SPB Form 22 | RFP Template | Effective 12162024

CONTRACTUAL AGREEMENT FORM

By signing this Contractual Agreement Form, the bidder guarantees compliance with the provisions stated in this solicitation and agrees to the terms and conditions unless otherwise indicated in writing and certifies that bidder is not owned by the Chinese Communist Party.

THIS FORM MUST BE SIGNED MANUALLY IN INK OR BY DOCUSIGN

COMPANY:

ADDRESS:

PHONE:

EMAIL:

BIDDER NAME & TITLE:

SIGNATURE:

DATE:

VENDOR COMMUNICATION WITH THE STATE CONTACT INFORMATION

(IF DIFFERENT FROM ABOVE)

NAME:

TITLE:

PHONE:

EMAIL:

BIDDER MUST COMPLETE THE FOLLOWING

-603, DAS is required to collect statistical information regarding the number of contracts awarded to Nebraska Vendors. This information is for statistical purposes only and will not be considered for contract award purposes.

_____ NEBRASKA VENDOR AFFIDAVIT: Bidder hereby attests that bidder is a Nebraska Vendor.

Vendor one employee within this state for at least the six (6) months immediately preceding the posting date of this Solicitation. All vendors who are not a Nebraska Vendor are considered Foreign Vendors under Neb. Rev Stat § 73-603 (c).

_____ I hereby certify that I am a Resident disabled veteran or business located in a designated enterprise zone in accordance with Neb. Rev. Stat. § 73-107 and wish to have preference, if applicable, considered in the award of this contract.

_____ I hereby certify that I am a blind person licensed by the Commission for the Blind & Visually Impaired in accordance with Neb. Rev. Stat. § 71-8611 and wish to have preference considered in the award of this contract.

Hunt, Guillot & Associates, LLC

9357 Interline Avenue, Baton Rouge, LA 70809

225-927-6825 jhunt@hga-llc.com

Jack Hunt, Principal

03-03-2026

Attachment A

Bidder Questionnaire

RFP 124469 O5

Bidder Name: Hunt, Guillot & Associates, LLC

Bidder should provide a response to all questions in this attachment to meet the requirements of the

RFP.

CORPORATE OVERVIEW

1.1

BIDDER IDENTIFICATION AND INFORMATION

a. The bidder should provide the full company or corporate name, address of the company's headquarters, entity organization

(corporation, partnership, proprietorship), state in which the bidder is incorporated or otherwise organized to do business, year in which the bidder first organized to do business and whether the name and form of organization has changed since first organized.

Response:

Full Company Name: Hunt, Guillot & Associates, LLC

Headquarters: 603 E. Reynolds Drive; Ruston, LA 71270

Entity Organization: Limited Liability Company (privately held)

State of Incorporation: Louisiana

Year Organized to do Business: 1997

Organizational Changes: Not changed since first organized.

1.2

FINANCIAL STATEMENTS

The bidder should provide financial statements applicable to the firm. If publicly held, the bidder should provide a copy of the corporation's most recent audited financial reports and statements, and the name, address, and telephone number of the fiscally responsible representative of the bidder’s financial or banking organization.

If the bidder is not a publicly held corporation, either the reports and statements required of a publicly held corporation, or a description of the organization, including size, longevity, client base, areas of specialization and expertise, and any other pertinent information, should be submitted in such a manner that solicitation evaluators may reasonably formulate a determination about the stability and financial strength of the organization. Additionally, a non-publicly held firm should provide a banking reference.

The bidder must disclose any and all judgments, pending or expected litigation, or other real or potential financial reversals, which might materially affect the viability or stability of the organization, or state that no such condition is known to exist.

The State may elect to use a third party to conduct credit checks as part of the corporate overview evaluation.

Response:

HGA is a financially strong and stable firm. Our company maintains the necessary financial resources to perform on large-scale government contracts, including a line of credit with Origin Bank, minimal debt obligations, and access to subcontractor resources if needed. HGA’s diversified business lines further contribute to its financial stability, as they provide multiple income streams that protect the company from fluctuations in any one market area.

As a privately held firm, HGA does not have audited financial statements, and our financial information is confidential. We have provided accountant-prepared financial statements for 2022 to 2024, along with a bank letter of reference, in a separate file. Both of these documents attest to HGA’s financial stability. We have also provided a letter to support the confidential nature of these documents.

HGA certifies that there are no judgments, pending or anticipated litigation, or other real or potential financial reversals known to exist that would materially affect the viability, financial stability, or ability of the organization to perform the requirements of this solicitation and any resulting contract with the State of Nebraska.

1.3

CHANGE OF OWNERSHIP

If any change in ownership or control of the company is anticipated during the twelve (12) months following the solicitation response due date, the bidder should describe the circumstances of such change and indicate when the change will likely occur. Any change of ownership to an awarded bidder(s) will require notification to the State.

Response:

HGA has operated under the same private ownership structure since its founding, with no planned changes. The company’s principal owners are Trott Hunt, Jay Guillot, Trotter Hunt, and Jack Hunt.

1.4

OFFICE LOCATION

The bidder’s office location responsible for performance pursuant to an award of a contract with the State of Nebraska should be identified.

Response:

HGA would provide services to the State of Nebraska out of its office in Baton Rouge, Louisiana. We are equipped to perform work remotely and in person, as needed.

1.5

RELATIONSHIPS WITH THE STATE

The bidder should describe any dealings with the State over the previous ten (10) years. If the organization, its predecessor, or any Party named in the bidder’s solicitation response has contracted with the State, the bidder should identify the contract number(s) and/or any other information available to identify such contract(s). If no such contracts exist, so declare.

