iParametrics LLC.pdf

Innovating Solutions for a Changing World

RFP 124460 O5

DISASTER MITIGATION, PREPAREDNESS,

RESPONSE AND RECOVERY PROGRAMS

SUBMITTED TO

State of Nebraska State Purchasing Bureau

MARCH 3, 2026

Attachment A Bidder Questionnaire

RFP 124469 O5

Bidder Name: iParametrics, LLC

Bidder should provide a response to all questions in this attachment to meet the requirements of the RFP.

CORPORATE OVERVIEW

1.1

BIDDER IDENTIFICATION AND INFORMATION

a. The bidder should provide the full company or corporate name, address of the company's headquarters, entity organization (corporation, partnership, proprietorship), state in which the bidder is incorporated or otherwise organized to do business, year in which the bidder first organized to do business and whether the name and form of organization has changed since first organized.

Response:

iParametrics, LLC 6515 Shiloh Road, Suite 200 Alpharetta, Georgia 30005

• Legal Name: iParametrics, LLC

• Headquarters: 6515 Shiloh Road, Suite 200, Alpharetta, Georgia 30005

• Entity Type: Limited Liability Company (LLC) – Privately Held

• State of Organization: Georgia

• Year Organized: 2003

• Name/Organization Changes: None (continuous operation under same name and structure since formation) iParametrics is a mission-focused advisory firm specializing in disaster recovery, emergency management, FEMA program delivery support, and federal grant compliance. We employ 80 full-time staff and maintain a roster of 500+ surge-capable professionals, allowing us to scale quickly for both short-duration deployments and sustained recovery operations.

Over the past 22+ years, iParametrics has supported 80+ presidentially declared disasters and delivered projects for federal agencies, 30+ state agencies, and 500+ local governments across all 50 states.

Since 2003, we have supported FEMA Public Assistance programs as a subcontractor and prime consultant, providing practical, policy-aligned support that reflects current FEMA guidance and interpretations. This deep operational experience helps ensure our clients remain compliant while maximizing eligible cost recovery.

1.2

FINANCIAL STATEMENTS

The bidder should provide financial statements applicable to the firm. If publicly held, the bidder should provide a copy of the corporation's most recent audited financial reports and statements, and the name, address, and telephone number of the fiscally responsible representative of the bidder’s financial or banking organization.

If the bidder is not a publicly held corporation, either the reports and statements required of a publicly held corporation, or a description of the organization, including size, longevity, client base, areas of specialization and expertise, and any other pertinent information, should be submitted in such a manner that solicitation evaluators may reasonably formulate a determination about the stability and financial strength of the organization. Additionally, a non-publicly held firm should provide a banking reference.

The bidder must disclose any and all judgments, pending or expected litigation, or other real or potential financial reversals, which might materially affect the viability or stability of the organization, or state that no such condition is known to exist.

The State may elect to use a third party to conduct credit checks as part of the corporate overview evaluation.

Response:

iParametrics, LLC is privately held and not publicly traded. The firm is financially stable, has operated continuously for over twenty years, and maintains a diversified client base primarily comprised of federal, state, and local government agencies.

We maintain sound financial controls and sufficient resources to support IDIQ/task-order surge staffing, on-site deployments, and multi-year recovery engagements. iParametrics can support rapid ramp-up of personnel and sustain performance across multiple simultaneous task orders.

Banking Reference:

Eric Kuniansky Truist, Vice President Business Banking Relationship Manager 121 Perimeter Center West Parkway Atlanta GA 30346

(770) 625-3096 eric.kuniansky@truist.com

Judgments / Litigation / Financial Conditions: iParametrics has no known judgments, pending litigation, or financial conditions that would materially affect the viability or stability of the organization.

mailto:eric.kuniansky@truist.com

1.3

CHANGE OF OWNERSHIP

If any change in ownership or control of the company is anticipated during the twelve (12) months following the solicitation response due date, the bidder should describe the circumstances of such change and indicate when the change will likely occur. Any change of ownership to an awarded bidder(s) will require notification to the State.

Response:

No change in ownership or control of iParametrics, LLC is anticipated during the twelve (12) months following the solicitation response due date.

1.4

OFFICE LOCATION

The bidder’s office location responsible for performance pursuant to an award of a contract with the State of Nebraska should be identified.

Response:

Primary office location responsible for performance under a contract with the State of Nebraska:

iParametrics, LLC 6515 Shiloh Road, Suite 200 Alpharetta, Georgia 30005 iParametrics can deploy personnel on-site within Nebraska as required by task order and can support approved telework/hybrid delivery when authorized by the State.

1.5

RELATIONSHIPS WITH THE STATE

The bidder should describe any dealings with the State over the previous ten (10) years. If the organization, its predecessor, or any Party named in the bidder’s solicitation response has contracted with the State, the bidder should identify the contract number(s) and/or any other information available to identify such contract(s). If no such contracts exist, so declare.

Response:

iParametrics, LLC has not had any direct contractual relationships with the State of Nebraska within the past ten (10) years.

1.6

BIDDER'S EMPLOYEE RELATIONS TO STATE

If any Party named in the bidder’s solicitation response is or was an employee of the State within the past twelve (12) months, identify the individual(s) by name, State agency with whom employed, job title or position held with the State, and separation date. If no such relationship exists or has existed, so declare.

