WA4_RFP_FINAL_8282014.docx

Final DRAFT Request for Proposal

HSBP1014R0058

(Area 4) U.S. Department of Homeland Security U.S. Customs and Border Protection Secure Border Initiative

Facilities Management & Engineering Tactical Infrastructure Comprehensive Tactical Infrastructure Maintenance and Repair (CTIMR) Work Area 4

July 2014

U.S. Customs and Border Protection Secure Border Initiative Acquisition Office 1901 South Bell Street 8th Floor Arlington, VA 20598

TABLE OF CONTENTS

Table of Contents

SECTION A SOLICITATION/CONTRACT FORM

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

SOLICITATION, OFFER, AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

HSBP1014R0058

2. TYPEOF SOLICITATION

☐ SEALED BID (IFB)

NEGOTIATED (RFP)

3. DATEISSUED

07/25/2014

PAGE OF PAGES

1of 2

0020080966

6. PROJECT NO.

DHS - Customs & Border Protection Customs and Border Protection 1901 South Bell Street

Arlington VA 22202

Rasheda Sherron

B. TELEPHONENO. (INCLUDE AREA CODE) (NO COLLECT CALLS)

571-468-7040

SOLICITATION

NOTE: IN SEALED BID SOLICITATIONS "OFFER" AND "OFFEROR" MEAN "BID" AND "BIDDER"

10. THEGOVERNMENT REQUIRESPERFORMANCEOF THEWORK DESCRIBED IN THESEDOCUMENTS (TITLE, IDENTIFYINGNO., DATE):

Comprehensive Tactical Infrastructure Maintenance and Repair Work Area 4 Statement of Work located in Section C of the RFP. Davis-Bacon Act Wage Determinations are included as Attachment 11 of the RFP, please check all wage rates for changes at http://www.wdol.gov/.

In Accordance with FAR 36.204, the magnitude of the requirement is more than $10 million.

11. THE CONTRACTOR SHALL BEGIN PERFORMANCE 15 CALENDARDAYSAND COMPLETEIT WITHIN 365 CALENDARDAYSAFTER RECEIVING AWARD NOTICETO PROCEED. THISPERFORMANCEPERIOD IS MANDATORY NEGOTIABLE. (SEE FAR 52.217-9 )

12A. THECONTRACTORMUST FURNISH ANYREQUIRED PERFORMANCEAND PAYMENT BONDS?

(IF "YES" INDICATE WITHIN HOW MANY CALENDAR DAYS AFTER AWARD IN ITEM 12B.)

Y ES NO

12B. CALENDARDAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

B. AN OFFER GUARANTEE IS, ISNOT REQUIRED.

C. ALL OFFERS ARE SUBJECT TO THE (1) WORK REQUIREMENTS AND (2) OTHER PROVISIONS AND CLAUSES INCORPORATED IN THE SOLICITATION IN FULL TEXT OR BY REFERENCE.

D. OFFERS PROVIDING LESS THAN 150 CALENDAR DAYS FOR GOVERNMENT ACCEPTANCE AFTER THE DATE OFFERS ARE DUE

WILL NOT BECONSIDERED AND WILL BEREJECTED.

OFFER (Must be fully completed by offeror)

16. REMITTANCEADDRESS (INCLUDE ONLY IF DIFFERENT THAN ITEM 14)

17. THE OFFEROR AGREES TO PERFORM THE WORK REQUIRED AT THE PRICES SPECIFIED BELOW IN STRICT ACCOORDANCE WITH THE TERMS OF

THIS SOLICITATION, IF THIS OFFER IS ACCEPTED BY GOVERNMENT IN WRITING WITHIN CALENDARDAYSAFTERTHEDATE OFFERSAREDUE. (INSERT ANY NUMBER EQUAL TO OR GREATER THAN THE MINIMUM REQUIREMENT STATED IN ITEM 13D. FAILURE TO

INSERT ANY NUMBER MEANS OFFEROR ACCEPTS THE MINIMUM IN ITEM 13D.)

