IFB_1100_DPL1010_ATT_16_v1.pdf

AE ESSENTIAL RECORD Effective Date: April 29, 2025

Austin Energy- Decker Creek Power Station

Document #: DCPS-CNTR-001

Contractor Site Work Requirements Decker Creek Power Station

Guidelines and Work Processes

Title: Decker Contractor Site Work Requirements Workgroup: Decker Creek Power Station (Decker)

Document #: DCPS-CNTR-001 Revision No.: 1.1

GWP Owner: Operations Superintendent, Decker Creek Power Station

Review Owner: Quality Specialist, Decker Creek Power Station

GWP Author(s): Jennifer Blount SME(s): Rogelio Zavala, James Cox, Arnold Lawrence

Last Review Date: 4/29/2025 Next Review Date: 5/1/2026

Table of Contents

DESCRIPTION

DEFINITIONS

SCOPE

ROLES/RESPONSIBILITIES

DECKER CONTACTS

GUIDELINES/PROCESS

GENERAL

SAFETY

Codes and Standards

Safety Orientation

Personal Protective Equipment

Specific Safety Rules

Lockout-Tagout (LOTO)

Respiratory Protection

Confined Spaces/ Enclosed Spaces

Hot Work

Equipment Operators

Chemicals and Safety Data Sheets

Work Hours

Housekeeping

Damage to Existing Property

Excavation

UTILITIES / FACILITIES

Compressed Air

Electrical Power

Water

Facilities

ROADWAYS AND PARKING

STORAGE AND TEMPORARY BUILDINGS

ENVIRONMENTAL AND WASTE REQUIREMENTS

REQUIRED ENVIRONMENTAL PROJECT FORMS

STORMWATER REQUIREMENTS

ELEVATORS

COMMUNICATION

DELIVERIES

SCHEDULE

RECORDS RETENTION

REVIEW LOG

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Painting/Sovents

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Welding, Brazing, Soldering 16

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Acetylene Usage

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Abrasive Blasting

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Combustion Equipment

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Gas Flaring

DESCRIPTION

The Decker Contractor Site Work Requirements provide technical guidance for Contractors working on site at Decker Creek Power Station.

DEFINITIONS

Term Definition GWP Guidelines and Work Processes AE Austin Energy CoA City of Austin Contractor Person or Company providing materials or labor to perform a service or job SDS Safety Data Sheets PPE Personal Protective Equipment AE Project Manager Austin Energy employee designated to oversee, supervise, and direct Contractor for duration of work/project.

AE Contract Manager Austin Energy employee designated to oversee and manage contract requirements Plant Stores Specialist Austin Energy employee designated to oversee and manage warehouse Decker Austin Energy’s Decker Creek Power Station, 8003 Decker Ln.

Austin, Texas 78724

SCOPE

These guidelines apply to all contracted companies or personnel working within the Decker Creek Power Station. Failure to comply with these procedures may result in Contractor removal from the site or from a project.

ROLES/RESPONSIBILITIES

It is the responsibility of the Contractor to read, understand, and follow all directives and guidance provided within this GWP as it is critical to safely working within Decker Creek Power Station.

DECKER CONTACTS

CONTACT PHONE

Plant Manager Luis Cordova (512) 972-9425

Plant Engineer Maria T. Bernal Mora (512) 482-5403

Plant Operations Superintendent Rogelio Zavala (512) 505-7350

Plant Maintenance Superintendent James Cox (512) 505-7327

Plant Environmental & Safety Specialist Lawrence Arnold (512) 972-8257

Plant Scheduler Garland Miller

(512) 505-7309

Plant Operations (24 hour staff) (512) 505-7425,

(512) 505-7326

GUIDELINES/PROCESS

GENERAL

Contractor(s) shall comply with the requirements of this document unless otherwise directed in the body of the specification or contract to which it is attached. Contractor(s) shall comply with all plant rules and regulations including, but not limited to, the following:

• Decker’s main access is via Decker Lane (FM 3177).