If any employee of any agency of the State of Nebraska is employed by the bidder or is a subcontractor to the bidder, as of the due date for solicitation response submission, identify all such persons by name, position held with the bidder, and position held with the State (including job title and agency). Describe the responsibilities of such persons within the proposing organization. If, after review of this information by the State, it is determined that a conflict of interest exists or may exist, the bidder may be disqualified from further consideration in this solicitation. If no such relationship exists, so declare.

No party named in this solicitation response is or was an employee of the State of Nebraska within the past twelve (12) months.

Additionally, no employee of any agency of the State of Nebraska is employed by iParametrics, LLC.

1.7

CONTRACT PERFORMANCE

If the bidder or any proposed subcontractor has had a contract terminated for default during the past ten (10) years, all such instances must be described as required below. Termination for default is defined as a notice to stop performance delivery due to the bidder’s non-performance or poor performance, and the issue was either not litigated due to inaction on the part of the bidder or litigated and such litigation determined the bidder to be in default.

It is mandatory that the bidder submit full details of all termination for default experienced during the past ten (10) years, including the other Party's name, address, and telephone number. The response to this section must present the bidder’s position on the matter. The State will evaluate the facts and will score the bidder’s solicitation response accordingly. If no such termination for default has been experienced by the bidder in the past ten (10) years, so declare.

If at any time during the past five (5) years, the bidder has had a contract terminated for convenience, non-performance, non-allocation of funds, or any other reason, describe fully all circumstances surrounding such termination, including the name and address of the other contracting Party.

Response:

iParametrics, LLC has not had any contracts terminated for default within the past ten (10) years.

iParametrics, LLC has not had any contracts terminated for convenience, non-performance, non-allocation of funds, or any other reason within the past five (5) years.

1.8

SUMMARY OF BIDDER’S CORPORATE EXPERIENCE

The bidder should provide a summary matrix listing the bidder’s previous projects similar to this Solicitation in size, scope, and complexity. The State will use no more than three (3) narrative project descriptions submitted by the bidder during its evaluation of the solicitation response.

The bidder should address the following:

i. Provide narrative descriptions to highlight the similarities between the bidder’s experience and this Solicitation. These descriptions should include:

a) The time period of the project,

b) The scheduled and actual completion dates,

c) The bidder’s responsibilities,

d) For reference purposes, a customer name

(including the name of a contact person, a current telephone number, a facsimile number, and e-mail address); and

e) Each project description should identify whether the work was performed as the prime Vendor or as a subcontractor. If a bidder performed as the prime Vendor, the description should provide the originally scheduled completion date and budget, as well as the actual (or currently planned) completion date and actual (or currently planned) budget.

ii. Bidder and Subcontractor(s) experience should be listed separately. Narrative descriptions submitted for Subcontractors should be specifically identified as subcontractor projects.

iii. If the work was performed as a subcontractor, the narrative description should identify the same information as requested for the bidders above. In addition, subcontractors should identify what share of contract costs, project responsibilities, and time period were performed as a subcontractor.

Response:

Summary Matrix – Relevant Projects

Project Client Location Dates Prime/ Sub Scope Similarity

FEMA Public Assistance Technical Assistance Contract

FEMA Nationwide Ongoing since 2005 Sub PA lifecycle, compliance, documentation support

Georgia Emergency Management Public Assistance Closeout

GEMA GA Ongoing since May 2025 Prime PA closeout for multiple disasters

Hernando County, Florida: Disaster Recovery Case Management

Hernando County FL Ongoing since

Mar. 2025 Prime Subrecipient recovery case/case management support

Johns Hopkins All Children’s Hospital:

Disaster Recovery & Grant Management

JHACH FL/GA Ongoing since Nov. 2024 Prime PA/HMA grant compliance

& recovery support

Wyandotte, Kansas City

Unified Government KS Ongoing since

Sept. 2021 Prime PA, HMGP eligibility & mitigation support, 2 CFR Part 200

The three projects on the following page are submitted for narrative evaluation.

Project Narrative 1 – FEMA Public Assistance - Technical Assistance Contract (Nationwide)

Client:

Federal Emergency Management Agency

Sub to: Fluor Corporation

Reference:

Eileen McLaughlin, Project Control Analyst FGG Management 2300 Clarendon Blvd.

Arlington, VA 22201

(703) 387-4826 Eileen.McLaughlin@Fluorgov.com

Project Title: FEMA Public Assistance – Technical Assistance Contract (Nationwide)

Time Period: 2005– Ongoing (Multiple Disaster Declarations)

Budget: ~$50 million

Project Overview: As a subcontractor to Fluor Corporation, iParametrics has supported the FEMA Public Assistance Program since 2005, responding to more than 80 presidentially declared disasters across all 50 states and five U.S.

territories. iParametrics deploys within 48 hours of disaster declarations to assist state and local jurisdictions and has supported both pre-disaster planning and post-disaster recovery operations.

Responsibilities (Prime/Subconsultant)

• Damage Assessments and Damage Descriptions and Dimensions (DDDs)

• Development of Scopes of Work (SOW) for repair or replacement

• Project cost estimates for single-facility projects and fixed-price estimates for multiple-facility projects under

Section 428 Public Assistance Alternative Procedures

• Review of DDDs, SOWs, and cost estimates in FEMA’s Grants Manager

• Hazard mitigation proposals to improve resiliency against future events

• Audit and review of grant documentation for integrity, accuracy, and proper documentation prior to funding submission

• Program delivery consistency and applicant compliance oversight

• Training across all functional elements of disaster operations

Relevance to This Solicitation

• Stafford Act Public Assistance expertise across 80+ disasters.

