Statement Of Work.SABER First Draft 2010.doc

DESCRIPTION, SPECIFICATIONS

AND

STATEMENT OF WORK (SOW)

FOR

SIMPLIFIED ACQUISITION OF BASE ENGINEERING REQUIREMENTS (SABER)

INDEX

PARA

TITLE

PAGE

A-01

Description of Work – SABER

A-02

SABER Unit Pre-priced Database

A-03

SABER Definitions

(a)

As-built Drawings

(b)

Calendar Day

(c) Clarification Negotiations

(d)

Coefficients

(e) Contracting Officer (CO)

(f)

Controlled Areas

(g)

Drawings

(h)

Estimates of Pre-priced Items

(i)

Estimates of Non Pre-priced Items

(j)

Final Inspection

(k)

Government Furnished Items

(l)

Guide Specifications

(m)

Non Pre-priced Item (NPI)

(n)

Non-standard Working Hour

(o)

Pre-priced Item (PPI)

(p)

Phase-in Period

(q)

Phase-out Period

(r)

Pre-Construction Conference

(s)

Pre-Final Inspection

(t)

Progress Meetings

(u) Project Manager (PM)

(v)

Restricted Work Areas

(w)

SABER (Definition of the Acronym)

(x)

Scoping Meetings

(y)

Site Visits

(z)

Statement of Objects (SOO)

(aa)

Statement of Work (SOW)

(bb)

Standard Working Hours

(cc)

Unrestricted Work Areas

(dd)

Workday

A-04

Phase-In Period

A-05

Project Estimating/Design/Ordering Procedure

(a)

Intent of Request for Proposal/Design/Estimating

Notice of Requirement

11-12

Magnitude of Project

Project Management

12-13

Performance Time

Meetings

Design Requirements

Cost Proposal

14-15

Pre-Priced Items

15-16

Project Price Adjustment

16-17

Format of the Proposal

Government Review

Changes

Government Acceptance and Payment

A-06

Construction Order

Contractor Provided Design

Government Provided Design

19-20 A-07

Environmental Protection

Solid, Liquid and Gaseous Contaminants

Disposal of Refuse

Covered Chutes/Receptacles

Soil Erosion

Material Safety Data Sheets (MSDS)

Contaminated Soils

Hazardous Materials

20-21

Hazardous Waste

21-22

Asbestos

Lead Based Paint

22-23

Spills

Dust Control

Preservation of Historical, Archeological and Cultural Resources

(o)

Protection of Flora and Fauna

(p)

Protection of Water Resources

(q)

Compliance with Air Regulations

(r)

