Amendment_0003_to_RFP_HDTRA1-16-R-0039.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to update the Government Responses to Questions (Attachment 11) from industry and update the RFP based on those responses.

1. CONTRACT ID CODE PAGE OF PAGES

S 1 24

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 21-Dec-2016

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X HDTRA1-16-R-0039

X 9B. DATED (SEE ITEM 11)

21-Nov-2016

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

21-Dec-2016

CODE

DEFENSE THREAT REDUCTION AGENCY/J4COO

8725 JOHN J. KINGMAN RD

FT. BELVOIR VA 22060

HDTRA1 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

HDTRA1-16-R-0039

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

The Table of Contents has changed from:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Exhibit A - CDRLs

Combined A001-A006

6 21-NOV-2016

Attachment 1 Attachment 1 - J37 IDIQ

PWS

6 14-NOV-2016

Attachment 10 Attachment 10 - PPPQ Form L-2

5 08-DEC-2016

Attachment 11 Government Responses to Questions

4 12-DEC-2016

Attachment 2 Attachment 2 - J37 IDIQ Personnel Requirements

4 21-NOV-2016

Attachment 3 Attachment 3 - DD254 6 26-SEP-2016 Attachment 4 Attachment 4 - Proposal

Sheet

11 21-NOV-2016

Attachment 5 Attachment 5 - J37 TO1

PWS

9 08-DEC-2016

Attachment 6 Attachment 6 - Present and Past Performance Information Form

2 08-DEC-2016

Attachment 7 Attachment 7 - Rate Sheet and Instructions

1 14-NOV-2016

Attachment 8 Attachment 8 - GPAT Section 508

9 21-NOV-2016

Attachment 9 Attachment 9 - QASP 4 21-NOV-2016 to:

Exhibit/Attachment Table of Contents

DOCUMENT TYPE DESCRIPTION PAGES DATE

Exhibit A Exhibit A - CDRLs

Combined A001-A006

6 21-NOV-2016

Attachment 1 Attachment 1 - J37 IDIQ

PWS

6 14-NOV-2016

Attachment 10 Attachment 10 - PPPQ Form L-2

5 08-DEC-2016

Attachment 11 Attachment 11 - Government Responses to Questions

10 20-DEC-2016

Attachment 2 Attachment 2 - J37 IDIQ Personnel Requirements

4 21-NOV-2016

Attachment 3 Attachment 3 - DD254 6 20-DEC-2016

Attachment 4 Attachment 4 - Proposal Sheet

11 20-DEC-2016

Attachment 5 Attachment 5 - J37 TO1

PWS

9 20-DEC-2016

Attachment 6 Attachment 6 - Present and Past Performance Information Form

2 08-DEC-2016

Attachment 7 Attachment 7 - Rate Sheet and Instructions

1 14-NOV-2016

Attachment 8 Attachment 8 - GPAT Section 508

9 20-DEC-2016

Attachment 9 Attachment 9 - QASP 4 21-NOV-2016

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L1.0 GENERAL INSTURCTIONS

Section L - Instructions, Conditions and Notices to Bidders

L.1.0 GENERAL INSTRUCTIONS

L.1.1 GENERAL INFORMATION

L.1.1.1 Point of Contact

The Contract Specialist for this acquisition is: Mr. David Baer The Contracting Officer for this acquisition is: Ms. Karen Beveridge

L.1.1.2 Debriefings

L.1.1.2.1 Pre-award Debriefings. Offerors excluded from the competitive range or otherwise excluded from the competition before award may request a debriefing. Offerors may request a pre-award debriefing by submitting a written request to the CO for debriefing within three (3) calendar days after receipt of the notice of exclusion from the competition. The Government shall make every effort to debrief unsuccessful Offerors as soon as practicable.

L.1.1.2.2 Post-award Debriefings. Offerors may request a debriefing by providing a written request to the CO. The CO will notify Offerors of the source selection decision within three (3) calendar days after award. Offerors that desire a debriefing must request one in writing within three (3) calendar days after receipt of the CO notification. To the maximum extent practicable, debriefings will be conducted within five (5) calendar days after the Offeror’s request.

L.1.1.3 Discrepancies

If an Offeror believes that the requirements in these instructions contain errors, omissions, or are otherwise unsound, the Offeror shall immediately notify the CO in writing with supporting rationale. The Offeror is reminded that the Government reserves the right to award this effort based on the initial proposal, as received, without discussion. If, during the evaluation period, it is determined to be in the best interest of the Government to hold discussions, the discussions will be held with only those Offerors determined to be in the competitive range.

L.1.2 Instructions for Proposal Preparation

The Offeror shall prepare the proposal as set forth in the Proposal Organization Table L.1.2 below. The titles and contents of the volumes, as well as the page limitations and number of required copies shall be as specified in the table. In the event that the table conflicts with the detailed instructions in the paragraphs that follow, the detailed instructions shall take precedence.