• Nationwide FEMA technical assistance contract experience.

• IDIQ/task order disaster response execution capability.

• Full PA lifecycle support: formulation through closeout.

• Section 428 fixed-price and mitigation expertise.

• Subrecipient coordination and compliance oversight experience.

• Appeals, QA/QC, and audit-ready documentation support.

• Rapid nationwide deployment within 48 hours.

Project Narrative 2 – FEMA Public Assistance – Large Project Closeout & Staff Augmentation

Client:

Georgia Emergency Management / Homeland Security Agency (GEMA/HS) 2046 Collier Rd Forsyth, GA 31029

Reference:

Dionne Askew Public Assistance Deputy Manager Public Assistance and Recovery Division 935 United Avenue SE

Atlanta, Georgia 30316

(470) 225-3808 dionne.askew@gema.ga.gov Project Title: FEMA Public Assistance – Large Project Closeout & Staff Augmentation

Time Period: May 5, 2025 – Ongoing

Completion: Ongoing

Budget: $662,000

Project Overview: The Georgia Emergency Management/Homeland Security Agency (GEMA/HS) administers FEMA Public Assistance (PA) funding for presidentially declared disasters statewide. iParametrics was engaged under a Statewide Contract to support the closeout of complex, high-dollar COVID-19 Project Worksheets (PWs) subject to evolving FEMA policy guidance and heightened federal audit scrutiny.

Initially tasked with reviewing and closing out 53 large PWs under a defined budget ceiling, iParametrics provided experienced Public Assistance professionals to mitigate deobligation risk, ensure regulatory compliance, and accelerate reimbursement. Following demonstrated performance and measurable results, GEMA/HS extended the task order multiple times and expanded the scope to include large hurricane-related projects across additional disaster declarations.

Responsibilities (Prime Contractor)

• Program management and oversight of large PW closeout activities

• Comprehensive documentation review and eligibility validation

• Cost reconciliation and funding validation against FEMA policy

• Final inspection coordination and closeout package preparation

• Audit-readiness review and risk mitigation to prevent deobligation

• Regulatory interpretation and compliance oversight for evolving FEMA guidance

• Staff augmentation using former FEMA officials and PA grants specialists

• Scalable staffing deployment to meet increased project volume

Relevance to This Solicitation

• Stafford Act Public Assistance large project closeout expertise.

• Direct state emergency management agency support.

• COVID-19 and hurricane disaster recovery experience.

• Large-dollar, audit-sensitive project management capability.

• Deobligation risk mitigation and compliance control implementation.

• Embedded staff augmentation model with scalable surge capacity.

• FEMA-aligned documentation, eligibility, and cost reconciliation processes.

• Proven ability to secure repeated task order extensions through performance.

Project Narrative 3 – Johns Hopkins All Children’s Hospital (Disaster Recovery & Grant Management Support)

Client:

Johns Hopkins All Children’s Hospital 501 6th Avenue South St. Petersburg, FL 33701

Reference:

Anna Stratigos Executive Director of Facilities & Support Services 500 Seventh Avenue South St. Petersburg, FL 33701

(727) 767-8625 astrati2@jhmi.edu

Project Title: Disaster Recovery and FEMA Public Assistance Grant Management Support

Time Period: 2023 – 2025

Originally Scheduled Completion: Multi-Year Recovery Engagement

Actual Completion: On Schedule (Ongoing Recovery Milestones)

Budget: $720,000

Final Budget: Within approved recovery funding allocations

Project Overview: Following disaster-related impacts, iParametrics provided comprehensive FEMA Public Assistance technical and grant management support to Johns Hopkins All Children’s Hospital. The engagement included damage assessment validation, cost documentation review, FEMA eligibility analysis, and development of compliant reimbursement packages to support federal recovery funding. The team worked closely with hospital leadership, finance departments, and facilities personnel to ensure all documentation met FEMA Public Assistance policy and Stafford Act requirements.

mailto:astrati2@jhmi.edu

Responsibilities (Prime Contractor)

• Conducted damage assessments and scope validation

• Developed and reviewed FEMA Project Worksheets (PWs)

• Performed cost reasonableness and procurement compliance review

• Reconciled force account labor, equipment, and contract costs

• Supported documentation sufficiency and RFI response preparation

• Assisted with appeals and scope adjustments

• Prepared audit-ready grant files for closeout

• Coordinated with State Grantee and FEMA Program Delivery Managers

Relevance to This Solicitation

• Direct FEMA Public Assistance lifecycle experience

• Complex subrecipient coordination (healthcare critical facility)

• Cost validation and procurement compliance expertise

• Appeals preparation and RFI response support

• Audit-quality closeout documentation

• Experience operating under Stafford Act and 2 CFR Part 200 requirements

• Demonstrated ability to manage recovery in regulated, high-accountability environments

1.9

SUBCONTRACTORS

If the awarded bidder(s) intends to subcontract any part of its performance hereunder, the awarded bidder(s) should provide:

No Response Required:

iParametrics intends to utilize Anovaeon as a subcontractor to provide specialized surge support capabilities when requested by the State through task orders. In alignment with Solicitation Addendum One (Questions 2 and 51), detailed subcontractor task allocation and estimated percentages of performance hours will be provided at the time of award and/or task order issuance, as applicable.

