ATTACH_3-_(A00004)Sample_Work_Plan_Request_CTIMR_WA4_Final_3_07-24-14.doc

COMPREHENSIVE TACTICAL INFRASTRUCTURE MAINTENANCE AND REPAIR (CTIMR) SAMPLE WORK PLAN REQUEST

TABLE OF CONTENTS

21.0 Purpose

21.1 Scope

22.0 References

33.0 Work Requirements

33.1 Description of Work – Routine Requirements

33.1.1 Fence and Gates

63.1.2 Roads and Bridges

93.1.3 Drainage and Grate Systems

113.1.4 Lighting and Electrical Systems

123.1.5 Vegetation Control and Debris Removal

163.2 Description of Work – Urgent Requirements

163.2.1 Urgent Requirements – RGV Gates Scope and Objectives

164.0 General Assumptions

COMPREHENSIVE TACTICAL INFRASTRUCTURE MAINTENANCE AND REPAIR (CTIMR) SAMPLE WORK PLAN REQUEST 1.0 Purpose The purpose of this Sample Work Plan Request is to acquire contractor Maintenance and Repair (M&R) support along the Southern Texas Border and surrounding areas within Work Area 4 (Del Rio, Laredo and Rio Grande Valley Sectors) that consist of: fence and gates; roads and bridges; drainage and grate systems; lighting and electrical systems and; vegetation control and debris removal.

This Sample Work Plan Request correlates to the work requirements and objectives set forth in the contract’s Statement of Work (SOW) in Section C, which outlines the work plan requirements and includes all other applicable contract terms and conditions.

The work elements included in this attachment are to be used solely for the purpose of preparing the Sample Work Plan required in the technical proposal and the associated costs required in the cost proposal, yet are representative of the work elements expected to be performed as part of the actual Contractor Work Plan. The work elements specified are intended solely for the purpose of providing a common base of work for the evaluation of contractor management/technical approach and costs. The actual work elements to be developed as part of the Contractor’s Work Plan during contract performance may vary significantly from the information contained in this Sample Work Plan Request.

1.1 Scope

All work being performed in conjunction with this Sample Work Plan Request will be in the Del Rio, Laredo, and Rio Grande Valley (RGV) Sectors Area of Operation, which consist of the following:

2.0 References

The Contractor must comply with all applicable Federal, State, International Boundary and Water Commission (IBWC) regulations, and local laws, regulations, policies and other requirements while executing the Sample Work Plan Request requirements. Relevant documents are listed in Section C of the RFP.

3.0 Work Requirements

The following Sections 3.1 – 3.3 below describe the sample requirements and required maintenance and repair actions to be performed by the Contractor under this Sample Work Plan Request for routine and urgent work. General assumptions are listed in paragraph 4.0. Additional assumptions are listed after each listing of work, e.g., para. 3.1.1.1.

3.1 Description of Work – Routine Requirements 3.1.1 Fence and Gates

The Contractor shall perform the following types of work (Note: PF means “pedestrian fence”, and VF means “vehicle fence”.):

Del Rio Fences

Repair 2 severed pickets per year. Repairs to severed pickets will include welding the pickets back into place, assuring they are plumb and in line with the fencing.

Repair 2 severed pickets per year

Del Rio Gates

Laredo Fences

Laredo Gates

Rio Grande Valley Fences

Rio Grande Valley Gates

Provide PM report per gate and identify any needed repairs, including a checklist of all the items listed above, the gate number, coordinates, one photo of each problem found, a description of problem/problems, and the recommended repairs.

Perform maintenance on 504 gates per year

Example: Report defines gate not opening or closing. Perform troubleshooting, determine and report repair requirements, replace photo eye, test, ensure gate is fully functional, complete troubleshooting form and report gate as fully functional.

Perform maintenance on 540 gates per year

3.1.1.1 Fence and Gates Assumptions

· A section of the Pedestrian Fence is from post to post, typically 10 linear feet, with minor variations.

· When repairing concrete filled bollards, the Contractor will ensure that there are no voids in the bollard. Concrete shall have a 27-day break compression strength of 3000 psi. Rebar shall be placed in any replacement or repair that originally contained rebar. Replacement or repair of rebar and concrete shall be consistent with the existing design.

· RGV has 54 miles of non-continuous fencing with 17 gaps that equal 36 miles between fence segments. The TI fencing extends 90 miles. To move from one fence segment to another may require driving off the TI, onto public roads, and re-entering the TI. The 42 motorized gates are located throughout the TI fencing area

· The structural integrity of the repaired fence shall be equal to or greater than the integrity of the fence before it was damaged in accordance with the TI fence design standard

· All repairs shall be tamper proof

· All repairs shall be completed with proper consideration to aesthetics in accordance with the TI fence design standard (i.e. fence repairs shall be completed with matching materials to the surrounding fence, unless otherwise approved by COR).

