.65) exceeding Section 313 reporting thresholds consistent with Department of Defense (DoD) guidance and exemptions. The Contractor shall estimate releases using CY20 data. The EPA requires that Section 313 reporting be submitted electronically using the TRI-ME Web, an internet based application. The Contractor shall coordinate with NSGL POCs to prepare NSGL’s Form R reports via TRI-ME Web. Separate

Form R reports shall be prepared for the Main Base activities and the installation’s ranges. The

Contractor will not be submitting any of the Section 313 Form R reports directly to any regulatory agencies. The Contractor will submit the final versions of the reports for NSGL to submit to regulatory agencies

The Contractor shall also provide miscellaneous technical support throughout the duration of the project. The support may include: regulatory coordination, document reviews, recommendations, discussions, conference calls, meetings, and technical assistance applicable to

EPCRA related issues.

C. SCHEDULE AND DELIVERABLES

The schedule of deliverables will be finalized during the work plan review stage and throughout the course of the project. However, the following is provided to highlight regulatory required due dates and to facilitate work plan development.

Deliverable or

Milestone

NSGL

Hard

Copy

NSGL

Electronic

ML

Hard

Copy

ML

Electronic

Due Date

Kick-off Meeting

Contact for scheduling NLT 14 calendar days after contract award

Kick-off Meeting

Minutes 0 1 0 1

NLT 7 calendar days from kickoff meeting

Draft Work Plan 0 1 0 1

Within 45 calendar days of award.

Final Work Plan *

0 1 0 1

Within 14 calendar days of receipt of

Government comments.

Draft HASP/APP 0 1 0 1

Within 45 calendar days of award.

Final HASP/APP*

0 1 0 1

Within 14 calendar days of receipt of

Government comments

Monthly Progress

Reports 0 1 0 1

Monthly, by the 10th of each month

Annual Testing of

USTs 0 1 0 1

NLT July 31, 2022

Monthly Inspection

Reports – UST’s 0 1 0 1

Within 5 business days of inspection

Monthly Inspection

Reports (consolidated)

With Identification of

Findings /

Recommendations –

AST

0 1 0 1

By the 15th day of the following month

Quarterly Summary

Inspections – by Location –AST

0 1 0 1

By the 10th day of the following month

Draft Annual Reports

– UST & AST

0 1 0 1

January 20, 2022

Deliverable or

Milestone

NSGL

Hard

Copy

NSGL

Electronic

ML

Hard

Copy

ML

Electronic

Due Date

Final Annual Reports*

(UST & AST) 1 2 0 1

Within 14 calendar days of Government comments

Monthly Inspection

Reports - Stormwater 0 1 0 1

Within 72 hours of inspection

Quarterly Visual

Event & Outfall

Inspection Reports 0 1 0 1

Within 15 business days of inspection

Letter Report with

Analytical Data

Comparing to 303(d)

Impairment

Parameters

0 1 0 1 Per schedule in approved Work Plan

Annual Report – stormwater* 1 1 0 1

January following the completion of the calendar year

OWS Inspection &

Maintenance

Checklist

0 1 0 1 Within 15 business days of inspection

OWS Post-Pump Out

Report* 1 1 0 1

Within 5 business days of receipt of analytical results

EPCRA draft reports 0 1 0 1 February 1, 2022

EPCRA final reports* 1 1 0 1 February 15, 2022

*One CD is also to be submitted with the final version of these deliverables.

The following guidelines are provided for electronic deliverables. Any maps, drawings, figures, sketches, databases, spreadsheets, or text files prepared for this contract shall be provided in both hard copy and digital form. Electronic deliverables shall be submitted via email or approved file sharing platform such as DoD SAFE. The Government’s standard computing software is

Microsoft Office. Draft Reports shall be provided in an editable format. Final Reports and other text documents shall be provided in Microsoft Word (Compatibility Mode) format and Adobe

Portable Document Format (PDF). Spreadsheet files shall be provided in Microsoft Excel format. All text, spreadsheet, and database files shall be delivered on a compact disk read-only memory (CD-ROM).

