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SOLICITATION ADDENDUM ONE
QUESTIONS AND ANSWERS
SOLICITATION NUMBER: 124469 O5
Disaster Mitigation, Preparedness, Response and Recovery Program Opening Date: March 3, 2026 2:00 PM CST Addendum Effective Date: February 18, 2026
Questions and Answers
Following are the questions submitted and answers provided for the above-mentioned solicitation. The questions and answers are to be considered as part of the solicitation. It is the responsibility of bidders to check the State Purchasing Bureau website for all addenda or amendments.
Section Reference
RFP
Page Number
| 1. |
| IV. Solicitation Response Instructions |
h. Summary of Bidder’s Corporate Experience Bidder and Subcontractor(s) experience should be listed separately. Narrative descriptions submitted for Subcontractors should be specifically identified as subcontractor projects.
| 28 |
| If the bidder provides three relevant project experiences as requested, is it still required to submit subcontractor experience? Specifically, should each subcontractor also provide three project descriptions, or only if the bidder cannot meet the requirement with its own projects? |
| Please see Attachment A - Bidder Questionnaire 1.8. If work will be completed by a subcontractor(s) then information should be submitted for the subcontractor(s) experience. At least one narrative description highlighting similar experience should be provided for each subcontractor that will be utilized. |
| 2. |
| V. Solicitation Response |
Instructions – j. subcontractors If the bidder intends to subcontract any part of its performance hereunder, the bidder should provide:
i. name, address, and telephone number of the subcontractor(s),
ii. specific tasks for each subcontractor(s),
iii. percentage of performance hours intended for each subcontract; and
iii. total percentage of subcontractor(s) performance hours.
| 29 |
| For a master contract where specific task orders and resource allocations are not yet defined, how should bidders anticipate and provide the required details (name, address, tasks, and percentage of performance hours) for subcontractors? Can the State clarify expectations for this section under an indefinite delivery/indefinite quantity (IDIQ) structure? |
| Please see Attachment A - Bidder Questionnaire item 1.9. Subcontractors. No response is needed at the time of the solicitation response, however, if the awarded bidder(s) intends to utilize a subcontractor(s), then the information should be provided at the time of the award. |
| 3. |
| Section VI – Solicitation Response |
Instructions; Attachment A – Bidder Questionnaire
| 28 |
| Attachment A is identified as the required format for both the Corporate Overview and Technical Response. May bidders include a cover page, cover letter, and table of contents at the beginning of Attachment A for organizational and readability purposes? Additionally, is it acceptable to consolidate all solicitation response content into a single PDF document, provided all required forms and Attachment A content are included and clearly labeled? |
| Bidders may include additional documents with their solicitation response, however, all responses should adhere to the Submission requirements listed in RFP Section I.H. and will be evaluated based on the mandatory requirements and criteria listed in RFP Section I.N. and I.P., as well as the Evaluation Criteria document. |
| 4. |
| Section VI – Solicitation Response Instructions; Attachment A – Bidder Questionnaire? |
| 28 |
| Based on the solicitation revisions, the requirements for a staffing plan and individual resumes appear to have been removed. Please confirm that offerors should not include this information in Attachment A or elsewhere in the proposal. |
| Resumes are no longer a requirement of the solicitation response, however, per RFP Section V.C.6. “For each written Task Order, resumes for personnel filling paid positions must be submitted to the NEMA Project Manager and approved prior to the start of work. |
| 5. |
| Section V – Tasks and Services |
| 33 |
| To what extent should offerors address the tasks and services outlined in Section E, Scope of Services, within Attachment A, and how will the State evaluate and score the technical response against the 70 technical evaluation points? |
| Vendors should spend as much time as they deem necessary explaining how the vendor will complete or assist with each of the items listed under the Technical Response section of Attachment A for evaluation. |
| 6. |
| N. Solicitation Requirements |
| Pg.5 |
| Are there specific evaluation criteria or submission requirements associated with Item #2 (Clarity and Responsiveness)? Additionally, does Item #6 (Completed Attachment A – Bidder Questionnaire) duplicate the requirements outlined in Items #3 (Completed Corporate Overview) and #4 (Completed Technical Response), or are there additional components that must be completed beyond those sections? |
| Item #2 (Clarity and Responsiveness) does not require a separate submission. It reflects the State’s evaluation of how clearly and completely the Bidder addresses the RFP requirements. Item #6 (Completed Attachment A – Bidder Questionnaire) does not require information beyond Items #3 (Corporate Overview) and #4 (Technical Response). Both the Corporate Overview and Technical Response must be completed on Attachment A. |
| 7. |
| Attachment A: Hourly Rates |
| Pg.5 |
| Are bidders expected to submit the Hourly Rates outlined in Attachment A in the same document as the Corporate Overview and Technical Response? |
| Yes. As stated in Section VI of the RFP, the Corporate Overview and Technical Response must be completed on Attachment A – Bidder Questionnaire. |
| 8. |
| Original RFP & Attachment A |
| Attachment A: Pg. 3 |
| In the original RFP, bidders were instructed to include a summary of the proposed personnel and management approach, including team identification and resumes. May bidders still include staff identifications, bios, and resumes within Attachment A? |
| Resumes for the 15 staffing positions are not required for this RFP process. Contract awardees will be required to submit resumes at the time of task order issuance. |
| 9. |
| I. Insurance Requirements |
| Pg.18 |
| Would the state be amenable to amending the requirement for Products/Completed Operations and Personal/Advertising Injury coverage? |
As a consulting services provider, bidder’s scope of work does not involve manufacturing, distributing, or providing physical products, nor do we engage in activities that typically trigger personal or advertising injury exposures.