Response:

HGA has not had any dealings with and has not contracted with the State over the previous ten (10) years. Our company does, however, have work experience in the State of Nebraska.

Clean Harbors Hazardous Waste Incineration Facility, Kimball, Nebraska | January 2023–January 2025

HGA was engaged early in this $180 million Design-Build project to provide detailed engineering for the incineration facility and to assist with project and construction management. We addressed the many modifications that Clean Harbors’ standard facility designs needed due to the region’s harsh winter weather. During the course of the project, Clean Harbors also required substantial assistance with all phases of procurement, including bidding, purchase order issuance and tracking, expediting, invoice approvals, cashflow projects, and material tracking and receipt. HGA provided multiple services that helped to ensure a successful, on-time project: stakeholder support by creating a 3D model of the entire site that incorporated vendor equipment models and engineering designs, QA using laser-scanning technology; and a custom web-based equipment and material receiving system.

1.6

BIDDER'S EMPLOYEE RELATIONS TO STATE

If any Party named in the bidder’s solicitation response is or was an employee of the State within the past twelve (12) months, identify the individual(s) by name, State agency with whom employed, job title or position held with the State, and separation date.

If no such relationship exists or has existed, so declare.

If any employee of any agency of the State of Nebraska is employed by the bidder or is a subcontractor to the bidder, as of the due date for solicitation response submission, identify all such persons by name, position held with the bidder, and position held with the State (including job title and agency). Describe the responsibilities of such persons within the proposing organization. If, after review of this information by the State, it is determined that a conflict of interest exists or may exist, the bidder may be disqualified from further consideration in this solicitation. If no such relationship exists, so declare.

Response:

Neither HGA nor its subcontractor, or any staff thereof, has been an employee of the State of Nebraska within the past 12 months.

No employee of the State of Nebraska is employed by HGA or its subcontractor; therefore, no relationship exists that could be considered a conflict of interest.

1.7

CONTRACT PERFORMANCE

If the bidder or any proposed subcontractor has had a contract terminated for default during the past ten (10) years, all such instances must be described as required below. Termination for default is defined as a notice to stop performance delivery due to the bidder’s non-performance or poor performance, and the issue was either not litigated due to inaction on the part of the bidder or litigated and such litigation determined the bidder to be in default.

It is mandatory that the bidder submit full details of all termination for default experienced during the past ten (10) years, including the other Party's name, address, and telephone number. The response to this section must present the bidder’s position on the matter. The State will evaluate the facts and will score the bidder’s solicitation response accordingly. If no such termination for default has been experienced by the bidder in the past ten (10) years, so declare.

If at any time during the past five (5) years, the bidder has had a contract terminated for convenience, non-performance, non-allocation of funds, or any other reason, describe fully all circumstances surrounding such termination, including the name and address of the other contracting Party.

Response:

HGA has not experienced any contract terminations for default in the last decade.

HGA’s Government Services Division has not had any contract terminated for convenience, non-performance, non-allocation of funds, or any other reason.

1.8

SUMMARY OF BIDDER’S CORPORATE EXPERIENCE

The bidder should provide a summary matrix listing the bidder’s previous projects similar to this Solicitation in size, scope, and complexity. The State will use no more than three (3) narrative project descriptions submitted by the bidder during its evaluation of the solicitation response.

The bidder should address the following:

i. Provide narrative descriptions to highlight the similarities between the bidder’s experience and this Solicitation. These descriptions should include:

a) The time period of the project,

b) The scheduled and actual completion dates,

c) The bidder’s responsibilities,

d) For reference purposes, a customer name (including the name of a contact person, a current telephone number, a facsimile number, and e-mail address); and

e) Each project description should identify whether the work was performed as the prime Vendor or as a subcontractor. If a bidder performed as the prime Vendor, the description should provide the originally scheduled completion date and budget, as well as the actual (or currently planned) completion date and actual (or currently planned) budget.

ii. Bidder and Subcontractor(s) experience should be listed separately. Narrative descriptions submitted for Subcontractors should be specifically identified as subcontractor projects.

iii. If the work was performed as a subcontractor, the narrative description should identify the same information as requested for the bidders above. In addition, subcontractors should identify what share of contract costs, project responsibilities, and time period were performed as a subcontractor.

Response:

Project Summary Matrix

Name of Awardee with Contact Information Project Type Program Size Period of

Performance

St. Bernard Parish Program Management for FEMA HMA Infrastructure and

Housing – Work includes structure acquisition, pump station upgrades/retrofits; drainage improvements, information services.

FEMA HMGP $98.3 million 2013–present

Cameron Parish FEMA HMGP Structural Elevation/ Reconstruction – Elevation or reconstruction of 31 residential structures, 1 pump station, and 1 commercial elevation.

FEMA HMGP $12.2 million 2021–present

East Baton Rouge City-Parish

Mayor’s Office of Homeland

Security and Emergency

Preparedness (MOHSEP)

Managing the local Louisiana Watershed Initiative, the

City-Parish’s Hazard Mitigation Grant Program (HMGP), Flood Mitigation Assistance (FMA), Swift Current

Initiative, Stormwater Management Plan.

FEMA HMGP,

FEMA FMA,

CDBG-DR

CDBG-MIT

$190.7 million FEMA

HMGP & FMA $128.6

million; CDBG-

DR/CDBG-MIT

December

2020–present

Iberia Parish Government FEMA HMA and PA Technical Assistance – Providing technical assistance related to damages from Hurricane Ida.

