SFO_Galveston_FRC_Homeporting_Spec.pdf

RFP SPECIFICATIONS

FOR

FDCC

FRC Homeporting Sector Field Office (SFO)

Galveston, GALVESTON, TX

May 2017

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

FACILITIES DESIGN & CONSTRUCTION CENTER

FDCC Norfolk

5505 ROBIN HOOD ROAD SUITE K

NORFOLK, VIRGINIA 23513-2413

FDCC Seattle Detachment

915 2ND AVE

FED BLDG RM 2664

SEATTLE, WA 98174

FROM: Facilities Design & Construction Center (Norfolk)

BENEFITING UNIT: Sector Field Office Galveston Galveston, TX

POINTS OF CONTACT: FDCC

SIGNATURES:

James P. Kendall, PE Design PM Date

Norm T. Malbon, PE, PMP Design Supervisor Date

John F. Regan, PE Project Execution Supervisor Date

FRC Homeporting SFO Galveston SFRL: 08-5795615

Project No. 5758271 Page 1 of 1 Table of Contents

PROJECT RFP REQUIREMENTS

Section Title

TOC TABLE OF CONTENTS

01110 DESIGN-BUILD GENERAL PARAGRAPHS

01200 DESIGN-BUILD PROGRESS PAYMENTS

01320 DESIGN-BUILD PROGRESS SCHEDULE

01330 DESIGN-BUILD SUBMITTAL PROCEDURES

01450 QUALITY CONTROL

01500 TEMPORARY COR FACILITIES AND EQUIPMENT

01505 PROJECT MEETINGS

01781 OPERATION AND MAINTENANCE DATA DOCUMENTATION

01800 DESIGN-BUILD CRITERIA

1.1 GENERAL PROJECT REQUIREMENTS AND DESCRIPTION

1.2 ROLES OF RFP SPECIFICATIONS & DRAWINGS

1.3 SUSTAINABLE DESIGN AND LEED-NC CERTIFICATION

1.4 CIVIL AND SITE WORK

1.5 GEOTECHNICAL

1.6 LANDSCAPING

1.7 ARCHITECTURAL

1.8 STRUCTURAL

1.9 DEMOLITION

1.10 FIRE PROTECTION

1.11 PLUMBING

1.12 HEATING VENTILATING AND AIR CONDITIONING

1.13 ELECTRICAL

1.14 SECURITY SYSTEMS AND CCTV

1.15 CABLE TV

1.16 TELECOMMUNICATIONS AND PUBLIC ADDRESS

1.18 ENVIRONMENTAL DESIGN, PERMITS, CONTROLS, AND PROTECTION

01802 01803 01900

CONSTRUCTION DESIGN DOCUMENTS

RECORD DOCUMENTS AND DRAWINGS

LIST OF DRAWINGS

APPENDIX A COMPUTER GENERATED DRAWINGS

APPENDIX B CRITERIA FOR ELECTRONIC DELIVERABLES

APPENDIX C ADEPT FILE NAMING

APPENDIX D DESIGN NARRATIVE

APPENDIX E INDUSTRY STANDARDS FOR CONSTRUCTION DOCUMENTS

APPENDIX F

APPENDIX G

APPENDIX H

INDIVIDUAL SPACE CRITERIA DATA SHEETS (ISCDS)

CSTO TELECOMM SHORE TIES

CSTO ELECTRICAL SHORE TIES

APPENDIX I

APPENDIX J

APPENDIX K

APPENDIX L

APPENDIX M

USCG BOAT DATA

HYDRANT FLOW TEST REPORT

DREGING REPORT

STANDARD CLASSIFICATION FOR BUILDING ELEMENTS AND

RELATED SITEWORK – UNIFORMAT II

154 FRC MOORING CONCEPT

SECTION 01110 Page 1 of 6

SECTION 01110

DESIGN-BUILD GENERAL PARAGRAPHS

PART 1 GENERAL

1.1 SCOPE OF WORK

Provide all services and materials to design-build the new FRC Homeporting project at SFO Galveston, TX. The scope of the project will consist of the following:

This project will prepare Sector Field Office (SFO) Galveston facilities for the arrival of 3 Fast Response Cutters (FRC) having a projected commissioning of 2020. The project has three distinct areas of work:

a. Base Bid: Waterfront which consists of designing and constructing a 150’ extension to the existing 180’ shallow draft construction tender pier (i.e., South Pier) including extensions and improvements to the hotel capabilities of the pier in order to homeport the FRC. Waterfront work will also require a reconfiguration of the existing rip-rap bulkhead to allow the existing Coast Guard construction tender (WLIC) to moor closer into the shoreline.

b. Option: Construction of a new 5,600 GSF FRC MAT (Maintenance Augmentation Team) facility including Maintenance and Support facilities for the FRC and the associated small boats of each vessel.

Storage and administrative spaces will be provided in existing buildings, with some renovation required.

The location for all waterfront and shore facilities are on site of SFO Galveston located at 3000 Fort Point Road, Galveston, TX. 77550

Contractor shall perform the work according to this specification and as shown on the enclosed drawing sheets.

1.2 ITEMS FURNISHED TO CONTRACTOR BY FDCC

a. One electronic set of the final approved Contract documents at the time of award including plans and specifications.

b. One electronic copy of any changed document due to a Contract modification

c. One electronic copy of all FD&CC forms referred to herein. Contractor may reproduce as necessary.

d. Publications incorporated into the technical provisions by reference will not be provided by the Government. Contractor shall provide those references at the project site when necessary for clarification, or if required for reference to assist with quality control.