• Areas of Experience and Value to Nebraska: Anovaeon strengthens iParametrics’ ability to support Nebraska’s IA-related and recovery coordination needs by providing personnel with deep, real-world experience.

• Disaster Case Management (DCM) and Long-Term Recovery Support: Developed and implemented individual recovery plans, conducted follow-ups, monitored service effectiveness, and documented progress toward recovery goals in post-disaster environments.

• High-Volume Client Intake, Eligibility, and Documentation Support: Conducted intake/assessment, verified eligibility, compiled documentation, and supported applications and appeals—experience that translates directly to IA program support and documentation sufficiency workflows.

• Grant Program Navigation and Client Documentation for Recovery Funding: Supported applicant documentation and application submission within funding guidelines (including CDBG-DR exposure), reinforcing disciplined documentation practices that align with federal compliance expectations.

• Program Coordination and Deadline Accountability: Ensured compliance with monthly and closeout report timeframes; monitored staff training compliance; managed productivity expectations; and maintained operational reporting discipline—directly aligned with Nebraska’s emphasis on timely deliverables, documentation quality, and performance.

• Crisis Intervention and Support Services in Disaster-Impacted Environments: Delivered crisis intervention and counseling services for children, adolescents, and adults; conducted safety assessments and mental health support, complementing IA program support needs where survivor assistance and crisis stabilization are critical.

• Bilingual Capacity (English/Spanish): Enhances accessibility and communication with impacted populations and partners.

TECHNICAL RESPONSE

2.1

Describe bidder’s process for providing PA technical services.

i. Bidder’s process for reviewing projects for sub-recipients not yet obligated by FEMA

ii. Bidder’s process for reviewing projects for sub-recipient(s) after obligation to ensure eligible payments made to sub-recipient(s) and smooth closeout process

iii. Bidder’s process for working with sub-recipients to ensure needs of project are met (Please provide at least one narrative description of previous work with a sub-recipient)

Response:

iParametrics provides Public Assistance technical services across the full FEMA PA lifecycle—from pre-obligation development through reimbursement, compliance monitoring, and closeout—using standardized workflows designed to reduce RFIs, improve documentation quality, and ensure audit-ready grant files.

i. Pre-Obligation (Projects Not Yet Obligated by FEMA)

Our approach is designed to build a complete, compliant project record before obligation:

1. Intake & Triage (0–72 hours from assignment)

• Establish project file structure and documentation checklist.

• Confirm applicant, site, and damage details; identify missing records early.

2. Eligibility & Scope Validation

• Confirm eligibility, facility, work, and cost alignment per FEMA policy.

• Develop/validate Damage Description and Dimensions (DDD) and scope of work.

• Identify 406 mitigation opportunities and documentation needs early.

3. Cost Reasonableness & Documentation Sufficiency Review

• Validate labor/equipment/material documentation and procurement pathway.

• Conduct early compliance screening for 2 CFR Part 200 requirements.

4. RFI Prevention + Readiness Packaging

• Pre-review for common RFI triggers (scope gaps, unsupported costs, procurement issues).

• Submit well-organized, complete packages to reduce cycle time and rework.

ii. Post-Obligation (Ensure Eligible Payments and Smooth Closeout)

For obligated projects, we focus on controls that protect reimbursement and closeout:

1. Payment Request & Supporting Documentation Review

• Confirm eligibility of claimed costs; validate timesheets, invoices, contracts, and change orders.

• Ensure documentation supports FEMA reimbursement and audit requirements.

2. Compliance Monitoring

• Track procurement compliance issues and flag risk early.

• Document corrective actions and maintain decision logs.

3. Closeout Readiness

• Maintain closeout checklists, reconcile expenditures, and ensure the grant file is “audit quality.”

• Prepare closeout packages that are complete, consistent, and easy to validate.

iii. Working with Subrecipients (Communication, Accountability, Escalation) — Per Q31 iParametrics uses a structured engagement model to keep subrecipients moving, accountable, and aligned:

1. Communication Cadence

• Standing meetings (weekly or task-order directed), with written action items and deadlines.

• Rapid-response channels for urgent issues (same-day acknowledgement; documented follow-up).

2. Accountability to Deadlines

• Clear document request lists with due dates.

• Progress trackers and status reporting to the State (weekly timesheet alignment and monthly reporting support).

3. Escalation & State Notification

If deficiencies occur (missing documentation, repeated delays, inconsistent records), we:

• Document the gap

• Provide a corrective action request to the subrecipient

• Notify the State Contract/Project Manager with status, risk, and recommended next steps

2.2 Describe bidder’s process for providing IA technical services.

iParametrics supports states and local partners across IA program areas, scaling staffing quickly while maintaining compliance, accuracy, and consistent reporting. IA support may include onsite implementation at declaration and can encompass IHP, Mass Care/Sheltering, DCM, DRC operations, voluntary agency coordination, and related IA services.

Our IA process includes:

1. IA Activation Support

• Stand up surge capacity to support state IA coordination needs.

• Align roles/responsibilities with State and FEMA operational requirements.

2. Applicant Support Workflow & Documentation Controls

• Track applicant documentation, issues, and resolution steps in a structured manner.

• Ensure documentation aligns with FEMA eligibility requirements and state procedures.

3. Field Coordination & Partner Synchronization

• Support DRC and community-based coordination mechanisms.

