Final IFC Specification Manual.pdf

PROJECT MANUAL

BIDDING AND CONTRACTING REQUIREMENTS

VA MEDICAL CENTER SAN DIEGO

4W NUCLEAR MEDICINE PET CT-2

PROJECT NUMBER: 664-CSI-115

VOLUME 1: DIVISIONS 01-28

ISSUED FOR CONSTRUCTION

DATE: December 4, 2020

Rev. 5 12-03-20

00 01 10-1

DEPARTMENT OF VETERANS AFFAIRS

VHA MASTER SPECIFICATIONS

TABLE OF CONTENTS

Section 00 01 10

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 12-01

01 33 23 Shop Drawings, Product Data, and Samples 12-01

01 35 26 Safety Requirements 12-01

01 42 19 Reference Standards 12-01

01 45 00 Quality Control 12-01

01 45 29 Testing Laboratory Services 12-01

01 57 19 Temporary Environmental Controls 12-01

01 58 16 Temporary Interior Signage 12-01

01 74 19 Construction Waste Management 12-01

01 81 13 Sustainable Construction Requirements 12-01

01 91 00 General Commissioning Requirements 12-01

DIVISION 02 – EXISTING CONDITIONS

02 41 00 Demolition 12-01

02 82 11 Traditional Asbestos Abatement 12-01

DIVISION 03 – CONCRETE

03 30 00 Cast-in-Place Concrete 10-01

DIVISION 05 – METALS

05 12 00 Structural Steel Framing 10-21

05 50 00 Metal Fabrications 10-08

DIVISION 06 – WOOD, PLASTICS AND COMPOSITES

06 10 00 Rough Carpentry 12-01

06 20 00 Finish Carpentry 12-01

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 81 00 Applied Fireproofing 12-01

07 84 00 Firestopping 12-01

DIVISION 08 - OPENINGS

08 11 13 Hollow Metal Doors and Frames 12-01

08 51 23 Steel Windows 12-01

08 31 13 Access Doors 12-01

08 71 00 Door Hardware 12-01

00 01 10-2

08 71 13 Automatic Door Operators 12-01

08 80 00 Glazing 12-01

DIVISION 09 – FINISHES

09 05 16 Subsurface Preparation for Floor Finishes 12-01

09 06 00 Schedule for Finishes 12-01

09 22 16 Non-Structural Metal Framing 12-01

09 23 00 Gypsum Plastering 12-01

09 29 00 Gypsum Board 12-01

09 51 00 Acoustical Ceilings 12-01

09 65 13 Resilient Base and Accessories 12-01

09 65 16 Resilient Sheet Flooring 12-01

09 91 00 Painting 12-01

DIVISION 10 – SPECIALTIES

10 21 23 Cubicle Curtain Tracks 12-01

DIVISION 11 – EQUIPMENT

11 73 00 Ceiling Mounted Patient Lift System 10-13

DIVISION 12 – FURNISHINGS

12 11 13 Illuminated Panels 10-13

DIVISION 13 - SPECIAL CONSTRUCTION

13 05 41 Seismic Restraint Requirements for Non-Structural

Components

10-01

13 49 00 Radiation Protection 11-05

DIVISION 21- FIRE SUPPRESSION

21 13 13 Wet-Pipe Sprinkler Systems 10-20

DIVISION 22 – PLUMBING

22 05 11 Common Work Results for Plumbing 12-01

22 05 23 General-Duty Valves for Plumbing Piping 12-01

22 07 11 Plumbing Insulation 12-01

22 11 00 Facility Water Distribution 12-01

22 13 00 Facility Sanitary and Vent Piping 12-01

22 40 00 Plumbing Fixtures 12-01

22 62 00 Vacuum Systems for Laboratory and Healthcare Facilities 10-13

22 63 00 Gas Systems for Laboratory and Healthcare Facilities 10-13

DIVISION 23 – HEATING, VENTILATING, AND AIR

CONDITIONING (HVAC)

