Fuels 52.212-1.pdf

FOR OFFICIAL USE ONLY

Source Selection Information - See FAR 2.101 and 3.104

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 1

ADDENDUM TO FAR 52.212-1

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE

PHYSICALLY REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED

INCORPORATED BY REFERENCE.

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows:

“The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”

ADDENDA TO 52.212-1, PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. The proposal must be complete, self-sufficient, and respond directly to the requirements of this solicitation. The response shall consist of two (2) separate parts; Part I – Price Proposal, and Part II – Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional data will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; offerors may be required to submit cost data to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. In addition to the hard copies, the offeror shall submit the responses in electronic format, using universally formatted recordable CDs. The electronic copies of the proposal shall be submitted in a format readable by Microsoft (MS) Office Word 2007, MS Office Excel 2007, and MS Office Power Point 2007, as applicable. In the event that hard copies and electronic copies of a proposal are submitted and if there are any discrepancies between the hard copies and the electronic copies of the proposal, the hard copies will take precedence.

D. Specific Instructions:

1. PART I – PRICE PROPOSAL - Submit original hard copy and two (2) copies; include one (1) CD Copy

(a) Complete blocks 12, 17a, and 30a, b, and c of the SF1449. In doing so, the offeror accedes to the contract terms and conditions as written in the SOLICITATION, with attachments. The SOLICITATION constitutes the model contract.

https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.000.doc#b522121 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR15.DOC#b154062 http://www.gsa.gov/Portal/gsa/ep/formslibrary.do?viewType=DETAIL&formId=E331497A1FE0AE1F85256A260055A47B

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 2

(b) Insert proposed unit and extended prices in the Pricing Schedule. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal(s) must be submitted for a one month transition period, one base year plus three (3) option years, and six

(6)-month extension period. The government has included Not to Exceed (NTE) amounts for cost-reimbursable CLINs and like option year CLINs as denoted in the CLIN descriptions.

Offerors shall not change these NTE amounts. The government shall use Not to Exceed (NTE) amounts for cost-reimbursable CLINs at the time of award. Offerors shall not be required to provide any pricing in their proposal for the cost-reimbursable CLINs. Copies of the Pricing

Schedule will be necessary in order to submit a proposal for each option year and six (6) – month extension period.

(c) IAW FAR 15.403-1(b)(1), certified cost or pricing data will not be requested. The offeror(s) is/are required to submit cost support data (other than cost or pricing data) to allow evaluation for reasonableness of the proposed CLIN prices. At a minimum, supporting data shall include: allocation of personnel by labor category, hours, fully burdened hourly rate, materials, supplies, and training, definition of Full Time Equivalent (FTE). All significant assumptions, scope limitations, and/or qualifications of the proposal shall be addressed and explained.

(d) All dollar amounts provided shall be rounded to the nearest dollar. All loaded labor rates shall be rounded to the nearest penny.

(e) Complete the necessary fill-ins and certifications in provisions. The provisions FAR

52.212-3, Offeror Representations and Certifications – Commercial Items, shall be returned along with the proposal. An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via https://www.acquisition.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

2. PART II – PAST PERFORMANCE INFORMATION - Only references for relevant contracts are desired. Submit original hard copy and two (2) copies; include one (1) CD

Copy

(a) Quality and Satisfaction Rating for Contracts Completed in the Past Three

Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for relevant past efforts/contracts (similar in scope and size of effort and complexities this solicitation requires). In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Performance Surveys: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and any other sources of information available to the https://www.afmc-mil.wpafb.af.mil/HQ-AFMC/PK/afmcfars/far/FAR15.DOC#b154031 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.000.doc#b522123 https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.000.doc#b522123 https://www.acquisition.gov/

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 3

Government to assess past performance. Provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last three

(3) years. Relevant contracts include contracts that provide a similar type of service with the same type hours and varied operating conditions. These contracts should be similar in scope and size if at all possible to show successful mitigation of scheduling complexities while providing time definite support in a safe effective manner. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX & telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

(c) Each offeror is requested to submit the past performance information shown above in paragraph 2(b) for each relevant contract fourteen (14) calendar days prior to the date set for receipt of proposals. Failure to submit early proposal information will not result in offeror disqualification. Late submittal of any portion of the required proposal submissions beyond the proposal due date will result in offeror disqualification. As soon as practicable, offerors shall complete the attached Past Performance Questionnaire (Attachment 1) and email it along with an offeror-generated cover letter to all points of contact (POCs) the offeror has listed in the past performance information. The POCs will complete the questionnaires and forward them by mail or email, directly to the Past Performance Evaluation Team (PPET), attention Peter G. Weber, Jr.