HMA (HMGP,

FMA); PA

$12.6 million total January 2023– present

Lincoln Parish and the City of Ruston Critical Facilities Wind Retrofit – Application development;

infrastructure hardening; developing mitigation strategies;

public outreach; coordinating with owners and partners.

FEMA HMGP $3.2 million 2020–present

Name of Awardee with Contact Information Project Type Program Size Period of

Performance

Ouachita Parish, LA Project management for FEMA PA and HMA Infrastructure and Housing following 2016 Great Floods.

FEMA HMA,

FEMA PA

CDBG-DR

$34.1 million FEMA

HMGP & PA; $2.9

million CDBG-DR

February 2018

– present

Plaquemines Parish, LA Program Management for FEMA HMA with HUD CDBG-DR

Match Infrastructure and Housing – Drainage and road improvements; residential reconstructions and elevations.

FEMA HMA

with CDBG-

DR Match

$69.7 million FEMA

HMA; $4.9 million

HUD CDBG-DR

Match

November

2012–June

St. Landry Parish, LA Project Management, Grant Management and Administrative

Services for FEMA, HUD, and other Federal Grant Programs

FEMA HMGP $1.7 million 2021–present

Tangipahoa Parish, LA 2016 Great Floods FEMA HMA Infrastructure Program

Management – Project management, administrative, and consulting services for infrastructure and housing projects.

FEMA HMA $5.4 million September

2018 –

September

City of Fort Myers, FL HMGP Augmentation and Support – Supporting grant application development and management of awarded projects and milestone requirements for the State/FEMA.

FEMA HMGP,

FMA, BRIC

$67.3 million December

2024 – present

City of Gretna, LA FY19 FMA – 25th Street Canal Improvements –

Infrastructure hardening, conducting public outreach, coordinating with owners and partners.

FEMA FMA $14.8 million August 2020– present

Lafayette Consolidated

Government, LA

Acquisition/Elevation of 13 Structures – Application-development, elevation, acquisition, developing mitigation strategies, conducting public outreach.

FEMA HMA,

FEMA FMA

$17.2 million May 2014–

December

City of West Monroe, LA Program Management for HMGP Housing Acquisitions and Infrastructure – Acquisition of 24 structures and canal improvements.

FEMA HMGP $9.2 million January 2018–

April 2025

Southeast Louisiana Flood

Protection Authority – East

(SELA FPA-E)

FEMA Building Resilient Infrastructure and Communities

(BRIC) Hazard Mitigation Assistance (HMA) services.

FEMA HMA /

BRIC

$2.6 million October 2020– present

Calcasieu Parish, LA FEMA PA Waterway Debris Removal Support for Hurricane

Laura – Provided damage assessments and environmental permitting, developed Project Worksheets; provided grant application assistance.

FEMA PA $200 million November

2020–April

Cameron Parish, LA Project Management for Infrastructure Program

Management and Closeout (Hurricanes Laura and Delta) –

Mitigation, reconstruction, demolition, PPDR, Emergency

Protective Measures (EPM).

FEMA PA $65 million 2020–present

East Feliciana Parish, LA Project Management for PA- and HMA-Funded

Infrastructure Projects (following floods of 2016 and

COVID-19 pandemic).

FEMA PA

FEMA HMA

CDBG-DR

$17 million FEMA

PA & HMA

$533,334 CDBG-DR

2016 – present

Lafourche Parish, LA Project Management for FEMA PA Infrastructure Projects

(Hurricane Ida). Grant management; reimbursement support; technical assistance for procurement of contractors for permanent repairs; inspections; title reviews.

FEMA PA $250 million 2021–present

Project Type Program Size Period of

Performance

Lafourche Parish Sheriff’s

Office, LA

Management of Insurance, FEMA Community Disaster

Loan (CDL), and FEMA PA Funds (received for recovery from Hurricane Ida).

FEMA PA,

FEMA CDL,

Insurance

$10 million 2021–present

Lincoln Parish and the City of

Ruston, LA

Preliminary Damage Assessments for April 2019 Tornado FEMA PA $12 million 2019

Mitchell County, NC Disaster Recovery Management Services (following Hurricane

Helene) – Grant administrative, oversight, project development, reimbursement, and closeout activities.

FEMA PA,

FEMA HMA,

CDBG-DR

$25 million January 2025– present

Ouachita Parish, LA Program Management for FEMA PA Infrastructure –

Includes 8 projects involving debris removal, monitoring, EPM, permanent repair/replacement, temp facility, road/bridges, and water control facilities.

FEMA PA $9.2 million 2018–present

Pottawatomie County, OK Administrative Services for FEMA PA Grant Program -

Emergency services pre-position to provide grant management for FEMA PA programs and projects.

FEMA PA TBD 2024–present

Rapides Parish, LA FEMA PA Infrastructure Projects for Hurricanes Laura and

Delta – Providing support for 45 infrastructure projects.

FEMA PA $9.5 million 2020–present

Tangipahoa Parish School

System, LA

Hurricane Ida Program Management Assistance for All FEMA

PA Programs – Providing all administrative, oversight, project development, reimbursement, and closeout.

FEMA PA $60 million September

2024 – present

Terrebonne General Health

System, LA

Grant Management Services for Hurricane Ida and Future

Disasters – Program and grant management for disaster recovery efforts and mitigation projects.

