SECTION 01 32 01-Project Schedule.pdf

KRSM 062027, 062069, 062070 RPR INTERIOR/EXTERIOR B-2013, RPR INTERIOR B-2005, RPR STEAM HEAT SYSTEM B2024 June 6, 2011

SECTION 01 32 01

SECTION TABLE OF CONTENTS

PROJECT SCHEDULE

04/11

REVISED 29 June 2011

PART 1 GENERAL

1.1 GENERAL REQUIREMENTS

1.1.1 Approved Project Schedule

1.1.2 Schedule Status Reports

1.1.3 Default Terms

PART 2 PRODUCTS

NOT USED

PART 3 EXECUTION

3.1 PROJECT SCHEDULE DETAILED REQUIREMENTS

3.1.1 Activity Durations

3.1.2 Procurement Activities

3.1.3 Other Mandatory Tasks

3.2 CHANGES TO THE APPROVED PROGRESS SCHEDULE

3.2.1 Requests for Time Extensions

3.7.2 Justification for Delay

3.7.3 Submission Requirements

3.3 DIRECTED CHANGES

SECTION 01 32 01.00 10

PROJECT SCHEDULE

PART 1 GENERAL

1.1 GENERAL REQUIREMENTS.

The contractor shall, within 10 days of receiving notice to proceed, prepare and submit for approval a Contract Progress Schedule (AF Form 3064), as specified herein, pursuant to FAR 52.236-15. Show in the schedule the sequence in which the Contractor proposes to perform the work and dates on which the Contractor contemplates starting and completing all schedule activities. The scheduling of the entire project, including the design and construction sequences, is required. Project schedule shall include a work breakdown schedule in Project Management Institute format clearly showing each sequence step. Work shall not commence until the schedule is approved by the government shop supervisor, facility engineer, and CE Project

Manager.

The contractor shall hold weekly scheduling meetings in building 2013 with the shop supervisor, facility engineer, and CE project manager Wednesdays at

1 pm. Shop will have to stop production whenever construction work is being performed in an area where the shop mechanics are working, no matter how short the time will be. This shall be kept to an absolute minimum and prior coordination shall be obtained. The contractor shall notify the shop supervisor on a daily basis prior to undertaking any task which will significantly impede traffic of production in the area. Contractor will be dependent upon shop personnel for coordination, inspections, initial tank emptying and disposal of process associated chemical waste fluids.

Contractor shall notify shop supervisor or his alternate on a daily basis prior to undertaking any tasks which will affect production areas and access to production areas.

1.1.1 Approved Project Schedule

The Government will use the approved Contract Progress Schedule to measure the progress of the work and to aid in evaluating time extensions. The schedule will provide the basis for all progress payments. If the

Contractor fails to submit a progress schedule within the time prescribed, the Contracting Officer may withhold approval of progress payments until submitted and approved.

Group activities by type of funding when multiple funding sources are used in the contract bid requirements. Such funding may types include but are not limited to: Repair, Minor Construction and Equipment. Failure of the

Contractor to provide all required information will result in the disapproval of the proposed schedules. In the event schedule revisions are directed by the Contracting Officer and those revisions have not been included in subsequent revisions or updates, the Contracting Officer may hold retainage up to the maximum allowed by contract, each payment period, until such revisions to the Project Schedule have been made.

1.1.1.1 The Contractor shall use the approved Contract Progress Schedule as the basis for determining contract earnings during each billing period for each progress payment.

1.1.1.2 Activity cost loading shall be reasonable, as determined by the

Contracting Officer. The aggregate value of all activities coded to a contract CLIN shall equal the value of the CLIN in the bid documents.

1.1.2 Schedule Status Reports

Contractor shall provide Contract Progress Reports using Air Force Form 3065 on a monthly basis. If, in the opinion of the Contracting Officer, the

Contractor falls behind the approved schedule, the Contractor shall take steps necessary to improve its progress including those that may be required by the Contracting Officer, without additional cost to the Government. In this circumstance, the Contracting Officer may require the Contractor to increase the number of shifts, overtime operations, days of work, and/or the amount of construction plant, and to submit for approval any supplementary schedule or schedules as the Contracting Officer deems necessary to demonstrate how the approved rate of progress will be regained.

1.1.3 Default Terms

Failure of the Contractor to comply with the requirements of the Contracting

Officer shall be grounds for a determination, by the Contracting Officer, that the Contractor is not prosecuting the work with sufficient diligence to ensure completion within the time specified in the contract. Upon making this determination, the Contracting Officer may terminate the Contractor's right to proceed with the work, or any separable part of it, in accordance with the default terms of the contract.

PART 2 PRODUCTS

Not Used.

PART 3 EXECUTION

3.1 CONTRACT PROGRESS SCHEDULE DETAILED REQUIREMENTS

Develop the Contract Progress Schedule to an appropriate level of detail.

