Information Brief DPAA PNG_26JUL.pptx

PREPROPOSAL CONFERENCE

DPAA PAPUA NEW GUINEA (PNG) HELICOPTER SUPPORT SERVICES

Solicitation: HTC71126RE147 Briefer: Brenda Marshall

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TOGETHER, WE DELIVER.

SLIDE MASTER WIDESCREEN Version 1.2 cao 7 Feb 2024 Good morning everyone, and welcome to the Pre-Proposal Conference for Solicitation HTC71126RE147, supporting the DPAA Papua New Guinea Helicopter Support Services. I'm Brenda Marshall, the Contracting Officer representing the USTRANSCOM Acquisition Team. Thank you for taking the time to join us today

Agenda Overview

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Welcome and Introductions Solicitation Overview FAR 52.212-1 Instructions to Offerors FAR 52.212-2 Evaluation Criteria Q&A Session Next Steps and Deadlines Closing Remarks

Purpose – DPAA PAPUA NEW GUINEA Solicitation Requirement Overview Informational Only Questions for official response to be submitted in writing Ask questions at any time

USTC TCAQ – C

Brenda Marshall (Contracting Officer)

Welcome and Introductions

DPAA PNG

Key requirements and expectations for air charter services Support for DPAA mission requirements Compliance with all solicitation terms and conditions Solicitation Overview

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The main purpose of today's session is to walk you through the core requirements of this solicitation and to clarify the proposal submission process so everyone is on the same page. If you have any follow-up questions based on what we discuss today, please submit them to me in writing no later than Tuesday, August 4th at noon Central Time.

Proposal Format and Submission Requirements (Pages 50-51)

Volume I: Business Compliance w/ Cover Sheet and Attachments (4,8 &9) Volume II: Technical Capability w/ Attachment 3 and 5 (30 Page Limit)

Volume III: Past Performance Information w/ Attachments 6 and 7

Volume IV: Price w/ Attachment 2 Read Instructions to Offerors in red (Tab Instructions) Offerors shall not alter or change the pricing template formatting or estimated quantity.

All Unit Pricing shall be in US Dollars, rounded to the nearest cent. (Blue Only)

FAR 52.212-1: Instructions to Offerors

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Let's get right into how you need to submit your proposals. You must structure your submission into four distinct volumes: Business Compliance, Technical Capability, Past Performance, and Price. Keep all documents in PDF format, with the single exception of Volume 4, the Pricing Table, which must remain in its native Excel format.

Formatting Guidelines Pages shall be 8.5 x 11 inches, single-sided, with margins no smaller than one (1) inch on all sides.

Text shall be no smaller than 12-point Times New Roman, single-spaced. Tables, charts, and graphics may use a font no smaller than 10-point and shall be legible.

Electronic format submission requirements Clear and concise presentation required

FAR 52.212-1: Instructions to Offerors Cont.

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All submissions must be electronic and sent directly to my email address. Please pay close attention to the 25-megabyte file size limit per email. If your proposal is larger than that, break it up into sequentially numbered emails—for example, 'Email 1 of 3'.

Compliance & Eligibility Requirements

SAM (System for Award Management) registration required NIST Assessment & CMMC Level 2 (Self) uploaded to SPRS Valid air carrier status CARB: air transportation service and aircraft type approvals (See slide 13 for POC info) FAA OpSpecs PNG Level 1 and Level 2 (https://casapng.gov.pg/) Supporting documentation must be provided Eligibility criteria must be met and verified

FAR 52.212-1: Instructions to Offerors Cont.