18. THEOFFERORAGREESTO FURNISH ANYREQUIRED PERFORMANCEAND PAYMENT BONDS.

19. ACKNOWLEDGMENT OF AMENDMENTS

(THE OFFEROR ACKNOWLEDGES RECEIPT OF AMENDMENTS TO THE SOLICITATION - GIVE NUMBER AND DATE OF EACH)

AMENDMENT NO.

DATE.

AWARD (TO BE COMPLETED BY GOVERNMENT)

21. ITEMSACCEPTED:

22. AMOUNT:

$0.00

23. ACCOUNTINGAND APPROPRIATION DATA

24. SUBMIT INVOICESTO ADDRESSSHOWN IN

(4 COPIES UNLESS OTHERWISE SPECIFIED)

10 U.S.C.2304(c) ( ) 41 U.S.C.253(c) ( )

26. ADMINISTERED BY CODE

27. PAYMENT WILL BEMADEBY

DHS - Customs & Border Protection Commercial Accounts Sect.

6650 Telecom Drive, Suite 100 Indianapolis IN 46278

DHS - Customs & Border Protection Customs and Border Protection 1901 South Bell Street

Arlington VA 22202

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

28. NEGOTIATED AGREEMENT (CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN COPIES TO ISSUING OFFICE.) CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS OR PERFORM ALL WORK REQUIREMENTS IDENTIFIED ON THIS FORM AND ANY CONTINUATION SHEETS FOR THE CONSIDERATION STATED IN THIS CONTRACT. THE RIGHTS AND OBLIGATIONS OF THE PARTIES TO THIS CONTRACT SHALL BE GOVERNED BY (A) THIS CONTRACT AWARD, (B) THE SOLICITATION, AND (C) THE CLAUSES, REPRESENTATIONS, CERTIFICATIONS, AND SPECIFICATIONS INCORPORATED BY REFERENCE IN OR ATTACHED TO THIS CONTRACT.

29. AWARD (CONTRACTOR IS NOT REQUIRED TO SIGN THIS DOCUMENT) YOUR OFFER ON THIS SOLICITATION, IS HEREBY ACCEPTED AS TO THE ITEMS LISTED. THIS AWARD CONSUMMATES THE CONTRACT, WHICH CONSISTS OF (A) THE GOVERNMENT SOLICITATION AND YOUR OFFER, AND (B) THIS CONTRACT AWARD. NO FURTHER CONTRACTUAL DOCUMENT IS NECESSARY.

Clarence Abernathy

BY

31C. AWARD DATE

SECTION B SUPPLIES OR SERVICES & PRICES OR COSTS

B.1 SCHEDULE OF SUPPLIES/SERVICES

Option Year 1

Option Year 2

Option Year 3

Option Year 4

Option To Extend Services 6 months

* Improvement Activity Option CLIN The Improvement Activity Option CLIN shall be exercised as required and will be independent of all other option CLINS during the option periods. The Government anticipates a total of three (3) separate improvement activities each year, including the base period and each exercised option period over the life of the contract. The estimated not-to-exceed (NTE) amount of each improvement activity is $750,000. Exercising of the Improvement Activity Option CLIN shall be at the sole discretion of the government and may be exercised at any time during the contract’s period of performance, unless the time remaining on the contract is inadequate to complete the required improvement. Applicable Overhead (OH) and G&A for the improvement activities shall be included in the Improvement Activity Option CLIN. However, the Improvement Activity NTE amount should not include fee. All fees (including the fee for the Improvement Activity) should be included in the Fee CLIN under Section B.1. Fee for improvement activities shall be included in the Fee CLIN under Section B.

B.2 DELIVERY SCHEDULE

Customs and Border Protection 1301 Constitution Av, NW Washington, DC 20004Del Rio, Laredo, and Rio Grande Valley, TX

B.3 CONTRACT TYPE (OCT 2008)

The Government contemplates award of a Cost-Plus-Fixed Fee (CPFF) contract with one Firm Fixed Priced (FFP) CLIN, resulting from this solicitation. The FFP contract line item number (CLIN) is for Program Management requirements. There is also an Improvement Activities CLIN that will be an optional CLIN to be exercised (via modification) on a CPFF basis This contract will include a full range of maintenance and repair work elements for this Area known as Work Area 4. The contract will require the Contractor to prepare a proposed work plan, as specified in Section C, Paragraphs, 3.1.7 and 3.2., for Work Area 4. The proposed work plans will be used to aid the Government in determining the continuing work requirements in subsequent performance periods. The contract will contain a not-to-exceed dollar limit for the period of performance identified in the contract. Work requirements and quantities may be adjusted as required under direction of the COR.

