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COMPREHENSIVE TACTICAL INFRASTRUCTURE MAINTENANCE AND REPAIR (CTIMR) SAMPLE WORK PLAN REQUEST
TABLE OF CONTENTS
| 1.0 | Purpose | 2 |
| 1.1 | Scope | 2 |
| 2.0 | References | 2 |
| 3.0 | Work Requirements | 3 |
| 3.1 | Description of Work – Routine Requirements | 3 |
| 3.1.1 | Fence and Gates | 3 |
| 3.1.2 | Roads and Bridges | 6 |
| 3.1.3 | Drainage and Grate Systems | 9 |
| 3.1.4 | Lighting and Electrical Systems | 11 |
| 3.1.5 | Vegetation Control and Debris Removal | 12 |
| 3.2 | Description of Work – Urgent Requirements | 16 |
| 3.2.1 | Urgent Requirements – RGV Gates Scope and Objectives | 16 |
| 4.0 | General Assumptions | 16 |
COMPREHENSIVE TACTICAL INFRASTRUCTURE MAINTENANCE AND REPAIR (CTIMR) SAMPLE WORK PLAN REQUEST
1.0 Purpose
The purpose of this Sample Work Plan Request is to acquire contractor Maintenance and Repair (M&R) support along the Southern Texas Border and surrounding areas within Work Area 4 (Del Rio, Laredo and Rio Grande Valley Sectors) that consist of: fence and gates; roads and bridges; drainage and grate systems; lighting and electrical systems and; vegetation control and debris removal.
This Sample Work Plan Request correlates to the work requirements and objectives set forth in the contract’s Statement of Work (SOW) in Section C, which outlines the work plan requirements and includes all other applicable contract terms and conditions.
The work elements included in this attachment are to be used solely for the purpose of preparing the Sample Work Plan required in the technical proposal and the associated costs required in the cost proposal, yet are representative of the work elements expected to be performed as part of the actual Contractor Work Plan. The work elements specified are intended solely for the purpose of providing a common base of work for the evaluation of contractor management/technical approach and costs. The actual work elements to be developed as part of the Contractor’s Work Plan during contract performance may vary significantly from the information contained in this Sample Work Plan Request.
1.1 Scope
All work being performed in conjunction with this Sample Work Plan Request will be in the Del Rio, Laredo, and Rio Grande Valley (RGV) Sectors Area of Operation, which consist of the following:
| Sectors |
| Length of Border (miles) |
| Rio Grande Valley, TX |
| 316 |
2.0 References
The Contractor must comply with all applicable Federal, State, International Boundary and Water Commission (IBWC) regulations, and local laws, regulations, policies and other requirements while executing the Sample Work Plan Request requirements. Relevant documents are listed in Section C of the RFP.
3.0 Work Requirements
The following Sections 3.1 – 3.3 below describe the sample requirements and required maintenance and repair actions to be performed by the Contractor under this Sample Work Plan Request for routine and urgent work. General assumptions are listed in paragraph 4.0. Additional assumptions are listed after each listing of work, e.g., para. 3.1.1.1.
| 3.1 | Description of Work – Routine Requirements |
| 3.1.1 | Fence and Gates |
The Contractor shall perform the following types of work (Note: PF means “pedestrian fence”, and VF means “vehicle fence”.):
Del Rio Fences
| Fence Type |
| Description of incident |
| Number of Incidents |
| PF-Primary Aesthetic |
| Del Rio - Replace 200 to 250 bolts along length of fence. Bolts are to be 3/8 inch by 3/4 inch long stainless steel, tamper proof with breakaway nuts. |
Repair 2 severed pickets per year. Repairs to severed pickets will include welding the pickets back into place, assuring they are plumb and in line with the fencing.
