Government_Responses_to_Questions_12_Dec_2016.pdf

UNCLASSIFIED - Approved for public release, distribution unlimited

Government Responses to Questions Solicitation # HDTRA1-16-R-0039

DTRA J3/7 A&AS Support 12 December 2016

1. Will the Gov’t grant an extension of two weeks? This would provide for nine additional work days to complete the proposal, allowing sufficient time for bidders to prepare and for Gov’t representatives to deliver PPQs (not yet released) by the submission date, as well as accommodate Gov’t personnel completing the PPQs over two federal holiday periods, which may impact submission timelines. Additionally, it would allow ample time for bidders to review and incorporate within their proposals answers to questions essential to delivering a compliant proposal.

Government Response: Amendment 0002 extends the RFP Proposal submission date in block 9 (to NLT 2:00 PM 03 January 2017).

2. RFP Section L.4.3 requires submission of Attachment 6, PPQ. Attachment 6 of the solicitation appears to be what is intended by Form L-1, PPIF. Will the Govt. provide the referenced PPQ form?

Government Response: Amendment 0002 added Attachment 10 - Past Performance Questionnaire (PPQ).

3. RFP Section G, page 9 of 82 lists DFARS Clause 252.242-7004 as a Clause Incorporated By Reference, however, this clause does not apply to Small Businesses. Request removal of this clause.

Government Response: Amendment 0002 removed DFARS Clause 252.242-7004.

4. RFP Section L.2.1(iv), page 56 of 82 references a paragraph L.2.13 which does not appear to exist. Please clarify.

Government Response: Amendment 0002 changes L.2.1, par iv. To "Documents listed in paragraphs L.2.2 through L.2.12"

5. The Sentence "The Government will evaluate the quality of product or service, timeliness of performance, cost control, business practices, management of key personnel, and customer satisfaction based on the Offer's demonstrated record' will drive L-1s to focus on these topics rather than past performance measured against the PWS. Would the Gov't consider deleting this sentence?

Government Response: No

6. The key personnel clause requires resumes for all key personnel for Gov't review. This clause requires resumes for all personnel being replaced or substituted for CO review and decision on substitutions. This appears that the Gov't will be deciding each individual hire and adds an additional 5 days of review further slowing down the hiring process. Would the Gov't consider deleting this section?

7. Typical contract downward LOE deviation is 10% rather than the 5% indicated. Request the

Gov't increase the allowed deviation to 10%.

8. The Government identified a Program Manager within the ID/IQ Personnel Requirements, but did not include the Program Manager in the Task Order 0001 PWS. What is the expected level of effort for the Program Manager under Task Order 0001?

Government Response: There is not a need for Program Management level of effort for Task Order 0001.

9. The RFP instructions (page 65 of 82) note that “For each cited reference, the Offeror shall complete the Present and Past Performance Information Form (Form L-1) and provide detailed responses under paragraph 5 describing the relevance and performance for the references.

Offerors may use their own format for Form L-1 as long as they include all information required by the Form L-1 in the exact same order specified and comply with the page limit.” Attachment 6 – Present and Past Performance -Information Form provides a template; however, the template is not identified as “Form L-1”. Should we consider the Attachment 6 template to be the “Form L-1” used for this submission or is there an additional form that will be issued by the government to ensure compliance with this requirement?

Government Response: Attachment 6 is Present and Past Performance Information (PPPIF) Sheet (Form L-1). Amendment 0002 updates RFP Section L.4.3 to identify the PPPIF sheet, Form L-1 as Attachment 6. Attachment 6 has also been updated to include Form L-1 on this document. Also see the Response to Question 2 regarding the PPPQ Form (added in Amendment 0002 as Attachment 10).

10. Volume III Factor 2 – RELEVANT PRESENT & PAST PERFORMANCE, Unlimited pages.

Recommend that the Government provided a page count limit for each Past Performance reference, e.g., 2 pages, to facilitate the evaluation process.

Government Response: The page limit for Factor 2 is as stated in Table L.1.2. Submit in accordance with instructions in L.4

11. For each cited reference, the Offeror shall complete the Present and Past Performance Information Form (Form L-1) and provide detailed responses under paragraph 5 describing the relevance and performance for the references. Question: Please confirm that Form L-1 is Attachment 6 of the RFP.

Government Response: See the Response to Question 9 and Question 2.