Reconsideration Request: Damage to Rented Premises Limit The RFP specifies a minimum limit of $300,000 per occurrence for Damage to Rented Premises. We respectfully request consideration of a limit of $100,000 per occurrence (which aligns with the operational exposure and the nature of the services performed, i.e., professional consulting delivered primarily remotely or at government facilities).
The State reserves the right to negotiate insurance requirements with the awarded bidder(s).
10.
Does this solicitation require the awarded contractor to maintain a physical office location in the State of Nebraska, or to have staff permanently based in Nebraska at the time of proposal submission or contract award?
If not required, please clarify whether remote or out-of-state personnel are acceptable provided the contractor can meet all staffing, response time, and on-site requirements identified in Section V (Project Description and Scope of Work), including Task Order–specific deployment needs.
The awarded contractors do not have to maintain a physical presence in the State at the time of contract award. Depending on the assistance needed by the State when/if a task order is developed there may be a requirement for personnel to work within the State, or Telework may be approved, or a combination of both.
Solicitation Responses
| 4 |
| The section states that the Technical Response Section should not |
reference any dollar amounts. Does the State wish for the Hourly Rates section that is part of Attachment A to be submitted as a separate document from the Technical Response?
The Hourly Rates section in Attachment A should be completed and submitted within Attachment A.
and Scope of Work
| 22 |
| Once an award has been made, is there any existing work to be assigned, or are awarded vendors on standby for future needs? |
| As of the date of this questionnaire, there is not anticipated to be any immediate work. Awardees will remain on Stand-by until needed or circumstances change. |
and Scope of Work
| 22 |
| Will task orders be competitively issued among awarded vendors, or directly assigned at NEMA’s discretion? |
| It could be a combination of both depending on what is needed. |
and Scope of Work
| 22 |
| Can the State provide historical task order volume, staffing levels, or disaster cadence from prior similar contracts? |
| Due to the unforeseen nature of any future task order, previous task order information may not prove beneficial. However, previous task orders were for reviewing project documentation from 50 up to 100 PA projects obligated by FEMA. |
| 15. |
| F. Required Staffing |
| 23 |
| Is the state requesting resumes for each position listed under requested staffing, or just key positions? If so, can vendors provide multiple staff resumes for each position listed? |
| See question 8. |
| 16. |
| F. Required Staffing |
| 23 |
| Will travel be reimbursed at federal per diem rates, State of Nebraska rates, or task-order-specific rates? |
| State of Nebraska rates. |
| 17. |
| F. Required Staffing |
| 23 |
| Is the state requesting resumes for each position listed under requested staffing, or just key positions? If so, can vendors provide multiple staff resumes for each position listed? |
| See question 8. |
| 18. |
| General Question |
| General |
| Does the State currently have an incumbent contractor(s) providing similar disaster mitigation, preparedness, response, and recovery support services? If so, can the State identify the |
incumbent contractor(s) and indicate whether their contract(s) will expire prior to the start of the resulting contract from this solicitation?
