SOLICITATION_QA_POSTING_100312.pdf

1 FEMA – Q/A Solicitation HSFE80-12-R-0033 – 10/3/2012 posting

HOUSING INSPECTION SERVICES

Questions and Responses

Solicitation HSFE80‐12‐R‐0033

Response to question on Vol. 2 .1.1 Factor 1 / sub‐factor 1 ‐ QMS (page 81‐104)

Response acknowledged that what was requested in this factor is also requested in Volume 3, and that the requirements for this sub factor would be “corrected and moved to volume 3”. The new solicitation still includes the redundant requirements in Volume 2 Technical Approach.

Response:

Volume 2 identifies the QMS processes to deliver conforming inspections that meet applicable FEMA and other statutory and regulatory requirements to include processes

Volume 3 is the Quality System Manual. The information will need to appear in both Volumes 2 and 3 as stated; review sections for references.

Response to Q ‐ L.4 Evaluation of Compensation for Professional Employees ( p. 77 of 104)

States it should go in Volume 4 , but the new solicitation doesn’t reflect this in Section L.

Response: 52.222‐46 EVALUATION OF COMPENSATION FOR PROFESSIONAL EMPLOYEES (FEB 1993) will be removed from the solicitation. This contract is subject to the Service Contract Act.

Response to Q – L.11 Instructions to preparation of the Proposal ( pp. 79‐104)

States that the adjudication event plan should go in Volume 2, but the new solicitation doesn’t appear to reflect this response in Section L.

Response: See Solicitation, Section L.11 Instructions for Preparation of Proposal, Number 6:

6. Contractors shall provide an Adjudication Event plan including days they would need to build into their bid to register their Housing Inspectors and ongoing turnover. Refer to Mobile Adjudication Events (MAE).

Contractors shall be responsible for providing a suitable location for each Adjudication Events. Adjudication Event location must be able to seat at least 15 people or the number of expected registrants, whichever is less. The Adjudication Event plan is not included in the page count and will not be part of the evaluation criteria. The plan will be approved or disapproved by FEMA.

Responses to Q 23 (re: Section M 5) / Q51 (re: Volume 2, page L‐8)

States that solicitation will be updated to reflect that past performance questionnaires should be submitted directly to government. The change is described in Section M, 2 FEMA – Q/A Solicitation HSFE80-12-R-0033 – 10/3/2012 posting

Factor 4 Past Performance, but is not identified in Section L, Factor 4 which dictates what is specifically required for Factor 4.

Response: The solicitation has been updated to reflect that past performance questionnaires should be returned to the Contracting Officer at Michelle.Calhoun@dhs.fema.gov, by October 2, 2012.

Factor 4, Past Performance describes how the offeror will be evaluated, as well as requests past performance on three (3) federal government agencies or other commercial business for which it has provided the a similar level of effort for Housing Inspection Services within the past three (3) years

Response to Q350 (re: audited financial statements)

Response appeared to have deleted requirement for audited financial statements. RFP has added requirement back in.

Refer to 4.1 Business Criteria :

Company description shall include:

a) Financial statements for the last four recent years (or most recent available) including an income statement and balance sheet; description of related party transactions;" and;

Audited financial statements with the audit report for the last four recent years (or most recent available) with statements of changes in financial position and working capital positions for the entity(s) including but not limited to teaming agreements with one or more companies and/or joint venture company(s); include footnotes for any related party transactions and contingencies such as any pending legal actions in the normal course of business;

Response to Q347 (re: L‐8, Subcontractor plan)

Subcontracting plan requirement has been removed from volume 2 technical proposal. It appears to have been added to the end of the 1.2.4 OCI requirement by accident. Is it supposed to be its own stand‐alone requirement in Volume 1 instead?

Response: Subcontracting Plan has been removed from the end of 1.2.4. The subcontracting plan is only required of the successful offerors.