FEMA PA,

HMA

$52 million March 2025 – present

Terrebonne Parish, LA Hurricane Ida FEMA PA Substantial Damage

Determination Services – Damage assessment for over

35,000 structures.

FEMA PA $270,000 2022–present

City of Lake Charles, LA Public Assistance Grant Management and Damage

Assessments (following Hurricanes Laura and Delta and the May 2021 floods).

FEMA PA $269.9 million 2020–present

City of Monroe, LA Support for Hurricane Laura – Work includes Preliminary

Damage Assessments; debris removal/ monitoring, permanent repair/ replacement, road and bridges, and infrastructure projects.

FEMA PA $3.8 million 2020–present

City of Muskogee, OK City of Muskogee, 2019 Flood-PA-DR-4438 – Grant administration of FEMA PA funds allocated for recovery services due to the Oklahoma Flooding in 2019.

FEMA PA $2.5 million 2022–present

Town of Burnsville, NC FEMA PA Grant Management Consulting Services –

Providing Grant and financial management, ensuring compliance with FEMA and North Carolina Emergency

Management (NCEM) requirements.

FEMA PA $50 million June 2025– present

Town of Erwin, TN Providing comprehensive support to the Town of Erwin, Tennessee, facilitating disaster recovery efforts following

Hurricane Helene.

FEMA PA $41 million Nov. 2024– present

Project Type Program Size Period of

Performance

Town of Spruce Pine, NC Disaster Recovery Program Management (Hurricane

Helene) – Administrative services, project management, compliance, reimbursement, grant development, closeout, audit support.

FEMA PA $100 million May 2025– present

Louisiana Office of

Community Development

(OCD)

FEMA PA-Funded Disaster Base Camps for Hurricane Ida –

Supported base camps for first responders and survivors:

emergency response, camp management, safety inspections, site security, resident tracking staffing, reporting, and communications.

FEMA PA $2.1 million 2021–2022

Tensas Basin Levee District, LA

2016 Great Floods FEMA PA and HMA with CDBG-DR

Match Infrastructure Program Management.

FEMA PA,

FEMA HMA

CDBG-DR

$4.9 million FEMA

PA & HMA

$397,921 CDBG-DR

2018–present

New York State Office of

Resilient Homes and

Communities–formerly

Governor’s Office of Storm

Recovery (GOSR)

Program Management for Hurricane Sandy – Category A through G FEMA PA projects; ensured eligibility and compliance to provide CDBG-DR as funds for the non-federal match.

FEMA PA,

CDBG-DR

$795 million FEMA

PA; $100 million

CDBG-DR

2015 – 2017

Bidder’s Experience–Project Narratives

Louisiana Department of Transportation & Development (DOTD)

Kim Darby, Disaster Cost Recovery/Mitigation Funds Manager

(225) 379-1792 ▪ Email: Kimberly.Darby@la.gov

Role: Prime Vendor Time Period: October 2025–present

Original Completion Date: February 2025 Actual/Currently Planned Completion Date:

February 2028

Original Budget: $113 million Actual/Currently Planned Budget: $600 million

HGA was enlisted by DOTD to assist in obtaining reimbursement for costs incurred for disaster recovery projects related to Hurricanes Laura and Ida. Our expert staff has been ensuring that DOTD’s projects comply with all federal regulations, maximize funding opportunities, and meet the rigorous demands of FEMA PA grant administration. In addition to this work, HGA also helped DOTD in its efforts to obtain reimbursement for $126 million in other eligible costs, facilitating a meeting with GOHSEP senior management that resulted in reimbursement of $123 million within just four weeks. This demonstrates HGA’s ability to leverage relationships and expertise to resolve complex funding issues efficiently.

The reimbursement scope of work includes review of Force Account Labor and Force Account Equipment documentation; reimbursement/cost reconciliation; preparation of version requests; and entry of version requests in FEMA Grants Portal database.

Louisiana Governor’s Office of Homeland Security and Emergency Preparedness

(GOHSEP)

Sandra Dugas Gaspard, Assistant Director, Hazard Mitigation Assistance

(985) 969-0410 ▪ Email: Sandra.dugas@la.gov Role: Prime Vendor (4 yrs., 5 mos.)

Time Period: August 2021–present

Original Completion Date: January 2030 Actual/Currently Planned Completion Date: January

Original Budget: $500 million Actual/Currently Planned Budget: $1.2 billion

In 2021, the Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) selected HGA for their FEMA Program Management Assistance for Stafford Act (HMGP for Subrecipients) Program. Under this contract, HGA is providing statewide HMGP technical assistance on behalf of GOHSEP to eligible subrecipients affected by disasters, including Hurricanes Laura, Delta, Zeta, and Ida, and the Winter Storm and May Flood of 2021.

We are helping subrecipients identify mitigation priorities; developing programmatic/policy guidance; performing benefit-cost analyses;

developing programmatic/policy guidance; and performing grant management, reimbursement, and closeout activities for current and potentially future programs. Project types we are supporting include saferooms, water storage, drainage, elevations, acquisitions, reconstructions, and flood protection measures.

mailto:Kimberly.Darby@la.gov mailto:Sandra.dugas@la.gov

North Carolina Department of Public Safety – Emergency Management

Jason Pleasant, Hazard Mitigation Development Supervisor

(919) 670-8854 ▪ Email: jason.pleasant@ncdps.gov

Role: Prime Vendor Time Period: April 2025–present (10 mos.)