Recycling Requirements

A-08

Existing Facilities/Job Site Verification

Job Site Verification

AF Form 103 Work Clearance Permit

A-09

Government Furnished Facility

Provisions

24-25

Housekeeping

A-010

Government Furnished Equipment/Materials

Government Furnished Materials

Contractor Transporting

Risk and Responsibility

Transportation Cost

Location

Computer Software Accessibility

A-011

Contractor Furnished Equipment/Supplies

Computer Software

Cell Phones

A-012

General Requirements

Progress Meetings

26-27

Coordinating and Scheduling

27-28

Haul Route

Material Storage

28-29 A-013

Utilities Services

Water and Electricity

Restrooms

Temporary Utility Connections

A-014

Emergency Medical Treatment

A-015

Codes

29-30 A-016

Base Entry

Conformance with Regulations/Directives

Information Required

Processing Time

Secure/Restricted Area

Short Term Passes

Long Term Passes

Unauthorized Activity

Range Access Criteria

A-017

Hill Range Access Requirements

Range Access Criteria

Visitor Access Procedures

Request for Access HAFB For 0-74

31-32

Property Removal Authorization

Property Removal Procedures

Search, Inspection, Seizure

Vehicles

Rental Vehicles

Range Travel

Sensitive Equipment

33-34

Prohibited Items

Range Access Gates

Materials

A-018

Base Regulations

Smoking

Seatbelts

Firearms/Illegal Drugs

34-35

Speed Limit

Parking

A-019

Security

Physical Security

Security Personnel

Communications

Flight Line Security

A-020

Safety and Accident Prevention

General

Personnel Safety

35-36

Safety Briefings

Hill AFB Security Police

Equipment and Tools

Explosive Operated Hand tools

Electromagnetic Emission Devices

Use of Radioactive Devices

36-37 A-021

Fire Prevention and Protection

Hill AFB Fire Regulations

Welding Permit

Clean-Up

Fire Extinguishers

Fire Reporting

Fire Hydrants

Flammable Materials

Extension Cords

A-022

Weather Conditions

Weather Hazards

High Winds

A-023

Facilities Damages

Responsibility

New Work

Damage to Utilities

38-39 A-024

Submittals

A-025

Waste and Disposal

A-026

Quality Control

Contractor Responsibilities

Quality Control Program

39-40

Quality Control Records

Notice of Non-Conforming Work

A-027

Laying Out Work

A-028

Green Procurement

40-41

A-029 Voluntary Protection Program (VPP)

41-43 A-030

As-Built Drawings

A-031

Protection and Clean-Up

Clean-Up

Protection

A-032

Final Inspection

Final Inspection Notification

Acceptance

A-033

Project Completion and Close-Out

44-45

Final Invoice

Release of Claims

Final Certified Payrolls

Final Material Submittals

Warranties

O & M Manuals (If Applicable)

As-Built Drawings (If Applicable)

A-034

Contract Completion and Phase-Out

A-01 DESCRIPTION OF WORK:

This is an indefinite-delivery, indefinite-quantity (IDIQ) contract for design and construction efforts at Hill Air Force Base (HAFB) and other associated sites, all located in Utah and Wyoming. Construction projects will be awarded by individual task orders on an as needed basis. The Contractor shall be required to maintain a management office on HAFB, in order to receive, accomplish, and manage individual work requirements. All work shall be in conformance with the requirements of the contract including, but not limited to, furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services to include engineering/technical design support, and incidentals necessary for the successful completion of issued task order. The work to be performed by the Contractor consists of, but is not limited to a broad range of maintenance, repair, and minor construction work on real property at HAFB. The work is required in support of Base Civil Engineer activities within a 500 mile radius of Hill AFB and the HAFB Ranges.

(a) Start up Period: The contractor shall have thirty (30) days from the time of award for mobilization activities associated with this contract to fully execute the requirements of the contract. For computer requirements, the contractor shall submit its proposed set up and connection design for government approval within seven (7) days after the date of the contract award. The computer system shall be operating as required, and training for government personnel shall be completed within fourteen (14) days of government approval. It is estimated that less than 10 percent (10%) of all work will be required during other than normal working hours. The contractor shall be required to manage and execute the normal workload of up to one hundred plus (100+) concurrent projects, and up to one hundred fifty plus (150+) projects annually. The contractor may on occasion, be required to provide additional staff for unexpected fluctuations in the workload.

A-02 SABER UNIT PRE-PRICED DATABASE (UPD):

The "Bare Costs Total" unit prices identified in the current copy of RSMEANS® cost estimating guides Cost Estimating Guides, localized for the Ogden Utah area.

A-03 DEFINITIONS:

The following definitions apply to all work required by this solicitation/contract.

(a) As-Built Drawings: Drawings prepared by the Contractor in sufficient detail to accurately reflect the project as constructed, complete with all changes, modifications, and deletions from award drawings.

The Contractor shall provide updates on electronic medium for drawings initially provided on electronic medium. The Contractor shall provide red lined comments/annotations to drawings initially provided on paper either by Contractor or the government.

(b) Calendar Day (CD): Each day of the calendar year including workdays (WD), Holidays, and Weekends (including Saturdays and Sundays)

(c) Clarifications Negotiations: A reasonable number of meetings between the Government and the Contractor as necessary to come to full agreement on all aspects, including pricing, technical requirements and the performance time required for each identified construction project.

(d) Coefficients: A Coefficient is the Contractor's pricing factor which is multiplied against the standard unit prices in calculating task order (TO) prices. It is proposed by offerors as a percentage increase (e.g., 1.10) or decrease (e.g. 0.95) to the current edition of the unit priced database (UPD). They include all cost elements not included in the current UPD (e.g. overhead, profit, minimum design costs, G & A expenses, bond premiums, gross receipts taxes, quality control, cleanup, subcontractor overhead and profit, labor burden for Davis Bacon rates, mobilization/demobilization, permits and licenses, taxes, depreciation, as-built drawings, submittals, site security, site superintendence, routine security delays, etc.).