Table L.1.2 – IDIQ Proposal Organization

VOLUME VOLUME TITLE COPIES PAGE LIMIT

I PROPOSAL DOCUMENTATION

4 – Paper Copies

2 – Electronic Copies

Unlimited

II

Factor 1 - MISSION CAPABILITY

Subfactor A: IDIQ Contract

Management Approach Subfactor B: Task Order 0001 Technical

Approach

4 – Paper Copies

40 Total

(Does not include resumes*)

*no more than 2 pages per resume

III Factor 2 – RELEVANT PRESENT &

PAST PERFORMANCE

3 – Paper Copies

IV Factor 3 - COST 3 – Paper Copies

(a) Offerors shall provide two electronic copies of the “ORIGINAL” Volumes I, II, III, and IV of the IDIQ proposal L.1.3.8.

(b) As shown in Table L.1.2, additional paper copies of Volumes I through IV shall be submitted in separate 3-ring loose-leaf binders, which when open, lay flat. No staples shall be used. A cover sheet shall be posted at the beginning of each volume, clearly marked as to volume number, title, copy number, RFP identification, and the Offeror’s name. The same identifying data shall be placed on the spine of each binder.

(c) In addition to the copies required in Table L.1.2, one (1) paper copy of Volume IV, Cost, shall be forwarded to the cognizant Defense Contract Audit Agency (DCAA) office or the cognizant federal auditing agency concurrent with complete proposal delivery to DTRA.

Note: Delivery of Volume IV to DCAA does not constitute delivery of the proposal to the Government. All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000, “Notice to Potential Offerors – Official DTRA Addresses in the National Capital Region (NCR),” DEC 2007 (the clause is located at the beginning of Section L).

(d) All proposal volumes shall be provided by mail or commercial express or ground carrier only as prescribed in above DTRA Clause 252.204-9000.

Note: The requirements for submission of proposals is contained in FAR 52.215-1.

(e) Final Proposal Revisions (FPR’s):

FPR's will be submitted in 2 versions. Version 1 will contain a line in/line out revision to any items the offeror seeks to address/modify within their proposal. Version 2 shall be a clean copy of the line in/line out revisions. Page counts for the clean copy shall remain in compliance with the existing page counts posted within this section.

FPR's shall contain a summary of changes as part of Volume I Proposal Documentation – the page limit for this summary of changes shall not exceed 3 pages.

L.1.3 PROPOSAL FORMAT

L.1.3.1 Guidance

This section of the Information to Offerors (ITO) provides general guidance for preparing proposals as well as specific instructions on the format and content of the proposal. The Offeror’s proposal must include all data and information requested by the ITO and must be submitted in accordance with these instructions. Non-compliance with the instructions provided in the ITO may result in an unfavorable proposal evaluation.

L.1.3.2 Sufficient Detail

Proposals shall comply with the following guidelines:

• Be complete and respond directly to the requirements of the solicitation.

• Address the factors, subfactors, and their related elements as listed in Section M of the solicitation.

• Be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated assertions. Extraneous, repetitious, or wordy submissions are not desired and could result in lower ratings.

• Take care to proof read the proposal. Typographical, grammatical, and spelling errors reflect poorly on quality control abilities and could result in lower ratings.

• Do not simply rephrase or restate the Government’s requirements, but rather provide convincing rationale to address how the Offeror intends to meet the requirements.

• Do not rely on past performance as convincing rationale to address how the Offeror intends to meet the requirements.

• Assume that the Government has no prior knowledge of the Offeror’s capabilities and experience, and will base its evaluation only on the information presented in the Offeror’s proposal.

L.1.3.3 Validity Statement

The parties mutually agree that the Offeror's complete proposal shall be valid for 180 days from the date of submission. The Offeror’s signature in Block 17, SECTION A of the SF 33 Solicitation constitutes its acceptance of the proposal validation for 180 days. In accordance with FAR Subpart 4.8 (Government Contract Files), the Government will retain one copy of all unsuccessful proposals. Unless the Offeror requests otherwise, the Government will destroy extra copies of such unsuccessful proposals. In the event discussions are held the Final Proposal Revision shall constitute a legally binding offer for 90 days from the date of submission.

L.1.3.4 Physical Appearance of Submissions

• Elaborate brochures or documentation, detailed artwork, or other embellishments are unnecessary and are not desired.

• Proposals will be submitted in standard white paper (20 lbs. or less) and electronic copies.

• Paper copies of the proposal must lie flat when open. Elaborate binding is not desired.

• No models, mockups, or videotapes will be accepted.

• Do not use glossy finished paper

L.1.3.5 Page Format Restrictions and Limitations

L.1.3.5.1 Page Size. Pages shall be 8.5 x 11 inches, not including foldouts. Except for the lettering that is within a graphic, the font size shall be Times New Roman 12 point.

Lettering within tables, charts, graphs, and figures shall be no smaller than Times New Roman 10 point. Margins on all four edges of each sheet will be at least one-inch. Proprietary statements, security markings, and page numbers may be placed within the defined margin area.

Pages shall be numbered sequentially by volume. In the event discussions are held, these page format restrictions shall also apply to responses to Final Proposal Revisions (FPRs).

L.1.3.5.2 Page Limitations. Page limitations shall be treated as maximums. If exceeded, the excess pages will not be read or considered in the evaluation of the proposal. The excess pages will also be deleted from the electronic copy of the proposal. Printed material shall be on one side of the sheet only (single-sided). In the event discussions are held, page limitations may be placed on responses to Evaluation Notices (ENs). Page limits, if specified for EN responses, will be identified in the letters forwarding the ENs to the Offerors.

