Attachment 8 Shelter IHP Inspection Guidelines.pdf

Attachment 8

Shelter Inspection Guidelines

The Contractor may be tasked on an individual Disaster Basis to perform the Task of Expediting the Inspections and possibly the Registration of the Disasters Shelter Population, in order to expedite the closure of the Emergency Shelters and to facilitate the transition of our applicants from the 406 Program (Emergency Response Sheltering) into the 408 Program (Response and Recovery) Individual Housing Assistance.

The additional Duties for this Task will entail: Providing adequate Staff to Visit

Daily or remain at the Shelters to facilitate and ensure that all Shelter Evacuees staying in the Shelters are contacted, and provided the opportunity and a means (telephone, cell phone or Online) to contact FEMA and make their Registration. This staff will document by shelter location, the Name, Address, Application Number, and verify operational contract information (by Phone or at the individual Shelter Locations) contact information and availability of these Shelter applicants.

This information is to be communicated to the ISC, and the Contractor’s Office and Field Manager. The Contractors staff will expedite the selection, and issuance of these Shelter Applicants Inspections, and will deliver these selected inspections to designated Inspectors. These designated inspectors will communicate and expedite the contact with all these shelter applicants, prioritizeing their Inspections and provide throughout the day, the contacted, scheduled and completed list of these inspections back to the contractors Field Manager, who will then forward this information to the ISC. The ISC will assist with the coordination and documentation of completing these Shelter applications daily. The entire process is to run concurrent with the regular inspection program, and will be considered completed upon the emptying of the disaster shelters of FEMA Applicants transitioning into the 408 IA Program, or upon determination that the shelter Applicant is no longer eligible for further 406 assistance and has exhausted their rights in regards to any 408 eligibilities.