Original Completion Date: January 2032 Actual/Currently Planned Completion Date: January

Original Budget: $2 billion Actual/Currently Planned Budget: $2 billion

HGA is managing the $2 billion Hurricane Helene FEMA Hazard Mitigation (HM) Program for housing and infrastructure recovery in North Carolina. As part of this effort, HGA is overseeing multiple aspects of mitigation project development across the state in coordination with NCEM, including those associated with Disaster DR-4827-NC, Tropical Storm Helene.

HGA’s scope of work includes supporting NCEM’s hazard mitigation goals by collecting and evaluating project data and providing technical and administrative support. This support includes identifying eligible mitigation projects; assisting sub-applicants with Hazard Mitigation Grant Program (HMGP) application development; preparing problem statements, scopes of work, project schedules and budgets; and running Benefit Cost Analyses. We are also managing reports and supporting statewide coordination activities.

Subcontractor’s Experience–Project Narratives (Subcontractor: National Emergency Planning and Training Association [NEPTA]; 255 Primera Blvd., Ste. 160; Lake Mary, FL 32746)

Refugio County, TX

Client Contact: Mayor Dukes, Program Manager

(364) 318-8554 ▪ Email: N/A

Role: Subcontractor Time Period: 2017–2023

Original Completion Date: October 2022 Actual/Currently Planned Completion Date: October

Original Budget: $14 million Actual/Currently Planned Budget: $14 million

NEPTA provided specialized FEMA Public Assistance grant management and financial reconciliation services associated with Hurricane Harvey disaster recovery. Serving as a subcontractor, NEPTA supported the County in managing a complex recovery portfolio involving multiple projects and funding streams, including FEMA PA, state cost share mechanisms, and HUD-related programs.

Services included preparation and submission of reimbursement requests, development of project documentation packages, validation of cost eligibility, and reconciliation of expenditures across funding sources.

NEPTA assisted in scope of work evaluations to ensure compliance with FEMA eligibility criteria, procurement requirements, and federal grant regulations. The firm also supported project closeout activities, including financial reviews, documentation standardization, and resolution of compliance issues.

U.S. Virgin Islands - Springline Architects

Jerry Traino, Principal

(843) 437-8879 ▪ Email:

jerry.traino@novusarchitects.com

Role: Subcontractor Time Period: 2020–Present

Original Completion Date: Work is Ongoing Actual/Currently Planned Completion Date: 12/2027

Original Budget: $54 Million Actual/Currently Planned Budget: $54 Million

NEPTA provides integrated FEMA Public Assistance cost estimating and program management services in support of disaster recovery and infrastructure restoration initiatives within the United States Virgin Islands.

Working collaboratively with design partners, including Springline Architects, NEPTA supports the development of technically defensible and regulatorily compliant project documentation.

Services include preparation of FEMA-compliant cost estimates utilizing RSMeans and FEMA’s Cost Estimating Format (CEF), eligibility analysis, scope validation, and documentation development. NEPTA supports applicants and stakeholders through all stages of the FEMA grant lifecycle, including damage assessments, project formulation, regulatory compliance reviews, and funding reconciliation.

NEPTA also provides project and grant monitoring, schedule coordination, risk mitigation support, and quality assurance to ensure alignment with FEMA requirements, federal procurement regulations, and audit standards. The firm’s structured oversight framework facilitates timely submissions, reduces administrative risk, and supports successful project obligation and closeout.

mailto:jason.pleasant@ncdps.gov

Jefferson Parish, LA

Allison Davis, Project Administrator

(504) 232-1416 ▪ Email: allison.davis@csrsinc.com

Role: Subcontractor Time Period: 2019–2022

Original Completion Date: October 2022 Actual/Currently Planned Completion Date: 2022

Original Budget: $25 Million Actual/Currently Planned Budget: $25 Million

NEPTA provided comprehensive FEMA Public Assistance program support services in connection with Hurricane Ida recovery operations.

Acting in a subcontractor capacity, NEPTA supported the applicant through all phases of project formulation, damage documentation, cost development, and grant management. Services included detailed damage assessments, eligibility analysis under FEMA PA Categories A– G, development of project worksheets, and preparation of defensible cost estimates utilizing FEMA’s Cost Estimating Format (CEF).

NEPTA performed cost reasonableness evaluations, validated scopes of work, and ensured alignment with applicable codes and standards. The firm coordinated closely with architectural and engineering partners, contractors, and Parish stakeholders to reconcile damages, refine project narratives, and support FEMA review processes. NEPTA also provided project tracking, compliance monitoring, documentation management, and quality assurance to ensure audit-ready files and timely obligation of federal funds. These efforts supported the Parish’s ability to efficiently recover critical public infrastructure while maintaining full regulatory compliance.

1.9

SUBCONTRACTORS

If the awarded bidder(s) intends to subcontract any part of its performance hereunder, the awarded bidder(s) should provide:

i. name, address, and telephone number of the subcontractor(s),

ii. specific tasks for each subcontractor(s),

iii. percentage of performance hours intended for each subcontract; and

iv. total percentage of subcontractor(s) performance hours.

No Response Required:

TECHNICAL RESPONSE

2.1

Describe bidder’s process for providing PA technical services.

i. Bidder’s process for reviewing projects for sub-recipients not yet obligated by FEMA

ii. Bidder’s process for reviewing projects for sub-recipient(s) after obligation to ensure eligible payments made to sub-recipient(s) and smooth closeout process

iii. Bidder’s process for working with sub-recipients to ensure needs of project are met (Please provide at least one narrative description of previous work with a sub-recipient)

Response:

FEMA PA Program Requirements

The FEMA PA program provides reimbursement funding to eligible applicants for emergency response and permanent work necessary to restore public infrastructure and facilities damaged by disasters. Successful PA implementation depends on early and accurate damage identification, disciplined documentation, and continuous coordination with FEMA and State partners throughout project formulation, obligations, reimbursement, and closeout.