(e) Contracting Officer (CO): Contract administrator to ensure Contractor and SABER Project Managers are in compliance with FAR’s regulations, administrator for payment of projects completed and mediates between Contractors and SABER Project Managers on project discrepancies and line item proposals.

(f) Controlled Areas: Areas of performance on government property with heightened security requirements within which the Contractor is not allowed free access to the work site, cannot enter and exit freely, and will be required to be under escort at all times during performance of the project. Controlled areas contain valuable resources and are clearly marked with a "Controlled Area" sign. Personnel and equipment entry may be subject to brief (up to 20 minutes) delays due to security processing.

(g) Drawings: Graphical representations (in the quality, detail, and professionalism as identified in the Contractor's technical proposal) documenting the work required by each government project. In conjunction with the SOW, drawings must be thorough and detailed enough to allow:

(1) The Government and the Contractor to estimate the number and type of pre-priced and non-pre priced items required to successfully perform all work;

(2) Government personnel to monitor and validate work compliance, and

(3) The Contractor to satisfactorily complete all work requirements on time, including providing required submittals and other documentation as needed.

(h) Estimates of Pre-priced Items: A computerized, "detailed report'' estimate, organized into the SABER Pre-Price Database format listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of Work as well as drawings for which a price exists in the SABER Pre-Priced Database.

(i) Estimates of Non Pre-priced Items: A computerized, "detailed report' estimate, organized into the SABER Pre-Priced Database format (or Contracting Officer approved equivalent) listing quantities, item identification number, unit price, total price, and a short description of all items required by a Statement of Work and drawings for which no price exists in the SABER Unit Pre-Price Database. Non pre-priced items to be included must be in the form of three (3) price quotes from verifiable sources (published price list. Sub-contractor quotes or estimate, etc.)

(j) Final Inspection: The examination held by the Government to verify that all work requirements (including clean-up) have been satisfactorily accomplished by the Contractor.

(k) Government Furnished Items: Items (e.g., equipment, facilities, materials, services, etc.) provided by the Government to the Contractor for use in performance of this contract, including issued task orders

(l) Guide Spec: The ARCOM Master Systems MASTERSPEC provided by the Contractor (see C-811) and Specification Sections 01300 (Submittals and Substitutions) and 16710 (Telephone System Pre-wiring) shall be the standard for performance of any task order issued under this contract. The Guide Spec is a product of The American Institute of Architects (AIA) and organized in the Construction Specification Institutes (CSI) Master Format. All specifications are filed under Divisions 1 through 16. Each specification section may apply to numerous individual line items. Some specifications are broad scoped in nature and contain a variety of items. Other specifications may not have Pre-Priced Data base pricing information. Those items may be special ordered from the manufacturer or the items involved may be proprietary to each manufacturer's own equipment. It is not possible to create a comprehensive specification capable of addressing every possible condition that may be encountered. Consequently the specifications are intended to indicate the quality of materials and workmanship expected by the Government. If a specific line item description is not included in the Guide Specifications, the Contractor shall provide a complete description of the item, including standards and salient features, of the selection of or approval for use of that line item

(m) Non Pre-priced Item (NPI): Items of work not covered by the SABER Unit Pre-Price Database but within the scope and general intent of the contract that may be negotiated and added to individual task orders and the UPB at any time during the term of the contract.

(n) Non Standard Working Hours: The period from 6:00 p.m. to 6:00 a.m. Monday through Friday, and any time on Saturdays, Sundays, and Federal Holidays.

(o) Pre-priced Item (PPI): An item listed in the Unit Pre-Priced Database (UPD).

(p) Phase-in Period: An initial period during the basic contract that allows a more lenient performance requirement

(q) Phase-out Period: The period of time after the scheduled date of contract completion. Although no further task orders may be ordered, some may still be under construction and must be completed, inspected, and accepted.

(r) Pre-Construction Conference: A meeting attended by designated representatives of the Government and the Contractor after project award, but before the start of work to discuss all aspects of the required work for a specific project.

(s) Pre-Final Inspection: The quality control examination held by the Contractor to identify and correct all work discrepancies prior to requesting a final inspection by the Government.

(t) Progress Meetings: A weekly meeting attended by designated representatives of the Government and the Contractor, to discuss the progress on existing or potential SABER projects as well as the basic contract performance.