1.3 CONTRACTOR RESPONSIBILITY

This contract contains both prescriptive and performance-based criteria. The design and subsequent construction shall incorporate all ancillary components as necessary to provide a complete and functional facility for the intended purpose. Where direction is given, it is directed to the Contractor. In each case the meaning is as though written “the Contractor shall….”

1.4 WORK HOURS

1.4.1 Work is authorized at the site from 0630 to 1830 Monday through Friday subject to local jurisdiction approval. No work is allowed on weekends or Federal holidays unless authorized by the Contracting Officer (KO) in advance.

1.5 CONTRACTOR USE OF PREMISES

1.5.1 All lay down or staging areas for materials, equipment and Contractor vehicle parking must be located within the indicated Contractor staging area and site. Coordinate with the Facility Engineer (FE) and Contracting Officer’s Representative (COR) onsite to determine the extent of the lay down or staging areas.

SECTION 01110 Page 2 of 6

1.5.2 Shipments of equipment, materials, and supplies shall be addressed to the contractor - not the Government. The contractor must be on hand to accept shipments; the Government will not accept shipments.

1.6 Definitions

The following terms are defined as follows:

• Day(s): calendar day(s), unless otherwise noted

• FDCC: Facilities Design & Construction Center

• FE: Facility Engineer

• KO: Contracting Officer

• CPM: FDCC Construction Project Manager

• COR: FDCC Contracting Officer's Representative

• DPM: FDCC Design Project Manager

• GCI: FDCC Government Contracted Inspector

• A/E: Architect-Engineering Firm

• QAM: Contractor's Quality Assurance Manager

• DOR: Contractor's Design Engineer of Record and central point of contact for all design issues and questions

• KR: Contractor

• DCR: Design Clarification Request to the Government clarifying contract/RFP requirements

• RFI: Request for Information sent internally between Construction Contractor and the Contractors DOR clarifying design

1.7 REFERENCES AND ORDER OF PRECEDENCE

Where specifications or standards documents are referenced in these Contract documents, they apply as if they were incorporated into the contract, except if specifically noted otherwise. If there are differences between referenced documents and any contract documents the following precedence applies.

a. Contract

b. RFP Specification

c. RFP Drawings

d. References

e. Applicable code or standard governing the work in question unless the applicable code or standard governing the work is more stringent than the above.

1.8 SECURITY

1.8.1 SFO Galveston is a Federal facility. All personnel visiting the site will have to present valid picture identification from their state of residence. All personnel working on the project site must be legal to work in the United States of America. All vehicles entering the site must present and carry proof of insurance at all times. Provide a written list of expected workers with their driver’s license/identification card numbers and expected on site duration to the Facility Engineer a minimum of 5 days prior to the personnel arriving.

1.8.2 US Coast Guard SFO Galveston has implemented the RAPIDGate Program for their security protocol. The contractor shall register with RAPIDGate and obtain security passes in

SECTION 01110 Page 3 of 6 accordance with the instructions below prior to commencing any on site work (See Attachment 4 for RAPIDGate Details).

1.8.3 The Contractor shall become familiar with and obey station fire, traffic, and security regulations.

Personnel shall not stray from the immediate area of work or direct avenues of ingress and egress unless authorized in advance by the FE or COR.

1.8.4 All personnel shall carry proper identification (ID) and a worker badge when on site. Proper ID is defined as either the individual's driver's license, or a state issued ID. The identification must be laminated, and show a facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises.

1.9 OTHER STATION WORK

The Coast Guard and other contractors will be performing work at and adjacent to the project site during the time of this Contract. Cooperate and coordinate deliveries, access, and work with the Coast Guard and other contractors in accordance with Contract Clause FAR 52.236-8.

1.10 NEW UTILITY SERVICES

Make all arrangements with the local utility providers and pay all fees, charges, and costs of any nature associated with establishing and installing new temporary (during construction) and subsequent permanent utility services required to ensure permanent and uninterrupted utility service at project completion. The contract documents may provide a conceptual plan for utility layouts. These plans shall be confirmed by the contractor during the bidding stage with the local utility provider to determine the exact materials, equipment placement, and other features that may be required by the specific utility provider. The term utility service includes, but is not limited to meters, mains, service lines, high voltage feeders, transformers, force mains, lift stations, etc. The contractor is responsible for coordinating the work with the utility provider to insure the utility connection to the site is completed and that there is no delay in the prosecution of the work or completion of the project. Utility services include electricity, water, sewer, cable, IT, and telephone. All utilities within the base are owned by the Government. The local utility providers are as follows:

Utility Provider Service Telephone Number

Reliant Energy Electricity (877) 524-5231 City of Galveston Water (409) 797-3550 City of Galveston Sewer (409) 797-3550 Oneok Inc. Gas (800) 700-2443 Southwestern Bell/AT&T Telephone (877) 213-1057 Comcast Cable TV (800) 766-9993

DIG–SAFE (888) 858-9830

1.11 PERMITS

Contractor’s responsibility for permits is discussed in Section I contract clause 52.236-7 “Permits and Responsibilities” and in Section 01800 paragraph 1.18 “Design Related Permits”. In addition the contractor shall pay for and obtain all temporary permits for construction of this contract work. The Contractor shall comply with all terms and conditions of permits, whether the Contractor or the Government obtains the permit.