[End of Clause]

SECTION C SPECIFICATIONS/SOW/SOO/ORD

C.1 STATEMENT OF WORK

COMPREHENSIVE TACTICAL INFRASTRUCTURE MAINTENANCE AND REPAIR (CTIMR) STATEMENT OF WORK (SOW)

1.0 Introduction

The purpose of this Statement of Work (SOW) is to acquire contractor Maintenance and Repair (M&R) support along the Southern Texas Border and surrounding areas. The support shall consist of: fence and gates; roads and bridges; drainage and grate systems; lighting and electrical systems and; vegetation control and debris removal.

1.1 Background

Section 102 of the Secure Fence Act requires the Department of Homeland Security (DHS) to construct – in the most expeditious manner possible – the infrastructure necessary to deter and prevent illegal entry on our Southern Texas Border, including pedestrian and vehicle fencing, roads, and technology. Gaining effective control of our Nation’s borders is a critical element of national security, and U.S. Customs and Border Protection (CBP) is constructing tactical infrastructure (TI) to better execute this vital mission.

Under the Facilities Management and Engineering (FM&E) Division of CBP, the Border Patrol Facilities and Tactical Infrastructure (BPFTI) Program Management Office (PMO) – originally part of the Secure Border Initiative (SBI) – was established to acquire, maintain, and sustain all TI. The program develops and installs physical components (consisting mainly of roads, bridges, pedestrian and vehicle fences, gates, and lights) designed to consistently slow, delay, and act as persistent impedance to illicit cross-border activity. The TI requirements vary in scope by each Sector, and may also include, but not be limited to boat ramps, boat docks, and tower sites (not including the towers or equipment on the towers). TI, in turn, helps increase the level of operational control by the Border Patrol between the Land Ports of Entry (LPOEs). Fencing is but one element of this layered defense-in-depth plan. Each Border Patrol Sector identifies specific TI requirements that if fulfilled will enable agents to perform their mission more efficiently and increase the Sectors’ level of effective control based upon the current-day threat.

The TI program addresses the goals and objectives established by both the U.S. Department of Homeland Security Strategic Plan for Fiscal Years (FY) 2012-2016 and 2012-2016 Border Patrol Strategic Plan. The TI program directly aligns with the achievement of the DHS Strategic Plan’s Goal 2.1 – “Secure U.S. Air, Land, and Sea Borders,” and corresponding Objective 2.1.1 – “Prevent illegal entry.” The TI program also directly aligns with the achievement of the Border Patrol Strategic Plan’s Goal 1 – “Secure America’s Borders,” and corresponding Objective 1.1 – “Prevent Terrorists and Terrorist Weapons from Entering the United States.”

1.2 Scope

This work effort addresses the M&R of TI along Work Area 4 of the Southern Texas Border as defined in Table 1.2-1 – Work Areas below. It also addresses, at the discretion of the Government, improvements incidental to the M&R of existing TI. Architectural and Engineering (AE) design is not part of this contract.

Maintenance includes work activities that preserve or sustain the ability of an asset to continue to carry out its intended function or preserve its established level of performance.

Repairs include work to restore an existing asset to pre-existing condition and level of performance so that it may be effectively utilized for its designated purpose.

Improvements include work that enhances the mission and functional capabilities of an asset through an addition, expansion, or adaptation. For example, a replacement of fence sections with more permanent fence structures, improving the condition of a roadway by adding improved base or surfacing material on a large section of road, and replacing a drainage culvert with a larger diameter culvert. Any improvements included in this work effort will be confined to the existing TI footprint and will not exceed a dollar level threshold of $750,000 per activity. All improvements shall be assessed for environmental and real estate compliance requirements.