L.1.3.5.3 Pages Not Counted. The following will not be included in the page count:

• Blank pages

• Client authorization letters

• Cover pages

• Dividers

• Glossaries

• Letters of Commitment/Intent

• Lists of figures, tables, or drawings

• Organizational structure change history roadmap

• Past performance consent letters

• Past performance questionnaires

• Revision matrix

• Resumes (but are limited to two pages per resume)

• RFP cross-reference matrix

• Staffing Plan Matrix

• Tables of contents

• Tabs

• Teaming arrangements

L.1.3.6 Indexing

Each volume shall contain a more detailed table of contents to delineate the sections within that volume. Tab indexing shall be used to identify sections.

L.1.3.7 Foldouts

Legible tables, charts, graphs, diagrams, schematics, and figures shall be used wherever practical to depict organizations, systems and layout, implementation schedules, design drawings, plans, etc. These displays shall be uncomplicated, legible, and shall not exceed 11 x 17 inches in size.

Foldout pages shall fold entirely within the volume. Each printed side of a foldout will count as one page. Foldout pages may only be used for large tables, charts, graphs, diagrams, and schematics; not for pages of text. For tables, charts, graphs, and figures, the font shall be no smaller than 10 point. All information (except documentation numbers, classification markings, and page numbers) shall be contained within an image area of 9 x 15-1/2 inches.

L.1.3.8 Electronic Copies

a. Electronic copies of each volume shall be submitted on individual CD-ROMs in a protective sleeve or case. Each CD-ROM and protective sleeve or case shall be clearly marked as to volume number, title, RFP identification, and the Offeror’s name. The CD-ROM(s) will be included with the paper copy of each volume. Offerors are responsible for ensuring electronic copies are virus-free.

b. Submit an electronic copy of each volume compatible with the following available Government equipment and software products:

- Adobe Acrobat Reader 9.0

- Microsoft Office Excel 2010*

*All cost information, with the exception of the cost narrative, must lend itself to review and analysis by the Government and must be submitted in Microsoft Excel format. Offerors shall include formulas and working links to the maximum extent practicable.

Note:

The electronic copy shall be in Adobe Acrobat (except for Microsoft Excel) portable document file (pdf) searchable text format (not scanned in. The printed copies shall be an exact duplicate of the “original” electronic proposal. If there are discrepancies between the “original” electronic proposal and the “copy” paper proposal, the “original” electronic proposal shall prevail.

c. Electronic files shall be clearly identified for each volume, section, item, etc. The

Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files.

d. Electronic Media additional information:

• All text must be searchable

• Limit colors to 256 colors at 1280 x 1024 resolution; avoid color gradients

• Keep embedded graphics as simple as possible; large graphic files are discouraged

• Minimize the use of scanned images (except for Adobe Acrobat requirements)

• Use of self-extracting archive files (e.g., ZIP files) is allowed

• No linking to resources outside the submission CD-ROM will be allowed.

L.1.3.9 Cost Information

All cost information shall be addressed ONLY in Volume IV - Cost. If cost data is addressed in

Volume II - Mission Capability, the page containing the cost data will be removed and not evaluated. All labor rates shall be rounded to the nearest penny.

L.1.3.10 Minimum Cross-Referencing

Each volume shall be written to the greatest extent possible on a stand-alone basis, so that its contents may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Information required for proposal evaluation that is not found in its designated volume will be assumed to have been omitted from the proposal. Teaming Arrangements, Letters of

Commitment, and Organizational Conflicts of Interest assertions submitted in Volume I may be cross-referenced in other volumes.

L.1.3.11 Glossary of Abbreviations and Acronyms

Each volume shall contain a glossary of all abbreviations and acronyms used, with an explanation for each. Glossaries do not count against the page limitations for their respective volumes.

L.2.0 VOLUME I –PROPOSAL DOCUMENTATION

Volume I consists of the offer to enter into a contract to perform the desired work and information for the Government to prepare the contract document and supporting file.

L.2.1 VOLUME ORGANIZATION

The volume shall be organized according to the following outline:

i. Table of Contents

ii. List of Figures, Tables, or Drawings

iii. Glossary

iv. Documents listed in paragraphs L.2.2 through L.2.12

L.2.2 SOLICITATION/CONTRACT FORM

Completion of Blocks 12 through 16 and signature and date for Blocks 17 and 18 of the Standard Form (SF) 33 is required. Signature by the Offeror on the SF 33 constitutes an offer, which the Government may accept.

L.2.3 AUTHORIZED OFFEROR PERSONNEL

Provide the name, title, telephone number, fax number, and e-mail address of the company and division point of contact regarding decisions made with respect to the Offeror’s proposal and who can obligate the Offeror contractually. Also identify those individuals authorized to negotiate with the Government.

L.2.4 GOVERNMENT OFFICES

Provide the mailing address, telephone and fax numbers, and facility codes for the cognizant Contract Administration Office and DCAA Office. Also provide the name, telephone and fax numbers, and e-mail address for the Administrative Contracting Officer (ACO). The aforementioned information also applies to the prime contractor and major subcontractors/teaming partners for which there is a teaming arrangement.

L.2.5 COMPANY DIVISION ADDRESS, IDENTIFYING CODES AND APPLICABLE

DESIGNATIONS

Provide the company’s/division’s street address, county, and facility code; CAGE Code; DUNS number; Taxpayer Identification Number (TIN), size of business (large or small); and labor surplus area designation.