1.12 WORK SEQUENCE

The Contractor shall coordinate and schedule the construction sequencing, phasing and timeframe to afford the maximum use of the waterfront during construction. Waterfront includes but is not limited to Pier extension, Pier renovation, Rip Rap and associated utilities. Waterfront precedes FRC Building construction. Waterfront (Base Item) shall be operational 240 calendar days from notice to proceed. If Option Item is awarded, the overall project (Base Item and Option Item) period of performance is 400 calendar days.

1.13 GOVERNMENT-FURNISHED ITEMS

SECTION 01110 Page 4 of 6

None

1.14 RELOCATED EQUIPMENT AND ITEMS

Disconnect, dismantle if necessary, remove, relocate, reinstall, connect, and test items shown on the drawings. Cap disconnected service lines. Provide mechanical and electrical service connections, fittings, fastenings, and other materials needed to assemble and install relocated equipment. Before disconnecting or relocating items, inspect the items in the presence of the COR to determine their existing condition. The contractor is responsible for damage sustained by the items after this inspection.

1.15 UTILITY OUTAGES

Before interrupting or shutting down any utility, make a request for the interruption to the Contracting Officer at least 5 days before the anticipated interruption. Identify the utility, reason for interruption, proposed time of interruption, and duration of interruption. Do not interrupt utilities until authorized by the Contracting Officer.

1.16 UNDERGROUND UTILITIES

The underground utility locations shown on the drawings are not exact. “Miss Utility” locator services are not available at US Coast Guard Facility Sector Field Office Galveston. Contractor shall use a private utility locator service, at contractor expense, to locate underground utilities. Notify the COR and the cognizant utility companies at least 48 hours before excavating. Mark the excavation route and intersecting utilities. Where excavation will cross an existing utility line, use hand tools or hydrovac for initial location verification. Once located, excavate for a distance of 5 feet on each side of the intersection location found and record location on red marked drawings for final As-Built records. Once exposed, protect underground utilities from damage.

1.16.1 Utility outages – Contractor shall notify KO 48 hrs before any outages.

a. Make utility cut-over and interruptions after the normal working hours (0730 – 1630) or on Saturdays, Sundays, and Government holidays.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, and fire alarm shall be considered utility cut-overs. All outages shall be restored prior to the start of the Unit’s next operational work day. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor shall not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for the normal conduct of the work. The Contractor shall notify the Contracting Officer giving reasonable advance notice when such operation is required.

1.17 WEATHER

Delays caused by unusually severe weather (FAR Clause 52.249-10). Unusually severe weather will be considered unforeseeable and unusually severe if it is more severe than the statistical 3-year average for the appropriate weather parameters established by the National Weather Service. See Section 01320 Paragraph 3.5 “DELAYS AND REQUESTS FOR EXTENSION OF TIME” for additional requirements.

1.18 STORM PROTECTION

Should warnings of winds of gale force or stronger be issued, the Contractor shall take every practicable precaution to minimize danger to person, the work, and to adjacent property. Precautions shall include, but are not be limited to, closing all openings, removing all loose materials, tools and equipment from exposed locations, and removing or securing scaffolding and other temporary work.

1.19 MANUFACTURER'S INSTRUCTIONS

SECTION 01110 Page 5 of 6

Particular items and products specified in the sections are to be provided and/or installed according to the manufacturer's printed instructions. For bidding and contract performance purposes, the contractor is deemed to be aware of the requirements of these instructions.

1.20 DELIVERY, STORAGE, AND HANDLING OF MATERIALS

Deliver, store, and handle products and materials according to the manufacturer's printed instructions and as follows:

a. Deliver products and materials in manufacturer's original unopened packages or containers bearing manufacturer's labels.

b. Store products subject to damage from the elements in weather tight enclosures; maintain temperature and humidity within the ranges stated in the manufacturer's printed instructions.

c. Store fabricated products off the ground on platforms, blocking, or skids. Cover or protect products that may discolor or deteriorate due to exposure to the elements. Provide ventilation to avoid condensation.

d. Store loose granulated material on solid surfaces such as paving, plywood, or sheet material to prevent mixing with foreign matter. Provide drainage to prevent sheet material to prevent mixing with foreign matter. Provide drainage to prevent flow or ponding of rainwater. Prevent mixing of materials.

e. Any failure to comply with storage that results in damage will not be reimbursed by the Government.

1.21 MINOR DEMOLITION, CUTTING, AND PATCHING:

a. Provide Contracting Officer 24 hour notice before commencing demolition.

b. Cut surfaces such as masonry, plaster, tile, and metal in straight lines at natural points of division.

c. Materials for patching, filling-in, repairing, and extending work shall be new, and shall be similar in appearance and equal in quality to the materials used in the adjoining construction or the removed materials when they were new.

d. Protect existing construction, surfaces, and equipment from damage. Damaged existing construction, surfaces, or equipment shall be restored or replaced to match existing conditions or new adjoining work at the Contractor’s expense.

e. Dust: Erect and maintain temporary dust tight partitions or barriers to prevent the spread of dust, fumes, and noise to other parts of the building. Seal off return air grilles in the areas enclosed by dust barriers. Vent areas enclosed by dust barriers to the outside and provide filters on these vents.