23 05 11 Common Work Results for HVAC 11-04

00 01 10-3

23 05 41 Noise and Vibration Control for HVAC Piping and

Equipment

09-01

23 05 93 Testing, Adjusting, and Balancing for HVAC 10-13

23 07 11 HVAC and Boiler Plant Insulation 09-01

23 08 00 Commissioning of HVAC Systems 04-14

23 09 23 Direct-Digital Control System for HVAC 11-04

23 21 13 Hydronic Piping 11-04 23 23 00 Refrigerant Piping 11-04

23 31 00 HVAC Ducts and Casings 11-04

23 34 00 HVAC Fans 09-01

23 36 00 Air Terminal Units 09-01

23 37 00 Air Outlets and Inlets 11-04

23 73 00 Indoor Central-Station Air-Handling Units 11-04

23 81 00 Decentralized Unitary HVAC Equipment 11-04

23 84 13.29 Self-Contained Steam Humidifiers 10-02

DIVISION 26 – ELECTRICAL

26 05 11 Requirements for Electrical Installations 12-03

26 05 19 Low-Voltage Electrical Power Conductors and Cables 12-03

26 05 26 Grounding and Bonding for Electrical Systems 12-03

26 05 33 Raceway and Boxes for Electrical Systems 12-03

26 05 36 Wireways for Radiology Equipment 12-03

26 08 00 Commissioning of Electrical Systems 12-03

26 09 23 Lighting Controls 12-03

26 24 16 Panelboards 10-13

26 27 26 Wiring Devices 12-03

26 29 21 Enclosed Switches and Circuit Breakers 10-13

26 51 00 Interior Lighting 12-03

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

28 05 13 Conductors and Cables for Electronic Safety and

Security

12-03

28 05 26 Grounding and Bonding for Electronic Safety and

Security

12-03

28 05 28.33 Conduits and Backboxes for Electronic Safety and

Security

12-03

28 08 00 Commissioning of Electronic Safety and Security Systems 12-03

28 31 00 Fire Detection and Alarm 12-03

28 52 31 Emergency Call System 12-03

Rev. 5 12-01-20 i

SECTION 01 00 00

GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.14 AS-BUILT DRAWINGS

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.19 TEMPORARY USE OF EXISTING ELEVATORS

1.29 CONSTRUCTION SIGN

1.31 PHOTOGRAPHIC DOCUMENTATION

Rev. 5 12-04-20

01 00 00 -1

SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION

A. Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for VA San Diego Medical Campus Center as required by drawings and specifications.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer’s Representative and/or Medical Center Engineering

Officer

C. Offices of IDS Group Inc., as Architect-Engineers, will render certain technical services during construction. Such services shall be considered as advisory to the Government and shall not be construed as expressing or implying a contractual act of the Government without affirmations by

Contracting Officer or his duly authorized representative.

D. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the Resident Engineer and/or Contracting Officer’s

Representative in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than

3 workdays unless otherwise designated by the Resident Engineer and/or

Contracting Officer’s Representative.

E. All employees of general contractor and subcontractors shall comply with

VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

F. Prior to commencing work, general contractor shall provide proof that an

OSHA designated “competent person” (CP) 29 CFR 1926.20 (b) (2) will maintain a presence at the work site whenever the general contractor or subcontractors are present.

01 00 00 -2

G. Training:

1. All employees of the general contractor or subcontractors shall have the 10-hour or 30-hour OSHA Construction Safety course and other relevant competency training, as determined by Resident Engineer or Contracting

Officer’s Representative acting as the Construction Safety Officer with input from the facility Construction Safety Committee.

2. Submit training records of all such employees for approval before the start of work.

H. VHA Directive 7715, Safety and Health during Construction, dated 4/6/2017 in its entirety is made a part of this section.

1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, Construction Work: Work includes general construction, alterations, demolition of existing walls, ceilings, flooring, and construction of new walls, ceilings, and flooring, addition of new structural supports and elements.

ITEM II, Electrical Work: Work includes all labor, material, equipment and supervision to perform the required electrical construction work on this project including but not limited to electrical panels, circuiting, and conduit installation.

ITEM III, Mechanical: Work include all labor, material, equipment and supervision to perform the required mechanical construction work on this project including but not limited to installation of air handler unit, mechanical units, mechanical ducting, and plumbing piping.

B. DEDUCT ALTERNATE NO.1: Provide a 20% deduct for alternate method of construction of the air handling unit in the 4th floor interstitial level, providing the least invasion to facility operations and least cost of construction, coordinate with VA Contracting Officer’s Representative.

C. ADD ALTERNATE NO. 1 : Provide a fee for the demolition and replacement of existing door and structural framing for existing Scan Room 4505.

01 00 00 -3

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures:

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer or Contracting Officer’s

Representative, so that arrangements can be provided for the employees.