12. In addition to the information provided in the Present and Past Performance Volume, the Offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) (Attachment 6). Question: Please provide the PPPQ form.

Government Response: See the Response to Question 2.

13. “Building Partnerships Department,” states that the Project Research Analyst will: - “Assist J3/7 leadership with the development and implementation of near and longterm goals and objectives.” - “Assist planning, coordination, and execution of J3/7 events.” Question: Are these duties meant to refer to the J3/7 Front Office? Other duties listed in this section involve supporting the J3BP Front Office.

Government Response: Amendment 0002 revises the reference to J3/7 in the TO 1 PWS Section 2.2, Primary Duties to read "…and execution of BP events." and "Assist BP Leadership…"

14. "In the “Copies” column of Table L.1.2 the government uses the term “Hard Copies” for Volume I-III and “Copies” for Volume IV & the Subcontractor Cost Proposal.

Question: Please confirm that in these instances the term “Copies” is synonymous with “Hard Copies”"

Government Response: Amendment 0002 updates Table L.1.2 to clearly designate how many "Paper Copies" and "Electronic Copies" are required.

15. 252.215-9004 Key Personnel (Aug 2012) – RFP identifies key personnel at the TO level. But is the Program Manager, identified at the IDIQ level of the PWS, key personnel? What level of effort does the government anticipate for the Program Manager, both at the IDIQ level and for

TO1?

Government Response: See Response to Question 8

16. In Attachment 4, the Program Manager is identified as an IDIQ labor category and is assigned 1880 hours. The Program Manager, however, is not included in the cost spreadsheets for TO1.

How does the government intend for the contractor to bill for Program Manager effort at the IDIQ and TO1 level?

Government Response: See Response to Question 8

17. On May 31, 2016, the Small Business Administration (SBA) issued a final rule implementing the small business-related provisions in the FY13 National Defense Authorization Act (NDAA).

(Please refer to RIN 3245-AG58 and Federal Register Number 2016-12494, which were issued on 31 May 2016 and became effective on 30 June 2016.) This new rule allows the small business portion of a set-aside contract to be performed by one or more similarly situated entities. Although this rule has not yet been incorporated into the FAR, it is highly likely that during the period of performance of this contract that FAR 52.219-14 will be updated to reflect the new rule. For this proposal, will the government allow more than one similarly situated entity to perform the required small business share of work (consistent with the new SBA final rule)? If not, will the government allow the successful contractor to use more than one similarly situated entity after FAR 52.219-4 is updated with the new SBA rule?

Government Response: Not at this time. This SBA ruling is not currently incorporated into the FAR.

18. In section L.1.3.5 the font size for figures and tables is specified as “shall appear be no smaller than Times New Roman 10 point”. In L.1.3.7, the font size is specified as “the font shall be no smaller than 10 point”. Could the government please clarify the font requirements for figures and tables?

Government Response: As currently stated in each section: "Lettering within tables, charts, graphs, and figures shall be no smaller than Times New Roman 10 point.” “For tables, charts, graphs, and figures, the font shall be no smaller than 10 point."

19. Attachment 4 does not provide a mechanism for escalation of labor rates from year to year.

Could the government clarify its intent with respect to escalation of labor rates during this contract?

Government Response: Please see the Instructions in Attachment 4 and RFP Section L.5.4.

Attachment 4 requires the offeror to put in rates for each year (Base year + 4 option years) for each labor category at the IDIQ level. Therefore escalation is allowed.

20. The PWS for TO-1 contains an extensive description of Budget/Program Analyst duties in section 2.3. The IDIQ PWS, however, does not have a CBRN Preparedness Division section that corresponds to the TO-1 PWS element. Will the government consider revising the IDIQ PWS to incorporate the Budget/Program Analyst support?

Government Response: The IDIQ PWS Section 1.3 Scope, Overall Tasks Listed incorporate all support tasks. The IDIQ Personnel Requirements document lists all the Labor Categories available under the base IDIQ contract. The Budget/Program Analyst is listed in Section 1.3 of this document.

21. In section L.4.3, the last paragraph refers to the PPPQ that goes to each past performance reference, and indicates that the PPPQ is Attachment 6 to the RFP. Attachment 6, however, is the Past Performance Information Form and does not include the PPPQ. Will the government issue a PPPQ for contractors to send to references?

Government Response: See Response to Question 2