L.2.6 TEAMING ARRANGEMENTS AND/OR LETTERS OF COMMITMENT

Provide all Teaming Arrangements and/or Letters of Commitment. The Offeror and its first-tier subcontractor(s) will be considered a “Team” when there is a signed teaming arrangement or letter(s) of commitment unconditionally binding both parties to performance under this contract should it be awarded to the Offeror. In the absence of one or the other of these documents, the Offeror and its first-tier subcontractor(s) are not considered a “Team” and will not be evaluated as such. Provide Letters of Commitment from Key Personnel

L.2.7 DEPARTMENT OF DEFENSE (DD) FORM 254 SECURITY REQUIREMENTS

The Offeror must possess, or acquire at time of award, a facility clearance equal to the classification stated on the Contract Security Classification Specification (DD Form 254) provided as Attachment 3 to this RFP. Provide information relative to Offeror’s facility clearance and the contact information for the Offeror security office. Information relative to subcontractor security requirements shall also be included. Contractor information portions of DD254 should also be completed and included. The contract DD Form 254 will require a Top Secret facility clearance and access to such information as NATO and Sensitive Compartmented Information. DTRA will not sponsor offerors for Defense Security Service (DSS) facility clearances for proposal submission.

L.2.8 INFORMATION REQUIRED BY DFARS CLAUSE 252.227-7017

IDENTIFICATION AND ASSERTION OF USE, RELEASE, OR DISCLOSURE

RESTRICTIONS (JUN 1995)

If applicable, the Offeror shall include 252.227-7017 paragraph (d) chart, in full-text, filled-in/completed.

L.2.9 EXCEPTIONS TO TERMS AND CONDITIONS

Exceptions taken to the terms and conditions of the solicitation, or to any of its formal attachments, shall be identified. Each exception shall be specifically related to each paragraph and/or specific part of the solicitation to which the exception is taken. Provide rationale in support of the exception and fully explain its impact, if any, on the performance, schedule, cost, and specific requirements of the solicitation. This information shall be provided in the format and content of Table L.2.9 below. Failure to comply with the terms and conditions of the solicitation may result in the Offeror being removed from consideration for award.

Table L.2.9 – Solicitation Exceptions

Solicitation Document Paragraph/Page Requirement/Portion Rationale

Performance Work Statement (PWS), Solicitation Section, Attachment, etc.

Applicable Page and Paragraph numbers

Identify the requirement or portion to which the exception is taken

Justify/explain the basis for exception and impact on contract

L.2.10 REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF

OFFEROR(S) (SECTIONS K AND L)

The Offeror is responsible to ensure that all representations, certifications, acknowledgements, and statements provided in accordance with Sections K and L are provided in System for Award Management (https://www.sam.gov).

L.2.11 PREAWARD ORGANIZATIONAL CONFLICTS OF INTEREST (OCI)

DTRA Local Clause 252.209-9000 (Feb 2011) is included in this RFP. This clause is extensive.

The contractor is directed to read this clause in its entirety.

The following additional information is provided:

The contractor and its subcontractors, of all levels and tiers, of this A&AS contract are precluded from participating, directly or indirectly, as a contractor or subcontractor on any other non-A&AS (performer) contracts where the J3/7 Directorate of the Defense Threat Reduction Agency is the requiring activity during the period of this A&AS contract or, in case of subcontractors, during the period they are subcontracted to this A&AS effort.

L.2.12 SECTION 508 COMPLIANCE

L2.12.1 Section 508 Program Need

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d) are determined to be relevant for the following program need: Advisory & Assistance Service (A&AS) to the Defense Threat Reduction Agency (DTRA) Operations, Readiness, and Exercises Directorate and Standing Joint Forces Headquarters-Elimination.

https://www.sam.gov/

L2.12.2 Section 508 Product Requirements

Information, documentation, and support requirements from 36 CFR part 1194 Subpart D have been determined to apply to this acquisition. Solicitation respondents must describe how the information, documentation, and support proposed for Electronic and Information Technology (EIT) deliverables meet at least those information, documentation, and support requirements identified as applicable in the attached Government Product/Service Accessibility Template

(GPAT).

L2.12.3 Section 508 Service Requirements

The anticipated information content deliverable includes topics that address EIT products or EIT- related services. Delivered information content must include data and/or knowledge appropriate and responsive to the functional performance criteria detailed in 36 CFR part 1194 Subpart C, as well as any technical provisions of 36 CFR part 1194 Subpart B applicable to the specific type of EIT addressed in the delivered information content. Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

The anticipated information content deliverable is intended to be posted to a website. Delivered information content must consider the specific Section 508 accessibility requirements detailed in 36 CFR part 1194.22 and the functional performance criteria detailed in 36 CFR 1194 Subpart C. Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

The anticipated information content deliverable is intended to be made available in a multimedia format. Delivered information content must consider the specific Section 508 accessibility requirements detailed in 36 CFR part 1194.24 and the functional performance criteria detailed in 36 CFR 1194 Subpart C. Solicitation respondents must describe how their proposed information content deliverables meet at least those requirements identified as applicable in the attached Government Product/Service Accessibility Template (GPAT).