This notice is separate from any notices required for utility shutdown described later in this section.

3. No photography of VA premises is allowed without written permission of the Contracting Officer or Contracting Officer’s Representative.

4. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer or

Contracting Officer’s Representative.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting Officer’s Representative for the

01 00 00 -4 purpose of security inspections of every area of project including toolboxes and parked machines and take any emergency action.

2. The General Contractor shall turn over all permanent lock cylinders to the VA locksmith for permanent installation.

D. Document Control:

1. Before starting any work, the General Contractor/Sub Contractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of “sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

4. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

5. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic shall be performed and tracked through the

EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions

1. Vehicle authorization request shall be required for any vehicle entering the site and such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

01 00 00 -5

2. A limited number of 2 permits shall be issued for General Contractor and its employees for parking in designated areas only. The contractor is limited to 2 vehicles on site. The contractor yard shall not be used for parking of contractor non work vehicles. The contractor employees will have access to park at the VA Off Site Parking Lot located at 6435 Miramar Road. Unauthorized contractor staff that park on site will be subject to federal traffic violation.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the

Contracting Officer. The Contractor shall hold and save the Government, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the Contracting

Officer and shall be built with labor and materials furnished by the

Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work. With the written consent of the Contracting Officer, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the Contracting

Officer, use only established roadways, or use temporary roadways constructed by the Contractor when and as authorized by the Contracting

Officer. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the

Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

D. Workers are subject to rules of Medical Center, applicable to their conduct.

E. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility

01 00 00 -6 services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure, are not permitted in buildings that are occupied, during construction, jointly by patients or medical personnel, and Contractor's personnel, except as permitted by

VA Contracting Officer or Representative.

F. Utilities Services: Where necessary to cut existing pipes, electrical wires, conduits, cables, etc., of utility services, or of fire protection systems or communications systems (except telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by Resident Engineer or Contracting Officer’s

Representative. All such actions shall be coordinated with the COR or

Utility Company involved.

G. Phasing:

The Medical Center must maintain its operation 24 hours a day 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the VA Contracting Officer or Representative to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

The VA San Diego facility requests that all work be done during the off-hours of operations at the Medical Center, as much as possible. Suggested hours for construction shall be between 4:30PM – 7:00AM. Contractor is required to coordinate a final schedule of working hours with the VA

Officer’s Representative and Resident Engineer.

H. Utilities Services: Maintain existing utility services for Medical Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services. Where necessary to cut existing water, steam, gases, sewer or air pipes, or conduits, wires, cables, etc. of utility services or of fire protection systems and communications systems (including telephone), they shall be cut and capped at suitable places where shown; or, in absence of such indication, where directed by VA Resident Engineer or Contracting

Officer’s Representative.

01 00 00 -7

1. No utility service such as water, gas, steam, sewers or electricity, or fire protection systems and communications systems may be interrupted without prior approval of VA Resident Engineer or

Contracting Office’s Representative. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a detailed work plan, the Medical Center Director’s prior knowledge and written approval.

Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL

INSTALLATIONS for additional requirements.

2. Contractor shall submit a request to interrupt any such services to VA

Contracting Officer or Representative, in writing, 14 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 30 calendar days prior to the desired time and shall be performed as directed by the VA Contracting Officer or Representative.

5. In case of a contract construction emergency, service will be interrupted on approval of VA Contracting Officer or Representative.

Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the

Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes and the like, and their hangers or supports, which are to be abandoned but are not required to be entirely removed, shall be sealed, capped or plugged at the main, branch or panel they originate from. The lines shall not be capped in finished areas, but shall be removed and

01 00 00 -8 sealed, capped or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions; so that they are completely behind the finished surfaces.

M. To minimize interference of construction activities with flow of Medical

Center traffic, comply with the following:

1. Keep roads, walks and entrances to grounds, to parking and to occupied areas of buildings clear of construction materials, debris and standing construction equipment and vehicles.

2. Method and scheduling of required cutting, altering and removal of existing roads, walks and entrances must be approved by the VA

Contracting Officer or Representative.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the VA Contracting Officer or Representative and a representative of VA Supply Service. This report shall list by rooms and spaces:

1. Existence and conditions of items such as electrical fixtures and accessories, etc., required by drawings to be either reused or relocated, or both.