Before removing the dust barrier, completely clean the area enclosed by the barrier and both sides of the barrier itself. Cover existing equipment to protect it from dust.

f. Disassemble, disconnect, cut, remove, and alter existing construction and equipment without damaging other construction or equipment that is to remain or be reused. Cut and remove to the limits shown on the drawings, or, if not shown, to the minimum extent necessary for the proper installation of new work. Piping shall be removed and capped so as to be concealed in the finished work.

g. Cut, move, and remove existing construction as necessary to do the work; replace and restore when work is completed.

h. Completely remove applied finish flooring such as ceramic floor and base, and resilient tile flooring and base, including mastic, to structural floor.

i. Patching: Patch to provide a neatly finished installation and to restore surfaces and items to the condition they were in before the work started. Where removals leave holes and damaged surfaces that will be exposed in the finished work, patch and repair these holes and damaged surfaces to match adjacent finished surfaces and to provide surfaces that are suitable for the provision of the new work. Install materials according to standard trade practice. Provide a smooth, even line of transition where patched work adjoins existing construction or new work. Patches or repairs shall

SECTION 01110 Page 6 of 6 match existing conditions or new adjoining work and shall provide a uniform finish and texture over the entire surface. When existing finish cannot be matched, refinish the entire surface to the nearest intersection.

j. Transitions: Make smooth and even transitions where new work abuts or aligns with existing construction. Where finished surfaces are cut such that a smooth transition with new work is not possible, terminate the existing surface along a straight line at a natural point of division and submit written recommendations to the COR on how to proceed.

k. Adjustments: Where removal of partitions results in adjacent spaces becoming one, rework floors, walls, and ceilings to a smooth plane without breaks, steps, and bulkheads.

1.22 CONTRACTING OFFICER'S AUTHORITY

In no event shall any understanding or agreement between the contractor and any Government employee other than the Contracting Officer on any contract, modification, change order, letter or verbal direction to the Contractor be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by an appointed Contracting Officer. The contractor is hereby put on notice that in the event a Government employee, other than the Contracting Officer, directs a change in the work to be performed, or increases the scope of the work to be performed, it is the contractor's responsibility to make inquiry to the Contracting Officer before making the deviation. Payments will not be made without being authorized by an appointed Contracting Officer with the legal authority to bind the Government.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

END OF SECTION

SECTION 01200 Page 1 of 5

SECTION 01200

DESIGN-BUILD PROGRESS PAYMENTS

PART 1 GENERAL

This section covers the submittal requirements for design-build progress payments. It is broken into two categories: design phase costs and construction phase costs. All items must be cost loaded and included on the project schedule to be a billable item.

1.1 RELATED CONTRACT CLAUSE

Section I contract clause 52.232-5 "Payments under Fixed-Price Construction Contracts."

1.2 SUBMITTALS

A. SD-01 Preconstruction Submittals

• Schedule of Prices for permits, design, LEED, and construction activities.

1.3 DESIGN SUBMITTALS

See Section 01820 Construction Design Documents for additional submittal requirements.

a. Topographic and Utility Survey

b. Geotechnical Investigation Report

c. Permit Application Documents

d. Schematic (35%) Design Submittal

e. First Final Design Submittal

f. Corrected Final Design Submittal

g. Construction Submittal Reviews

h. Site Visit Reports during Construction

i. Final Inspection Reports

j. As-Built Design Drawings

k. LEED Documentation)

1.4 DESIGN PAYMENT REQUESTS

1.4.1 Requests for Progress Payments: Payment requests during design may be made upon submission of each design submittal, and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section. Apply for progress payments using "Contractor's Monthly Estimate for Payment Voucher" (KO 2a) and the required payment certification that are available from the Contracting Officer. Electronic copies are available.

1.4.2 Payment requests for services provided for construction submittal review, site visits during construction, and final inspections may be made monthly based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

1.4.3 Payment request for As-Built Design Drawings may be made upon submission of the as-built drawings (see Construction Design Documents), and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

1.5 REQUIRED SCHEDULE UPDATES

In accordance with Section 01320, submit updated progress documentation along with the request for payment, including request for final design payment.

1.6 SUBMITTALS DURING CONSTRUCTION

1.6.1 Request for Progress Payment

Payment requests during design may be made upon submission of each design submittal, and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section. Apply for progress payments using "Contractor's Monthly Estimate for Payment Voucher" which includes (form

SECTION 01200 Page 2 of 5

FDCC-4) and the required payment certification that are available from the Contracting Officer. Electronic copies are available.

1.6.1.1 Documentation for Materials Delivered But Not Installed

Paid invoices for materials stored on site for which progress payments are requested shall accompany the application for payment. Requests for payment for materials stored offsite will normally not be approved.

Payment requests for services provided for construction submittal review, site visits during construction, and final inspections may be made monthly based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

Payment request for As-Built Design Drawings may be made upon submission of the as-built drawings (see Section 01802 Construction Design Documents), and will be based on the portion of the Base Bid for Design Services indicated in Part 3 of this section.

Partial payment request for LEED certification may be made upon submission of necessary documentation to the Green Building council. Final payment shall be made upon receipt of LEED certification.

1.6.1.2 Required Schedule Updates

In accordance with FAR Clause 52.236-15, Schedules for Construction Contracts and section 01320, submit updated progress documentation along with the request for payment, including request for final payment.

1.7 TIMING FOR SUBMITTALS DURING CONSTRUCTION

1.7.1 Initial Submission

Submit an original schedule of prices with the progress documentation required by section 01320 for the Government's approval.

1.7.2 Progress Payments

Progress payment requests may be submitted once a month to coincide with the progress update.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

3.1 SCHEDULE OF VALUES

The Schedule of Values shall be prepared in conjunction with the development of the Design Phase Schedule and/or Project Schedule Baseline. Prepare and deliver to the Contracting Officer a Schedule of Values in the format indicated. Provide a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, design phases, unit prices and extended prices thereof.