Repair 2 severed pickets per year
| Shadow Fence Crew |
| Shadow existing fence crew. Travel time is included in the stated man hours. |
| 16 hours |
| Quarterly Fence Inspection |
| Quarterly fence inspection on 4.0 miles of fence to identify damaged fencing and/or breaches. |
| Inspect 16 miles of fence per year |
| Fence Foundation Burrow |
| Repair 1 burrowing incident in one location each month. Burrowing is defined as: a hole typically 2 ft wide (parallel to the fence) x 3-4 ft deep x 3-4 ft long. Burrowing is repaired as: a patch of material similar to that of the fence will be cut large enough to extend six inches below the undisturbed soil or along the concrete foundation then welded to the fence. The patch will overlap the fence by a minimum of six inches and will be lap welded to the fence. The hole will then be backfilled with concrete. Holes will be drilled through the patch below grade in order to allow concrete to flow and set on both sides of the repair area. |
| Repair 12 burrows per year |
Del Rio Gates
| Gate Type |
| Description of Incident |
| Number of Incidents |
| Manual Vehicle Gates |
| Del Rio Gates - Preventive maintenance to each of 21 gates to include open and exercise gates, clean and lubricate hinges, clean and lubricate locks and locking mechanism, clean tracks or guides, check/adjust alignment of gates each quarter. |
| Perform maintenance on 84 gates per year |
| Manual Vehicle Gates |
| Replace 1 broken hinge at one gate each year. |
| Repair 1 gate per year |
| Manual Vehicle Gates |
| Eagle Pass Gates - Preventive maintenance to 6 gates to include open and exercise gates, clean and lubricate hinges, clean and lubricate locks and locking mechanism, clean tracks or guides, check/adjust alignment of gates each month. |
| Perform maintenance on 72 gates per year |
| Manual Vehicle Gates |
| Eagle Pass Gates - Replace 1 broken hinge at one gate each year. |
| Repair 1 gate per year |
| Manual Pedestrian Gates |
| Preventive maintenance, to 7 gates to include open and exercise gates, clean and lubricate hinges, clean and lubricate locking mechanism and locks each quarter. |
| Perform maintenance on 28 gates per year |
| Manual Pedestrian Gates |
| Replace 1 broken locking mechanism on one gate each month. |
| Repair 12 gates each year |
Laredo Fences
| Fence Type |
| Description of Incident |
| Number of Incidents |
| PF- Primary Aesthetic |
| Repair 2 severed pickets at one location each year. Repairs to severed pickets will include welding the pickets back into place, assuring they are plumb and in line with the fencing. |
| Repair 2 severed pickets each year |
| Shadow Fence Crew |
| Shadow existing fence crew. Travel time is included in the stated number of hours. |
| 4 hours |
| Quarterly Fence Inspection |
| Quarterly fence inspection on 1.2 miles of fence to identify damaged fencing and/or breaches. |
| Inspect 4.8 miles of fence per year |
Laredo Gates
| Gate Type |
| Description of Incident |
| Number of Incidents |
| Manual Vehicle Gates |
| Preventive maintenance to 5 gates to include open and exercise gates, clean and lubricate hinges, clean and lubricate locks and locking mechanism, clean tracks and guides, and check alignment of gates each quarter. |
| Perform maintenance on 20 gates per year |
| Manual Vehicle Gates |
| Emergency repair of 1 gate to include emergency repair report and condition of the gate, and repairs to include replacement of pickets, resetting one gate panel, and replacement of one hinge each year. |
| Repair 1 gate per year |
| Manual Pipe Gates |
| Preventive maintenance to 5 gates to include exercise gates and locking mechanism, lubricate hinges and locking mechanism, blowout and clean locks each quarter. |
| Perform maintenance on 20 gates per year |
| Manual Pipe Gates |
| Emergency repair of 1 gate to include emergency repair report and condition of gate, and repairs to include replacement of one hinge each year. |
| Repair 1 gate per year |
| Manual Pedestrian Gates |
| Preventive maintenance to 5 gates to include open and exercise gates, clean and lubricate hinges, and clean and lubricate locking mechanism and locks each quarter. |
| Perform maintenance on 20 gates per year |
| Manual Pedestrian Gates |
| Repair 1 broken locking mechanism and 1 damaged picket on one gate each year. |
| Repair 1 gate per year |
Rio Grande Valley Fences
| Fence Type |
| Description of Incident |
| Number of Incidents |
| Primary Aesthetic |
| Repair 6 severed pickets in one location each year. Straighten and weld pickets back into place, assuring they are plumb and in line with the fencing and are to the original state. Paint to original color. |
| Repair 6 severed pickets per year |
| PF Primary Bollard |
| Repair 4 partially severed bollards at one location caused by vehicle impact twice each year. Repair partially severed steel bollard by welding into place, sand, assure bollard is plumb and to original state |
| Repair 8 partially severed bollards per year |
| PF Primary Chain link |
| Replace 20’ of chain link fence top rail and mesh material at one location each year. |
| Repair 1 chain link fence per year |
| PF Primary Concrete w/Bollard |
| Repair 2’x2’ severed concrete foundation to original state and strength each year. Weld severed bollard, sand and assure bollard is plumb |
| Repair 1 severed concrete foundation per year |
| Shadow Fence Crew |
| Shadow existing fence crew. Travel time is included in the stated man hours. |
| 24 hours |
| Quarterly Fence Inspection |
| Quarterly fence inspection on 54 miles of fence to identify damaged fencing and/or breaches. |
| Inspect 216 miles of fence per year |
| Fence Foundation Burrow |
| Repair burrowing at one location each month. Burrowing is defined as: a hole typically 2 ft wide (parallel to the fence) x 3-4 ft deep x 3-4 ft long. Burrowing is repaired as: a patch of material similar to that of the fence will be cut large enough to extend six inches below the undisturbed soil or along the concrete foundation. The hole will then be backfilled with concrete. |
| Repair 12 burrows per year |
Rio Grande Valley Gates
| Gate Type |
| Description |
| Number of Incidents |
| Motorized Vehicle Gate |
| Preventive maintenance of 42 gates each month to include open and exercise gates, clean, test, and lubricate mechanical components as required, clean and lubricate locks and locking mechanism, clean tracks or guides, and check alignment of gates. |
Provide PM report per gate and identify any needed repairs, including a checklist of all the items listed above, the gate number, coordinates, one photo of each problem found, a description of problem/problems, and the recommended repairs.