2. Shall note any discrepancies between drawings and existing conditions at site.

3. Shall designate areas for working space, materials storage and routes of access to areas within buildings where alterations occur, and which have been agreed upon by VA Contracting Officer or Representative.

B. Protection: Provide the following protective measures:

1. Wherever existing roof surfaces are disturbed they shall be protected against water infiltration. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

01 00 00 -9

3. Protection of interior of existing structures at all times, from damage, dust and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

1.14 AS-BUILT DRAWINGS

A. The contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the VA Resident Engineer's or Contracting Officer’s

Representative, as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings in the electronic version (scanned PDF) to the VA Contracting Officer or

Representative within 15 calendar days after each completed phase and after the acceptance of the project by the VA Contracting Officer or

Representative.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light and power will be permitted subject to written approval and compliance with the following provisions:

1. Permission to use each unit or system must be given by VA Contracting

Officer or Representative in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the VA Contracting Officer or Representative will withdraw permission for use of the equipment.

2. Electrical installations used by the equipment shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, i.e. transformers, relays, circuit breakers, fuses, conductors, motor controllers and their

01 00 00 -10 overload elements shall be properly sized, coordinated and adjusted.

Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National Electrical Code, (2014 Edition), Article 590, Temporary Installations. Voltage supplied to each item of equipment shall be verified to be correct and it shall be determined that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before using it and again immediately before final inspection including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned. Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained and inspected prior to acceptance by the Government.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal, shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of the mechanical and electrical specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired replaced by the contractor at the contractor’s expense.

1.19 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators. Outside type hoist shall be used by Contractor for transporting materials and

01 00 00 -11 equipment. Use of existing elevators for handling building materials and

Contractor's personnel will be permitted subject the Contractor makes all arrangement with the VA Contracting Officer or Representative.

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the

Medical Center with a monthly record of the Contractor's usage of electricity.

1.27 RELOCATED EQUIPMENT AND ITEMS

A. Contractor shall disconnect, dismantle as necessary, remove and reinstall in new location, all existing equipment and items indicated by symbol "R" or otherwise shown to be relocated by the Contractor.

B. Perform relocation of such equipment or items at such times and in such a manner as directed by the VA Contracting Officer or Representative.

C. Suitably cap existing service lines, such as steam, condensate return, water, drain, gas, air, vacuum and/or electrical, at the main whenever such lines are disconnected from equipment to be relocated. Remove abandoned lines in finished areas and cap as specified herein before under paragraph "Abandoned Lines".

01 00 00 -12

D. Provide all mechanical and electrical service connections, fittings, fastenings and any other materials necessary for assembly and installation of relocated equipment; and leave such equipment in proper operating condition.

E. Contractor shall employ services of an installation engineer, who is an authorized representative of the manufacturer of this equipment to supervise assembly and installation of existing equipment.

F. All service lines such as noted above for relocated equipment shall be in place at point of relocation ready for use before any existing equipment is disconnected. Make relocated existing equipment ready for operation or use immediately after reinstallation.

1.29 CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the VA Contracting Officer or Representative. All wood members shall be of framing lumber. Cover sign frame with 0.7 mm (24 gage) galvanized sheet steel nailed securely around edges and on all bearings. Provide three 100 by 100 mm (4 inches by 4 inches) posts (or equivalent round posts) set 1200 mm (four feet) into ground. Set bottom of sign level at 900 mm (three feet) above ground and secure to posts with through bolts. Make posts full height of sign.

Brace posts with 50 x 100 mm (two inches by four inches) material as directed.

B. Paint all surfaces of sign and posts two coats of white gloss paint.

Border and letters shall be of black gloss paint, except project title which shall be blue gloss paint.

C. Maintain sign and remove it when directed by the VA Contracting Officer

1.31 PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide photographic documentation of construction progress and at selected milestones including electronic indexing, navigation, storage and remote access to the documentation, as per these specifications. The subcontractor used for this work shall meet the following qualifications:

01 00 00 -13

1. Demonstrable minimum experience of three (3) years in operation providing documentation and advanced indexing/navigation systems including a representative portfolio of construction projects of similar type, size, duration and complexity as the Project.

2. Demonstrable ability to service projects throughout North America, which shall be demonstrated by a representative portfolio of active projects of similar type, size, duration and complexity as the Project.