Additionally the contractor is to separately summarize the construction costs (only – no design costs required) associated with the following assets:

1. North Pier Modifications

2. South Pier Extension

3. New FRC Bldg

No payments can be made until the Schedule of Values has been approved by the Contracting Officer.

3.2 DESIGN PAYMENTS

The following list of design items is the minimum schedule of value activities required for the design phase. The percentages shown are the maximum billable amount for each of these items additional subordinate activities/tasks maybe included, but cannot exceed the main activity/tasks shown below.

a. Permit Application Documents Cost per Contractor Proposal

SECTION 01200 Page 3 of 5

b. Contract Performance Bond Actual Cost

c. Schematic (35%) Design Submittal 30% of Design Cost

d. Statement of 35% submittal Conformance with Contract 5% of Design Cost

e. First Final Design Submittal 25% of Design Cost

f. Statement of 1st Final submittal Conformance with Contract 5% of Design Cost

g. Corrected Final Design Submittal 5% of Design Cost

h. Statement of Corrected Final submittal Conformance 5% of Design Cost with Contract

i. Construction Submittal Reviews 8% of Design Cost

j. Site Visit Reports during Construction 4% of Design Cost

k. Final Inspection Reports 3% of Design Cost

l. As-Built Design Drawings 5% of Design Cost

m. LEED Design submission approval 5% of Design Cost

3.3 CONSTRUCTION PROGRESS PAYMENTS

Progress payment requests may only be submitted once a month to coincide with the Monthly schedule update.

3.3.1 MONTHLY PAY REQUESTS

The contractor's pay request consists of the approved Schedule of Values, the Project Schedule baseline, and the data columns below.

a. Activity number from the accepted Project schedule Baseline (or DPS)

b. Activity name from the accepted Project schedule Baseline (or DPS)

c. RPUID Number associated with the activity (construction items only)

d. RPFN Number associated with the activity description. (construction items only)

e. Schedule of Values: These will be the Activity values approved by the Contracting Officer

f. Activity Percent Complete to Date: Insert the percent complete value for this activity.

g. Previously billed Activities: The value in this field is carried over from the previous months approved invoice amounts

h. Amount requested this invoice.

i. Remaining Activities Amount: This value shall be the remaining work left to complete the contract. (Schedule of Values, minus this billing and all prior billings.)

j. Update attached Real Property Project Management Data Sheet (PMDS) cumulative %CC for each RPUID and RPFN based on the pay request being submitted. This shall be considered part of the required backup for every construction phase pay request.

3.3.2 Contract Modifications

Each contract modification shall be added to the end of the approved Schedule of Values.

3.3.3 Payment for On Site Stored Materials

Materials are considered a sub-activity of a complete activity. Activities may be divided into installation activities and materials activities. In order for material requests for payment to be considered, the material shall be per the approved submittal, on site, and properly stored or protected and proof of paid invoices provided. The amount requested cannot exceed the material amount identified on the approved schedule of values. If the paid invoice is less than the amount on the approved schedule of values, the remainder shall be applied to the installation phase and be billable once the activity is complete and tested.

Paid material invoices shall be legible and clearly document the type, quantity and cost of the materials covered by the invoice. The contractor shall clearly mark on each invoice the activity number for which payment is being requested. For invoices covering more than one activity, the contractor shall indicate both the activity number and the percentage of the total invoice to be applied. Incomplete or unreadable invoices will not be considered when processing payment requests.

SECTION 01200 Page 4 of 5

3.3.4 LEED Activities/Certification

Separate the design portion of LEED preparation from the construction portion and include as two separate line items on the pay voucher. LEED Certification of the project is required. Government retains the right to withhold up to $50,000 until LEED certification is received.

3.3.5 PAYMENT PROCESS

During the Design Phase the payment requests shall be emailed to both the COR and the KO. This pay request shall be reviewed and signed by the COR and emailed back to you. You shall then upload the pay request and all supporting backup required to the FINCEN website. It will then be reviewed and approved by the Contracting Officer. Your pay requests shall only include items from the list indicated in paragraph 3.2 above unless pre-approved by the contracting officer.

During the construction phase the payment request shall be organized specifically as identified in paragraph 3.3 above. Review the pay request and any supporting backup with the on-site government inspector (CI). The CI shall initial the line items as being in-place. Submit the initialed pay request and supporting backup by e-mail to the COR and KO. The COR shall review and if acceptable sign and e-mail the Pay request back to the Contractor. Upload the pay request to the FINCEN website for the KO to review and approve.

SAMPLE below of Real Property Project Management Data Sheet (PMDS). See section 01320 for cost loaded scheduling requirements.

SECTION 01200 Page 5 of 5

End of section

SECTION 01320 Page 1 of 9

SECTION 01320

DESIGN-BUILD PROGRESS SCHEDULE

1.1 THE PROJECT SCHEDULE AND PROGRESS OF THE WORK

1.1.1 Provide, administer, and maintain a computerized Project Schedule as a tool for planning and executing the work. The Project Schedule is also called the Project Schedule Baseline and Design Performance Schedule within this contract. Requirements listed for the Project Schedule are also to be considered requirements for the Project Schedule Baseline and the Design Performance Schedule. The Project Schedule will also assist the Contracting Officer with: 1) appraising the practicality of the schedule; and 2) evaluating the progress of the work, making progress payments, and making decisions relative to time and/or cost adjustments which may result from modifications to the work.

1.1.2 It is expressly understood and agreed that the time of beginning, the rate of progress, and the time of completion of the work are of the essence of this Contract. Execute the work as required to prevent any delay to the Contract milestone dates or the general completion of the Contract.