· Repairs shall not change the fence design (in accordance with the TI fence design standard), unless otherwise approved by COR.

· All repairs shall blend into the surrounding existing fence to the greatest extent possible.

3.1.2 Roads and Bridges

The Contractor shall perform the following types of work:

Del Rio Roads

Del Rio Boat Ramps

Laredo Roads

Laredo Bridges

Laredo Boat Ramps

RGV Roads

RGV Bridges

3.1.2.1 Roads and Bridges Assumptions

· Road repairs are not continuous and may require moving equipment from site to site.

· Laredo boat ramps are subject to flooding due to flash floods or high releases from Amistad Dam. The number of incidents is the average per year. Accumulation of silt must be removed to an approved landfill. Silt remnants must be hosed down and washed back into the river. Ramp must be clean to prevent slippery areas.

· Laredo – equipment transported from private landowner to private landowner must be spray treated by the USDA to prevent the spreading of fever ticks from quarantined ranches.

3.1.3 Drainage and Grate Systems

The Contractor shall perform the following types of work:

Del Rio Drainage and Grate Systems

Laredo Drainage and Grate Systems

RGV Drainage and Grate Systems

3.1.3.1 Drainage and Grates Assumptions

· The structural integrity of the repaired grate shall be equal to or greater than the integrity of the grate before it was damaged.

· All repairs shall be tamper proof.

· The accumulation of debris on the grates varies throughout the year.

· RGV - Water District may perform canal cuttings once per year causing the grates to collect higher volumes of debris 3.1.4 Lighting and Electrical Systems

The Contractor shall perform the following types of work:

Del Rio Lighting and Electrical Systems

Laredo Lighting and Electrical Systems

RGV Lighting and Electrical Systems

3.1.4.1 Lighting and Electrical Systems Assumptions

· Assume 40% utility poles in Laredo are 40 feet high and 60% area lighting poles are 14 to 24 ft high.

· Assume all lamps are MVR1000/U metal halide bulbs with ballasts matched to the lamps. Breakers are assumed to be 30 amp Square D.

3.1.5 Vegetation Control and Debris Removal

The Contractor shall perform the following types of vegetation control and debris removal work:

Del Rio Vegetation Control and Debris Removal

Laredo Vegetation Control and Debris Removal

RGV Vegetation Control and Debris Removal

3.1.5.1 Vegetation Control and Debris Removal Assumptions

In the execution of these tasks, the Contractor shall:

· Mowing, brush clearing, and debris removal is not continuous and may require moving equipment from site to site.

· Ensure, to the extent possible, that the patrol road is not blocked due to debris and vegetation removal activities. The contractor shall ensure that the integrity of the patrol road remains passable for Border Patrol vehicles.

· Provide all traffic control measures required per local codes.

· Find a location to store equipment and materials. Any equipment or material stored shall be maintained in a neat and orderly fashion to the satisfaction of the Contracting Officer Representative (COR). The COR shall reserve the right to require the immediate removal of any and/or all equipment and material if deemed in the best interest of the government.

· Haul and dispose of all excess material off site at the end of each workday or at the completion of work at that site. Materials shall be disposed of off government property in a state certified landfill, unless approved otherwise by the Contracting Officer. The Contractor shall provide all applicable licensing and/or permits for hauling and disposal of excess materials. The Contractor shall supply a copy of application and permit records to the COR as soon as each application is made and permit received.

· Hazardous materials incidents are subject to occur at any point in time, day or night, and in populated as well as remote areas of Work Area 4. The potential for encountering a hazardous material incident in the Del Rio, Laredo and RGV Sectors depends on the volume, distribution, and/or use of hazardous, toxic and other hazardous related substances and matter in a particular area. Should hazardous materials be unexpectedly encountered during the execution of work requirements, the Contractor shall stop only that work specifically affected by the hazardous material/substance and immediately notify the COR for further instructions.

· Remove litter, trash, and man-made debris within the areas to receive mowing during the vegetation control interval.

· Herbicide will be applied by licensed and certified applicators.

· The application of herbicide will be inappropriate if there is a clear likelihood of damage to native vegetation in close proximity to the cane.

· Where foliar treatments are not appropriate, stems will be cut within 2 inches of ground surface and treated with herbicide.

· Herbicide will be applied using a standard, 4-gallon backpack sprayer with spray nozzle. All spray nozzles will be tipped with sponges during herbicide applications adjacent to any native vegetation in order to avoid “drift” while applying herbicide. Herbicide will be thoroughly applied at the highest concentration allowed on the label to each leaf.