L2.12.4 Section 508 Evaluation Factors

Offerors shall submit adequate information to document their responsiveness to the Section 508 requirements (i.e. a completed GPAT or VPAT or equivalent). DTRA’s assessment of each offeror’s responsiveness to the Section 508 requirements will be included as part of the responsibility.

If the deliverable proposed in response to this solicitation includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation and support. The accessibility of these additional features and functions should be described in the completed GPAT, VPAT or equivalent supporting information.

L2.12.5 Section 508 Acceptance Criteria

Supplies or services delivered as a result of this solicitation will be accepted based in part on satisfaction of identified Section 508 requirements for accessibility.

If the deliverable includes features and functions in addition to those identified as requirements, these features and functions also need to conform to relevant Section 508 technical provisions, functional performance criteria, and information, documentation and support.

L.3.0 VOLUME II – FACTOR 1 - MISSION CAPABILITY

L.3.1 GENERAL INFORMATION

The Mission Capability volume should describe the Offeror’s capability to satisfy the requirements of this solicitation. The proposal should be prepared simply and economically, providing straightforward, concise delineation of the management approach and technical capabilities to perform the contract. Particular proposal strengths or unique approaches should be emphasized. Asserted capability and/or intent to meet the requirements must be supported by detailed descriptions of approach and personnel qualifications. The Government will not assume that an Offeror possesses any capability unless specified in the proposal.

Offeror responses will be evaluated against the Mission Capability subfactors and their related elements defined in Section M, “Evaluation Factors for Award.” Using the instructions provided below, provide, as specifically as possible, the actual methodology that will be used by the Offeror for accomplishing and satisfying these subfactors. All the requirements specified in the solicitation are mandatory. By submitting a proposal, the Offeror is representing that its firm is capable and committed to performing all the requirements specified in the solicitation.

L.3.2 VOLUME ORGANIZATION:

Volume II: Factor 1 – Mission Capability

ii. List of Figures, Tables and Drawings

iii. Glossary / Acronym List

iv. RFP Cross-Reference Matrix

Subfactor A – IDIQ Contract Management Approach

i. Contract Management Plan

ii. Contract Recruitment and Retention Plan

iii. Contract Transition Plan

Subfactor B – Task Order 0001 Technical Approach

i. Task Order 0001 Execution Plan

ii. Task Order 0001 Staffing Plan Matrix

iii. Task Order 0001 Key Personnel and Resumes

L.3.2 FORMAT AND SPECIFIC CONTENT

Mission Capability shall describe, in narrative form, the Offeror’s proposed approach to meeting the requirements of each Mission Capability subfactor and its related elements, as well as their intended strategy for fulfilling the requirements of the contract. The Offeror shall include the mission capabilities of its team members and other intended subcontractors. The proposed teaming structure, team member roles and responsibilities, experience working as a team, and anticipated portion (by percentage, type of work, geographical, etc.) of work effort for each team member should be discussed or clearly delineated.

L.3.3.1 RFP Cross-Reference Matrix (RCRM)

The Offeror shall fill out an RCRM indicating where the proposal addresses the solicitation requirements. An example format is shown below. The purpose of the RCRM is to show critical interrelationships and dependencies among the documents. The matrix ensures that all requirements are addressed, requirements do not conflict, and proposal sections are internally consistent.

Example Format:

SOLICITATION CROSS REFERENCE MATRIX

Solicitation Section/Paragraph

Proposal Volume/ Section/Paragraph

Solicitation Section/Paragraph

Proposal Volume/ Section/Paragraph

L.3.3.2 Subfactor A: IDIQ Contract Management Approach

The Offeror shall submit a Management Approach for the performance/management of the IDIQ Contract PWS. The Management Approach shall have three (3) sections which specifically define and detail the Offeror’s capabilities to successfully manage, perform, and execute the IDIQ PWS requirements. Please note page restrictions for Subfactor A (see Table L.1.2).

Section 1- Contract Management Plan - Offerors shall specifically define and detail how the Offeror shall innovatively and cost-effectively manage the IDIQ PWS Scope and Requirements as well as meet the technical performance requirements, disciplines, and skill sets identified in the PWS for each requirement. This specifically includes the integration and utilization of the full range of the Offeror’s expertise and personnel to manage the IDIQ PWS requirements as well as the Offeror’s plan to incorporate and apply lessons learned among and between mission set areas. The Management Approach shall also detail and demonstrate the Offeror’s plan and capability to manage and staff multiple tasks simultaneously as well as respond to short notice, urgent and emergent requirements. The Management Approach shall also include the following administrative, process, and procedures elements:

a) Organization structure;

b) Lines of communication with the Government and integration of effort(s);

c) Team composition (i.e. Prime and Subcontractor identification, roles and responsibilities;

d) Task and subcontract management process and procedures;

e) Rapid Response: Respond rapidly to changing requirements and circumstances.

Specifically, to respond to verbal requests during normal working hours in near real time, and to provide surge and reach-back capabilities as dictated by the urgency of the tasking.

f) Processes for identifying, communicating, coordinating, and resolving programmatic problems, and incorporating lessons learned; ability to identify and solve problems, integrate and incorporate lessons learned across organizational boundaries, and provide for a routine means of communicating issues, corrective actions, and standard reports to the Government

Section 2 – Contract Recruitment and Retention Plan - The Offeror shall specifically identify the Offeror’s plan to recruit, hire, train, and retain a highly qualified workforce capable of accomplishing the requirements of the IDIQ PWS with the disciplines and skill sets identified.