• Contractor attends Decker safety orientation prior to commencing work.

• Contractor personnel shall sign in and out daily at the Decker administration building.

• All Contractor site office trailers shall be clearly marked and identified with the

Contractor’s company name.

• City Ordinance prohibits smoking, vaping, or use of tobacco within 500 feet of City property. For Decker, the 500 feet is from outside any section of the perimeter fencing.

• There will be no spitting on floors, in drains, in sinks, through gratings, or in trashcans.

• Alcohol, drugs, and firearms are strictly forbidden from being brought onto the plant site.

• Contractor shall provide all tools and supplies necessary, including fuel, to successfully complete the contracted job. Contractor shall not borrow any Austin Energy (AE) tools, equipment, vehicles, supplies, or personal protective equipment unless specifically allowed in the work contract or approved by the Decker Plant Management.

SAFETY

AE has Safety staff available by appointment or immediate contact by phone. If any AE staff believes there is a safety violation, they are authorized to stop the Contractor’s work at any time. If any plant employee observes Contractor employees working in situations of property damage, imminent danger, work will be ceased until the AE Project Manager and the Contractor can meet to alleviate the hazardous condition(s). Such work stoppage shall not relieve the Contractor of any contract commitments nor be a valid cause for a change order.

CODES AND STANDARDS

The Contractor shall comply with all applicable federal, state, and local laws, and all standards, rules, administrative agency regulations and orders issued pursuant to such laws and regulations, including, but not limited to, the following:

• Occupational Safety and Health Administration (OSHA) Code of Federal Regulations, (CFR) title 29, U.S. Department of Labor

• NFPA 70, National Electric Code (National Fire Protection Association)

• 25 Texas Administrative Code, Part 1, Chptr 295

• Environmental Protection Agency (EPA)

• Texas Department of State Health Services

• Texas Commission on Environmental Quality (TCEQ)

• Those identified in their Contract

• Decker Creek Power Station Site Work Requirements

SAFETY ORIENTATION

Every Contracted employee shall attend a Decker-specific safety orientation before they will be allowed to work. This orientation will take approximately 20 minutes. To schedule safety orientations, Contractor shall contact the Decker Environmental and Safety Specialist at minimum ONE DAY PRIOR before personnel arrive on site. Safety Orientations will be held during office hours, 7:30AM- 3:00PM Monday through Friday, in English or Spanish. This orientation is required of all Contractor personnel on an annual basis.

The Contractor shall supply a language interpreter if necessary for the safety orientation.

Upon completion of the safety orientation video, all Contractors will be issued a Decker Contractor hard hat sticker with a valid date. Contractor/visitor stickers must be worn in a visible location at all times while on site for the duration of the job. If a Contractor is found on the job without a valid sticker, he/she may be asked to leave the site.

PERSONAL PROTECTIVE EQUIPMENT

Contractor shall insure that all employees wear, at a minimum, hard hats, steel toe safety boots and safety glasses with side shields or goggles for personal protective equipment (PPE).

Additional PPE requirements are as follows:

• Hard hats may be of any style and color except RED and ORANGE. The Owner reserves these colors for emergencies and visitors. The hard hats shall comply with ANSI Z89.1, Class E or latest version under OSHA 29 CFR 1910.135.

• Steel toe safety boots/shoes can be of any manufacture and shall comply with ASTM F 2413-11 or latest version under OSHA 29 CFR 1910.136. ASTM impact-resistant approved footwear.

• Safety glasses (prescription or non-prescription) shall comply with the appropriate ANSI standard for the job being performed. (Welding, Cutting Grinding, General Use) under OSHA 29 CFR 1910.133. Flash glasses shall be worn in designated areas.

• Hearing protection shall be provided and used when working in noisy areas or on/near an operating unit (to include gas turbines). The protection factor of 25 NRR or greater shall be attained, under OSHA 29 CFR 1910.95.

• The Contractor shall supply and ensure that employees have the correct type and style of gloves for the job they are performing.