B. Photographic documentation elements:

1. Indexing and navigation system shall utilize actual AUTOCAD construction drawings, making such drawings interactive on an on-line interface. For all documentation referenced herein, indexing and navigation must be organized by both time (date-stamped) and location throughout the project.

2. Documentation shall combine indexing and navigation system with inspection-grade digital photography designed to capture actual conditions throughout construction and at critical milestones.

Documentation shall be accessible on-line through use of an internet connection. Documentation shall allow for secure multiple-user access, simultaneously, on-line.

3. Before construction, the building pad, adjacent streets, roadways, parkways, driveways, curbs, sidewalks, landscaping, adjacent utilities and adjacent structures surrounding the building pad and site shall be documented. Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings. If site work or pad preparation is extensive, this documentation may be required immediately before construction and at several pre-determined intervals before building work commences.

4. Construction progress for all trades shall be tracked at pre-determined intervals, but not less than once every thirty (30) calendar days

(“Progressions”). Progression documentation shall track both the exterior and interior construction of the building. Exterior

Progressions shall track 360 degrees around the site and each building.

Interior Progressions shall track interior improvements beginning when stud work commences and continuing until Project completion.

01 00 00 -14

5. As-built condition of pre-foundation utilities and site utilities shall be documented prior to pouring footers, placing concrete and/or backfilling. This process shall include all underground and in-slab utilities within the building(s) envelope(s) and utility runs in the immediate vicinity of the building(s) envelope(s). This may also include utilities enclosed in slab-on-deck in multi-story buildings.

Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive site utility plans.

6. As-built conditions of mechanical, electrical, plumbing and all other systems shall be documented post-inspection and pre-insulation, sheet rock or dry wall installation. This process shall include all finished systems located in the walls and ceilings of all buildings at the

Project. Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive architectural drawings.

7. As-built conditions of exterior skin and elevations shall be documented with an increased concentration of digital photographs as directed by the VA Contracting Officer or Representative in order to capture pre-determined focal points, such as waterproofing, window flashing, radiused steel work, architectural or Exterior Insulation and Finish

Systems (EIFS) detailing. Overlapping photographic techniques shall be used to ensure maximum coverage. Indexing and navigation accomplished through interactive elevations or elevation details.

8. As-built finished conditions of the interior of each building including floors, ceilings and walls shall be documented at certificate of occupancy or equivalent, or just prior to occupancy, or both, as directed by the VA Contracting Officer or Representative. Overlapping photographic techniques shall be used to ensure maximum coverage.

Indexing and navigation accomplished through interactive architectural drawings.

9. Miscellaneous events that occur during any Contractor site visit, or events captured by the Department of Veterans Affairs independently, shall be dated, labeled and inserted into a Section in the navigation structure entitled “Slideshows,” allowing this information to be stored in the same “place” as the formal scope.

01 00 00 -15

10. Customizable project-specific digital photographic documentation of other details or milestones. Indexing and navigation accomplished through interactive architectural plans.

11. Regular (8 max) interior progressions of all walls of the entire project to begin at time of substantial framed or as directed by the

VA Contracting Officer or Representative through to completion.

12. In event a greater or lesser number of images than specified above are required by the VA Contracting Officer or Representative, adjustment in contract price will be made in accordance with clause entitled

"CHANGES" (FAR 52.243-4 and VAAR 852.236-88).

C. Images shall be taken by a photographer and must show distinctly, at as large a scale as possible, all parts of work embraced in the picture.

D. Coordination of photo shoots is accomplished through VA Contracting

Officer or Representative. Contractor shall also attend construction team meetings as necessary. Contractor’s operations team shall provide regular updates regarding the status of the documentation, including photo shoots concluded, the availability of new Progressions or Exact-Builts viewable on-line and anticipated future shoot dates.

E. Contractor shall provide all on-line domain/web hosting, security measures, and redundant server back-up of the documentation.

F. Contractor shall provide technical support related to using the system or service.

G. Upon completion of the project, final copies of the documentation (the

“Permanent Record”) with the indexing and navigation system embedded (and active) shall be provided in an electronic media format, typically a DVD or external hard-drive. Permanent Record shall have Building Information

Modeling (BIM) interface capabilities. On-line access terminates upon delivery of the Permanent Record.