Offerors shall also define and detail the Offeror’s process, plan, and capability to provide for short suspense, high visibility (both internal/external) taskings, managing events requiring re-prioritization of scope and staff urgent surge requirements for additional personnel during performance of tasks with a turnaround time of 90 days or less.

Section 3 – Contract Transition Plan - The Offeror shall provide a 30 day incoming

Transition Plan that details all aspects of ramp-up to include transition risks (with mitigation strategies), staffing schedules and training, and data capture for all prime and subcontracted efforts. The plan shall specifically address the timeframe when the Offeror will have processes and procedures in place. The Offeror describes plans to operate in accordance with the DD254, accept and account for GFE, and complete staff DTRA badging.

L.3.3.3 Subfactor B: Task Order 0001 Technical Approach

The Offeror shall submit a Technical Approach for the performance/execution of the Task Order 01 PWS. The Technical Approach shall have three (3) sections which specifically define and detail the Offeror’s technical understanding and corresponding technical approach to successfully execute the Task Order 0001 PWS requirements. Please note page restrictions for Subfactor B (see Table L.1.2).

Section 1 – Task Order 0001 Execution Plan – Offerors shall provide a detailed narrative that specifically defines and details the Offeror’s technical understanding of the Task Order 0001 PWS requirements and the Offeror’s corresponding Execution Plan for performing these tasks.

Details shall provide in-depth specificity as to how the Offeror is going to execute the requirements and provide the required deliverables (as applicable).

Section 2 – Task Order 0001 Staffing Plan Matrix – Offerors shall provide a Staffing Plan Matrix that corresponds with the Execution Plan specifying names, position title/labor categories, specific sections of the Task Order 0001 PWS all key personnel will support and the number of hours they are projected to work. If individuals are cross-utilized, account for their hours in each Technical Approach. The Offerors Staffing Plan provides individuals and hours for Transition and Level of Effort for the entire Task Order 0001 period (transition period, base period and 4 one-year options).

Provided below is an example of the format for the Staffing Plan Matrix. For ease of review, the staffing plan matrix shall be grouped by Company (i.e. Prime Company first, Subcontractors next, etc.); then alphabetically by last name. DO NOT include any cost data in the Staffing Plan Matrix (see L.1.3.9).

STAFFING PLAN MATRIX EXAMPLE

Transition

Name Company Position Title / Labor Category

TO PWS

Requirement(s) Responsibility

Key Personnel (Yes/No) Hours

Doe, John (Tentative Hire) ABC Corp Senior Communicator 3.1.1.1 Yes 80 King. Natalie ABC Corp Strategic CBRN Senior Analyst 3.3.1 Yes 160

TBD PDW Inc. Tactical CBRN Analyst 3.4.1 Yes 160 Smith, Sam PDW Inc. Budget/Program Analyst 3.4.2 No 80

Base Year

Doe, John (Tentative Hire) ABC Corp Senior Communicator 3.1.1.1 Yes 1880 King. Natalie ABC Corp Strategic CBRN Senior Analyst 3.3.1 Yes 1880 Osborne, Jack ABC Corp Strategic CBRN Analyst 3.2.1 No 1880

Matthews, Sara LMN Corp Senior Exercise Planner 3.3.2 No 1880 TBD PDW Inc. Tactical CBRN Analyst 3.4.1 Yes 1880

Smith, Sam PDW Inc. Budget/Program Analyst 3.4.2 No 1880 Jacobs, Jill XYZ Inc. Exercise Planner 3.5.3 No 1880

Option 1

Doe, John (Tentative Hire) ABC Corp Senior Communicator 3.1.1.1 Yes 1880 King. Natalie ABC Corp Strategic CBRN Senior Analyst 3.3.1 Yes 1880 Osborne, Jack ABC Corp Strategic CBRN Analyst 3.2.1 No 1880

Matthews, Sara LMN Corp Senior Exercise Planner 3.3.2 No 1880 TBD PDW Inc. Tactical CBRN Analyst 3.4.1 Yes 1880

Smith, Sam PDW Inc. Budget/Program Analyst 3.4.2 No 1880 Jacobs, Jill XYZ Inc. Exercise Planner 3.5.3 No 1880

Option 2

Doe, John (Tentative Hire) ABC Corp Senior Communicator 3.1.1.1 Yes 1880 King. Natalie ABC Corp Strategic CBRN Senior Analyst 3.3.1 Yes 1880 Osborne, Jack ABC Corp Strategic CBRN Analyst 3.2.1 No 1880

Matthews, Sara LMN Corp Senior Exercise Planner 3.3.2 No 1880 TBD PDW Inc. Tactical CBRN Analyst 3.4.1 Yes 1880

Smith, Sam PDW Inc. Budget/Program Analyst 3.4.2 No 1880 Jacobs, Jill XYZ Inc. Exercise Planner 3.5.3 No 1880

Option 3

Doe, John (Tentative Hire) ABC Corp Senior Communicator 3.1.1.1 Yes 1880 King. Natalie ABC Corp Strategic CBRN Senior Analyst 3.3.1 Yes 1880 Osborne, Jack ABC Corp Strategic CBRN Analyst 3.2.1 No 1880