Failure to develop the Project Schedule to an appropriate level of detail, as determined by the Contracting Officer, will result in its disapproval.

The following characteristics will be used to determine appropriate level of detail:

3.1.1 Activity Durations

Reasonable activity durations are those that allow the progress of ongoing activities to be accurately determined between update periods. Less than 2 percent of all non-procurement activities shall have Original Durations (OD) greater than 20 work days or 30 calendar days.

3.1.2 Procurement Activities

The schedule must include activities associated with the submittal, approval, procurement, fabrication and delivery of materials, equipment, fabricated assemblies and supplies. A typical procurement sequence includes the string of activities: submit, approve, procure, fabricate, and deliver. All Materials and equipment required to accomplish each sequence step of this project shall be in the contractor’s possession on-site prior to commencement of work for each phase. Contractor shall demonstrate this to the contracting officer and work shall not proceed until this is accomplished and verified

3.1.3 Other Mandatory Tasks

The following tasks shall be included in the Contract Progress Schedule with appropriately scheduled time lines whenever the listed task is part of the contract requirement:

a. Submission, review and acceptance of design packages.

b. Submission of mechanical/electrical/information systems layout drawings.

c. Submission and approval of O & M manuals.

d. Submission and approval of as-built drawings.

e. Submission and approval of DD Form 1354 data and installed equipment lists.

f. Submission and approval of TAB specialist.

g. Submission and approval of fire protection specialist.

h. Submission and approval of Commissioning Agent.

i. Submission and approval of test and balance reports.

j. Submission and approval of commissioning report.

k. Controls testing plan submission.

l. Controls testing.

m. Performance Verification testing.

n. Other systems testing, if required.

o. Contractor's pre-final inspection.

q. Correction of punch list items from Contractor's pre-final inspection.

p. Government's pre-final inspection.

q. Correction of punch list items from Government's pre-final inspection.

r. Final inspection

For projects up to $100,000.00, the progress schedule and progress report shall show 5.0% for submission of all items listed above. For projects between $100,000.00 and $500,000.00, the percentage will be 1.0% For projects over $500,000.00, the percentage will be 0.5%.

3.2 CHANGES TO THE APPROVED PROGRESS SCHEDULE

In response to each Request For Proposal issued by the Government, the

Contractor shall submit a schedule impact analysis demonstrating whether or not the change contemplated by the Government impacts the critical path.

Where such impact occurs the contractor shall include a request for time extension and upon approval, submit revised progress schedule reflecting the new time line.

3.2.1 Requests for Time Extensions.

In the event the Contractor believes it is entitled to an extension of the contract performance period, completion date, or any interim milestone date, furnish the following for a determination by the Contracting Officer:

justification, project schedule data, and supporting evidence as the

Contracting Officer may deem necessary. Submission of proof of excusable delay, based on revised activity logic, duration, and costs (updated to the specific date that the delay occurred) is a condition precedent to any approvals by the Government.

3.2.2 Justification for Delay.

The project schedule shall clearly display that the Contractor has used, in full, all the float time available for the work involved with this request.

The Contracting Officer's determination as to the number of allowable days of contract extension shall be based upon the project schedule updates in effect for the time period in question, and other factual information.

Actual delays that are found to be caused by the Contractor's own actions, which result in a calculated schedule delay, will not be a cause for an extension to the performance period, completion date, or any interim milestone date.

3.2.3 Submission Requirements

Submit a justification for each request for a change in the contract completion date of less than 2 weeks based upon the most recent schedule update at the time of the NTP or constructive direction issued for the change. Such a request shall be in accordance with the requirements of other appropriate Contract Clauses and shall include, as a minimum:

a. A list of affected activities, with their associated project schedule activity number.

b. A brief explanation of the causes of the change.

c. An analysis of the overall impact of the changes proposed.

d. A sub-network of the affected area.

3.3 DIRECTED CHANGES

If the NTP is issued for changes prior to settlement of price and/or time, submit proposed schedule revisions to the Contracting Officer within 2 weeks of the NTP being issued. The Contracting Officer will approve proposed revisions to the schedule prior to inclusion of those changes within the project schedule. If the Contractor fails to submit the proposed revisions, the Contracting Officer may furnish the Contractor with suggested revisions to the project schedule. The Contractor shall include these revisions in the project schedule until revisions are submitted, and final changes and impacts have been negotiated. If the Contractor has any objections to the revisions furnished by the Contracting Officer, advise the Contracting

Officer within 2 weeks of receipt of the revisions. Regardless of the objections, the Contractor shall continue to update the schedule with the

Contracting Officer's revisions until a mutual agreement in the revisions is reached. If the Contractor fails to submit alternative revisions within 2 weeks of receipt of the Contracting Officer's proposed revisions, the

Contractor will be deemed to have concurred with the Contracting Officer's proposed revisions. The proposed revisions will then be the basis for an equitable adjustment for performance of the work.

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PROJECT SCHEDULE