1.2 CONTRACTOR ANALYSIS

By execution of the Contract, the Contractor acknowledges that the following have been analyzed.

1.2.1 The scope of the work, including interim milestones, time and effort to acquire required permits from jurisdictional authorities as required to comply with the scope of work of this contract.

1.2.2 The materials and methods of construction required.

1.2.3 The availability of skilled and unskilled labor.

1.2.4 Restrictions of the site

1.2.5 Constraints imposed by the contract

1.2.6 The Contractor’s own work load and capacity to perform the work, and that the Contractor agrees that the specified times are reasonable considering the existing conditions prevailing in the locality of the work, including weather conditions and other factors, with a reasonable allowance for variations from average.

1.3 PROJECT SCHEDULE METHODOLOGY

1.3.1 Provide a computer based precedence diagram/ bar chart, with capabilities of identifying the critical path.

1.3.2 The Project Schedule must show the sequence and interdependence of activities required for complete performance of the work, beginning with the Contract Award and concluding with the date of Final Acceptance of the Contract. Show all activities in work days, with allowance for the effects of normal weather conditions on outside work.

1.3.3 The Project Schedule must identify the cost to perform each work activity requiring a cost expenditure. The sum of the costs assigned to all activities must equal the Contract value. The accepted cost loaded Project Schedule will constitute the Schedule of Values from which monthly progress payments will be made in accordance with the Contract provisions for progress payments.

1.3.4 The Project Schedule must comply with all limits imposed by the scope of work, with all contractually specified intermediate milestone and completion dates, and with all constraints, restraints, or sequences included in the Contract.

SECTION 01320 Page 2 of 9

1.4 PROJECT SCHEDULING SOFTWARE AND SCHEDULER

Utilize software compatible with Microsoft Project 2010, the Contractor’s scheduler must be capable of updating, modifying, providing reports, and submitting data files in the Microsoft Project 2010 and the software used to create the schedule, and Adobe format.

PART 2 PRODUCTS (NOT USED)

PART 3 EXECUTION

3.1 SCHEDULE COMPONENTS

The overall Project Schedule is made up of several related components and submissions. Unless otherwise indicated, the term “Project Schedule” refers to all components of the schedule, as follows.

3.1.1 Design Performance Schedule (DPS)

3.1.2 Project Schedule Baseline (PSB)

3.1.3 Weekly Look Ahead Planning Schedule

3.1.4 Monthly Updates: These components each have several specific deliverables (i.e., reports or diagrams) that are explained in detail in section 3.7, Schedule Deliverables.

3.2 DESIGN PERFORMANCE SCHEDULE

The Design Performance Schedule (DPS) is defined as the planned design sequence including interdependencies between design and design support components as required to provide construction design documents and obtaining required permits for this contract. This schedule is used only to allow for billing of design components as bid, prior to completion of the Project Schedule Baseline and schedule of values.

3.3 PROJECT SCHEDULE BASELINE

3.3.1 The Project Schedule Baseline (PSB) consists of diagrams and reports covering the entire contract from Contract Award to Final Acceptance, including all elements of the DPS. No onsite work (other than design related investigation) may start without an accepted Project Schedule Baseline and accepted Schedule of Values. Specific deliverables are listed below and further described in section 3.7.

3.3.1.1 Detailed precedence diagram/Bar Chart

3.3.1.2 Schedule of Cost Loading/Schedule of Values

3.3.2 See Section 01110 and 01500 for start date assumptions and detailed minimum phasing and sequencing requirements, mandatory interim milestones, and additional temporary facilities.

3.3.3 See Section 3.8 for procedures for submittal, review and approval of the Project Schedule.

3.4 MONTHLY SCHEDULE UPDATE

The Monthly Schedule Update consists of diagrams and reports updating the approved baseline or previous schedule update for work completed during the previous 30 days, and includes the following.

3.4.1 Detailed Bar Chart

3.4.2 Earned Value Report

3.4.3 Project Summary Report

SECTION 01320 Page 3 of 9

(See Section 3.8 for procedures for submittal of the Monthly Schedule Updates.)

3.5 WEEKLY LOOK-AHEAD PLANNING SCHEDULE

Weekly Look-Ahead Planning Schedules are detailed bar charts produced from the last monthly update which detail the work from the previous week and ahead for the next two weeks. It is a tool intended primarily for the Superintendent to plan and coordinate the work with the subcontractors at the Weekly Progress Meetings. This schedule will provide a detailed list of activities for work during those weeks. Sort the activities in a logical manner, for example, by area of the building and trade. Make copies available to all meeting participants and electronically.

3.6 SCHEDULE DEFINITIONS AND REQUIREMENTS

The following paragraphs contain general scheduling requirements applicable to all components of the Project Schedule submissions.

3.6.1 ACTIVITY DURATIONS/RESPONSIBILY CODES

3.6.1.1 Activity time durations shall be in units of project work days. They shall be based on the optimum labor, equipment, and materials required to perform each activity on a normal work day basis.

3.6.1.2 No on-site activity may have duration over ten working days, except non-construction activities, such as design investigations, design phases, submittal reviews, procurement, and delivery of materials or equipment, and concrete curing.

3.6.1.3 Divide all cost loaded on-site construction and any design activities into clearly identifiable work packages.

3.6.1.4 Provide Responsibility Codes for each activity. Responsibility Codes are assigned to the field identifying the organization completing the specific activity (e.g., prime contractor, subcontractor's name, Government, etc.).