While the Border Patrol divides the Southwest Border into nine (9) unique Sectors, for internal contract management purposes, CBP has aggregated the Sectors into four (4) work area-oriented groupings, of which the focus of this acquisition is Work Area 4 (as shown in Table 1.2-1 below). This was done to align Sectors with similar characteristics to promote efficiency and ensure consistency with other CBP programs. While the TI within each Sector is similar, the specific TI types and quantities vary, driving the different M&R requirements for each Sector.

Table 1.2-1. Work Area 4

As shown in Table 1.2-1 above, Work Area 4 is divided into three Sectors, Del Rio, TX, Laredo, TX and Rio Grande Valley, TX

Del Rio Sector (DRT) border responsibility extends 210 border miles from the Val Verde/Kinney County line to the Southeast Maverick/Webb County line covering 59,541 square miles. The Sector consists of 10 stations located at Abilene, Brackettville, Carrizos Springs, Comstock, Eagle Pass, Eagle Pass South, Rocksprings, Del Rio Station, San Angelo, and Uvalde. Temperatures typically vary from 40°F to 105°F and rarely below 32°F or above 115°F.

The Laredo Sector (LRT) border responsibility extends 171 miles from the Maverick/Webb County line Southeast to the Zapata/Starr County line and covers 101 Counties with an area of 86,673 square miles. The Sector consists of 9 stations located at Cotulla, Laredo West, Freer, Laredo South, Hebbronville, Zapata, Laredo North, San Antonio, and Dallas. Temperatures typically vary from 40°F to 105°F and rarely below 32°F or above 115°F.

The Rio Grande Valley Sector (RGV) has 9 Border Patrol stations, three checkpoints, and twelve points of entry. RGV Sector is located on the lower Rio Grande River Valley with a border responsibility of 316 miles and 317 coastal miles along the Gulf of Mexico. The sector encompasses 34 counties, equating to more than 34,000 square miles that is divided into 111 zones. The Sector consists of 9 substations located at Brownsville, Corpus Christi, Falfurrias, Fort Brown, Harlingen, Kingsville, McAllen, Rio Grande City, and Weslaco. Temperatures typically vary from 50°F to 97°F and rarely below 38°F or above 101°F.

1.3 Objectives

The Government seeks a Contractor that has the proven management and technical capability and sufficient, directly-related experience and resources to perform a wide variety of urgent and routine M&R activities for different types of assets dispersed along Work Area 4 (see Table 1.2-1) of the Southern Texas Border of the United States. The Contractor must have demonstrated management and technical capability to efficiently and effectively manage its personnel, equipment, and other resources to satisfy all Government requirements.

2.0 References

The Contractor shall comply with all applicable Federal, State, International Boundary and Water Commission (IBWC) regulations, local, and Native American Nation laws, regulations, policies and other requirements while executing the SOW requirements, including any errata and/or changes. Relevant documents include, but are not limited to:

· Occupational Safety and Health Administration (OSHA) Manual Regulations

· Code of Federal Regulations, Title 29, Part 1926 – Safety and Health Regulations for Construction and Engineering Manual, US Army Corps of Engineers (USACE) Engineering Manual (EM) 385-1-1 (September 2008)

· Code of Federal Regulations, Title 49, Part 105, “Hazardous Materials Program Definitions and General Procedures”

Roads/Bridges:

· American Association of State Highway and Transportation Officials (AASHTO) Standard specification for Highway Bridges, 17th Edition, dated 2002

· Federal Highway Administration (FHWA) Manual of Uniform Traffic Control Devices (MUTCD)

· American Welding Society Standards and Specifications (AWS) AASHTO/AWS D1.5M/D1.5:2008; Bridge Welding Code, dated 2008

· Texas Department of Transportation manuals & specifications for bridges and roads - http://onlinemanuals.txdot.gov/manuals/AlphaList.html and http://www.dot.state.tx.us/business/specifications.htm

Concrete/Steel:

· American Concrete Institute (ACI) Manual of Concrete Practice, dated 2013

· American Institute of Steel Construction (AISC), Steel Construction Manual, 14th Edition