The CO’s mail and email addresses are listed in the Past Performance Questionnaire (Attachment

1). RESPONDENTS TO THE QUESTIONNAIRES SHALL NOT SEND THE COMPLETED

INFORMATION SHEETS BACK TO THE OFFEROR. The PPET will conduct follow-up with any POC as necessary.

(d) If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past relevant contracts.

(e) Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor’s consent. Provide with the proposal a letter from all subcontractors that will perform major or critical aspects of the

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 4 requirement, consenting to the release of their past performance information to the prime contractor.

(f) Documents submitted in response to this solicitation must be fully responsive to and consistent with the following:

1. Requirements of the solicitation (Item Numbers) and Performance Work Statement

(PWS), and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award.

General Information

INFORMATION REGARDING SUBMISSION OF PROPOSAL: The "original" proposal shall be identified. Proposals shall be addressed to the CO and mailed or hand-carried to:

AFNWC/PKOC

Solicitation Number: FA9401-12-R-0011

2000 Wyoming Blvd SE, Bldg 20604, Room D-17a

Kirtland AFB, NM 87117

Attn: Mr. Peter G. Weber, Jr.

email: peter.weber@kirtland.af.mil

Be sure to advise the Procuring Contracting Officer (PCO) that the proposal is “For Official Use

Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

Offerors are cautioned that Kirtland AFB NM has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME

DELAY SHOULD BE ANTICIPATED WHEN HANDCARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and arrive at the contracting officer’s office

PRIOR to the time specified for receipt. Late proposals will be processed in accordance with

FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November mailto:peter.weber@kirtland.af.mil https://cs.eis.af.mil/airforcecontracting/knowledge_center/Documents/AFFARS_Library/5315/templates/AppData/Local/Microsoft/Windows/Temporary%20Internet%20Files/Content.Outlook/far/FAR52.000.doc#b522121

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 5

Christmas Day 25 December

JOINT VENTURE AGREEMENTS - Joint Ventures are allowable on competitive 8(a) set-asides, however, the joint venture agreement must be received by SBA prior to proposal due date and approved before award of any resulting contract. If you are contemplating a joint venture on this project, you must advise your assigned SBA Business Opportunity Specialist (BOS) as soon as possible. It is also recommended that the agreement be submitted as soon as practicable to ensure compliance with established regulations. Any corrections and/or changes needed can be made only when your BOS has adequate time for a thorough review before the proposal due date. NO CORRECTIONS AND/OR CHANGES ARE ALLOWED AFTER TIME OF

SUBMISSION OF PROPOSAL OR BIDS.

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 6

ATTACHMENT 1

PAST PERFORMANCE QUESTIONNAIRE

WHEN FILLED IN THIS DOCUMENT IS SOURCE SELECTION SENSITIVE IAW FAR 2.101 AND 3.104

Please return this completed questionnaire directly to:

Mailing Address: AFNWC/PKOC

Attn: Mr. Peter G. Weber, Jr.

2000 Wyoming Blvd SE

Building 20604, Room D-17a

Kirtland AFB NM 87117

Or email to: peter.weber@kirtland.af.mil

SECTION 1: CONTRACT IDENTIFICATION

A. Contractor: ______________________________________________________________________

B. Cage Code of contractor contract was awarded to: _________________________________

C. Contract Number: _______________________________________

D. Contract Type: ______________________________

E. Was this a competitive contract? Yes _____ No _____

F. Period of Performance: _________________________________________________________

G. Initial Contract Cost: $____________________________

H. Current/Final Contract Cost: $_______________________________

I. Reasons for differences between initial contract cost and final contract costs: __________________

J. Description of service provided:______________________________________________________ mailto:peter.weber@kirtland.af.mil