• All personnel shall wear 100% cotton clothing including long pants appropriate shirts, etc. No shorts will be allowed.

• Safety Harnesses and fall protection must be used in compliance with OSHA 29 CFR 1926.502.

• Contractors working in high vehicle traffic areas, or on days with low visibility, must wear Class 1 reflective vest/jacket. If working in an area that requires the use of Fire Resistant (FR) clothing, reflective vest/jacket must be FR rated.Work Related Accidents/Injury

Any Contractor employee injured in the course of his/her work shall immediately report the injury to the AE Project Manager and Plant personnel. The Contractor shall provide a copy of their written accident reports, including his/her written investigation report, to the Plant Safety Specialist within 24 hours of the incident. AE Safety Program requirements shall be adhered to.

SPECIFIC SAFETY RULES

The Contractor shall adhere to Plant Safety rules for lockout and tag-out, confined spaces, hot work, and electrical safe work practices at all times. Training for these rules will be provided at the time of the safety orientation. Some of the site safety rules exceed those required by OSHA and the Contractor shall contact the AE Project Manager to find out what is expected under the Austin Energy Safety Program. All other rules, as they apply, shall be adhered to at all times (for example, fall protection, respiratory protection, scaffolding, and trenching, etc.)

LOCKOUT-TAGOUT (LOTO)

All equipment worked on will be properly locked out as per plant safety rules. All Lockout- Tagout (LOTO) clearances will be put in place by plant personnel. The Contractor shall work with plant operations to review the LOTO and ensure that equipment is safely de-energized, isolated, and secured prior to starting work. The Contractor is responsible for providing his own lock and adding it to the lockbox related to the LOTO clearance. Under no circumstance shall the Contractor lock out equipment that is not included in a plant LOTO. The Contractor is required to sign on the plant LOTO and follow all plant LOTO rules and procedures. The Contractor can request that other pieces of equipment be locked out to make the work area safe.

RESPIRATORY PROTECTION

Contractor shall provide up to date documentation of employee participation in a Respiratory Protection Program that meets OSHA requirements if employees are to work in an atmosphere which will require the use of a respirator. Contractor is responsible for selecting and providing the correct respirator for the atmosphere in which work is to be performed.

If a Self-Contained Breathing Apparatus (SCBA) is to be worn, the Contractor shall provide documentation of the employee’s training with this device and current quantitative fit test documentation. If Supplied Air is used, a current passing inspection certificate must be provided to document Grade D Air is being maintained All related documentation shall be provided to the AE Project Manager who will file originals and forward copies to the Plant Safety Specialist.

CONFINED SPACES/ ENCLOSED SPACES

The Contractor shall have an OSHA compliant Confined Space Entry Program. A copy of this program and employee training certifications shall be delivered to the AE Project Manager prior to beginning work in a confined space. Contractor’s Confined Space Program will be utilized in addition to Decker’s Confined Space Program. Contractor shall be responsible for air monitoring, which includes air venting, supplying, and conditioning (heating and cooling), for their employees. The site will provide a Subject Matter Expert (SME) to assist in hazard evaluations prior to entry into a confined space. Plant personnel may periodically monitor atmospheric conditions in the confined space(s) where Contract Personnel are working.

Contractor must stop work in a confined space when atmospheric conditions or any other hazards are identified which were not addressed in the Entry Permit for that space. Work will not be allowed to resume until the hazardous condition(s) has been resolved to the satisfaction of Plant personnel.

HOT WORK

Contractor must obtain a Hot Work Permit, following the specific requirements listed on the permit. The Contractor must designate a trained fire watch to continuously monitor the area for potential fire while work is being performed, remove combustible materials from the work area, use appropriate personal protective equipment (PPE), ensure proper ventilation, have appropriate and readily accessible fire extinguishing equipment, cover opening in floors. If welding near other personnel, a welding blanket or welding screen must be used to protect onlookers.