· The manufacturer’s recommended rate of application for Arundo (Carrizo) cane will be followed.

· All crew members will have the proper personal protective equipment (PPE) when handling herbicides (e.g., safety glasses, rubber gloves, and long-sleeve shirts and pants).

· Work crews will not mix herbicide or refill sprayers within the floodway.

· All herbicides will be properly stored and disposed of per manufacturer’s recommendations. In addition, a marking dye will be added to herbicide mixture to ensure that overspray into native vegetation will not occur.

· All regulations involving use of herbicides will be followed, including Best Management Practices.

· Equipment Safety Inspection: Before any mechanized equipment is placed into service, it shall be inspected and tested by a person familiar with operations of that equipment as called for in EM 385-1-1, Paragraph 18.A.03.

· Tractors: All tractors over twenty drawbar horsepower utilized in the performance of this contract shall be equipped with certified roll-over protection and seat belts on the driver’s seat prior to commencing work. Prior to commencing work, the Contractor must furnish the COR a certificate of roll-over protection strength from either the manufacturer or a registered professional engineer.

· Brush Hog Type Mowers: All brush hog type mowers must be equipped with safety chains or other protective devices to prevent flying debris from striking persons or damaging property. Mowers must have wheels or skids, which will prevent tearing or plowing of the turf.

· Spray Equipment: Equipment used in the application of herbicides shall be designed for that purpose and used as directed by the manufacturer. Homemade and/or make-shift equipment shall not be permitted on the job and will not be tolerated. All appropriate protective clothing shall be worn. All applications shall be made by well-trained personnel and in the presence of a licensed applicator.

· Laredo – equipment transported from private landowner to private landowner must be spray treated by the USDA to prevent the spreading of fever ticks from quarantined ranches.

Vegetation Control Below are acceptable methods of vegetation control. Burning shall not be used as a method of vegetation control.

· Fine Mowing: Fine mowing shall be done with equipment designed for lawn and fine turf areas. This includes push and self-propelled walk behind mowers and riding lawn mowers and lawn tractors with belly mower. The mowing shall be accomplished to give the lawn a well-groomed appearance. Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation are visible in the area. The vegetation shall be mowed to the height of the adjacent lawn. Clippings from the mowing operations may be left on the lawn if not unsightly. Care shall be taken not to damage any trees or shrubs during the mowing operation.

· Tractor Mowing: Tractor mowing shall be done with equipment designed for large turf areas. This includes tractors with bush hogs, boom mowers or other approved mowing attachments. The mowing shall be accomplished to leave an evenly mowed turf area. The equipment shall be operated in a manner that will prevent the tractor wheels or mowers from tearing out turf. Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation are visible in the area. If strips of uncut vegetation remain in the mowed area, the strips shall be removed. The vegetation shall be mowed to a height of not more than four (4) inches or less than two (2) inches. Care shall be taken not to damage any trees or shrubs during the mowing operation.

· Trimming and Edging Requirements: Trimming and edging activities are an intricate part of the mowing activity. After the mowing operation is complete, the Contractor shall use trimming and edging equipment to remove undesirable vegetation, which could not be removed with the mowing equipment to a height to match the surrounding vegetation. The items to be trimmed and/or edged around shall include but are not limited to all trees, sidewalks, signs, guardrails, benches, post, fences, walls and flood control structures located within the area mowed. The trimming shall also include the removal of sucker growth and limbs from around trees and/or on the lower reaches of the trunks in the areas mowed. Any accumulations of trimmings on sidewalks or paved areas as a result of the trimming, edging, and mowing operation shall be removed. Care shall be taken not to damage any trees or shrubs with the trimming or edging equipment. If a road ditch falls within the area to be mowed and the ditch is too wet for mowing equipment, the vegetation in the ditch shall be cut using trimming and edging equipment.

· Pruning, Trimming, and Removal of Trees: This work includes, but is not limited to, the pruning and/or removal of lower limbs, which may interfere with mowing activities, the removal of dead wood, and the removal of sucker growth. All work shall be performed in accordance with ANSI Z 133.1 “Pruning, Trimming, Repairing, Maintaining and Removing Trees and Cutting Brush-Safety Requirements” with special emphasis given to the requirements that only qualified line-clearance tree trimmers be assigned to work where a potential electrical hazard exists. Trees removed within the City of Laredo city limits must comply with the City Ordinance. (All trees with a caliper (diameter) of 4 inches or greater (except salt cedar) must be surveyed.)