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01 33 23 - 1

SECTION 01 33 23

SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

PART 1 – GENERAL

1.1 DESCRIPTION

A. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents. General Contractor shall review & verify that all submittals have been reviewed and comply with Contract requirements

B. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

C. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

1.2 DEFINITIONS

A. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

B. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

C. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples

01 33 23 - 2 of warranty language when the contract requires extended product warranties.

D. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

E. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

F. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

G. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

H. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including special notices and MSDS concerning impedances, hazards, and safety precautions.

I. Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the job site on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

J. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

K. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

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1.3 SUBMITTAL REGISTER

A. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from supplying submittals required by the contract documents but which have been omitted from the submittal register.

B. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period.

C. The Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA.

D. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

E. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

1.4 SUBMITTAL SCHEDULING

A. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

B. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

C. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

D. All submittals are required to be approved prior to the start of the specified work activity.

1.5 SUBMITTAL PREPARATION

A. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements. Submit ONE complete submittal package per trade with tabs based on Specifications

Sections for Mechanical / Plumbing / Electrical/ Fire Protection/ Fire

Alarm/ Nurse Call per Specifications requirements. Include transmittal from the sub-contractor performing the work. Piecemeal submittals will

01 33 23 - 4 not be accepted and will be returned without review. General Contractor shall review & verify that all submittals comply with Contract documents.

B. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

C. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements. Incomplete submittals will not be reviewed.

D. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned with review.

E. Provide a transmittal form for each submittal with the following information:

1. Project title, location and number.

2. Construction contract number.

3. Date of the drawings and revisions.

4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

6. When a resubmission, add alphabetic suffix on submittal description.

For example, submittal 18 would become 18A, to indicate resubmission.

7. Product identification and location in project.

F. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review. Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense. Allow 21 calendar days for each submittal and 14 calendar days for revise of RFIs.

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G. Stamp, sign, and date each submittal transmittal form indicating action taken.

H. Submit ONE complete submittal package per trade with tabs based on

Specification Sections per specification requirements. Include transmittal from the sub-contractor performing the work. Piecemeal submittals will not be accepted and will be returned without review.

I. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following:

| CONTRACTOR |

| (Firm Name) |

| Approved |

| Approved with corrections as noted on submittal data and/or |

| attached sheets(s) |

| SIGNATURE: |

| TITLE: |

| DATE: |

1.6 SUBMITTAL FORMAT AND TRANSMISSION

A. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

01 33 23 - 6

B. Compile the electronic submittal file as a single, complete document.

Name the electronic submittal file specifically according to its contents.

C. Electronic files must be of sufficient quality that all information is legible. Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

D. Provide electronic documents through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic FTP file sharing system for the construction contract period of performance. All submittals, RFI’s, Daily Logs, and Contract Documents shall be uploaded to Contractor’s FTP site.

E. Provide 3 hard copies of submittals when requested by the Contracting

Officer. Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

1.7 SAMPLES

A. Submit two sets of physical samples showing range of variation, for each required item. Submit samples together with product data and other required information as one complete package for Architect’s review.

Piecemeal submittals will not be accepted and will be returned without review. Multiple submittals from different manufacturers for the same product will not be reviewed.

B. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

C. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

D. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

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E. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

F. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

1.8 OPERATION AND MAINTENANCE DATA

A. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

B. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

1.9 TEST REPORTS

VA Contracting Officer’s Representative may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

1.10 VA REVIEW OF SUBMITTALS AND RFIS

A. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

B. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

C. Period of review for each resubmittal is the same as for initial submittal.

D. The VA will return submittals to the Contractor with the following notations:

1. "Reviewed No Exceptions": authorizes the Contractor to proceed with the work covered.

2. "Reviewed Exceptions Noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

3. "Revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

01 33 23 - 8

4. "Rejected": indicates submittal does not have evidence of being reviewed or approved by Contractor or is not complete. A submittal marked "Rejected" will be returned without an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

5. Send all submittals related to Safety, Construction Schedule, Material Safety Data Sheets, Quality Control Tests, Temporary

Installations, Tuberculosis Tests, Certifications, and all non-technical submittals to the VA Contracting Officer’s Representative.

1.11 APPROVED SUBMITTALS

A. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

B. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project.

Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

C. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

D. Retain a copy of all approved submittals at project site, including approved samples.

E. One sample will be returned to the VA.

1.12 WITHHOLDING OF PAYMENT

Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

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SECTION 01 35 26

SAFETY REQUIREMENTS

TABLE OF CONTENTS

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