The four (4) current contracts are: 89712 O4, 90756 O4, 90757 O4, and 90758 O4. They can be located at: Nebraska Administrative Services | Materiel | Contract Search
19.
| Is the expectation that all 15 roles be based in Nebraska or only the PM role? |
| See question 10. |
20.
| For Attachment A- Can we add additional pages and what is the limit of pages or word count limit? |
| Yes. There is no limit. |
21.
| What is the difference between this RFP and the RFP 123919 O5 that was issued on November 26, 2025. |
| This RFP is an updated version of RFP 123919 O5. |
22.
| Does the State expect vendors to provide team members to fill all 15 of the roles outlined in the RFP, or may vendors list fewer members for specific roles? |
| The State expects that if necessary, the vendor will be able to fill each of the 15 Roles identified. |
23.
| Does the State expect all work to be accomplished in the field, or could some of the work be conducted remotely? If so, roughly how much could be done remotely? |
| See Question 10. |
24.
| Does the State expect consultants to be available to report for work immediately? |
| It will depend on the circumstances requiring a task order to be issued. |
25.
| Roughly how much time does the State expect consultants to be on-site (in the field) on average? |
| See question 10. |
26.
| Is the expectation that all 15 roles be based in Nebraska or only the PM role? |
| See question 10. |
27.
| For Attachment A- Can we add additional pages and what is the limit of pages or word count limit? |
| See question 20. |
28.
| What is the difference between this RFP and the RFP 23919 O5 that was issued on November 26, 2025. |
| See question 21. |
| 29. |
| I.O |
| 5 |
| Who will be on the evaluation committee for this opportunity? |
| Nebraska Emergency Management Agency Staff. |
| 30. |
| V.D |
| 23 |
| Can vendors propose additional labor categories at the time of bid, knowing that additional labor categories may be added at the task order level? |
| Vendors should ensure the 15 roles in the RFP are responded to. If additional labor categories are proposed that is fine. |
| 31. |
| Attachment A – Bidder Questionnaire Section 2.1 |
| 3 |
| Can the State clarify what type of information bidders should include in our response to Public Assistance technical services prompt “Bidder’s process for working with sub-recipients to ensure needs of project are met”? |
| Bidders should identify items such as what process the bidder takes in working with the sub-recipients, how the bidder communicates with sub-recipients, what approach does the bidder take to hold the sub-recipient accountable to deadlines, what actions will the bidder take to notify the State of deficiencies with the Sub-recipient and keep the State informed of progress or issues, etc. |
| 32. |
| Attachment A – Bidder Questionnaire Section 2.2 |
| 4 |
| Can the State clarify which IA programs (Mass Care/IHP/DCM/etc) it would like included as part of describing the “bidder’s process for providing IA technical services”? |
| It could encompass all IA programs including onsite implementation at declaration. |
| 33. |
| Attachment A – Bidder Questionnaire Section 2.3 |
| 4 |
| Can the State clarify what type of information bidders should include in our response to the HMGP technical services prompt “Bidder’s process for working with sub-recipients to ensure needs of project are met” |
| See question 31. |
REQUIREMENTS
| 5 |
| Regarding the additional required documents, such as the Contractual Agreement Form, completed Sections II through IV and the financial statements, should bidders provide these as separate attachments to the solicitation response in Attachment A or as an appendix to Attachment A in a single file? |
| The additional required documents should be submitted as a separate attachment to the solicitation response. |
REQUIREMENTS
| 5 |
| Are proposers allowed to include a graphical cover and cover letter with the solicitation response? |
| Yes. |
| 36. |
| VI. SOLICITATION RESPONSE |
INSTRUCTIONS
| 27 |
| Would the State please confirm bidders can use graphics, tables, and text formatting in the solicitation response, so long as it is completed in the provided Attachment A? |
| See question 35. |
| 37. |
| E.1 Tasks and Services |
| 23 |
| What percentage of work is anticipated to be completed on site vs. remotely? |
| See question 10. |
| 38. |
| Attachment A 1.5 Relationship with the State |
| 2 |
| Is the intention that both the primary contractor as well as any subcontractors should provide statements regarding any dealings with the State in the previous 10 years? |
| Please see Attachment A - Bidder Questionnaire 1.5. The bidder should describe any dealings with the State over the previous ten (10) years. If the organization, its predecessor, or any Party named in the bidder’s solicitation response has contracted with the State, the bidder should identify the contract number(s) and/or any other information available to identify such contract(s). If no such contracts exist, so declare. |
| 39. |
| Attachment A 1.8 Summary of Bidder's Corporate Experience |
| 3 |
| Is the expectation that the 3 narrative projects should encompass experience of both the primary contract and any subcontractors included in the response, or would 3 projects representing the primary contractor's experience as well as 3 projects representing any subcontractors experience be acceptable? |
Please see Attachment A - Bidder Questionnaire 1.8. If work will be completed by a subcontractor(s) then information should be submitted for the subcontractor(s) experience. At least one narrative description highlighting similar experience should be provided for each subcontractor that will be utilized. No more than three (3) narrative descriptions will be considered for each party.