· American Welding Society Standards and Specifications (AWS)

· American Society for Testing and Materials (ASTM) Standards

Electrical:

· National Fire Protection Association (NFPA) 101, Life Safety Code, dated 2012

· National Electrical Code (NEC), NFPA 70, dated 2014

Environmental:

· Code of Federal Regulations, Title 40, Part 122.26, Storm Water Discharges (for Storm Water Pollution Prevention Plans)

· National Environmental Policy Act (NEPA)

· DHS MD 023.1 Environmental Planning Program

· DHS MD 023.2 Environmental Compliance

· DHS MD 025.01 Sustainable Practices for Environmental, Energy and Transportation Management

· Code of Federal Regulations, Title 40: Protection of the Environment, Chapter I -- Environmental Protection Agency

· Subchapter A -- General (Parts 1 - 29)

· Subchapter C -- Air Programs (Parts 50 - 99)

· Subchapter D -- Water Programs (Parts 100 - 149)

· Subchapter E -- Pesticide Programs (Parts 150 - 189)

· Subchapter G -- Noise Abatement Programs (Parts 201 - 211)

· Subchapter I -- Solid Wastes (Parts 239 - 282)

· Subchapter J -- Superfund, Emergency Planning, and Community Right-to-Know Programs (Parts 300 - 399)

· Subchapter Q -- Energy Policy (Parts 600 - 699)

· Subchapter R -- Toxic Substances Control Act (Parts 700 - 799)

· Subchapter U -- Air Pollution Controls (Parts 1027 - 1074)

· Approved State Hazardous Waste Management Programs:

· Code of Federal Regulations Title 40: Council on Environmental Quality (Parts 1500-1508)

Building/Construction Codes:

· IBC 2012

· NEC 2014

· Applicable City, Local, and County Codes

3.0 Work Requirements

The Government requires maintenance, repair (M&R), and improvement support in five work categories:

1) Fence and Gates

2) Roads and Bridges

3) Drainage and Grate Systems

4) Lighting and Electrical Systems

5) Vegetation Control and Debris Removal

A Program Management contract line item (CLIN) is included to capture appropriate, allowable and allocable program management support for the work plan development and other program management tasks (e.g., report development/submission), and is described in Section 3.1.7.

An optional Improvement Activity CLIN is also included for the performance of specific improvement activities relative to the program, and is described in Section 3.1.8.

The work required to support the TI varies based on the inventory quantities for each work category, the number and type of incidents, type and recurrence of road washouts/deterioration, time of year (variances in illegal border traffic fluctuate with the time of year), economic conditions, weather events, and location. There is typically a higher frequency of damage in and around the more urbanized areas.

As the basis for routine M&R work requirements, the Contractor will be required to develop the appropriate work plan (typically in sequential, 90 day performance periods, but at the discretion of the Government, may be extended to 180, 270 or 365 days).

The Contractor must also collect, store, and report certain data in contract deliverables (e.g., recurring reports) and/or into an automated system for use by the Government.

As part of this contract, the Government will divide and classify the M&R work to be performed as either urgent or routine. The classifications are defined as:

Urgent – Urgent work consists of M&R work requirements resulting from willful or other destruction, a natural event such as severe weather, or premature failure of the TI asset and poses an immediate risk to operations, systems, equipment or components. Urgent work requirements are typically completed to promote Agent safety and alleviate the situation before injury occurs, equipment or property is damaged, or the condition worsens. Urgent work requirements (such as breaches for fences, gates, and grates, certain road washouts, etc.) may be performed five (5) days a week, as required. The contractor must respond immediately to urgent work requirements (as defined in Table 3-1 below) to support mission requirements.

Routine – Routine work consists of all non-urgent M&R work requirements that can be planned or scheduled at a designated frequency. The work requirements do not pose an immediate risk to systems, equipment or components and can be performed on a routine planned and scheduled basis. Routine work requirements will be performed five (5) days a week from Monday to Friday. The contractor’s response to routine work requirements is typically greater than five (5) business days in duration or as scheduled in the approved contractor work plan.