• Coordinate with voluntary agencies and long-term recovery partners as directed.

4. Reporting & Quality Assurance

• Maintain accurate activity tracking and reporting support.

• Provide leadership-ready status summaries highlighting volume, issues, and corrective actions.

2.3

Describe bidder’s process for providing HMGP technical services.

i. Bidder’s process to review applications for eligibility and completeness to FEMA approval

ii. Bidder’s process for reviewing projects for sub-recipient(s) after obligation to ensure eligible payments made to sub-recipient(s) and smooth closeout process

iii. Bidder’s process for working with sub-recipients to ensure needs of project are met (Please provide at least one narrative description of previous work with a sub-recipient) Response:

iParametrics provides comprehensive HMA support for HMGP and other HMA programs as needed by the State, including project development, BCA, compliance coordination, application review through FEMA approval, and post-award monitoring through closeout.

i. Application Review (Eligibility & Completeness Through FEMA Approval)

1. Eligibility Screening & Readiness Review

• Confirm applicant and project eligibility; validate alignment with mitigation priorities.

2. BCA Development / Validation

• Prepare/validate BCAs using FEMA-approved methodologies and documentation.

3. EHP & Compliance Coordination

• Coordinate NEPA-related documentation, historic preservation, floodplain, and insurance considerations as applicable.

4. Submission Quality Controls

• Pre-submission checklists to reduce rework and speed FEMA review.

ii. Post-Obligation (Eligible Payments + Smooth Closeout)

• Review invoices and payment documentation for eligibility and compliance.

• Track performance progress and documentation sufficiency.

• Maintain a closeout-ready file structure with clear traceability.

iii. Working with Subrecipients (Communication, Accountability, Escalation) — Per Q31/Q33

• Define communication cadence, action logs, and documentation deadlines.

• Maintain progress tracking and subrecipient accountability.

• Notify the State of deficiencies, risks, and recommended corrective actions promptly.

HOURLY RATES

Bidders should provide not-to-exceed hourly rates that will be used for Task Orders as they are issued. There is no guarantee on the number of hours that will be used.

The hourly rates provided below will not be a scored item for the evaluation of this solicitation, but all responses will be reviewed for cost realism and reasonableness.

The roles listed below are mandatory roles that the bidder must be able to provide the State (See RFP Section V.F. for more detailed role descriptions).

Bidders may add additional roles/titles as they see fit. The hourly rates shall be inclusive of labor, overhead, and all other expenses, with the exception of travel costs, which will be factored in as needed on task orders as they are issued to awarded bidders.

These not-to-exceed rates will be fixed for the first two (2) years of the contract. Any request for a price increase subsequent to the first two

(2) years of the contract shall not exceed five percent (5%) of the price proposed for the period. Increases shall not be cumulative and will only apply to that period of the contract. The request for a price increase must be submitted in writing to the State Purchasing Bureau a minimum of 120 days prior to the end of the current contract period. Documentation may be required by the State to support the price increase.

The State reserves the right to deny any requested price increase. No price increases are to be billed to any State Agencies prior to written amendment of the contract by the parties.

The State will be given full proportionate benefit of any decreases for the term of the contract.

Required Personnel Roles (See RFP Section V.F.) Standard Hourly

Not-to-Exceed Rate

Overtime Hourly Not-to-

Exceed Rate

1. Project Manager $185.00 $278.00

2. Senior Advisor for Public Assistance $220.00 $330.00

3. Public Assistance Program Liaison $155.00 $233.00

4. Public Assistance Technical Assistance Liaison $165.00 $248.00

5. Appeals Specialist $220.00 $330.00

6. Senior Debris Specialist $180.00 $270.00

7. Senior Advisor for Hazard Mitigation Assistance $220.00 $330.00

8. Hazard Mitigation Assistance Program Liaison $155.00 $233.00

9. Hazard Mitigation Assistance Benefit-Cost Analysis Specialist $165.00 $248.00

10. Hazard Mitigation Assistance Technical Liaison $155.00 $233.00

11. Lead Individual Assistance Specialist $115.00 $173.00

12. Individual Assistance Specialist $97.00 $146.00

13. Closeout Specialist $155.00 $233.00

14. Disaster Recovery Specialist $155.00 $233.00

15. Accounting Analyst $128.00 $192.00 Additional Personnel Roles/Titles (Add Rows as Necessary) Standard Hourly

Not-to-Exceed Rate

Overtime Hourly Not-to-

Exceed Rate

SPB Form 22 | RFP Template | Effective 12162024

CONTRACTUAL AGREEMENT FORM

By signing this Contractual Agreement Form, the bidder guarantees compliance with the provisions stated in this solicitation and agrees to the terms and conditions unless otherwise indicated in writing and certifies that bidder is not owned by the Chinese Communist Party.

THIS FORM MUST BE SIGNED MANUALLY IN INK OR BY DOCUSIGN

COMPANY:

ADDRESS:

PHONE:

EMAIL:

BIDDER NAME & TITLE:

SIGNATURE:

DATE:

VENDOR COMMUNICATION WITH THE STATE CONTACT INFORMATION

(IF DIFFERENT FROM ABOVE)

NAME:

TITLE:

PHONE:

EMAIL:

BIDDER MUST COMPLETE THE FOLLOWING

Per Nebraska’s Transparency in Government Procurement Act, Neb. Rev Stat § 73-603, DAS is required to collect statistical information regarding the number of contracts awarded to Nebraska Vendors. This information is for statistical purposes only and will not be considered for contract award purposes.