Perform maintenance on 504 gates per year
| Motorized Vehicle Gates |
| Emergency repair to 45 gates each month include troubleshooting, emergency repair report, and condition of the gate, replacement of damaged components, and cleaning and/or replacement of sensors to restore to a fully functional state. |
Example: Report defines gate not opening or closing. Perform troubleshooting, determine and report repair requirements, replace photo eye, test, ensure gate is fully functional, complete troubleshooting form and report gate as fully functional.
Perform maintenance on 540 gates per year
| Manual Pipe Gates |
| Preventive maintenance to 13 gates each quarter to include exercise gates and locking mechanism, lubricate hinges, clean and lubricate locking mechanism, clean, and lubricate locks. |
| Perform maintenance on 52 gates per year |
| Manual Pipe Gates |
| Replace 1 broken hinge on one gate each year. |
| Repair 1 gate per year |
| Manual Pedestrian Gates |
| Preventive maintenance on 1 gate each quarter, to include open and exercise gate, clean and lubricate hinges, clean and lubricate locking mechanism and locks. |
| Perform maintenance on 4 gates per year |
3.1.1.1 Fence and Gates Assumptions
· A section of the Pedestrian Fence is from post to post, typically 10 linear feet, with minor variations.
· When repairing concrete filled bollards, the Contractor will ensure that there are no voids in the bollard. Concrete shall have a 27-day break compression strength of 3000 psi. Rebar shall be placed in any replacement or repair that originally contained rebar. Replacement or repair of rebar and concrete shall be consistent with the existing design.
· RGV has 54 miles of non-continuous fencing with 17 gaps that equal 36 miles between fence segments. The TI fencing extends 90 miles. To move from one fence segment to another may require driving off the TI, onto public roads, and re-entering the TI. The 42 motorized gates are located throughout the TI fencing area
· The structural integrity of the repaired fence shall be equal to or greater than the integrity of the fence before it was damaged in accordance with the TI fence design standard
· All repairs shall be tamper proof
· All repairs shall be completed with proper consideration to aesthetics in accordance with the TI fence design standard (i.e. fence repairs shall be completed with matching materials to the surrounding fence, unless otherwise approved by COR).
· Repairs shall not change the fence design (in accordance with the TI fence design standard), unless otherwise approved by COR.
· All repairs shall blend into the surrounding existing fence to the greatest extent possible.
3.1.2 Roads and Bridges
The Contractor shall perform the following types of work:
Del Rio Roads
| Road Type |
| Description of Incident |
| Number of Incidents |
| FC-2 |
| Inspect 8.6 miles of road each quarter and prepare report of recommended repair and maintenance. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 34.4 miles of road per year |
| FC-2 |
| Blading of 8.6 miles of road twice each year by dropping the blade no more than 0.5 inches into roadway, steel drum roll (vibrate) and water roadway. Windrow towards center of road to reuse material. |
| Blade 17.2 miles of road per year |
| FC-2 |
| Grading of 8.6 miles of road each quarter by dropping the blade no more than 1 inch into the roadway, steel drum roll (vibrate), water roads and importation of base material. (100 CY/mile). Windrow towards the center of the road to reuse material. |
| Grade 34.4 miles of road per year |
| FC-3 |
| Inspect 260 miles of road each quarter and prepare report of recommended repair and maintenance. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 1,040 miles of road per year |
| FC-3 |
| Blading of 260 miles of road twice each year by dropping the blade no more than 0.5 inches into the roadway, steel drum roll(vibrate) and water roads. Windrow towards center of road to reuse material |
| Blade 520 miles of road each year |
| FC-3 |
| Grading of 260 miles of road twice each year by dropping the blade nor more than 1 inch into the roadway, steel drum roll(vibrate), water roads and importation of base material on 80 miles of road. (15 CY/ mile). |
| Grade 520 miles of road each year |
Del Rio Boat Ramps
| Description of Incident |
| Number of Incidents |
| Inspect 3 boat ramps and prepare condition report and recommend repair and maintenance six times each year. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 18 boat ramps each year |
| Repair erosion problems around one boat ramp to include removal of debris or silt. (100 CY/ incident) six times per year. Removed material to be disposed off-site. |
| Repair 6 boat ramps each year |
Laredo Roads
| Road Type |
| Description of Incident |
| Number of Incidents |
| FC-1 |
| Inspect 1.5 miles of road and prepare report of recommended repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 6 miles of road per year |
| FC-1 |
| Spot repair 3 potholes (2/mile) 1 foot in diameter and 6 inches deep over 1.5 miles of road each year. Pothole must be saw cut to provide an even square surface area 3ft by 3 ft, backfill pothole with the compacted caliche base material, apply seal coat, and apply compacted black top. |