PA projects frequently evolve over time to reflect refined scopes, changing site conditions, insurance considerations, and the outcomes of FEMA reviews. As a result, effective PA support requires careful management of scope, cost, and schedule changes; proactive response to Requests for Information (RFIs); and clear documentation to preserve eligibility and minimize funding delays or de-obligations. The HGA Team understands the importance of aligning PA activities with applicable federal regulations and current policy guidance to support efficient project progression and timely reimbursement.

FEMA PA Program Technical Requirements

The HGA Team’s technical support for FEMA PA activities reflects our familiarity with evolving FEMA policies and regulatory standards, including the Public Assistance Program and Policy Guide (PAPPG), requirements under 44 CFR and 2 CFR Part 200, Stafford Act amendments, disaster-specific guidance, and recent appeals decisions. Our expertise supports consistent eligibility determinations, compliant documentation, and alignment with FEMA’s expectations regarding reviews.

The HGA Team personnel who will support PA activities have significant experience with the FEMA Grants Portal and related state-level tracking and reporting systems. Their proficiency will support accurate Project Worksheet (PW) development, data validation, milestone tracking, and coordination throughout all FEMA review and State oversight activities.

The HGA Team’s FEMA PA technical support incorporates subject matter expertise in the requirements of the National Flood Insurance Program (NFIP), environmental and historic preservation (EHP) regulations, and Section 406 mitigation. This expertise will ensure that we identify all eligible mitigation opportunities and address compliance requirements without triggering delays during the FEMA review process.

i. Reviewing Projects for Sub-Recipients Not Yet Obligated by FEMA

Project Initiation and Assessment

HGA’s detailed Project Work Plan is structured to support the State of Nebraska and the Nebraska Emergency Management Agency (NEMA) across the full FEMA grant lifecycle under an indefinite delivery, indefinite quantity (IDIQ) contract. Because disaster recovery activities, scopes, and timelines vary by event, we develop detailed work plans, schedules, and milestones in coordination with the State at the time each task order is issued. This approach ensures that project execution aligns with the specific requirements, priorities, and timeframes established for each disaster and program.

At the start of each task order, HGA Team personnel will work closely with State staff to establish a clear understanding of objectives, scope, timelines, and reporting expectations. Early coordination supports efficient deployment of technical resources and establishes a shared understanding of deliverables and schedule expectations. Among our key activities are the following:

▪ Coordinate with State staff to define task-order objectives, roles, and performance expectations.

▪ Review disaster context, applicable FEMA programs, and State priorities.

▪ Coordinate participation in field-based damage assessments, including site inspections, data collection, photo documentation, and verification of disaster-related damages in coordination with State staff, FEMA, and local jurisdictions.

▪ Support Preliminary Damage Assessments (PDAs) and other field verification activities to inform eligibility determinations and program scoping.

▪ Perform initial identification and screening of potential PA projects for eligibility and feasibility.

▪ Establish project tracking, documentation, and communication protocols.

This phase establishes the foundation for disciplined execution, realistic scheduling, and proactive issue management throughout the lifecycle of each task order.

Project Development and Application Support

During this phase, HGA Team personnel support development of FEMA-compliant applications and supporting documentation across applicable programs. Activities are tailored to the specific requirements of PA-related support tasks, as directed by the State and defined within each task order. Key activities may include the following:

▪ Develop and refine PA project documentation, including scopes of work, cost estimates, and supporting records.

▪ Support development of PA applications, including alignment with approved plans and Environmental and Historic Preservation (EHP) documentation.

▪ Enter, review, and manage applications and data within FEMA-designated systems (e.g., FEMA Grants Portal, FEMA GO, eGrants).

▪ Coordinate with State staff, subrecipients, and FEMA to respond to Requests for Information (RFIs).

▪ Review documentation to ensure accuracy, consistency, and compliance.

This phase emphasizes disciplined documentation practices and proactive coordination to support efficient State and FEMA review and to reduce downstream schedule impacts.

ii. Bidder’s process for reviewing projects for sub-recipient(s) after obligation to ensure eligible payments made to sub-recipient(s) and smooth closeout process

Following award, the HGA Team supports post-award implementation activities to help ensure projects advance in accordance with approved scopes, schedules, and funding requirements established through the task order and FEMA award conditions.

Key activities may include the following:

▪ Support award acceptance and task-order execution.

▪ Monitor project progress against approved scopes, schedules, and budgets.

▪ Prepare and review scope, schedule, and budget amendments to address evolving project conditions while maintaining eligibility.

▪ Support reimbursement requests, including review of supporting documentation and coordination with the State and FEMA.

▪ Assist with period of performance extension requests, including development of justifications and coordination with FEMA.

▪ Coordinate with subrecipients, engineers, contractors, and FEMA to address implementation challenges and minimize unnecessary delays.

This phase focuses on active schedule management, change control, and communication to support steady project advancement.

Monitoring, Reporting, and Closeout

As projects progress toward completion, the HGA Team supports monitoring, reporting, and closeout activities to ensure documentation is complete, defensible, and positioned for final review by the State and FEMA. Key activities may include the following:

▪ Provide progress reporting and status updates in accordance with State requirements.