3.6.2 REQUIRED ACTIVITIES FOR SCHEDULES

3.6.2.1 The Design Phase/DPS has specific maximum Schedule of Value amounts, per Section 01200.

The following are minimum activities required on the schedule for design phase. (Note: The government review times proposed and accepted with the Contractor’s DPS are critical to Government manpower planning and allocation. Changes to these dates after government acceptance may at no cost to the government, reduce the Contractor’s available construction time. See Section 3.11 below.)

a) Permit Application Documents

b) Government Review and signature (14 work days from receipt unless otherwise specified)

c) Customer design review meeting on-site.

d) Temporary facilities design, including Site plan and supporting utilities

e) New Utility Building design including site plan and supporting utilities

f) Pre 35% submittal Design Quality Manager Review

g) Schematic (35%) Design Submittal

h) Government Review (14 work days from receipt unless otherwise specified)

i) 65% Design Submittal

j) 65% submittal Design Quality Manager Review of conformance with RFP

k) Government Review (21 work days from receipt unless otherwise specified)

l) Final Design Submittal

m) Letter of conformance with RFP and incorporation of Government comments By DQM

n) LEED Design submission approval

o) Construction Submittal Reviews

p) Site investigation Visits during Design

q) Final Inspection Reports

r) As-Built Design Drawings

SECTION 01320 Page 4 of 9

3.6.2.2 CONSTRUCTION PHASE

The degree of detail of the Project Schedule and the selection and number of activities is subject to the approval of the Contracting Officer. It shall include, but is not limited to the following.

a) Preparation, submission, and approval of Project Schedule Baseline and Schedule of Values.

b) All elements included in the DPS.

c) Mobilization and installation of temporary facilities, storage, and COR/CI trailer

d) Design submittals and review of shop drawings, product data, and samples

e) Any construction phase submittal requiring Gov review (include 14 work days min unless otherwise indicated in the RFP)

f) Soliciting, review and award of subcontracts by major discipline

g) Procurement of materials and equipment

h) On-site Pre-construction Meeting

i) North Pier Modifications

j) South Pier Extension

k) New FRC Building

l) Industrial Bldg modifications

m) Shipping and delivery of materials and equipment

n) Instructions for operating and maintaining equipment and systems

o) Quality assurance activities

p) Earthwork and site utilities

q) Utility outages

r) Asphalt paving

s) Draft O&M Manuals (including Equipment listing for enrollment)

t) Training

u) First-final O&M Manuals (including Equipment listing for enrollment)

v) Final survey, horizontal and vertical control

w) Final Inspection (7 work day duration)

x) Punch List (14 work day duration)

y) Final O&M Manuals (including Equipment listing for enrollment)

z) Final Acceptance

aa) Demobilization

3.6.2.3 ACTIVITY NAMING REQUIREMENTS FOR CONSTRUCTION COSTS ONLY

Provide hammocks utilizing the naming convention identified on the (PMDS see sect 01200) sheet as “Asset Name”. Activity names of the subtasks within the hammock shall be as needed to define the work that logically supports the “Asset Names” and meets the other listed conditions of the contract. General costs that support the entire project shall be distributed based on weighted values of the (RPFNS provided) through all RPFNs and RPUIDs provided. All construction activities on the schedule and schedule of values must have an assigned RPFN and/or RPUID. Any modification shall be assigned to a RPFN or RPUID when added to the Contractor’s cost loaded schedule. For bidding purposes if the project specific PMDS is not provided with the bid document, assume there will be 45 RPFN’s, 45 RPUID’s, 45 “Asset Names” to assign to the hammock and subtasks. The pay request requires updating the %CC (Construction Completion) for each of these “Asset Names” monthly and therefore the Contractor’s schedule must be able to facilitate this requirement.

3.7 SCHEDULE DELIVERABLES: DIAGRAMS, PRINT-OUTS, AND REPORTS

This section provides specific details defining each of the schedule deliverables for each of the various submissions.

3.7.1 DESIGN PERFORMANCE SCHEDULE

Print the detailed bar charts in color, on “D” size sheets (24 by 36 inches), with a title block and a calendar day timeline on each page. Time scale the chart to show a continuous flow of information from left to right. Show the critical path clearly in red and graphically on the chart with solid bars. Organize the

SECTION 01320 Page 5 of 9 bar chart by work area groupings. This schedule must be updated monthly in accordance with the monthly schedule updates below; except the reports will be based on the DPS until the Project Schedule Baseline is accepted. This shall be submitted electronically as well as the hard copies.

3.7.2 PROJECT SCHEDULE BASELINE

Submit the Project Schedule Baseline to the FDCC CPM a minimum of 14 working days prior to the preconstruction meeting for review or 45 calendar days after receipt of the 35% design submittal, whichever comes sooner. Print the detailed bar charts in color, on “D” size sheets (24 by 36 inches), with a title block and a calendar day timeline on each page. Time scale the chart to show a continuous flow of information from left to right. Show the critical path in red clearly and graphically on the chart with solid bars. Organize the bar chart by work area groupings. Also provide two electronic copies on disks and e-mail the Schedule to the FDCC CPM. Show the following fixed Contract dates as bold vertical lines on the printout.

a) Current (or data) date

b) Contract completion date

3.7.3 MONTHLY SCHEDULE UPDATES

3.7.3.1 The update is to be made from the Project Schedule Baseline. It includes the earned value report and the Project Summary report. Print the detailed bar charts in color, on “D” size sheets (24 by 36 inches), with a title block and a calendar day timeline on each page. Time scale the chart to show a continuous flow of information from left to right. Show the critical path clearly and graphically on the chart with solid bars. Organize the bar chart by work area groupings. Also provide two electronic copies on disks or By E-mail to the FDCC CPM.