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Evaluation Factors (Pages 53-56)

(1) Factor 1: Business Compliance (Acceptable/Unacceptable)

(2) Factor 2: Technical Capability (Acceptable/Unacceptable)

i. Subfactor 1: Aircraft Compliance

ii. Subfactor 2: Personnel Qualifications

iii. Subfactor 3: Mission Execution & Support

(3) Factor 3: Past Performance (Overall Confidence Assessment Rating)

(4) Factor 4: Price (Fair & Reasonable, Not Unbalanced) FAR 52.212-2: Evaluation Criteria

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Diving into Factor 1, Business Compliance. This is strictly a pass/fail, Acceptable or Unacceptable evaluation. It is critical that you follow Attachment 4, the Business Compliance Checklist, to the letter. Missing a required certification could render your entire proposal Unacceptable. Ensure your SAM.gov registration is active, your DoD CARB and CASA PNG Air Operator's Certificate statuses are clearly documented, and that you provide proof of your required insurance capability. Don't forget to include the completed Attachments 8 and 9 as well. For Factor 2, Technical Capability, we are also evaluating on an Acceptable/Unacceptable basis. We need to see a clear, actionable approach to how you will meet the PWS requirements. Simply stating 'we will comply' or parroting the PWS back to us will result in an Unacceptable rating. You must use Attachment 5 for your narrative, and you must strictly adhere to the 30-page limit. Anything past page 30 will not be read or evaluated. You must also submit Attachment 3, the Aircraft Identification Sheet, which does not count against your 30-page limit. Under the Technical Capability factor, there are three subfactors you must address. Subfactor 1 looks at your proposed aircraft—ensuring they meet performance specs, comms, safety equipment, and how you will handle substitute aircraft to avoid mission delays. Subfactor 2 focuses on personnel, specifically validating that your pilots meet the highly specialized flight hour requirements. Finally, Subfactor 3 covers Mission Execution—how you handle mission planning, delay management, MEDEVAC readiness, and execute complex logistics like remote fuel staging and host-nation coordination in these austere environments. For Factor 3, Past Performance, we evaluate three elements: Recency, Quality, and Relevancy. 'Recent' means the work was ongoing or completed within the last 3 years. For 'Relevancy', we are strictly comparing your past contracts against the Scope, Magnitude, and Complexity thresholds defined in the RFP. For example, under Magnitude, we are looking for references with a total contract value of at least $5 Million. If a reference doesn't meet that financial floor, it won't be rated highly relevant. Make sure you utilize Attachment 7, the Past Performance Questionnaire, for your references. Factor 4 is Price. Your Total Evaluated Price, or TEP, will be the sum of all CLINs for the base period, all option periods, and the 6-month extension. Please use Attachment 2 to submit your pricing. A critical note: for the Time-and-Materials Fuel CLIN, do not alter the Government-estimated values provided in the spreadsheet. We use those identical numbers across all offerors for evaluation purposes to establish the Not-to-Exceed ceiling. Finally, please ensure your pricing is balanced; we will evaluate proposals for materially unbalanced pricing across CLINs.

Evaluation Process Government evaluates based on submitted information Provide clear, concise, and substantiated details Address HOW you will meet requirements Avoid rephrasing or restating requirements Focus on specific solutions and capabilities FAR 52.212-2: Evaluation Criteria Cont.

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Open Floor Discussion Questions & Answers

Review solicitation thoroughly Submit questions by August 4, 2026 (1200 CST) Prepare proposal in four required volumes include all attachments (complete with checking all the boxes and answering all questions) Ensure compliance with formatting guidelines Verify SAM registration (verify certs are up to date and attached) and air carrier (include aircraft proposal status (CARB/PNG) Submit proposal by deadline August 14, 2026 (1600 CST)

Next Steps and Deadlines

Recap and Reiterate Review FAR 52.212-1: Instructions to Offerors and submit all required information (A-G) Intent to award without discussions Submit your best and final offer Questions Closing Remarks

To wrap up today's brief, please remember that your final deadline to submit any remaining questions is Tuesday, August 4, 2026, at 12:00 PM Central Time. Send those directly to me via email. As a final reminder: while we hope this conference was helpful in clarifying our requirements, the official Request for Proposal and any published amendments remain the sole governing documents for this procurement. Complete Proposals are due August 18, 2026 1630 CST.

Commercial Airlift Division HQ AMC/A3B POC: Matthew Berry – Chief, Air Carrier Oversight Branch Phone: 618-229-2082 Email: amc.a3bs.surveillance.and.evaluations.branch@us.af.mil

AMC/A3B CONTACT INFORMATION

Thank you

BACKUP SLIDES

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