(u) Project Manager (PM): Responsible for providing Contractor with a Statement of Work, provides technical evaluation on Contractors proposals for fair and best value for government, oversees the construction projects to ensure code compliance is met, provides final inspection for customer beneficial of occupancy.

(v) Recognized Holidays: The contractor is not required to provide service on the following days; New Years Day, Martin Luther King Day, Presidents Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Days, Thanksgiving Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

(w) Restricted Work Areas: Areas of performance on government property with increased security requirements within which the Contractor is not allowed free access to the work site, and cannot enter and exit freely Restricted areas are marked by warning signs, contain priority resources and all personnel must obtain specific written permission to enter. Contractor must be required to be under escort during performance of the project. Personnel and equipment entry may be subject to delays (up to 45 minutes) due to security processing.

(x) SABER: Simplified Acquisition of Base Engineering Requirements.

(y) Scoping Meetings: A reasonable number of meetings attended by designated representatives of the Government and the Contractor to discuss and define the work requirements of each project in sufficient detail to allow either the Government or the Contractor to prepare a Statement of Work (SOW), required drawings/sketches, material submittal forms, and all else necessary to successfully complete the project.

(z) Site Visits: A reasonable number of investigative visits to a location at which work has been proposed by the Government to be done by the Contractor. The purpose of the visit is for the Contractor and/or the Government to gather enough information to prepare the SOW, drawings/sketches, and project estimate.

(aa) Statement of Objectives (SOO): The initial document, with drawings where applicable, provided to the Contractor by the Government outlining the work to be completed.

(bb) Statement of Work (SOW): Written descriptions (in the quality, detail, and professionalism identified in the Contractor's technical proposal) documenting work required by each Government task order, prepared from the Statement of Objectives provided by the Government.

(1) In conjunction with the drawings/sketches, the SOW must provide:

(a) A listing of the applicable technical specifications.

(b) Identification of the method of work or materials to be used.

(c) A listing of the required material submittals.

(d) A listing of proposed alternatives, if applicable.

(e) A performance period expressed in calendar days.

(2) The SOW must be thorough and detailed enough to allow:

(a) The Government and the Contractor to estimate the number and type of pre-priced and non-pre-priced items required to successfully perform all work.

(b) Government personnel to monitor and validate work compliance.

(c) The Government to easily follow the work processes involved.

(cc) Standard Working Hours: The period from 6:00 a.m. to 5:00 p.m. Monday through Friday, excluding Saturdays, Sundays and Federal Holidays (Approved by customer and /or Government schedule).

(dd) Unrestricted Work Areas: Areas of performance on Government property with limited security requirements within which the Contractor is normally allowed full, free access to the work site.

(ee) Workday (WD): Monday through Friday, excluding Saturdays, Sundays, and Federal holidays.

A-04 PHASE-IN PERIOD:

The Contractor will be allowed an initial thirty (30) calendar day "startup" period following contract award, to fully execute the requirements of this contract. Limited performance may be required during that period. After an initial 21 calendar day mobilization period, the Contractor shall have the capability to accept the volume of Government work in accordance with the schedule below. Thereafter, the Contractor shall have all equipment and personnel in place and available to fully execute all requirements of this contract. The Contractor may be notified of potential projects within the phase-in period and may begin work earlier than shown in the table below.

CALENDAR DAYS AFTER

REQUIRED CAPABILITY

CONTRACT AWARD

(Cumulative Value of Work Negotiated/Awarded)

Award + 7 days:

$0 Award + 14 days:

$750,000 Award + 21 days:

$1,500,000 Award + 30 days

Fully Capable

A-05 PROJECT ESTIMATING/DESIGN-ORDERING PROCEDURE:

(a) Intent of Request for Proposal Design/Estimating: Contract line item numbers (CLINs) allow the Government to issue the Contractor a task order for all work incidental to developing a design and/or project estimate, without obligating the Government to issue the Contractor an order to actually construct the work described. The Government's intent for the CLINs identified above is to obtain a design and/or exact price for projects that may or may not-have been designed or where the requirements may not have been fully defined, but are being considered for SABER construction. The Government will request proposals for projects it expects a Contractor to execute. It is not the Government's intent to have the Contractor provide an estimating service for projects that have no initial, serious SABER construction consideration. The Contractor agrees that the Government is not obligated to issue the Contractor a task order for the construction work described in the completed project estimate.