| 40. |
| General |
| General |
| Who is the incumbent? |
| See question 18. |
| 41. |
| General |
| General |
| What is the State’s preference regarding onsite vs. remote work? Approximately how much work will be needed onsite, if any? |
| See question 10. |
| 42. |
| V.E |
| 23 |
| The scope of work indicates that work relates to “grant programs listed in the NFIA or the Stafford Act in connection with all federally declared disasters and any subsequent presidentially declared disasters which may occur during the term of this contract.” However, additional grant programs are mentioned throughout the remaining solicitation. Can this scope be read to include any and all HMA grant programs and other related mitigation programs – HMGP, HMGP-PF, BRIC, PDM, FMA, HHPD, STORM, NHERP, etc.? |
| Yes, assistance could be requested on all grants. |
| 43. |
| General |
| General |
| Would work be limited to awards made to the state after execution of the contract, or would consultants be tasked to support existing state allocations? |
| Work could include grants (disasters) declared or issued to the State prior to the execution of the contract. It depends on needs of the State. |
| 44. |
| Attachment A, 1.8, Summary of Bidder’s Corporate Experience |
| Attachment A 3 |
| We noted the State says “The bidder should provide a summary matrix listing the bidder’s previous projects similar to this Solicitation in size, scope, and complexity. The State will use no more than three (3) narrative project descriptions submitted by the bidder during its evaluation of the solicitation response.” For clarification, please confirm whether the summary matrix of prior projects is requested as a separate item in addition to up to three (3) narrative project descriptions, or if the matrix may be incorporated within the narrative descriptions. |
| The summary matrix of prior projects is a separate requirement and should be provided in addition to up to three (3) narrative project descriptions. The State will evaluate no more than three (3) detailed narrative project descriptions. |
| 45. |
| Attachment A, 1.8, Summary of Bidder’s Corporate Experience |
| Attachment A 3 |
| We noted the State says “Bidder and Subcontractor(s) experience should be listed separately.” For clarification, please confirm whether the limit of up to three (3) narrative project descriptions applies collectively to the bidder’s submission, with subcontractor experience identified separately within that framework, or if separate narrative project descriptions are expected from subcontractors. |
| Please see Attachment A - Bidder Questionnaire 1.8.ii. Bidder and Subcontractor(s) experience should be listed separately. Narrative descriptions submitted for Subcontractors should be specifically identified as subcontractor projects. No more than three (3) narrative project descriptions will be considered for each party. |
| 46. |
| Attachment A |
| Attachment A 1 |
| Please confirm bidders may include a cover letter with the response. |
| See question 35. |
| 47. |
| Attachment A, Hourly Rates |
| Attachment A 5 |
| If a bidder wishes to include a cost assumptions sheet with the Cost Proposal Sheet, where should the bidder attach it? |
| Bidders should not submit a Cost Proposal Sheet or any cost assumptions. As noted in Section VI, all required information—including the Corporate Overview and Technical Response—should be completed on Attachment A – Bidder Questionnaire, and no separate cost-related documents are necessary. |
| 48. |
| RFP, V. Project Description and Scope of Work |
| RFP 22 |
| Is there an incumbent performing any current work? If so, could you please share their name? |
| See question 18. |
| 49. |
| RFP, V. Project Description and Scope of Work |
| RFP 22 |
| Does the State of Nebraska have any immediate work that needs to be addressed under this current opportunity? If there is immediate work, please describe the work that needs to be completed. |
| See question 12. |
| 50. |
| RFP, I. Procurement Procedure, H. Submission of Solicitation Responses |
| RFP 4 |
| We noted “the Technical Responses should not contain any reference to dollar amounts. However, information such as data concerning labor hours and categories, materials, subcontracts and so forth, shall be considered in the Technical Response so that the bidder’s understanding of the scope of work may be evaluated. The Technical Response shall disclose the bidder’s technical requirements in as much detail as possible, including, but not limited to, the information required by the Technical Response instructions.” Please confirm bidders are able to provide dollar amounts to answer the Summary of Bidder’s Corporate Experience requirements in Attachment A. |
| See question 47. |
| 51. |
| Attachment A, 1.9 Subcontractors |
| Attachment A 3 |
| We noted “No Response Required” under Subcontractors. Please confirm if the bidder anticipates using subcontractors, the bidder should provide the information requested (I through iv) |