| Spot repair 3 potholes per year |
| FC-2 |
| Inspect 3.6 miles of road and prepare condition report and recommended repair and maintenance each month. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 43.2 miles of road per year |
| FC-2 |
| Blading of 3.6 miles of road by dropping the blade no more than 0.5 inches into the roadway, steel drum roll(vibrate), and water roadway each quarter. Windrow towards the center of the road to reuse material. |
| Blade 14.4 miles of road per year |
| FC-2 |
| Grading one mile of road each year by dropping the blade nor more than 1 inch into the road way, steel drum roll(vibrate), water roadway, and importation of crushed limestone.(20 CY/mile). Windrow material towards center of road to reuse. |
| Grade 1 mile of road per year |
| FC-3 |
| Inspect 18.3 miles of road and prepare condition report and recommended repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 73.2 miles of road per year |
| FC-3 |
| Blading of 18.3 miles of road each quarter by dropping the blade no more than 0.5 inches into the road, steel drum roll (vibrate), and water roadway. Windrow towards the center of the road to reuse material. |
| Blade 73.2 miles of road per year |
| FC-3 |
| Grading four miles of road each year by dropping the blade no more than 1 inch into the road, steel drum roll (vibrate), water roadway, and importation of gravel material (1.5 inch minus gravel, 50 CY/mile). Windrow towards the center to reuse material |
| Grade 4 miles of road per year |
Laredo Bridges
| Description of Incident |
| Number of Incidents |
| Inspect three bridges and prepare condition report, and recommend repair and maintenance (this is not an engineering report) each quarter. The inspection is for the accumulation of debris, obstructions, damage to guard rails and object markers. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 12 bridges per year |
| Repair erosion problems for three bridges 10 feet upstream and downstream of structure to include removal of debris and silt each year. Use material from on site to repair erosion problems. (2 CY/ incident debris removal) |
| Repair 3 bridges per year |
Laredo Boat Ramps
| Description of Incident |
| Number of Incidents |
| Inspect two boat ramps and prepare condition report and recommend repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 8 boat ramps per year |
| Repair erosion problems around two boat ramps three times each year to include the removal of debris and silt. (3 CY of course river gravel to repair erosion problems/incident) (2 CY/ incident of debris removal) |
| Repair 6 boat ramps each year |
RGV Roads
| Road Type |
| Description of Incident |
| Number of Incidents |
| FC-1 |
| Inspect 1.73 miles of road and prepare report of recommended repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 6.92 miles of road per year |
| FC-1 |
| Spot repair 3 potholes 1 foot in diameter and 6 inches deep along 1.73 miles of road each year. Pot hole must be saw cut to provide an even square surface area 3ft by 3 ft, dig out subgrade, backfill pothole with the compacted caliche base material, apply seal coat, and apply compacted black top. |
| Spot repair 3 potholes per year |
| FC-2 |
| Inspect 49.96 miles of road and prepare condition report and recommended repair and maintenance each month. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 599.52 miles of road per year |
| FC-2 |
| Blading of 49.96 miles of road twice each year. Windrow towards the center of the road to reuse material. |
| Blade 99.92 miles of road per year |
| FC-2 |
| Regrade 5 miles of roadway, to restore 4% cross slope once per year. Apply aggregate surface course of 100 CY/mile; water and compact. |
| Regrade 5 miles of road per year |
| FC-3 |
| Inspect 68.48 miles of road and prepare condition report and recommended repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 273.92 miles of road per year |
| FC-3 |
| Regrade 15 miles of roadway to restore 4% cross slope each year. Apply aggregate surface course of 100 CY per mile. Water and compact. |
| Regrade 15 miles of road per year |
RGV Bridges
| Description of Incident |
| Number of Incidents |
| Inspect 2 bridges and prepare condition report and recommend repair and maintenance (this is not an engineering report) each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 8 bridges per year |
| Place 20’ length 6’ height reinforcement material to resolve erosion problems on canal sides under one bridge twice each year. |
| Repair 2 bridges per year |
3.1.2.1 Roads and Bridges Assumptions
· Road repairs are not continuous and may require moving equipment from site to site.
· Laredo boat ramps are subject to flooding due to flash floods or high releases from Amistad Dam. The number of incidents is the average per year. Accumulation of silt must be removed to an approved landfill. Silt remnants must be hosed down and washed back into the river. Ramp must be clean to prevent slippery areas.
· Laredo – equipment transported from private landowner to private landowner must be spray treated by the USDA to prevent the spreading of fever ticks from quarantined ranches.