(b) Notice of Requirement: When issuing a Request for Proposal, the Government notification will include a project number, project title, SOW, drawings or sketches if applicable, and any special instructions or conations that may exist with respect to the work. The Contractor will be responsible for preparing a detailed cost proposal by listing quantities of individual work elements needed, specifying non-priced tasks, developing performance times, and furnishing the finalized cost estimate with design package as a formal proposal to the Contracting Officer for clarification. As the need exists for design and/or estimating performance under the terms of this contract, the Contracting Officer will notify the Contractor of the requirement by issuing a task order for the work.

(1) When issuing both design and Request for Proposal, such notification will include a project number, project title, statement of objectives, general scope of work, and magnitude of cost not to exceed construction cost, and any special instructions or conditions that may exist with respect to the-work. The Contractor will be responsible for preparing a detailed proposal by identifying tasks required, preparing required working drawings/sketches, developing performance times, and furnishing the finalized design to the Contracting Officer for approval. After validation and acceptance by the Government, the Contractor shall prepare a detailed cost estimate in the specified format by listing quantities of individual work elements needed, and specifying non-priced tasks, and submit to the Contracting Officer for negotiation.

(2) When issuing only Request for Proposal (RFP), the Government notification will include a project number, project title, statement of work (SOW), drawings or sketches if applicable, magnitude of cost, and any special instructions or conditions that may exist with respect to the work. The Contractor will be responsible for preparing a detailed cost proposal by listing quantities of individual work elements needed, specifying non-priced tasks, developing performance times, and furnishing the finalized cost estimate as a formal proposal to the Contracting Officer for negotiation.

(c) Magnitude of Project:

(1) The Contractor shall accomplish the Request for Proposal required so as to permit award of a SABER task order for the construction of the specified work at a price that does not exceed the estimated magnitude of the project. The Contractor shall promptly advise the Contracting Officer if it finds that the project being proposed, will or is likely to exceed the specified magnitude. Upon receipt of such information, the Contracting Officer will review the Contractor's revised estimate. The Government may:

(a) Authorize a change in scope or materials as required to reduce the estimated construction cost.

(b) Appropriately adjust the magnitude of the project and the price of the order.

(c) Scrap the project and terminate the order.

(d) Provide opportunity for waiver.

(2) An adjustment in the design and/or cost estimate shall be made if the final cost estimate is in excess of +/-15% of the ordered project magnitude.

(3) The range of project magnitude shall be defined as follows for minor construction projects:

(a) The range of project magnitude shall be defined as follows for maintenance and repair projects:

(b) The range of project magnitude for equipment is an unlimited dollar amount.

(d) Project Management: The following functions are required for contract management for the duration of the contract.

(i) Site office: The site office shall be manned continuously during standard working hours of 0600-1700 and include the following functions: contract manager, delivery order managers, estimating, negotiating, scheduling, communications, and construction control. The facility shall be of temporary office quality and used only for office functions. It shall not be used for storage of materials and equipment and must meet Hill AFB architectural compatibility requirements. In lieu of an on base office site, the contractor may locate a site office off base, within a 15 mile radius.

(ii) Utilities: The government will provide onsite tie-ins for electric, water, and sewer. The contractor shall pay for the use of all utilities.

(iii) Personnel: The contractor shall provide qualified personnel to perform all functions necessary to execute this contract, to include but not limited to the following.

(iv) Contract Manager (CM): The contract manager will be responsible for the overall performance of this contract. The contract manager shall have a minimum of a bachelor’s degree in civil or structural engineering, or a bachelor’s degree of architecture. This individual(s) shall have direct oversight of all project design and planning activities. The name of this person and alternates who shall act for the contractor when the CM is absent, shall be designated in writing to the Contracting

Officer (CO).

(v) Environmental Manager (EM): The environmental manager shall ensure environmental compliance on all projects. The EM shall have and maintain the credentials necessary to be considered a “competent person” as defined by the Federal Asbestos Regulations. This individual shall be located at the site office, and may perform these duties in conjunction with other duties.

(vi) Quality Control Manager (QC): The quality control manager shall ensure quality control is performed according to the contractors approved QC plan.

(vii) Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense. The contractor shall not employ any person who is nor was an employee of the US Government, if the employment of that person would create or perceive a conflict of interest.

(viii) Sub-Contractors: All sub-contractor(s) utilized shall be licensed in the State of Utah in their specialty trade where required. They shall have a minimum of two years experience in related projects of similar size and scope.