Hot Work In Confined Spaces: Special precautions are required for hot work performed in confined spaces. Contractor must present a written plan and get written approval from the AE Project Manager before proceeding.

Post Hot Work: Fire watch must keep watch for at least 1 hour after Hot Work.

EQUIPMENT OPERATORS

Contractors shall provide their own Equipment Operators and equipment; Decker Maintenance personnel will not provide assistance to operate equipment. Contractor shall provide documentation certifying that all of their equipment operators have been properly trained for the piece of equipment they are operating. This includes but is not limited to, fork lift operators, mobile crane operators, overhead crane operators, etc. This documentation shall be provided to the AE Project Manager who will forward it to the Plant Safety Specialist.

If necessary for the work, and for liability purposes, Contractors shall provide their own forklift, lifts, and other heavy industrial equipment.

CHEMICALS AND SAFETY DATA SHEETS

The Contractor shall provide SDS for all project chemical products PRIOR to being brought on site. These sheets shall be given to the AE Project Manager who will forward to the Plant Safety Specialist and the Plant Environmental Coordinator for their review. All chemical products purchased by a Contractor are the property of the Contractor. All unused/new materials shall be taken with the Contractor upon completion of their work unless otherwise approved by Plant Management.

WORK HOURS

Normal plant working hours are Monday through Friday, 7:00 a.m. until 3:30 p.m. If a Contractor plans to work hours other than these, the AE Project Manager shall be notified in advance. This request will be forwarded to Plant Management for approval. Contractors shall not work beyond these hours unless written approval is provided.

HOUSEKEEPING

The Contractor shall be responsible for daily cleaning of their work areas. Prior to the end of each workday, all trash shall be placed in proper receptacles and all areas swept and picked up.

See Environmental and Waste Requirements section for additional instructions.

DAMAGE TO EXISTING PROPERTY

The Contractor shall take all precautions to protect existing buildings, grounds, and equipment from damage of whatever nature arising from the Contractor’s operations at the site. If damage is incurred, the Contractor shall notify Plant Management immediately and make all necessary repairs or replacements without additional cost to the owner.

All grassy/dirt areas used for lay down and/or parking shall be left smooth and re-seeded as necessary prior to demobilization.

EXCAVATION

Before performing any excavation activity of breaking ground and road surfaces, Contractor must verify with Plant Management the presence of any underground utilities, vaults or tunnels, overhead hazards, and plan accordingly.

All excavations must follow OSHA 1926.651. Before performing excavations, Contractor must submit a Stormwater Pollution Prevention Plan (SWPPP). Examples of SWPPP are stormwater-wattle, silt fencing, drain covers to prevent; unfiltered runoff, erosion, and sediment control.

After work is completed, excavated area must be re-seeded and remain protected with silt-fencing until adequate vegetation growth has been achieved.

UTILITIES / FACILITIES

COMPRESSED AIR

Service air for power tools and other equipment is provided at a maximum of 90 PSI. Hose connections are located throughout the plant, however, may not be necessarily close to the Contractor work site.

https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.651 https://www.osha.gov/laws-regs/regulations/standardnumber/1926/1926.651

Contractors requiring more than 90 PSI service air or working in an area without compressed air connections, shall provide their own compressors, hoses, connections and safety clips necessary to supply compressed air.

ELECTRICAL POWER

120VAC/480VAC power is available upon request. Plant staff requires three (3) working days notice to route and connect power to a single point for the Contractor’s use. Request for electrical connection shall be made through the AE Project Manager. Plant staff will also disconnect this service at the end of the contract, following the same procedure.

208/240 VAC is not readily available but can be made available with a minimum of 2 weeks notice.

WATER

Service (non-potable) water is available at various locations around the plant. Contractor shall be responsible for connecting and routing necessary extensions. Contractor shall provide all hoses/pipes, as needed for their use, and shall remove these upon project completion.

Contractors shall not connect to or open any fire hydrants without prior AE Plant Management or AE Project Manager written approval.

De-mineralized/De-ionized water can be provided if deemed necessary for project requirements by AE Project Manager.