D. COST TRACKING

CLIN 001 is for work associated with UST testing.

SLIN 001 is for work associated with pre-priced option 1 UST monthly inspections

SLIN 002 is for work associated with pre-priced option 2 UST annual inspections

SLIN 003 is for work associated with pre-priced option 3 UST Triennial Testing

SLIN 004 is for work associated with pre-priced option 4 AST inspections

SLIN 005 is for work associated with pre-priced option 5 under AST inspections.

SLIN 006 is for work associated with pre-priced option 6 under AST inspections.

SLIN 007 is for work associated with pre-priced option 7 under AST inspections.

SLIN 008 is for work associated with pre-priced option 8 under AST inspections.

SLIN 009 is for work associated with pre-priced option 9 under AST inspections.

SLIN 010 is for work associated with pre-priced option 10 Portable Container Inspections

SLIN 011 is for work associated with pre-priced option 11 AST Annual Inspections

SLIN 012 is for work associated with pre-priced option 12 AST recordkeeping

CLIN 002 is for work associated with Stormwater inspections and sampling.

SLIN 013 is for work associated with pre-priced option 13 OWS maintenance and inspections.

SLIN 014 is for work associated with pre-priced option 14 inspection and maintenance of OWS owned by Morale, Welfare, and Recreation.

CLIN 003 is for work associated with EPCRA reporting.

E. OPTION YEARS

The Government can choose to execute up to four option years. Each option year would have a period of performance of twelve full calendar months. For example, Option Year 1 would be from January 1, 2023 through December 31, 2023. These option years would include all tasks listed under the base award with additions or modifications as listed in the sections below.

1. Option Year 1. Task 2.4 UST Triennial Testing will be removed for the option year

SOW.

The following task is added for this option year:

Stormwater Inspections and Sampling (CLIN 002). NSGL currently operates under

National Pollutant Discharge Elimination System (NPDES) general industrial permit No. ILR00

(Enclosure H). Industrial areas covered under the stormwater permit include the NSGL marina area and the Hunt Communities Military storage yard. There are two outfalls (LMBHW09 and

LMBHW21) associated with the marina (Enclosure I) that discharge into Lake Michigan. One outfall discharges to the NSGL inner harbor; the other discharges to the Lake Michigan shoreline north of the harbor. For purposes of 303(d) impairments, both of these locations fall within the

Lake Michigan nearshore area. There are two outfalls (SCR06 and SCR07) associated with the

Hunt storage yard (Enclosure J). The outfalls discharge into the northern portion of Skokie

Creek (a.k.a. Skokie River). This reach has identified 303(d) impairments.

Stormwater Monitoring and Inspections. The Contractor is to plan and implement a stormwater monitoring plan to satisfy all requirements of ILR00 for calendar year 2023. The Contractor is to supply all labor and materials required to fulfil the work under this task, including project management and coordination. The Contractor is expected to perform field work to implement the monitoring plan. The field work includes: monthly inspections at the two industrial facilities, precipitation tracking, storm-event / snow melt quarterly visual sampling at the 4 outfalls associated with the two industrial facilities, annual discharge sampling required pursuant to Section C(2) of ILR00, inspection and data reporting, and preparation of an annual report that fulfils the requirements of Illinois EPA(IEPA). The Contractor shall utilize Enclosures K and L for the Monthly Industrial Facility Inspections and Quarterly Industrial Outfall Inspections, respectively. The Contractor shall immediately call the NSGL POC if any deficiencies are noted during the Stormwater monitoring/inspections. The Contractor shall follow up on this initial notification with a detailed email to the NSGL POC and COR that includes photos, deficiency description, and applicable regulatory citations by COB same day of that site visit. The Contractor shall prepare an annual report that meets that requirement of ILR00. The annual report shall be submitted as draft and revised, as necessary, until COR and NSGL POC approval is received. The Government will submit the document to the regulator.