▪ Conduct closeout readiness reviews to confirm documentation completeness and compliance.

▪ Support final reimbursement requests and financial reconciliation.

▪ Prepare and coordinate closeout certification materials.

▪ Coordinate with State staff and FEMA to address closeout questions or outstanding issues.

▪ Support audit readiness and records-retention requirements.

The HGA Team supports progress tracking, reporting, and closeout readiness through structured monitoring tools. Our staff use

VistaTRAK, a proprietary, internal project management and tracking system, to track milestones, documentation status, reimbursement progress, reporting deadlines, and closeout requirements across multiple projects and programs. VistaTRAK functions as an internal management and quality control tool; it neither replaces FEMA or State systems nor requires access to or adoption by the State or subrecipients. The information we manage within VistaTRAK supports transparent coordination with State staff and helps ensure projects are positioned for timely reimbursement and audit-ready closeout.

iii. Bidder’s process for working with sub-recipients to ensure needs of project are met (Please provide at least one narrative description of previous work with a sub-recipient)

HGA works with FEMA PA subrecipients to develop program deliverables that support the full project lifecycle, from initial formulation through obligation, reimbursement, and closeout, and are tailored to the complexity and funding level of each project. These deliverables may include the following:

▪ Drafting and finalization of Project Worksheets (PWs), including scopes of work, cost estimates, and supporting documentation.

▪ Documentation packages supporting force account labor and equipment, materials, contracts, procurement, and invoices.

▪ RFI response materials and coordination documentation related to FEMA or State review.

▪ Amendment packages addressing changes in scope, cost, or schedule.

▪ Reimbursement-request support documentation and summaries.

▪ PA project budget tracking materials, including reconciliation of approved funding amounts, reimbursed costs, and remaining balances in coordination with State and FEMA requirements.

▪ Coordination outputs, including applicant meetings, briefings, and technical guidance summaries.

▪ PA project closeout documentation and certification materials, as applicable.

FIGURE 1: HGA’S PROGRAM-INFORMED, LIFECYCLE-BASED SUPPORT. Our Team’s FEMA PA (and HMA) activities would include support for all key tasks from project start to completion.

PA Project Experience

HGA has administered $3 billion in FEMA PA grant programs to address our clients’ priorities, including maximizing reimbursement of eligible federal funds; expediting the eligibility determination process; establishing customer service channels;

providing technical expertise on federal policies and regulations; conducting closeouts that include reconciliation with insurance issues; and developing efficient procedures for high-quality, compliant grant administration and grant management cost services. We have developed thousands of Project Worksheets (PWs), submitted all required reports, and provided project tracking, audit support, and closeout services.

Cameron Parish, LA: FEMA PA Infrastructure Program Management and Closeout (Hurricanes Laura and Delta)

Post-Disaster Rapid Response. HGA has been responsible for infrastructure program management and closeout in Cameron Parish since Hurricanes Laura and Delta hit southwest Louisiana. The Parish had already awarded HGA a pre-positioning contract for disaster-related services, so we were able to respond immediately after the storm made landfall a few months later.

Our services included mitigation, reconstruction, demolition, PPDR, monitoring, and Emergency Protective Measures (EPM).

After Hurricane Laura made landfall in Cameron Parish (county), HGA arrived with boots on the ground to begin developing preliminary damage assessments (PDAs) within 12 hours of customer request for assistance. We had aircraft in the sky to perform aerial reconnaissance within 72 hours of the request—which was within the first two days following landfall when it was safe to fly. HGA acquired and processed more than 250,000 acres of aerial imagery of Hurricane Laura damages in Cameron Parish during this period.

Parish officials found this imagery invaluable when roads were still closed and phone service was still unreliable. HGA is now performing FEMA PA infrastructure management and closeout for the Parish, supporting 149 PWs for the estimated $55 million in damages.

La. Dept. of Transportation and Development: FEMA PA Cost Recovery Services (Hurricanes Laura and Ida)

Overall Support With Focus on Reimbursement. HGA has been providing DOTD with comprehensive federal grant management support that includes advice, as well as identification of eligible projects, assistance submitting grant applications, and capture of all associated costs. HGA’s staff are committed to providing DOTD all required services throughout the lifecycle of its disaster recovery projects. As part of our cost management responsibilities, we prepare cost reports, reconcile invoices, and ensure efficient project closeouts. We also collect and analyze all field documentation, extracting necessary data such as timekeeping and staff assignment records.

HGA’s project staff ensure that costs and projects comply with FEMA PA requirements and other federal regulations; and they apply their in-depth knowledge of FEMA policies to maximize DOTD’s reimbursement opportunities. Our team assists in formulating, reviewing, and reconciling FEMA PA Emergency and Permanent Work Project Worksheets (PWs) to determine final eligible costs and prepare necessary versions. We also perform PW closeouts; prepare projects for audits; respond to audit findings; and prepare required reports, such as the Public Assistance Quarterly Progress Report, for submission to the State and FEMA.

Mitchell County, NC: Disaster Recovery Management Services (Hurricane Helene)–FEMA PA with HMA, HUD CDBG-DR

Emergency Response and Long-Term Support. HGA staff have been on site in Mitchell County, North Carolina, partnering with Appalachian communities to assess the damages from Hurricane Helene, prepare reimbursement packages, and rebuild the affected areas so they are stronger and more resilient than ever. HGA provides grant administrative, oversight, project development, reimbursement, and closeout activities to facilitate the County’s disaster recovery efforts, which are funded by $25 million in combined FEMA PA, FEMA HMA, and HUD CDBG-DR grants.