3.1.3 Drainage and Grate Systems
The Contractor shall perform the following types of work:
Del Rio Drainage and Grate Systems
| Description of Incident |
| Number of Incidents |
| Inspect 2 Low Water Crossings (LWC) and prepare condition report and recommend repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 8 LWC per year |
| Remove accumulated silt, rock, and miscellaneous debris (15 CY per LWC) from 2 LWC each year. |
| Remove debris from 2 LWC per year |
| Inspect 1 grate and prepare condition report and recommend repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 4 grates per year |
| Clean and wash out 1 blocked or eroded Grate (20 CY per culvert) twice each year. |
| Clean and wash out 1 grate per year |
| Wash out debris and silt from grate, clean/wash out silt from 1 low water crossing (2 CY per Grate) twice each month. |
| Clean and wash out debris from 24 LWC per year |
Laredo Drainage and Grate Systems
| Type |
| Description of Incident |
| Number of Incidents |
| Low Water Crossings |
| Inspect 11 LWCs and prepare condition report and recommend repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 44 LWC per year |
| Low Water Crossings |
| Remove silt, rocks, and miscellaneous debris on 1 LWC structure and dispose off-site (0.5 CY per LWC) twice each year. |
| Remove debris from 2 LWC per year |
| Low Water Crossing |
| Repair erosion problems on 1 LWC 10 feet upstream and downstream of LWC with Rip/Rap 12 inches minus three times each year. Assume 5 tons/incident. |
| Repair 3 LWC per year |
RGV Drainage and Grate Systems
| Type |
| Description of Incident |
| Number of Incidents |
| Low Water Crossings |
| Inspect 3 LWCs and prepare condition report and recommend repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect 12 LWC per year |
| Low Water Crossings |
| Remove silt, rocks, and miscellaneous debris on one LWC structure and dispose off-site (0.5 CY) each quarter. |
| Remove debris from 4 LWC per year |
| Grates |
| Inspect and exercise 4 Grates and prepare condition report and recommend repair and maintenance each quarter. The report shall be in an e-mail format and include one photo of each affected area, the coordinates, a description of the problem, and the recommended repairs. |
| Inspect and exercise 16 grates per year |
| Grates |
| Remove miscellaneous debris from 4 Grates and dispose off-site (0.5 CY) each quarter. |
| Remove debris from 16 grates per year |
3.1.3.1 Drainage and Grates Assumptions
· The structural integrity of the repaired grate shall be equal to or greater than the integrity of the grate before it was damaged.
· All repairs shall be tamper proof.
· The accumulation of debris on the grates varies throughout the year.
· RGV - Water District may perform canal cuttings once per year causing the grates to collect higher volumes of debris
3.1.4 Lighting and Electrical Systems
The Contractor shall perform the following types of work:
Del Rio Lighting and Electrical Systems
| Type |
| Description of Incident |
| Number of Incidents |
Laredo Lighting and Electrical Systems
| Type |
| Description of Incident |
| Number of Incidents |
| Light Fixtures |
| Drive by inspection of 7 light fixtures each quarter to determine burned out bulbs or ballasts. |
| Inspect 28 light fixtures per year |
| Light Fixtures |
| Replace 1 bulb and 1 ballast on one pole each year. |
| Replace 1 bulb and 1 ballast per year |
| Replace Damaged Poles |
| Repair one damaged pole caused by flash floods each year. Poles have a break away base. |
| Repair 1 damaged pole per year |
| Electrical cabinets |
| Inspect 2 electrical cabinets for accumulation of pests (ants, spiders, hornet nest, mud wasps, etc.) each year. |
| Inspect 2 electrical cabinets per year |
| Electrical Panels |
| Inspect 2 electrical panels, main disconnect, switches, indicator lights, relays, breakers, contactor, timer, exhaust fans, thermostat for proper operation twice each year. Replace backup AAA batteries in timer. |
| Inspect 4 electrical panels per year |
| Electrical panels |
| Clean out 2 main disconnect, switches, relays, breakers, contactor, timer, exhaust fans, thermostat caused by flood waters three times each year. |
| Clean out 6 per year |
| Electrical panels |
| Replace 2 damaged switches, relays, indicator lights, breakers, contactor, timer, exhaust fans, and thermostat damaged by flood waters. |
| Replace 6 per year |
RGV Lighting and Electrical Systems
| Type |
| Description Incident |
| Number of Incidents |
| Light Fixtures |
| Inspect 84 light fixtures to determine burned out bulbs or ballasts each month. |
| Inspect 1,008 light fixtures per year |
| Light Fixtures |
| Replace 1 bulb and 1 ballast at one gate location twice each month. |
| Replace 24 bulbs and 24 ballasts per year |
3.1.4.1 Lighting and Electrical Systems Assumptions
· Assume 40% utility poles in Laredo are 40 feet high and 60% area lighting poles are 14 to 24 ft high.