_____ NEBRASKA VENDOR AFFIDAVIT: Bidder hereby attests that bidder is a Nebraska Vendor.

“Nebraska Vendor” shall mean any bidder who has maintained a bona fide place of business and at least one employee within this state for at least the six (6) months immediately preceding the posting date of this Solicitation. All vendors who are not a Nebraska Vendor are considered Foreign Vendors under Neb. Rev Stat § 73-603 (c).

_____ I hereby certify that I am a Resident disabled veteran or business located in a designated enterprise zone in accordance with Neb. Rev. Stat. § 73-107 and wish to have preference, if applicable, considered in the award of this contract.

_____ I hereby certify that I am a blind person licensed by the Commission for the Blind & Visually Impaired in accordance with Neb. Rev. Stat. § 71-8611 and wish to have preference considered in the award of this contract.

iParametrics, LLC

6515 Shiloh Road, Suite 200, Alpharetta, GA 30005 401.536.8178 jeff.stevens@iparametric.com Jeff Stevens, Executive Vice President / General Manager

March 3, 2026

Certificate Of Completion Envelope Id: 12CD0EA7-8133-8D15-8365-2146C0E20A97 Status: Completed

Subject: Complete with Docusign: Contractual Agreement Form.pdf

Source Envelope:

Document Pages: 1 Signatures: 1 Envelope Originator:

Certificate Pages: 1 Initials: 0 Ashley Abrams

AutoNav: Enabled

EnvelopeId Stamping: Enabled

Time Zone: (UTC-08:00) Pacific Time (US & Canada) ashley.abrams@iparametrics.com

IP Address: 2607:fb92:183:9

Record Tracking Status: Original

3/3/2026 9:14:17 AM

Holder: Ashley Abrams ashley.abrams@iparametrics.com

Location: DocuSign

Signer Events Signature Timestamp Jeffrey Stevens, CEM, MEP ashley.abrams@iparametrics.com

Security Level: Email, Account Authentication (None)

Signature Adoption: Pre-selected Style

Using IP Address:

2607:fb92:183:9437:44fb:f720:ee5:c6c3

Sent: 3/3/2026 9:18:45 AM

Viewed: 3/3/2026 9:19:05 AM

Signed: 3/3/2026 9:19:22 AM

Electronic Record and Signature Disclosure:

Not Offered via Docusign

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Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/3/2026 9:15:26 AM

Envelope Updated Security Checked 3/3/2026 9:18:45 AM

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Certified Delivered Security Checked 3/3/2026 9:19:05 AM

Signing Complete Security Checked 3/3/2026 9:19:22 AM

Completed Security Checked 3/3/2026 9:19:22 AM

Payment Events Status Timestamps

II. TERMS AND CONDITIONS

Bidder should read the Terms and Conditions within this section and must initial either “Accept All Terms and Conditions Within Section as Written” or “Exceptions Taken to Terms and Conditions Within Section as Written” in the table below. If exception is not taken to a provision, it is deemed accepted as stated. If the bidder takes any exceptions, they must provide the following within the “Exceptions” field of the table below (Bidder may provide responses in separate attachment if multiple exceptions are taken):

1. The specific clause, including section reference, to which an exception has been taken;

2. An explanation of why the bidder took exception to the clause; and

3. Provide alternative language to the specific clause within the solicitation response.

By signing the solicitation, bidder agrees to be legally bound by all the accepted terms and conditions, and any proposed alternative terms and conditions submitted with the solicitation response. The State reserves the right to negotiate rejected or proposed alternative language. If the State and bidder fail to agree on the final Terms and Conditions, the State reserves the right to reject the solicitation response. The State reserves the right to reject solicitation responses that attempt to substitute the bidder’s commercial contracts and/or documents for this solicitation.

Accept All Terms and Conditions

Within Section as

Written (Initial)

Exceptions Taken to

Terms and Conditions

Within Section as

Written (Initial)

Exceptions:

(Bidder must note the specific clause, including section reference, to which an exception has been taken, an explanation of why the bidder took exception to the clause, and provide alternative language to the specific clause within the solicitation response.)

The bidders should submit with their solicitation response any license, user agreement, service level agreement, or similar documents that the bidder wants incorporated in the Contract. The State will not consider incorporation of any document not submitted with the solicitation response as the document will not have been included in the evaluation process. These documents shall be subject to negotiation and will be incorporated as addendums if agreed to by the Parties.

If a conflict or ambiguity arises after the Addendum to Contract Award has been negotiated and agreed to, the Addendum to Contract Award shall be interpreted as follows:

1. If only one (1) Party has a particular clause, then that clause shall control,

2. If both Parties have a similar clause, but the clauses do not conflict, the clauses shall be read together,

3. If both Parties have a similar clause, but the clauses conflict, the State’s clause shall control.

A. GENERAL

1. The contract resulting from this Solicitation shall incorporate the following documents:

a. Solicitation, including any attachments and addenda;

b. Questions and Answers;

c. Bidders properly submitted solicitation response, including any terms and conditions or agreements submitted by the bidder;

d. Addendum to Contract Award (if applicable); and

e. Amendments to the Contract. (if applicable)

These documents constitute the entirety of the contract.