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 7

SECTION 2. CUSTOMER OR AGENCY IDENTIFICATION

A. Customer or Agency Name: _______________________________________________________

B. Customer or Agency Description (if applicable):

C. Geographic description of services under this contract, i.e., local, nationwide, worldwide, other commands:

SECTION 3. EVALUATOR IDENTIFICATION

A. Evaluator's Name:

B. Evaluator's Title:

C. Evaluator's Phone/Fax Number:

D. Number of years evaluator worked on subject contract: _____________________

SECTION 4: EVALUATION

Please indicate your satisfaction with the contractor’s performance by placing an “X” in the appropriate block using the scale provided to the right of each question. This scale is defined as follows:

CODE PERFORMANCE LEVEL

E EXCEPTIONAL - The contractor’s performance meets contractual requirements and exceeds many (requirements) to the government’s benefit. The contractual performance was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

V VERY GOOD - The contractor’s performance meets contractual requirements and exceeds some (requirements) to the government’s benefit. The contractual performance was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

S SATISFACTORY – The contractor’s performance meets contractual requirements. The contractual performance contained some minor problems for which corrective actions taken by the contractor appeared or were satisfactory.

M MARGINAL – Performance does not meet some contractual requirements. The contractual performance reflects a serious problem for which the contractor has not yet

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 8 identified corrective actions or the contractor’s proposed actions appear only marginally effective or were not fully implemented.

U UNSATISFACTORY – Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

N NOT APPLICABLE - Unable to provide a score.

E

V

S

M

U

N

Organization Resource Management O1 Ability to provide (and retain) qualified trained personnel that are knowledgeable and able to meet program milestones and requirements, provide problem resolution, communicate with customers, and report program status.

O2 Ability to document, maintain inventory controls, and accountability of material, furnishings, and Government-Furnished Property (GFP).

Program Management

P1 Ability to implement and manage a successful maintenance plan that ensures maintenance, operations, and capital improvement planning maintains the industry standard for life cycle costs of facility ownership.

P2 Ability to implement and manage a successful Recurring Work

Program that ensures all equipment and systems are maintained to sustain an operational capability for anticipated asset life while maintaining life cycle costs within industry standards.

P3 Ability to manage the number of personnel necessary to handle unforeseen program requirements (i.e., workload surges, variables in workload requirements, accelerated delivery schedules, etc.).

P4 Ability to work with hazardous chemicals and flammable commodities during all hours and/or climatic conditions

P5 Ability to manage adequate/effective environmental safety program P6 Ability to manage the day-to-day operations of a fuels laboratory while conducting sample testing coupled with an effective and compliant environmentally effective method of sample disposal of fossil fuels or hazardous commodities.

Quality Control

Q1 Ability to investigate and resolve customer complaints in order to improve overall contract performance.

Transition Plan

T1 Ability to deliver seamless, uninterrupted services and resources during contract phase in.

T2 Ability to transition the acceptance of on-going workload, end-of-year close-out processes.

T3 Ability to anticipate and mitigate the inherent risks associated with

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 9 the transition process as a whole to ensure minimal disruption, cost growth, and transition schedule deadline extensions during the transition period.

Price Performance C1 Ability to provide above satisfactory services or deliverables within the constraints of a Firm Fixed Price contract.

C2 Ability to complete tasks and/or projects within proposed prices.

C3 Ability to submit timely proposals for additional or unscheduled requirements and perform within proposed prices.

C4 Ability to alert the government of unforeseen costs before they occur.

2. Please discuss each and every response for which you indicated E (Exceptional), V (Very Good), M

(Marginal) or U (Unsatisfactory) in response to the questions above (use additional sheets, if necessary).

3. Government Contracts Only: Has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Yes___ Default___ Convenience___ Pending Terminations___

No ___

If yes, please explain (i.e, inability to meet cost, performance, or delivery schedules, etc).

SECTION 5: NARRATIVE SUMMARY

What were the contractor’s most positive aspects in the performance of the contract?

Solicitation No.FA9401-12-R-0011, Kirtland AFB, Base Fuels Management Services Page 10

What were the contractor’s most negative aspects in the performance of the contract?

Would you have any reservations about soliciting this contractor in the future or having them perform one of your critical and demanding programs? If so, why?

Please provide any additional comments concerning this contractor’s performance, as desired.

Evaluator’s Signature Date

Thank you for your prompt response and assistance!