· Assume all lamps are MVR1000/U metal halide bulbs with ballasts matched to the lamps. Breakers are assumed to be 30 amp Square D.
3.1.5 Vegetation Control and Debris Removal
The Contractor shall perform the following types of vegetation control and debris removal work:
Del Rio Vegetation Control and Debris Removal
| Type |
| Description of Incident |
| Number of Incidents |
| Routine Cutting |
| Vegetation control of 265 acres to include mowing and trimming, and debris removal (50 lbs debris/acre) each month. |
| Perform vegetation control and debris removal of 3,180 acres per year |
| Routine Cutting |
| Vegetation control of 109 acres to include mowing, trimming and debris removal of steep slopes each quarter. (50 lbs debris/acre) |
| Perform vegetation control and debris removal of 436 acres per year |
| Debris removal |
| Debris removal over 4.8 acres (10ft on both side of fence line) each quarter. (50 lbs debris/acre) |
| Perform debris removal over 19.2 acres per year |
| Routine Cutting - Towers |
| Vegetation control to include mowing and trimming, and debris removal from 29 tower sites (typically 50ft by 50ft) twice per year. |
| Perform vegetation control and debris removal from 58 tower sites per year |
Laredo Vegetation Control and Debris Removal
| Type |
| Description of Incident |
| Number of Incidents |
| Routine Cutting |
| Vegetation control of 22 acres to include mowing and trimming, and debris removal each quarter. (50 lbs debris/acre). |
| Perform vegetation control and debris removal of 88 acres per year |
| Routine Cutting |
| Vegetation control of 23 acres to include mowing, trimming, and debris removal of steep slopes and river banks each quarter. (50 lbs debris /acre). |
| Perform vegetation control and debris removal of 92 acres per year |
| Debris Removal |
| Debris removal over 1.5 acres (10ft on each side of fence line) each quarter. (50 lbs debris per acre) |
| Perform debris removal over 6 acres per year |
| Routine Cutting -Towers |
| Vegetation control to include mowing and trimming, and debris removal from 29 tower sites (typically 50ft by 50ft) each quarter. |
| Perform vegetation control and debris removal from 116 tower sites per year |
| Routine Cutting |
| 2 Boat ramps – mowing and brush clearing of perimeter area 15 ft wide and 300 ft long at both boat ramps to prevent Arundo (Carrizo cane) from encroaching into the access road, staging area, and boat ramp to include trash pickup and removal each quarter. (50 lbs trash or debris/ incident) |
| Perform vegetation control around 8 boat ramps per year |
RGV Vegetation Control and Debris Removal
| Type |
| Description of Incident |
| Number of Incidents |
| Routine Cutting & Debris Removal |
| Vegetation control of 92 acres to include mowing and trimming, and debris removal each month. Assume width is 35 feet and a 3’ strip between guardrail and chain link fencing for 19.86 miles. Includes 50 lbs of debris removal per acre. |
| Perform vegetation control and debris removal of 1,104 acres per year |
| Routine Cutting- towers |
| Vegetation control to include mowing and trimming, and debris removal from each of 23 tower sites (typically 50ft by 50ft) each quarter. |
| Perform vegetation control and debris removal from 92 tower sites per year |
3.1.5.1 Vegetation Control and Debris Removal Assumptions
In the execution of these tasks, the Contractor shall:
· Mowing, brush clearing, and debris removal is not continuous and may require moving equipment from site to site.
· Ensure, to the extent possible, that the patrol road is not blocked due to debris and vegetation removal activities. The contractor shall ensure that the integrity of the patrol road remains passable for Border Patrol vehicles.
· Provide all traffic control measures required per local codes.
· Find a location to store equipment and materials. Any equipment or material stored shall be maintained in a neat and orderly fashion to the satisfaction of the Contracting Officer Representative (COR). The COR shall reserve the right to require the immediate removal of any and/or all equipment and material if deemed in the best interest of the government.
· Haul and dispose of all excess material off site at the end of each workday or at the completion of work at that site. Materials shall be disposed of off government property in a state certified landfill, unless approved otherwise by the Contracting Officer. The Contractor shall provide all applicable licensing and/or permits for hauling and disposal of excess materials. The Contractor shall supply a copy of application and permit records to the COR as soon as each application is made and permit received.
· Hazardous materials incidents are subject to occur at any point in time, day or night, and in populated as well as remote areas of Work Area 4. The potential for encountering a hazardous material incident in the Del Rio, Laredo and RGV Sectors depends on the volume, distribution, and/or use of hazardous, toxic and other hazardous related substances and matter in a particular area. Should hazardous materials be unexpectedly encountered during the execution of work requirements, the Contractor shall stop only that work specifically affected by the hazardous material/substance and immediately notify the COR for further instructions.
· Remove litter, trash, and man-made debris within the areas to receive mowing during the vegetation control interval.
· Herbicide will be applied by licensed and certified applicators.