3.7.3.2 The Earned Value Report is based on the Schedule of Values from the accepted cost loaded Project Schedule Baseline. No Billing can be submitted without an accepted schedule of values.

Breakdown of the schedule of values should be in the following columns.

a) Activity Name Hammock

b) Subtask activity

c) Paid

d) This pay request

e) Remaining contract work

3.7.3.3 The Project Summary Report is a narrative analysis that must be submitted with the monthly schedule update. This report shall indicate all critical path activities that are behind schedule by more than 7 calendar days and a description of the cause of the delay and remedial action being taken to correct the schedule slippage. This report must be signed by the contractor’s project manager for this contract.

3.7.3.4 Weekly Look-Ahead Schedules (used only during on-site construction)

The Look-Ahead Schedule must be made from the Project Schedule Baseline. Print the bar charts on 11”x17” sheets, with a title block and a calendar day timeline on each page. Time scale the chart to show a continuous flow of information from left to right. Show the critical path clearly and graphically on the chart with solid bars. Organize the bar chart by subcontractor groupings. Provide blank lines between each activity to allow for detailed breakdown into sub-activities. These shall indicate all upcoming and on-going work in the next 3 weeks from the date of the meeting. E-mail to CPM and provide hard copy to COR/CI upon request.

3.8 PROJECT SCHEDULE SUBMITTAL, REVIEW, AND APPROVAL

This section applies to submission of all project schedule components.

3.8.1 SUBMITTAL TIMING

SECTION 01320 Page 6 of 9

Submit the Project Schedule according to the following timetable.

a) Design Performance Schedule: 30 work days after award

b) Project Schedule Baseline package: 14 work days prior to Preconstruction meeting or 75 days after the 35% design submittal, whichever comes sooner.

c) Monthly Updates: with the monthly pay request or at a minimum once every 30 calendar days.

d) Weekly Look-“Aheads”: no later than 24 hours prior to the Weekly Progress Meeting

3.8.2 COPIES REQUIRED

For all submissions, deliver three color copies of all diagrams, reports and computer diskettes. Computer diskettes shall be compatible with the Government’s schedule monitoring hardware and shall contain the cost loaded Project Schedule data. Deliver two copies directly to the on-site COR/CI and one copy to the CPM. E-mail copies to both the FDCC CPM and the COR/CI.

3.8.3 WRITTEN CONFIRMATION OF SUBCONTRACTORS AND SUPPLIERS

Provide the Contracting Officer with written confirmation of the concurrence of all major trade subcontractors and suppliers with the Project Schedule Baseline. (For purposes of this paragraph, the term “major subcontractors and suppliers” includes any subcontractor or supplier with 20 percent or more of the value of the Contract).

3.8.4 ACCEPTANCE OF THE PROJECT SCHEDULE

3.8.4.1 The Contracting Officer will review the schedule for compliance with the contract requirements only. Sequencing and scheduling of the work is the contractor's responsibility. Contracting Officers acceptance of the schedule does not relieve the contractor of any contract requirements omitted and not found by the Contracting Officer. If the schedule is rejected re-submit at no cost to the Government.

Note that an accepted schedule is required to proceed with the work, and it is in the contractor's best interest to provide a compliant schedule.

3.8.4.2 The Contracting Officer’s acceptance of the Project Schedule and any subsequently modified schedules is only for format and compliance with Contract requirements such as sequencing, payment, etc. The schedule of construction for completion of the contractually required work is the responsibility of the contractor. The Contracting Officer will not approve or accept the schedule and its critical path as being correct, achievable or the most effective and/or efficient means to complete the project within the contract completion schedule. The contractor's obligations are reflected in the contract and contract clause FAR 52.236-15, Schedule for Construction (April 1984).

3.8.5 COMMENTS BY THE CONTRACTING OFFICER

3.8.5.1 Comments made by the Contracting Officer or Government representatives on the Project Schedule submissions during review shall not relieve the contractor from compliance with the requirements of the Contract documents.

3.8.5.2 Following receipt of the Contracting Officer’s review comments, review the schedule to identify missing activities and relationships relevant to the scope of the work. No time extensions will be granted by the Contracting Officer to complete activities not initially included in the Project Schedule submissions.

3.8.5.3 To the extent that there are any conflicts between the accepted Project Schedules and the requirements of the Contract Documents, the Contract Documents govern.

3.8.6 RE-SUBMITTAL FOLLOWING NON-ACCEPTANCE

Should the Contracting Officer not accept the Contractor’s submission of the Project Schedule, comply with the Contracting Officer’s direction and resubmit the Project Schedule and all associated submittals within seven calendar days.

SECTION 01320 Page 7 of 9

3.8.7 MONTHLY UPDATES

Section 01200 describes the requirements for making the Request for Progress Payment. The procedure for monthly update of the Project Schedule required in that section is described below. In addition the Contract requires that the Schedule be maintained as an as-built document. Record actual dates for all activities and adjust the network as necessary to reflect actual execution of the work. PAYMENT

REQUESTS SHALL NOT BE PROCESSED UNTIL SUCH UPDATES HAVE BEEN MADE.

3.8.8 FAILURE TO SUBMIT PROJECT SCHEDULE AND UPDATES

If the contractor fails to submit the Project Schedule network diagrams and computer tabulations, the cash flow projections, written confirmation of subcontractors and suppliers, or computer diskettes within the time prescribed, the Contracting Officer may stop all work progress payments until the required submittals are provided.