FACILITIES

Contractor shall provide the following amenities for projects requiring more than six (6) Contractor employees:

• Drinking water

• Portable toilets

• Hand Wash Stations

• Break & eating areas (including microwaves, refrigerators, other appliances as needed)

Exceptions to these requirements may be made on a case-by-case basis for small projects, but Project Managers must obtain approval in advance from Plant Management in order for the exception to be granted.

ROADWAYS AND PARKING

Parking space is in short supply. Passenger cars and light trucks ONLY will be allowed in the designated parking lot. All heavy trucks and equipment will have parking assigned prior to arrival.

Contractor shall only use roads and parking areas within the plant area as assigned by the AE Project Manager. Contractor shall thoroughly investigate all existing entry, exit, and roadways to ensure there is adequate accessibility.

Contractor shall make all their employees aware of the 20 mph maximum speed limit within the Plant.

Contractor shall not drive any vehicle exceding 36,000 lbs per axle (HS-20 Truck) over the main entry roadway bridge. Vehicles over 72,000 lbs GVW must use the North Gate #3.

STORAGE AND TEMPORARY BUILDINGS

All storage and temporary buildings/office trailers required by Contractors shall be erected and placed by the Contractor at their own expense, with approval of the AE Project Manager, and shall be removed without cost to AE at the termination of their usefulness or termination of the job.

Outdoor space for storage of materials (lay down area) may be available to the Contractor in a location, agreed upon between Plant personnel and AE Project Manager. If assigned, this area will be kept clean and in an orderly fashion. The Contractor, prior to departure from the worksite, shall remove all excess materials from the site.

Small quantities of product requiring secondary containment may be accommodated at Plant locations with approval of the Project Manager, the Plant Environmental Coordinator and/or Plant Management. In general, however, the provision and maintenance of secondary containment for stored products shall be the Contractor’s responsibility.

ENVIRONMENTAL AND WASTE REQUIREMENTS

AE has Environmental staff available by appointment or immediate contact by phone. If any AE staff believes there is an environmental violation, they are authorized to stop the Contractor’s work at any time. If any plant employee observes Contractor employees working in situations of imminent danger, work will be ceased until the AE Project Manager and the Contractor can meet to alleviate the hazardous condition(s). Such work stoppage shall not relieve the Contractor of any contract commitments nor be a valid cause for a change order. Specific environmental and waste requirements, in addition to those stated in the contract, are as follows:

• Storage and disposal of all wastes generated by the Contractor shall be planned before the project begins and coordinated with the Plant Environmental Coordinator. NO waste shall be left in unauthorized storage or disposal areas. Waste collection areas and containers shall be accurately and clearly marked to insure proper hazard notification and segregation of hazardous materials and non-hazardous materials.

• All hazardous waste generated by Contractor activities must be disposed of by the Contractor in a manner approved by the Plant Environmental Coordinator or AE Project Manager.

• Small volumes of domestic and non-hazardous trash may be disposed of in the existing trash dumpsters with approval of the Project Manager, the Plant Environmental Coordinator and/or Plant Management. Collection and disposal of large volumes of Contractor-generated trash shall be the responsibility of the Contractor and must be coordinated through the Plant Environmental Coordinator prior to the start of the job without additional cost to AE.

• The Contractor shall participate in plant recycling efforts as much as possible. A map of waste and recycling collection locations will be provided at the Plant Contractor Orientation. As the project progresses, specific waste disposal and recycling information can be obtained from the Plant Environmental Coordinator.

• Oil, fuel and chemical spills of one (1) gallon or more, or any amount that enters a drain or waterway shall cause work to cease and proper cleanup to commence immediately.

The Environmental Coordinator and Superintendents shall be informed immediately.

• Oily rags shall be deposited in designated and approved oil rag drums. Approval shall be obtained through the Plant Environmental Coordinator.

• All used aerosol containers shall be deposited in designated container(s) as indicated on waste and recycling collection map.