Matthews, Sara LMN Corp Senior Exercise Planner 3.3.2 No 1880 TBD PDW Inc. Tactical CBRN Analyst 3.4.1 Yes 1880

Smith, Sam PDW Inc. Budget/Program Analyst 3.4.2 No 1880 Jacobs, Jill XYZ Inc. Exercise Planner 3.5.3 No 1880

Option 4

Doe, John (Tentative Hire) ABC Corp Senior Communicator 3.1.1.1 Yes 1880 King. Natalie ABC Corp Strategic CBRN Senior Analyst 3.3.1 Yes 1880 Osborne, Jack ABC Corp Strategic CBRN Analyst 3.2.1 No 1880

Matthews, Sara LMN Corp Senior Exercise Planner 3.3.2 No 1880 TBD PDW Inc. Tactical CBRN Analyst 3.4.1 Yes 1880

Smith, Sam PDW Inc. Budget/Program Analyst 3.4.2 No 1880 Jacobs, Jill XYZ Inc. Exercise Planner 3.5.3 No 1880

Section 3 – Task Order 0001 Key Personnel & Resumes - The Offeror shall provide resumes for ALL Key Personnel identified in Task Order 0001 PWS Sections 3.2 and 3.2.1 to support the Task Order 0001 PWS. At a minimum, each resume shall contain the following information:

• Full name, proposed Position Title/Labor Category, and description of position responsibilities as they relate to the PWS requirements.

• Summary of Professional Experience (A narrative of relevant education, experience, training, etc. that makes this individual particularly suited for the proposed position.

Include dates, job titles and employer)

L.4.0. VOLUME III – RELEVANT PRESENT AND PAST PERFORMANCE

L.4.1 VOLUME ORGANIZATION

ii. Consent Letter

iii. Present and Past Performance References

iv. Organizational Structure Change History

L.4.2 CONSENT LETTER

The Offeror shall submit a consent letter, executed by each subcontractor, teaming partner, and/or joint venture partner, authorizing release of past performance information to the Offeror, so the Offeror can respond to such information. For each identified effort for a commercial customer, the Offeror shall also submit a client authorization letter, authorizing release to the Government of requested information on the Offeror’s performance. This information will be utilized to determine relevancy for the subcontract references.

L.4.3 RELEVANT PRESENT AND PAST PERFORMANCE REFERENCES

The Offeror shall provide at least 3, and a maximum of 5 references for the prime offeror and at least 2, with a maximum of 3 references for each subcontractor/teaming partner deemed by the contractor to be critical to the success of the program. The references shall represent recent contracts (within the past five years) that the Offeror considers most relevant in demonstrating the Offeror’s ability to perform the proposed effort.

For each cited reference, the Offeror shall complete Attachment 6, the Present and Past Performance Information (PPPIF), Form L-1, and provide detailed responses under paragraph 5 describing the relevance and performance for the references. Offerors may use their own format for Form L-1 as long as they include all information required by the Form L-1 in the exact same order specified and comply with the page limit. Offerors have the responsibility to justify the “relevancy” of the work cited and shall specifically cite in the Form L-1 submittals which requirements of this solicitation the past performance references relate to as well as describe how those past performance references are relevant in terms of similar scope, magnitude, and complexity. The Prime should therefore coordinate with their subcontractors / teaming partners to ensure the quality and relevance of any submitted Form L-1 references and to ensure the subcontractor references abide by the content and format requirements of L.4.3. For a description of the characteristics or aspects the Government will consider in determining relevance, see Section M, Paragraph M.3.5.2, Factor 2: Relevant Present and Past Performance.

In addition to the information provided in the Present and Past Performance Volume, the Offeror shall ensure that each reference identified completes a Present and Past Performance Questionnaire (PPPQ) (Attachment 10), Form L-2. This questionnaire shall be submitted directly to the government from the reference; questionnaires received from the Offeror will not be considered. However, the responsibility to send out and track the completion of the PPPQs rests solely with the Offeror. Completed PPPQs may be emailed or sent via USPS, in PDF format, to the Contracting Officer and/or Contract Specialist at the addresses shown in Paragraph L.1.1.1.

L.4.4 ORGANIZATIONAL STRUCTURE CHANGE HISTORY

In the modern business environment companies regularly acquire, merge and re-organize their companies, division or subsidiaries. Some of this activity may occur before, during or after this source selection, making it difficult to determine what past performance is relevant to this acquisition.

To facilitate this relevancy determination, include in this proposal volume a “roadmap” describing all such changes in the organization of the Offeror for the past 5 years and also include a “roadmap” for all team members identified in a Teaming Arrangement or Letter of Commitment for their efforts. As part of this explanation, show how these changes impact the relevance of any efforts the Offeror identifies for past performance evaluation and performance confidence assessment. Since the Government intends to consider present and past performance information provided by other sources as well as that provided by the Offeror, these “roadmaps” should be both specifically applicable to the efforts the Offeror identifies and general enough to apply to efforts on which the Government receives information from other sources.

L.5.0 VOLUME IV – COST

L.5.1 GENERAL INFORMATION

These instructions are to assist the Offeror in submitting information other than cost or pricing data that is required to evaluate the realism, reasonableness and completeness of the proposed costs. Compliance with these instructions is mandatory and failure to comply may render the Offeror’s proposal ineligible for award. Offers should be sufficiently detailed to demonstrate their reasonableness. The burden of proof of credibility of proposed costs and prices rests with the Offeror.