Unless otherwise specifically stated in a future contract amendment, in case of any conflict between the incorporated documents, the documents shall govern in the following order of preference with number one (1) receiving preference over all other documents and with each lower numbered document having preference over any higher numbered document: 1) Amendment to the executed Contract with the most recent dated amendment having the highest priority,

2) Executed Contract and any attached Addenda 3) Addendums to the solicitation and any Questions and Answers,

4) the original solicitation document and any Addenda or attachments, and 5) the Vendor’s submitted solicitation response, including any terms and conditions or agreements that are accepted by the State.

Unless otherwise specifically agreed to in writing by the State, the State’s standard terms and conditions, as executed by the State, shall always control over any terms and conditions or agreements submitted or included by the Vendor.

Any ambiguity or conflict in the contract discovered after its execution, not otherwise addressed herein, shall be resolved in accordance with the rules of contract interpretation as established in the State of Nebraska.

B. NOTIFICATION

Bidder and State shall identify the contract manager who shall serve as the point of contact for the executed contract.

Communications regarding the executed contract shall be in writing and shall be deemed to have been given if delivered personally; electronically, return receipt requested; or mailed, return receipt requested. All notices, requests, or communications shall be deemed effective upon receipt.

Either party may change its address for notification purposes by giving notice of the change and setting forth the new address and an effective date.

C. BUYER’S REPRESENTATIVE

The State reserves the right to appoint a Buyer's Representative to manage or assist the Buyer in managing the contract on behalf of the State. The Buyer's Representative will be appointed in writing, and the appointment document will specify the extent of the Buyer's Representative authority and responsibilities. If a Buyer's Representative is appointed, the bidder will be provided a copy of the appointment document and is expected to cooperate accordingly with the Buyer's Representative. The Buyer's Representative has no authority to bind the State to a contract, amendment, addendum, or other change or addition to the contract.

D. GOVERNING LAW (Nonnegotiable) Notwithstanding any other provision of this contract, or any amendment or addendum(s) entered into contemporaneously or at a later time, the parties understand and agree that, (1) the State of Nebraska is a sovereign state and its authority to contract is therefore subject to limitation by the State’s Constitution, statutes, common law, and regulation; (2) this contract will be interpreted and enforced under the laws of the State of Nebraska; (3) any action to enforce the provisions of this agreement must be brought in the State of Nebraska per state law; (4) the person signing this contract on behalf of the State of Nebraska does not have the authority to waive the State's sovereign immunity, statutes, common law, or regulations; (5) the indemnity, limitation of liability, remedy, and other similar provisions of the final contract, if any, are entered into subject to the State's Constitution, statutes, common law, regulations, and sovereign immunity; and, (6) all terms and conditions of the final contract, including but not limited to the clauses concerning third party use, licenses, warranties, limitations of liability, governing law and venue, usage verification, indemnity, liability, remedy or other similar provisions of the final contract are entered into specifically subject to the State's Constitution, statutes, common law, regulations, and sovereign immunity.

The Parties must comply with all applicable local, state, and federal laws, ordinances, rules, orders, and regulations.

E. BEGINNING OF WORK & SUSPENSION OF SERVICES

The bidder shall not commence any billable work until a valid contract has been fully executed by the State and the successful Vendor. The Vendor will be notified in writing when work may begin.

The State may, at any time and without advance notice, require the Vendor to suspend any or all performance or deliverables provided under this Contract. In the event of such suspension, the Contract Manager or POC, or their designee, will issue a written order to stop work. The written order will specify which activities are to be immediately suspended and the reason(s) for the suspension. Upon receipt of such order, the Vendor shall immediately comply with its terms and take all necessary steps to mitigate and eliminate the incurrence of costs allocable to the work affected by the order during the period of suspension. The suspended performance or deliverables may only resume when the State provides the Vendor with written notice that such performance or deliverables may resume, in whole or in part.

F. AMENDMENT

This Contract may be amended in writing, within scope, upon the agreement of both parties.

G. CHANGE ORDERS OR SUBSTITUTIONS

The State and the Vendor, upon the written agreement, may make changes to the contract within the general scope of the solicitation. Changes may involve specifications, the quantity of work, or such other items as the State may find necessary or desirable. Corrections of any deliverable, service, or work required pursuant to the contract shall not be deemed a change. The Vendor may not claim forfeiture of the contract by reasons of such changes.

The Vendor shall prepare a written description of the work required due to the change and an itemized cost sheet for the change. Changes in work and the amount of compensation to be paid to the Vendor shall be determined in accordance with applicable unit prices if any, a pro-rated value, or through negotiations. The State shall not incur a price increase for changes that should have been included in the Vendor’s solicitation response, were foreseeable, or result from difficulties with or failure of the Vendor’s solicitation response or performance.

No change shall be implemented by the Vendor until approved by the State, and the Contract is amended to reflect the change and associated costs, if any. If there is a dispute regarding the cost, but both parties agree that immediate implementation is necessary, the change may be implemented, and cost negotiations may continue with both Parties retaining all remedies under the contract and law.

In the event any good or service is discontinued or replaced upon mutual consent during the contract period or prior to delivery, the State reserves the right to amend the contract to include the alternate product at the same price.

***Vendor will not substitute any item that has been awarded without prior written approval of SPB***

H. RECORD OF VENDOR PERFORMANCE

The State may document the vendor’s performance, which may include, but is not limited to, the customer service provided by the vendor, the ability of the vendor, the skill of the vendor, and any instance(s) of products or services delivered or performed which fail to meet the terms of the purchase order, contract, and/or specifications. In addition to other remedies and options available to the State, the State may issue one or more notices to the vendor outlining any issues the State has regarding the vendor’s performance for a specific contract (“Contract Compliance Request”).