During urgent work requirements, the Contractor shall provide services to restore TI asset conditions to its pre-existing condition. It is anticipated that the majority of all urgent work requirements will result from breaches of fences, gates, grates, and roads for which repair work will be completed during normal business hours. However, based on mission requirements, the Contracting Officer’s Representative (COR) may direct the Contractor to perform a limited amount of urgent work requirements beyond or after normal business hours.

Table 3-1 provides typical urgent services response and support times. The COR will set the time to start and completion of the M&R work will be based on the severity and location of the urgent service required.

to Start and Finish Notification of Completion Time

1 Both mobilization response and completion times are established from the time of notification (or identification).

2 Mobilization Response is when the Contractor verbalizes to the COR the plan of action to complete the urgent repair, including justification for any time needed outside of the Government prescribed times. Exceptions are made only by the COR.

3 Completion is defined as when TI assets are restored back to pre-existing conditions. If estimated completion time is greater than 24 hours, Contractor shall provide COR verbal or email explanation as to why and the plan to complete said work.

Table 3-1. Typical Urgent Services Support Times 1

The Government shall have the primary TI inspection responsibility to identify M&R work requirements. The Contractor shall report to the Government any work requirements that it observes while performing maintenance, repair or improvement activities. Also, the Government may require the Contractor to formally survey and inspect select TI on a periodic basis.

Within these Sectors, M&R and Improvement needs may exist for TI for which environmental clearance has not yet been obtained, or for which real estate rights have not yet been established. Work on these TI assets is considered to be within the scope of this contract, and may be tasked in accordance with the contract provisions once the TI is cleared for work. The Government will notify the contractor when clearance is received.

3.1 Description of Work

3.1.1 Fence and Gates

There are two general types of fencing: pedestrian fencing and vehicle fencing. Each fence type has several different designs (e.g., for pedestrian fence, there is chain link, wire mesh, landing mat, steel bollards, and other designs).

Many fence segments and roads have gates that will also require periodic M&R. The gates are manually, mechanically, and/or electromechanically-operated. All electrical work is covered in section 3.1.4.

The Contractor shall perform maintenance and repair on approximately 59.3 miles of fence and 104 gate/panels (depicted by Sector in Table 3.1.1-1) consisting of multiple types of fence (shown in Table 3.1.1-2). All fence and gate maintenance and repairs shall be performed in accordance with the CBP Tactical Infrastructure (TI) Standard Designs as noted in Section J, Attachment 10.

Table 3.1.1-1. Work Area 4 Fence Quantities RGV Sector

Del Rio Sector

Laredo Sector

Table 3.1.1-2. Work Area 4 Miles of Fence by Type

3.1.1.1 Fence and Gates - Type of Damage

Based on historical data, CBP experiences on average over 8 Fence breaches per year within this Work Area mostly at RGV.

Damage to fencing can be caused by two primary elements: Natural and Manmade.

Natural elements refer to the forces of nature that will act upon the fencing and include corrosion, erosion, water pooling, sand drifting, debris build-up, wind loading, temperature change (i.e., thermal expansion and contraction cycles that may create cracks) and ground shift.

Manmade elements refers to damage made by vandalism and includes, but may not be limited to, the following attack/defeat vectors: cutting, burrowing below, climbing, prying/twisting, disassembly, ramming, ramping/bridging, pulling down, graffiti, cryogenic and fire/heating/burning. Fence segments have varying levels of susceptibility to the aforementioned damage elements depending on design and location.

3.1.1.2 Fence - Type of Work

The Contractor, at a minimum, shall perform the following types of work as directed by the COR:

· Making repairs that restore the structural integrity to pre-existing state, are tamper proof, and do not significantly change the design

· Fixing damage caused by burrowing, water, and wind erosion

· Fixing damage to fence foundations and all erosion control elements

· Preparing the fence for potential floods by taking preventative actions such as removing and storing fence panels, and then reinstalling them after flood events subside

· Moving and storing fence panels so levee and other work can be performed and then reinstalling them

· Abate graffiti by methods approved by the Government

3.1.1.3 Gates - Type of Work

The Contractor, at a minimum, shall perform the following types of M&R work as directed by the COR:

· Making repairs that restore the structural integrity to pre-existing state, are tamper proof, and do not significantly change the design

· Fixing damage caused by rodents, vandalism, weather, ramming, burrowing, water, wind, and erosion.