· The application of herbicide will be inappropriate if there is a clear likelihood of damage to native vegetation in close proximity to the cane.
· Where foliar treatments are not appropriate, stems will be cut within 2 inches of ground surface and treated with herbicide.
· Herbicide will be applied using a standard, 4-gallon backpack sprayer with spray nozzle. All spray nozzles will be tipped with sponges during herbicide applications adjacent to any native vegetation in order to avoid “drift” while applying herbicide. Herbicide will be thoroughly applied at the highest concentration allowed on the label to each leaf.
· The manufacturer’s recommended rate of application for Arundo (Carrizo) cane will be followed.
· All crew members will have the proper personal protective equipment (PPE) when handling herbicides (e.g., safety glasses, rubber gloves, and long-sleeve shirts and pants).
· Work crews will not mix herbicide or refill sprayers within the floodway.
· All herbicides will be properly stored and disposed of per manufacturer’s recommendations. In addition, a marking dye will be added to herbicide mixture to ensure that overspray into native vegetation will not occur.
· All regulations involving use of herbicides will be followed, including Best Management Practices.
· Equipment Safety Inspection: Before any mechanized equipment is placed into service, it shall be inspected and tested by a person familiar with operations of that equipment as called for in EM 385-1-1, Paragraph 18.A.03.
· Tractors: All tractors over twenty drawbar horsepower utilized in the performance of this contract shall be equipped with certified roll-over protection and seat belts on the driver’s seat prior to commencing work. Prior to commencing work, the Contractor must furnish the COR a certificate of roll-over protection strength from either the manufacturer or a registered professional engineer.
· Brush Hog Type Mowers: All brush hog type mowers must be equipped with safety chains or other protective devices to prevent flying debris from striking persons or damaging property. Mowers must have wheels or skids, which will prevent tearing or plowing of the turf.
· Spray Equipment: Equipment used in the application of herbicides shall be designed for that purpose and used as directed by the manufacturer. Homemade and/or make-shift equipment shall not be permitted on the job and will not be tolerated. All appropriate protective clothing shall be worn. All applications shall be made by well-trained personnel and in the presence of a licensed applicator.
· Laredo – equipment transported from private landowner to private landowner must be spray treated by the USDA to prevent the spreading of fever ticks from quarantined ranches.
Vegetation Control Below are acceptable methods of vegetation control. Burning shall not be used as a method of vegetation control.
· Fine Mowing: Fine mowing shall be done with equipment designed for lawn and fine turf areas. This includes push and self-propelled walk behind mowers and riding lawn mowers and lawn tractors with belly mower. The mowing shall be accomplished to give the lawn a well-groomed appearance. Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation are visible in the area. The vegetation shall be mowed to the height of the adjacent lawn. Clippings from the mowing operations may be left on the lawn if not unsightly. Care shall be taken not to damage any trees or shrubs during the mowing operation.
· Tractor Mowing: Tractor mowing shall be done with equipment designed for large turf areas. This includes tractors with bush hogs, boom mowers or other approved mowing attachments. The mowing shall be accomplished to leave an evenly mowed turf area. The equipment shall be operated in a manner that will prevent the tractor wheels or mowers from tearing out turf. Each pass of the mower shall overlap the previous pass so that no strips of uncut vegetation are visible in the area. If strips of uncut vegetation remain in the mowed area, the strips shall be removed. The vegetation shall be mowed to a height of not more than four (4) inches or less than two (2) inches. Care shall be taken not to damage any trees or shrubs during the mowing operation.
· Trimming and Edging Requirements: Trimming and edging activities are an intricate part of the mowing activity. After the mowing operation is complete, the Contractor shall use trimming and edging equipment to remove undesirable vegetation, which could not be removed with the mowing equipment to a height to match the surrounding vegetation. The items to be trimmed and/or edged around shall include but are not limited to all trees, sidewalks, signs, guardrails, benches, post, fences, walls and flood control structures located within the area mowed. The trimming shall also include the removal of sucker growth and limbs from around trees and/or on the lower reaches of the trunks in the areas mowed. Any accumulations of trimmings on sidewalks or paved areas as a result of the trimming, edging, and mowing operation shall be removed. Care shall be taken not to damage any trees or shrubs with the trimming or edging equipment. If a road ditch falls within the area to be mowed and the ditch is too wet for mowing equipment, the vegetation in the ditch shall be cut using trimming and edging equipment.
· Pruning, Trimming, and Removal of Trees: This work includes, but is not limited to, the pruning and/or removal of lower limbs, which may interfere with mowing activities, the removal of dead wood, and the removal of sucker growth. All work shall be performed in accordance with ANSI Z 133.1 “Pruning, Trimming, Repairing, Maintaining and Removing Trees and Cutting Brush-Safety Requirements” with special emphasis given to the requirements that only qualified line-clearance tree trimmers be assigned to work where a potential electrical hazard exists. Trees removed within the City of Laredo city limits must comply with the City Ordinance. ( All trees with a caliper (diameter) of 4 inches or greater (except salt cedar) must be surveyed.)