Advanced notification of all entries into the Station shall be provided to the COR via email, and a log shall be maintained of all entries/exits and activities. For safety reasons, sampling may only be performed during daylight hours. Work outside of the 6am to 6pm standard work window will require prior NSGL POC or COR approval. Weekend and holiday access to NSGL for storm event monitoring will be limited to significant storm events (i.e., 10-year storm or greater) and will require phone or email approval by the COR. The Hunt storage yard is within a fenced and restricted area. Monthly inspections in the Hunt storage yard will require coordination with the Hunt storage yard point of contact to identify a mutually agreeable time for the inspection.

2. Option Year 2. Task 2.4 UST Triennial Testing will be removed for the option year

Stormwater Inspections and Sampling (CLIN 002). NSGL currently operates under

National Pollutant Discharge Elimination System (NPDES) general industrial permit No. ILR00

(Enclosure H). Industrial areas covered under the stormwater permit include the NSGL marina area and the Hunt Communities Military storage yard. There are two outfalls (LMBHW09 and

LMBHW21) associated with the marina (Enclosure I) that discharge into Lake Michigan. One outfall discharges to the NSGL inner harbor; the other discharges to the Lake Michigan shoreline north of the harbor. For purposes of 303(d) impairments, both of these locations fall within the

Lake Michigan nearshore area. There are two outfalls (SCR06 and SCR07) associated with the

Hunt storage yard (Enclosure J). The outfalls discharge into the northern portion of Skokie

Creek (a.k.a. Skokie River). This reach has identified 303(d) impairments.

Stormwater Monitoring and Inspections. The Contractor is to plan and implement a stormwater monitoring plan to satisfy all requirements of ILR00 for calendar year 2024. The Contractor is to supply all labor and materials required to fulfil the work under this task, including project management and coordination. The Contractor is expected to perform field work to implement the monitoring plan. The field work includes: monthly inspections at the two industrial facilities, precipitation tracking, storm-event / snow melt quarterly visual sampling at the 4 outfalls associated with the two industrial facilities, annual discharge sampling required pursuant to Section C(2) of ILR00, inspection and data reporting, and preparation of an annual report that fulfils the requirements of Illinois EPA(IEPA). The Contractor shall utilize Enclosures K and L for the Monthly Industrial Facility Inspections and Quarterly Industrial Outfall Inspections, respectively. The Contractor shall immediately call the NSGL POC if any deficiencies are noted during the Stormwater monitoring/inspections. The Contractor shall follow up on this initial notification with a detailed email to the NSGL POC and COR that includes photos, deficiency description, and applicable regulatory citations by COB same day of that site visit. The Contractor shall prepare an annual report that meets that requirement of ILR00. The annual report shall be submitted as draft and revised, as necessary, until COR and NSGL POC approval is received. The Government will submit the document to the regulator.

Advanced notification of all entries into the Station shall be provided to the COR via email, and a log shall be maintained of all entries/exits and activities. For safety reasons, sampling may only be performed during daylight hours. Work outside of the 6am to 6pm standard work window will require prior NSGL POC or COR approval. Weekend and holiday access to NSGL for storm event monitoring will be limited to significant storm events (i.e., 10-year storm or greater) and will require phone or email approval by the COR. The Hunt storage yard is within a fenced and restricted area. Monthly inspections in the Hunt storage yard will require

3. Option Year 3

Stormwater Inspections and Sampling (CLIN 002). NSGL currently operates under National Pollutant Discharge Elimination System (NPDES) general industrial permit No. ILR00 (Enclosure H). Industrial areas covered under the stormwater permit include the NSGL marina area and the Hunt Communities Military storage yard. There are two outfalls (LMBHW09 and LMBHW21) associated with the marina (Enclosure I) that discharge into Lake Michigan. One outfall discharges to the NSGL inner harbor; the other discharges to the Lake Michigan shoreline north of the harbor. For purposes of 303(d) impairments, both of these locations fall within the Lake Michigan nearshore area. There are two outfalls (SCR06 and SCR07) associated with the Hunt storage yard (Enclosure J). The outfalls discharge into the northern portion of Skokie Creek (a.k.a. Skokie River). This reach has identified 303(d) impairments.

Stormwater Monitoring and Inspections. The Contractor is to plan and implement a stormwater monitoring plan to satisfy all requirements of ILR00 for…