· Pruning and Trimming of Trees: All pruning and trimming shall be performed in accordance with the provisions of ANSI 300 “Standard Practices for Tree, Shrub and other Woody Plant Maintenance”.

· Chemical Application: Any chemical applied shall be done in strict accordance with the manufacturer’s recommendations. The label shall be strictly adhered to from the moment of purchase to and including the disposal of excess chemicals and the empty containers. Contractor shall submit MSDS for all chemical prior to their application to the COR for approval.

· Dye Additive: A dye additive specifically designed for use with herbicides shall be added to the chemical mixture to indicate where herbicides have been applied. The dye shall be added in accordance with the manufacturer’s instructions and recommendations.

· Herbicide Application Areas: Herbicide may be applied along the base of the fence and floodwall and within rock riprap areas. Herbicides may also be applied at other areas not accessible by mowing and trimming equipment at the approval of the Contracting Officer’s Representative.

Debris Removal

· Hazardous materials/substances: Hazardous materials/substances may be encountered during performance of debris removal requirements and shall be handled and disposed of as needed in accordance with federal, state/local and other relevant laws and regulations. Should hazardous materials be encountered during the execution of work requirements, the Contractor shall stop only that work specifically affected by the hazardous material/substance and immediately notify the COR for further instructions.

· Litter, Trash, Man-Made Debris Removal: Litter and trash are defined as any undesirable material including but is not limited to plastic, paper, metal, glass, tires that accumulates from wind and/or water action or the littering/dumping by individuals. Where litter, trash, and man-made debris removal is called for in these specifications, the Contractor shall be responsible for the inspection of the entire area covered by that section of the contract and the collection, removal and disposal of all litter, trash, and man-made debris from the area.

· Natural Debris Removal: Natural debris is defined as, but is not limited to, rocks, fallen trees, branches, brush windfalls, logs, roots, and stumps. Where natural debris removal is called for in these specifications, the Contractor shall be responsible for the inspection of the entire area covered by that section of the contract and the collection, removal and disposal of all natural debris from the area. As an option, the Contractor can mow over the natural debris as long as it can be satisfactorily reduced. Otherwise, the Contractor shall remove and dispose of the natural debris from the area. The Contractor shall take great care not to disturb existing drainage remediation measures such as, but not limited to, rip rap. Any remediation measures displaced by the Contractor during debris removal shall be replaced in-kind by either salvaged or new materials. After the removal of all debris, the Contractor shall clean both sides of the fence and, if applicable, concrete low water crossings, to remove any silt deposits and/or soil build up that would otherwise obstruct the flow of water though the fence and wash crossing.

3.2 Description of Work – Urgent Requirements

3.2.1 Urgent Requirements – RGV Gates Scope and Objectives The Contractor shall respond to urgent requirements to troubleshoot and repair an RGV gate that is reported as needing repair. Troubleshooting will involve exercising gate, checking electrical voltages and electronic components, sensors, and mechanical elements. The contractor shall provide a troubleshooting report describing the problem and identifying the part/parts that require repair and/or replacement within two (2) hours after completing the troubleshooting. Repairs shall include the replacement of one photo eye, one master keypad and one slave keypad. Master Keypad is an AdvantageDKS II 26 bit 24-1000 5 digit code configuration and Slave keypad is an AdvantageDKS II 26 bit 12-000. The photo eye is an IR-55 Infrared beam, manufactured by MMTC, Inc. (Phone: 800-942-6682) www.MMTCInc.com . NOTE: No substitutions are allowed.

4.0 General Assumptions

a. The period of performance for the Routine Requirements contained in Section 3.1 is 12 months.

b. The cost proposal for Routine Requirements shall include all costs to perform the work, including travel to and from the work site (except those specified in paragraph f below).

c. The Offeror should assume 2 hours of travel time round trip each day (to and from the work location) based on an origin of either the Del Rio Sector HQ Office (2401 Dodson Ave, Del Rio, TX 78840), Laredo Sector HQ Office(207 W Del Mar Blvd, Laredo TX 78041), and RGV Sector HQ office (4400 South Expressway 281, Edinburg, TX 78542) requirements, unless otherwise stated in the incident descriptions in Sections 3.1.1 to 3.1.5.

d. No travel time shall be included for the Urgent Work requirement outside of the initial mobilization (of equipment, material, and supplies) and de-mobilization costs at activity completion.

e. The costs associated with program management support (as specified in Section C) shall not be included in the Sample Work Plan cost estimate.

f. All program management support, including the elements contained in Sections 3.1.6, 3.1.7, and 3.2 of the SOW, shall be included separately under CLIN 0006 in the cost proposal.

[END OF SAMPLE WORK PLAN REQUEST]