| If the awarded bidder(s) intends to utilize a subcontractor(s), then the information should be provided at the time of the award. |
| 52. |
| Scope of Services |
| Scope of Services |
| The RFP states that “The bidder should submit a detailed written document showing that the release of the proprietary information would give a business advantage to named business competitor(s) and explain how the named business competitor(s) will gain an actual business advantage by disclosure of information.” Are we to provide this document as a separate file from the document containing the proprietary information? |
| Yes. |
| 53. |
| Section I.H. |
| Page 4 |
| The RFP states, “Pages may be consecutively numbered for the entire solicitation response or may be numbered consecutively within sections.” Is this requirement still relevant, given that the responses will be incorporated in Attachment A? |
| Yes. |
| 54. |
| Section I.N.,5. |
| Page 5 |
| Please clarify whether completed Sections II through IV should be combined and submitted as one PDF or if they should be submitted separately as three PDFs. |
| Either way will suffice. |
| 55. |
| Section V.E.1. |
| Page 23 |
| This section states that “Telework is only authorized with explicit permission from the State.” Please indicate whether the State will allow a hybrid approach to contract fulfillment that includes both in-person and virtual provision of services. |
| See question 10. |
| 56. |
| Section V.F. |
| Page 23 |
| Regarding Required Staffing, the RFP states, “The Contractor shall provide qualified personnel as listed below to the State.” Please clarify if bidders are required to submit a list identifying its personnel who will fill these roles. Please also indicate if we are to provide resumes for each of these staff members and, if so, should they be included as an appendix to Attachment A or as a separate document. |
| A list of personnel is not required at proposal time. Resumes for the 15 staffing positions are not required for this RFP process. Contract awardees will be required to submit resumes at the time of task order issuance. |
| 57. |
| Attachment A –Bidder Questionnaire, 1.8 |
| Page 3 |
| The questionnaire requests that the bidder “provide a summary matrix listing the bidder’s previous projects similar to this Solicitation in size, scope, and complexity.” The RFP then goes on to state, “The State will use no more than three (3) narrative project descriptions submitted by the bidder during its evaluation of the solicitation response.” Please clarify whether the State is requesting a listing (matrix) of all relevant projects, or only three detailed narratives of projects, or both. |
| Bidders should provide a summary matrix of previous experience, as well as narrative project descriptions. Bidders may provide additional narrative descriptions, but no more than three (3) will be used for evaluation. |
| 58. |
| Attachment A Bidder Questionnaire, 1.8, ii. |
| Page 3 |
| This section states that “Bidder and Subcontractor(s) experience should be listed separately.” Does the limit of three project descriptions include subcontractor projects, or should we provide three for each subcontractor in addition to three for the prime contractor? |
| If the bidder’s narrative descriptions include work done by a subcontractor(s), the subcontractor(s) experience should be identified and listed separately. If the subcontractor(s) experience is unrelated to one of the narrative descriptions of the bidder’s experience, then a separate narrative description for the subcontractor’s work may be provided. No more than three (3) narrative project descriptions will be considered for each party. |
| 59. |
| V.D |
| 24 |
| Multiple positions require specific years of experience specifically on a |
state or federal recovery operation. Will the State also consider candidates who have requisite years of experience supporting local/municipal recovery operations?
Yes.
V.F.10.i
| 24, 25 |
| The RFP states of the Public Assistance Technical Liaison and Hazard |
Mitigation Technical Liaison that “individual will possess the professional license as required.” Please clarify the licensure requested for each position.
If the position is doing work that requires licensure such as engineering or architecture, then that person will be required to have that licensure.
| 61. |
| V.A |
| 22 |
| Can the State clarify how it anticipates selecting among multiple |
vendors when issuing Task Orders?
See question 13.
62.
| Is the expectation that all 15 roles be based in Nebraska or only the PM role? |
| See question 10. |
63.
| For Attachment A- Can we add additional pages and what is the limit of pages or word count limit? |
| See question 20. |
64.
What is the difference between this RFP and the RFP 123919 O5 that was issued on November 26, 2025.
a. Can you please share how the State plans to leverage both RFPs/Contracts See question 21.
This addendum will be incorporated into the solicitation.
SPB Form 26 Last Revised 4-17-2025