· Pruning and Trimming of Trees: All pruning and trimming shall be performed in accordance with the provisions of ANSI 300 “Standard Practices for Tree, Shrub and other Woody Plant Maintenance”.
· Chemical Application: Any chemical applied shall be done in strict accordance with the manufacturer’s recommendations. The label shall be strictly adhered to from the moment of purchase to and including the disposal of excess chemicals and the empty containers. Contractor shall submit MSDS for all chemical prior to their application to the COR for approval.
· Dye Additive: A dye additive specifically designed for use with herbicides shall be added to the chemical mixture to indicate where herbicides have been applied. The dye shall be added in accordance with the manufacturer’s instructions and recommendations.
· Herbicide Application Areas: Herbicide may be applied along the base of the fence and floodwall and within rock riprap areas. Herbicides may also be applied at other areas not accessible by mowing and trimming equipment at the approval of the Contracting Officer’s Representative.
Debris Removal
· Hazardous materials/substances: Hazardous materials/substances may be encountered during performance of debris removal requirements and shall be handled and disposed of as needed in accordance with federal, state/local and other relevant laws and regulations. Should hazardous materials be encountered during the execution of work requirements, the Contractor shall stop only that work specifically affected by the hazardous material/substance and immediately notify the COR for further instructions.
· Litter, Trash, Man-Made Debris Removal: Litter and trash are defined as any undesirable material including but is not limited to plastic, paper, metal, glass, tires that accumulates from wind and/or water action or the littering/dumping by individuals. Where litter, trash, and man-made debris removal is called for in these specifications, the Contractor shall be responsible for the inspection of the entire area covered by that section of the contract and the collection, removal and disposal of all litter, trash, and man-made debris from the area.
· Natural Debris Removal: Natural debris is defined as, but is not limited to, rocks, fallen trees, branches, brush windfalls, logs, roots, and stumps. Where natural debris removal is called for in these specifications, the Contractor shall be responsible for the inspection of the entire area covered by that section of the contract and the collection, removal and disposal of all natural debris from the area. As an option, the Contractor can mow over the natural debris as long as it can be satisfactorily reduced. Otherwise, the Contractor shall remove and dispose of the natural debris from the area. The Contractor shall take great care not to disturb existing drainage remediation measures such as, but not limited to, rip rap. Any remediation measures displaced by the Contractor during debris removal shall be replaced in-kind by either salvaged or new materials. After the removal of all debris, the Contractor shall clean both sides of the fence and, if applicable, concrete low water crossings, to remove any silt deposits and/or soil build up that would otherwise obstruct the flow of water though the fence and wash crossing.
| 3.2 | Description of Work – Urgent Requirements |
| 3.2.1 | Urgent Requirements – RGV Gates Scope and Objectives |
The Contractor shall respond to urgent requirements to troubleshoot and repair an RGV gate that is reported as needing repair. Troubleshooting will involve exercising gate, checking electrical voltages and electronic components, sensors, and mechanical elements. The contractor shall provide a troubleshooting report describing the problem and identifying the part/parts that require repair and/or replacement within two (2) hours after completing the troubleshooting. Repairs shall include the replacement of one photo eye, one master keypad and one slave keypad. Master Keypad is an AdvantageDKS II 26 bit 24-1000 5 digit code configuration and Slave keypad is an AdvantageDKS II 26 bit 12-000. The photo eye is an IR-55 Infrared beam, manufactured by MMTC, Inc. (Phone: 800-942-6682) www.MMTCInc.com . NOTE: No substitutions are allowed.
4.0 General Assumptions
a. The period of performance for the Routine Requirements contained in Section 3.1 is 12 months.
b. The cost proposal for Routine Requirements shall include all costs to perform the work, including travel to and from the work site (except those specified in paragraph f below).
c. The Offeror should assume 2 hours of travel time round trip each day (to and from the work location) based on an origin of either the Del Rio Sector HQ Office (2401 Dodson Ave, Del Rio, TX 78840), Laredo Sector HQ Office(207 W Del Mar Blvd, Laredo TX 78041), and RGV Sector HQ office (4400 South Expressway 281, Edinburg, TX 78542) requirements, unless otherwise stated in the incident descriptions in Sections 3.1.1 to 3.1.5.
d. No travel time shall be included for the Urgent Work requirement outside of the initial mobilization (of equipment, material, and supplies) and de-mobilization costs at activity completion.
e. The costs associated with program management support (as specified in Section C) shall not be included in the Sample Work Plan cost estimate.
f. All program management support, including the elements contained in Sections 3.1.6, 3.1.7, and 3.2 of the SOW, shall be included separately under CLIN 0006 in the cost proposal.
[END OF SAMPLE WORK PLAN REQUEST]