The State may also document the Vendor’s performance in a report, which may or may not be provided to the vendor (“Contract Non-Compliance Notice”). The Vendor shall respond to any Contract Compliance Request or Contract Non-Compliance Notice in accordance with such notice or request. At the sole discretion of the State, such Contract Compliance Requests and Contract Non-Compliance Notices may be placed in the State’s records regarding the vendor and may be considered by the State and held against the vendor in any future contract or award opportunity.

The record of vendor performance will be considered in any suspension or debarment action.

I. NOTICE OF POTENTIAL VENDOR BREACH

If Vendor breaches the contract or anticipates breaching the contract, the Vendor shall immediately give written notice to the State. The notice shall explain the breach or potential breach, a proposed cure, and may include a request for a waiver of the breach if so desired. The State may, in its discretion, temporarily or permanently waive the breach. By granting a waiver, the State does not forfeit any rights or remedies to which the State is entitled by law or equity, or pursuant to the provisions of the contract. Failure to give immediate notice, however, may be grounds for denial of any request for a waiver of a breach.

J. BREACH

Either Party may terminate the contract, in whole or in part, if the other Party breaches its duty to perform its obligations under the contract in a timely and proper manner. Termination requires written notice of default and a thirty

(30) calendar day (or longer at the non-breaching Party’s discretion considering the gravity and nature of the default) cure period. Said notice shall be delivered by email, delivery receipt requested; certified mail, return receipt requested;

or in person with proof of delivery. Allowing time to cure a failure or breach of contract does not waive the right to immediately terminate the contract for the same or different contract breach which may occur at a different time.

The State’s failure to make payment shall not be a breach, and the Vendor shall retain all available statutory remedies.

K. NON-WAIVER OF BREACH

The acceptance of late performance with or without objection or reservation by a Party shall not waive any rights of the Party nor constitute a waiver of the requirement of timely performance of any obligations remaining to be performed.

L. SEVERABILITY

If any term or condition of the contract is declared by a court of competent jurisdiction to be illegal or in conflict with any law, the validity of the remaining terms and conditions shall not be affected, and the rights and obligations of the parties shall be construed and enforced as if the contract did not contain the provision held to be invalid or illegal.

M. INDEMNIFICATION

1. GENERAL

The Vendor agrees to defend, indemnify, and hold harmless the State and its employees, volunteers, agents, and its elected and appointed officials (“the indemnified parties”) from and against any and all third party claims, liens, demands, damages, liability, actions, causes of action, losses, judgments, costs, and expenses of every nature, including investigation costs and expenses, settlement costs, and attorney fees and expenses (“the claims”), sustained or asserted against the State for personal injury, death, or property loss or damage, arising out of, resulting from, or attributable to the willful misconduct, negligence, error, or omission of the Vendor, its employees, Subcontractors, consultants, representatives, and agents, resulting from this contract, except to the extent such Vendor liability is attenuated by any action of the State which directly and proximately contributed to the claims.

2. INTELLECTUAL PROPERTY

The Vendor agrees it will, at its sole cost and expense, defend, indemnify, and hold harmless the indemnified parties from and against any and all claims, to the extent such claims arise out of, result from, or are attributable to, the actual or alleged infringement or misappropriation of any patent, copyright, trade secret, trademark, or confidential information of any third party by the Vendor or its employees, Subcontractors, consultants, representatives, and agents; provided, however, the State gives the Vendor prompt notice in writing of the claim. The Vendor may not settle any infringement claim that will affect the State’s use of the Licensed Software without the State’s prior written consent, which consent may be withheld for any reason.

If a judgment or settlement is obtained or reasonably anticipated against the State’s use of any intellectual property for which the Vendor has indemnified the State, the Vendor shall, at the Vendor’s sole cost and expense, promptly modify the item or items which were determined to be infringing, acquire a license or licenses on the State’s behalf to provide the necessary rights to the State to eliminate the infringement, or provide the State with a non-infringing substitute that provides the State the same functionality. At the State’s election, the actual or anticipated judgment may be treated as a breach of warranty by the Vendor, and the State may receive the remedies provided under this Solicitation.

3. PERSONNEL

The Vendor shall, at its expense, indemnify and hold harmless the indemnified parties from and against any claim with respect to withholding taxes, worker’s compensation, employee benefits, or any other claim, demand, liability, damage, or loss of any nature relating to any of the personnel, including subcontractor’s and their employees, provided by the Vendor.

4. SELF-INSURANCE

The State of Nebraska is self-insured for any loss and purchases excess insurance coverage pursuant to Neb. Rev. Stat. § 81-8,239.01. If there is a presumed loss under the provisions of this agreement, Vendor may file a claim with the Office of Risk Management pursuant to Neb. Rev. Stat. §§ 81-8,239.01 to 81-8,306 for review by the State Claims Board. The State retains all rights and immunities under the State Miscellaneous (Neb. Rev. Stat. § 81-8,294), Tort (Neb. Rev. Stat. § 81-8,209), and Contract Claim Acts (Neb. Rev. Stat. § 81-8,302), as outlined in state law and accepts liability under this agreement only to the extent provided by law.

5. The Parties…