Our staff are responsible for a full range of program/project management activities that include overseeing disaster recovery efforts by managing federal funding for infrastructure repair and restoration; ensuring compliance with FEMA regulations and providing strategic leadership to guide subrecipients through the Public Assistance (PA) process, from damage assessment to project closeout; overseeing project formulation, documentation, and submission through FEMA’s Grants Portal system; serving as a liaison between FEMA, state emergency management agencies, and local applicants; and preparing audits and supports for final project closeout processes.

State of Louisiana: FEMA PA-Funded Disaster Base Camps (Hurricane Ida)

Base Camp Support. Less than a week after Hurricane Ida made landfall, the State of Louisiana enlisted HGA to help find lodging for Governor’s Office of Homeland Security and Emergency Preparedness (GOHSEP) and FEMA responders. HGA supported base camps for both first responders and survivors, identifying locations and establishing two FEMA PA–funded base camps and other sites to house 2,300 responders. We provided 24/7 staffing to track the status of base camp personnel and residents, perform safety inspections, and provide overall site management. In addition, HGA provided staffing to base camps for more than 650 Hurricane Ida survivors in two different parishes (counties) within one week of notification. We hired and trained more than 30 personnel for around-the-clock staffing to provide site management and case management services.

Florida Dept. of Emergency Management: Post-Disaster Response (Hurricane Milton)

Shelter Operations. HGA deployed staff to Punta Gorda, Florida, to support shelter operations in preparation for Hurricane Milton, which made landfall near Siesta Key on October 9, 2024. Our team worked long hours strategizing, planning, and coordinating efforts with other shelter personnel. These dedicated employees braved the storm at the shelter with the residents and remained on site performing case management. While our staff endured challenging conditions, they consistently show compassion to the shelter residents, for example, by providing board games and toys to boost morale.

2.2 Describe bidder’s process for providing IA technical services.

Response:

IA Program Requirements

FEMA administers FEMA IA directly to provide direct support to disaster survivors through housing assistance and other needs programs. Therefore, under this contract, the HGA Team would not administer IA benefits or perform case management functions.

Even so, the HGA Team will maintain situational awareness of IA impacts, housing outcomes, and unmet needs to support informed coordination with State recovery and mitigation priorities. This awareness will help to inform broader recovery and mitigation strategies and will support alignment between short-term recovery activities and long-term resilience goals.

IA Program Requirements

FEMA administers FEMA IA directly to provide direct support to disaster survivors through housing assistance and other needs programs. Therefore, under this contract, the HGA Team would not administer IA benefits or perform case management functions.

Even so, the HGA Team will maintain situational awareness of IA impacts, housing outcomes, and unmet needs to support informed coordination with State recovery and mitigation priorities. This awareness will help to inform broader recovery and mitigation strategies, and will support alignment between short-term recovery activities and long-term resilience goals.

However, maintaining situational awareness of IA outcomes, unmet needs, and community recovery trends is essential to informing broader State recovery priorities, mitigation planning, and coordination with other federal and state funding programs.

IA data and impacts on housing often intersect with PA and HMA decision-making at the state level, particularly in regard to identifying opportunities for mitigation, infrastructure recovery, and long-term resilience.

IA Technical Services

PDA Coordination and Documentation

The HGA Team’s technical support for IA focuses on assisting the State and counties with coordination and documentation of Preliminary Damage Assessments (PDAs). This assistance includes supporting consistent data collection, verification of disaster-caused damages, insurance status documentation, and alignment with FEMA IA requirements.

Declaration Factors and Evidence Development

Support for IA declaration requests emphasizes documentation of FEMA’s declaration factors under 44 C.F.R. § 206.48(b), including uninsured losses, population impacts, community infrastructure effects, and resource sufficiency. Documentation is developed to be clear, defensible, and aligned with FEMA’s evaluation framework.

Documentation of Insufficient Non-Federal Resources

The HGA Team’s technical assistance includes support for documenting the insufficiency of state, local, nonprofit, voluntary, and private resources to meet disaster-generated needs, consistent with FEMA’s supplement-not-supplant requirements.

Governor’s Request Package and FEMA Coordination

The HGA Team will help NEMA to prepare and coordinate the Governor’s request packages, helping to develop narratives and exhibits. We will also support post-submission coordination with FEMA, as needed, to respond to follow-up questions or requests for clarification.

IA Deliverables

FEMA IA deliverables support State-led coordination and documentation activities related to eligibility determinations and requests for federal Individual Assistance.

FEMA IA deliverables may include the following:

▪ Preliminary Damage Assessment (PDA) coordination materials and data summaries.

▪ Documentation supporting FEMA declaration factors under 44 CFR Part 206.48(b).

▪ Materials documenting the insufficiency of non-federal resources to meet disaster-generated needs.

▪ Draft narratives, exhibits, and supporting materials for Governor’s request packages.

▪ Coordination outputs, including briefings, data validation meetings, and follow-up materials supporting FEMA review.

2.3

Describe bidder’s process for providing HMGP technical services.

i. Bidder’s process to review applications for eligibility and completeness to FEMA approval

ii. Bidder’s process for reviewing projects for sub-recipient(s) after obligation to ensure eligible payments made to sub-recipient(s) and smooth closeout process

iii. Bidder’s process for working with sub-recipients to ensure needs of project are met (Please provide at least one narrative description of previous work with a sub-recipient)

FEMA HMGP Program Requirements

The FEMA HMA programs, including the Hazard Mitigation…