• All unused/new materials shall be taken with the Contractor upon completion of their work unless otherwise approved by Plant Management.

REQUIRED ENVIRONMENTAL PROJECT FORMS

See Appendix A for required environmental project forms that must be completed any time a Contractor uses or performs the following:

• Use of Paint/solvents

• Welding, Brazing, or Soldering

• Use of Acetylene (cutting torch or other)

• Blasting

• Combustion Equipment

• Gas Flaring

Turn completed forms in to the Decker Environmental and Safety Specialist at the end of the project. AE Project Manager and/or Decker Environmental and Safety Specialist may request these forms at any time during completion of work.

STORMWATER REQUIREMENTS

All stormwater drains will be protected from runoff of activities that include excavation, chemical transfer, or any other activity where there is a potential for sediment or contamination to enter the storm drain(s). Contractors are responsible to clean the work area back to the original condition prior to leaving the site. As-found and as-left (i.e before and after) photos of the work site shall be taken by the Contractor and/or Project Manager to verify the site is left in as close to the as-found state. Any erosion control equipment utilized during the project must remain after work completion, if necessary, and be removed by the Contractor once there is no longer potential for stormwater contamination.

ELEVATORS

There is one (1) elevator available on the boiler structure. Contractors shall only use this elevator with prior permission from the AE Project Manager; elevator is used for personnel and light hand tools ONLY. Contractors needing to lift or move materials shall provide their own lifting devices and associated equipment (forklift, crane, tugger, straps, cables, etc.).

Under no circumstances shall the overhead latch be lifted to accommodate a load. This is an emergency exit only.

COMMUNICATION

Lines of communication shall be strictly maintained at all times. Contractor shall make all requests through the AE Project Manager who in turn will contact the appropriate plant personnel.

DELIVERIES

All Contractor deliveries shall be coordinated in advance with the AE Project Manager and shall be properly addressed with Contractor contact name on labeling. Deliveries not handled in this way may be refused by the Plant Stores Specialist and returned to Sender. Contractor shall provide the Plant Stores Specialist with contact information which shall be utilized in notifying the Contractor of the arrival of a delivery. Contractors shall pick up deliveries within 24 hours of notification. The Plant Stores Specialist may, if coordinated with, receive and unload deliveries; however, the AE/Decker takes no further responsibility for storage and protection of these items.

SCHEDULE

Prior to the start of any project, Contractor shall submit a proposed work schedule to the AE Project Manager. Schedules with durations longer than two (2) weeks shall be submitted at minimum two (2) weeks prior to arriving on site. Work schedules of less than two (2) weeks shall be submitted at minimum one (1) week prior to arriving on site.

The schedule shall show expected mobilization and demobilization dates and projected dates for all major milestones/tasks/hold points concerned in the project. Updated schedules shall be made and submitted to AE Project Manager as necessary.

RECORDS RETENTION

Refer to the Austin Energy Records Control Schedule, your office Information Liaison, or contact the Austin Energy Records & Information Management team at AERIM@austinenergy.com for guidance on retention or disposition of records associated with this GWP.

REVISION HISTORY

Revision Date Revised By Revisions Made

1.0 04/29/25 J. Blount, R. Zavala, J.

Cox, A. Lawrence Version 1: updated contacts, added environmental forms, updated all content

1.1 5/2/25 J.Blount/A. Lawrence Added Stormwater section

REVIEW LOG

Date Reviewed By Reviewer’s Title 5/5/25 Rogelio Zavala Operations Superintendent

APPROVALS

GWP Owner Printed Name: Rogelio Zavala Signature:

Title: Operations Superintendent Date:

mailto:AERIM@austinenergy.com

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Painting/Sovents

Please obtain fillable form from Decker Environmental & Safety Coordinator

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Welding, Brazing, Soldering

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Acetylene Usage

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Abrasive Blasting

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Combustion Equipment

APPENDIX A- REQUIRED ENVIRONMENTAL COMPLIANCE FORMS: Gas Flaring