· Inspections and repairs to electrical or electronic components of electromechanically operated gates must be done by a certified and licensed electrician as directed by the Government.

In addition to these repairs, the Contractor shall also perform monthly preventative maintenance to ensure that the gates are maintained in good working order. This systemic maintenance will be performed and documented on a completed check sheet and submitted to the COR within 2 work days. This maintenance includes, but is not limited to:

· Electrically operate gate, check for binding, and adjust/grease/repair as per the approved maintenance manual for RGV (minor repairs for preventative maintenance only)

· Remove all accumulated debris, dirt and corrosion build up from inside each unit

· Check for any broken welds on the vehicle gate frame structure or fence panels

· Reinforce the operator stands (minor repairs)

· Clean and remove all of the accumulated debris from the bottom track rail,

· Inspect the I beam and trolley system for debris or binding

· Remove any accumulated corrosion from the drive chains

· Remove any dirt or corrosion damage from the controller boards or any electronic components

· Lubricate all grease fittings, drive chains, gate wheels, guide rollers if applicable

· Check gear box oil or hydraulic oil if applicable, refill if necessary

· Check for oil leaks, repair as necessary (minor repairs)

· Check alignment of motor and condition of belt- adjust or replace as needed

· Check hardware for tightness (Important: Contractor to conduct load test and check shear pins)

· Check travel stop limit switches for proper opening and closing, and adjust if necessary

· Check all safety/reverse devices for proper operation

· Check amperage readings, compare with the unit data and adjust settings on control panels as needed

· Observe standard safety procedures

· Use lock-out/tag out

· Check all electrical wires for damage (e.g., fraying) - repair as necessary (minor repairs)

· Check all access covers and enclosure covers for rain tight, replace any missing screws

· Test the entire gate system

· Manual operating gates (swing gates) will include inspection of hinges, checking for binding, and adjust/grease/repair as needed.

Gate maintenance will include replacement of parts. Any repair requirements identified by the Contractor during the gate maintenance inspection will be recommended to the COR for subsequent repair approval.

3.1.2 Roads and Bridges

Approximately 413.87 miles of roads in Del Rio, Laredo, and RGV Sectors are used for patrolling and access to TI. The roads can be sand, dirt, gravel, or paved, and require different types of maintenance and varying levels of repair. Culverts, low water crossings, cattle guards, guardrails, and bridges are also part of the road system. Many of the roads belong to public agencies other than CBP, or to private individuals, creating some challenges to road M&R, such as acquiring Rights of Entry and maintaining accurate mileage information and location data. The Government will coordinate the Rights of Entry and mapping for all roads.

CBP classifies its roads as follows:

FC-1: any type of surface paved road. These roads may include surfaces consisting of bituminous asphalt and aggregate, hot-mix asphaltic concrete, portland cement concrete or some combination of these types of improved surface courses; generally overlaying an aggregate base course of varying depths.

FC-2: an all-weather road. These roads generally consist of 6” minimum depth well-graded aggregate (may be native or imported) roadbeds, shaped with a defined crown section and including adequate parallel ditches and cross-culverts to ensure proper drainage both parallel and transverse to the road alignment. These roads should allow travel even during inclement weather, with service disruption only in the case of severe localized flooding of the road.

FC-3: a graded earth road. These roads should generally consist of a defined crown section and parallel ditches, similar to the FC-2 roads. However, the graded earth roadbed will consist of shaped and compacted in-situ materials of varying depth. These roads will be more susceptible to service disruption during storms of only moderate severity. Wet weather traction may also be compromised in areas with clay or silt soils.

FC-4: a two-track road. These roads may also be described as un-improved roads, wagon trails, or 4-wheel drive roads. The two track name implies that the road consists of two parallel tracks created by the loss of vegetation where the tires contact and compact the earth; between which may lay a strip of low-growth vegetation. These roads generally receive very little maintenance consisting primarily of occasional brush and boulder clearing, and possibly, but much less frequently, box-blading. Two-track roads have no crown, and generally do not have any improved drainage features or ditches.