Data beyond that required by this instruction shall not be submitted unless the Offeror considers it essential to document or support the cost position. All information relating to the proposed cost and price, including the required supporting documentation must be included in the section of the proposal designated as the Cost Volume (Volume IV). Under no circumstances shall this information and documentation be included elsewhere in the proposal.

In accordance with FAR 15.403-1(b) and 15.403-3(a) and as detailed below, information other than cost or pricing data is required. However, if after receipt of proposals it is determined that adequate price competition does not exist, cost or pricing data shall be required (reference FAR 15.403-4). The Offeror shall provide current, complete, and accurate cost or pricing data within the calendar days specified in the Contracting Officer’s request.

L.5.2 VOLUME ORGANIZATION

ii. List of Figures, Tables, or Drawings

iii. Glossary

iv. Cost Narrative

v. IDIQ Cost or pricing information (on Government provided Excel Sheet – Attachment 4).

The Contractor shall also provide any supporting data, to include the Contractor’s Excel proposal sheet (Contractor’s format for audit purposes) and estimating methodology.

vi. Task Order 0001 Cost or pricing information (on Government provided Excel sheet - Attachment 4) and supporting data, to include Contractor Excel sheet, estimating methodology and Subcontractor analysis of cost.

L.5.3 COST NARRATIVE

L.5.3.1 Assumptions

For each Tab in the Cost Volume, the Cost Narrative shall identify all assumptions used by the

Offeror to estimate cost and shall reference the applicable paragraph and page number in the Mission Capability Volume (Volume II) of the proposal that provides a corresponding discussion of the particular assumption.

L.5.3.2 Inconsistencies

For each Tab in the Cost Volume, a cost proposal is presumed to represent an Offeror’s best effort to respond to the solicitation. Any inconsistency, whether real or apparent, between promised performances and cost, shall be explained in the cost narrative. For example, if the intended use of new and innovative techniques is the basis for an abnormally low estimate, the nature of these techniques and their impact on cost should be explained. Any significant inconsistency, if unexplained, which raises a concern on the fundamental understanding of the nature and scope of the work required may be grounds for rejection of the proposal or grounds for adjusting the most probable cost. The burden of proof as to cost-credibility rests with the Offeror.

L.5.3.3 Government Furnished Property (GFP)/Government Furnished Equipment (GFE)

The Offeror shall submit a list or description of any Government property that the Offeror or its subcontractors propose to use on a rent-free basis. The list shall identify the accountable contract under which the property is held and the authorization for its use (from the contracting officer having cognizance of the property). The list shall also reflect the dates during which the property will be available for use (including the first, last, and all intervening months) and, for any property that will be used concurrently in performing two or more contracts, the amounts of the respective uses in sufficient detail to support prorating the rent.

The Government will provide computers with applicable software necessary to complete the required tasks. The Government will be responsible for ensuring the initial configuration and maintenance of the computers provided. The Government will be responsible for providing all office equipment and materials for individuals working in Government facilities.

L.5.3.4 Contractor Systems

The cost narrative shall include information for the prime contractor and any teaming members on the following contractor systems:

L.5.3.4.1 Estimating System. Provide a summary description of the Offeror’s standard estimating system or methods. The summary description shall separately cover each major cost element (e.g., Direct Material, Direct Labor, Indirect Costs, Other Direct Costs, Overhead, G&A, etc.). Also identify any deviations from the standard estimating procedures used in preparing the proposal for this contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval. Offerors shall indicate whether there are any Forward Pricing Rate Agreements (FPRAs) in place and identify the applicable Defense Contract Management Agency (DCMA) office of the prime contractor and major subcontractors/teaming partners per paragraph L.2.6.

L.5.3.4.2 Purchasing System. Provide a summary description of the Offeror’s purchasing system or methods (i.e., how material requirements are determined, how sources are selected, when firm quotes are obtained, what provision is made to ensure quantity and other discounts). Also identify any deviations from its standard procedures in preparing this proposal under this contract. Indicate if the Offeror has Government approval of its system and if so, provide evidence of such approval.

L.5.3.4.3 Accounting System. Indicate whether the Offeror has Government approval of its system and if so, provide evidence of such approval. Also identify any deviations from the Offeror’s standard procedures in preparing this proposal.

If the Offeror does not currently have an approved accounting system, the Offeror shall submit a copy of the Standard Form 1408 (SF 1408), Preaward Survey of Prospective Contractor Accounting System requirements that was submitted to the DCMA office IAW FAR 53.209-1(f). This documentation provides evidence that this approval process has begun.

If an independent audit has been performed by one of the DCAA contractors who perform audits of contractors accounting systems for the Government, also include this in your proposal.

L.5.3.4.4 Compensation System. Indicate whether the Offeror has Government approval of its system and if so, provide evidence of such approval. Also identify any deviations from the Offeror’s standard procedures in preparing this proposal.

L.5.4 COST OR PRICING INFORMATION AND SUPPORTING DOCUMENTATION

The Offeror shall provide a cost proposal for the IDIQ contract by completing the Government provided Excel Sheet - Attachment 4, as well as the breakdown of the fully burdened labor rate for each labor category.