The Contractor shall perform maintenance and repair on approximately 413.87 miles of road, 5 bridges/crossovers, and 5 boat ramps (depicted by Sector in Table 3.1.2-1) consisting 4 types of classifications (shown in Table 3.1.2-2). All road maintenance and repairs shall be performed in accordance with the CBP Tactical Infrastructure (TI) Standard Designs as noted in Section J, Attachment 10.

Table 3.1.2-1. Work Area 4 Roads and Bridges Quantities

Table 3.1.2-2. Work Area 4 Roads and Bridges Classifications

3.1.2.1 Roads and Bridges – Frequency of Repairs

Each Sector’s M&R work requirements vary across the different road classifications. Road maintenance is relatively predictable and can usually be scheduled in advance as routine work. Access roads to fence and technology facilities need to be inspected after major natural events (such as rainstorms) as directed by the COR.

3.1.2.2 Roads and Bridges – Type of Work

The Contractor, at a minimum, shall perform the following types of work (as directed by the COR):

· Regrading, or Adding New Material to FC-2 and FC-3 roads to facilitate traffic and provide proper drainage. (See Appendix A for definitions of road maintenance techniques, as used in this contract).

· Performing spot surfacing, patching potholes, deep patching of asphalt surface, skin patching of asphalt surfaces, and patching asphalt berms. The work includes preparing the area, furnishing, hauling, and placing all necessary materials.

· Removing and/or clearing vegetation so that roads are drivable

· Furnishing, hauling, and placing erosion resistant materials and protective materials for use on designated locations such as embankments and culvert inlets.

· Returning road sections damaged by weather events or excessive use to a serviceable condition.

· Adding binding and/or stabilizing agents to roads for dust suppression and road stabilization efforts.

· Repair or replace damaged safety barriers, guardrails, signs, etc.

· Inspecting bridges (to include cross-overs), as required by applicable codes, to evaluate the structural integrity and determine M&R requirements. Bridge inspections and evaluations are to be performed by personnel properly trained or certified to perform bridge inspections.

· Perform periodic maintenance to bridges and repair damage related to weather-related events and willful/accidental destruction.

· Inspecting boat ramps for damage, accumulation of silt and/or debris, erosion, and overgrowth of vegetation.

· Performing periodic maintenance of removing accumulated silt from lower end of ramp as a result from flash floods or high releases from upstream reservoirs.

· Assuring boat ramps are in good repair and fully functional.

3.1.3 Drainage and Grate Systems

Drainage systems comprise items such as catch basins, storm drainage grates, and conveyance structures used for peak water flow mitigation and runoff control/containment, water quality improvement, and flood plain compensation. They can range in size from two-foot diameter pipes to tunnels large enough to accommodate trucks.

The Contractor shall perform maintenance and repair on approximately 5 grates and 16 low water crossings (depicted by Sector in Table 3.1.3-1):

Table 3.1.3-1. Work Area 4 Drainage and Grates Quantities

3.1.3.1 Drainage and Grate Systems – Type of Damage

Repairs are required to keep drainage systems operating efficiently. The periodic removal of debris, silt and trash is required to reduce the risk of flooding and to ensure proper functioning. Water flowing at or near the border may be contaminated, at times requiring special hazardous material (HAZMAT) equipment and procedures to perform the work.

The drainage system gates and grates are subject to frequent vandalism. The most common form of vandalism is cutting the gate or grate with a saw or torch to allow for illicit traffic/activities to pass. Other forms of vandalism occur such as using hydraulic jacks to pry openings in the structure.

3.1.3.2 Drainage and Grate Systems – Type of Work

The Contractor, at a minimum, shall perform the following types of work as directed by the COR:

· Making repairs that restore the structural integrity, are tamper proof, and do not change the design without prior COR approval

· Fixing damage caused by water and wind erosion

· Removing and replacing existing culverts and appurtenances with new ones

· Cleaning and reconditioning culverts, appurtenances, other drainage structures, and ditches

· Restoring drainage system function by removing debris, silt and other…