(e) Performance Time: Upon receipt of the notice of requirement, the Contractor shall respond within the minimum time parameters described below.

DESIGN TIME ALLOWED BASED ON PROJECTED MAGNITUDE

Outside 50 mile task description radius: LOW

MEDIUM

HIGH

Visit the work site with the Visit the Contracting Officer and SABER project manager and/or designated representative within: 4 CD 6 CD 7 CD

Submit Contractor provided design and cost estimate after site visit within: 4 CD

7 CD

14 CD

Submit cost estimate after finalized design has been approved:

4 CD

6 CD

7 CD

In unusual circumstances (e.g. End of Year, a difficult to find/price NPI item, a very complex project, etc.), additional time may be considered by the Contracting Officer if requested by the Contractor.

(f) Meetings: The Government and Contractor personnel shall conduct a site visit and scope validation meetings as necessary with Government representatives to define and refine the Government's requirements.

As a minimum, the following will be discussed:

(a) Site investigation requirements.

(b) Methods and alternatives for accomplishing work.

(c) Definition and refinement of requirements.

(d) Detailed Statement of Objectives.

(e) Availability of Government As-Built Drawings.

(g) Design Requirements: The Contractor shall field verify all provided as-builts as well as existing field conditions prior to accomplishing any design work. This shall be certified by the Contractor when submitting their proposal.

(h) Cost Proposal: Upon completion of the refined scope of the individual requirement, including the finalized drawings and Statement of Work (SOW), whether Contractor or Government generated, the Contractor shall prepare a detailed proposal by identifying tasks, preparing working drawings, refining quantities of both pre-priced and non pre-priced items (NPI), pricing NPIs, developing performance times, and preparing a completed proposal document for submission to the Contracting Officer and SABER Project Manager.

(2) SABER Cost Proposal Example:

For Informational Purposes Only

Total Minor Item Unit Item

Section Code Item Description Qty Unit Price Total

2 Site Work 20724 1400 Demo water closet, floor mounted 0 EA 0.00 0.00

25120 0310 Concrete, 3000 psi, CIP 6x6 mesh broomed, 0 EA 0.00 0.00 no base, 4” thick

Division Total 0.00

3 Concrete 33130 4535 Handicap access ramp, railing both sides, 5’ wide 0 LF 0.00 0.00

33134 0300 Sprayed membrane, curing compound 0 CSF 0.00 0.00

Division Total 0.00

7 Thermal and moisture projection 0 SF 0.00 0.00

71102 0050 Elastomeric waterproofing acrylic rubber fluid

Applied 20 mils thick

Division Total 0.00

8 Doors and windows

81103 0020 Commercial steel doors, 1-3/8” thick, 20 ga.

2’0” x 6’8” 0 EA 0.00 0.00

Division Total 0.00

Subtotal 0.00

(i) Pre-Priced Items: The SABER PM shall serve as the basis for establishing the unit price value of the pre-priced work to be performed. The Contractor's proposal for each project must be supported by a detailed materials take-off with the appropriate unit pricing applied.

(a) In construction of their proposal, the contractor shall use the RS MEANS bare cost total unit prices, multiplied by the contractor's coefficient to establish the value of work to be performed. The contractor’s proposal should never include a negative coefficient.

(i) Costs in Division1: General Requirements are considered overhead and/or general costs of doing business. These costs shall be included in the contractor's coefficient and shall not be considered or allowed with the following exceptions.

(ii) Costs in Division 010: Overhead &Miscellaneous Data are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor's coefficient.

(iii) Costs in Division 01 540 750 & 755: Scaffolding may be considered.

(iv) Costs in division 013 100: Progress Schedules, are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contactor's coefficient

(v) Costs in Division 01 590: Equipment Rental, may be considered only if the required item is not included in the crew descriptions for the RS MEANS line item that describes the work.

(vi) Costs in Division 013 400: Shop Drawings are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contactor's coefficient.

(vii) Costs in Division 013 800: Construction Photos are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor's coefficient.

(viii) Costs in Division 015 400: Security, are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor's coefficient

(viiii) Costs in Division 015 900: Field Offices & Sheds are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor's coefficient.

(x) Costs in Division 016 A00: Equipment Rental may be considered only if the required item is not included in the crew descriptions for the RS MEANS line item that describe the work.

(xi) Costs in Division 017 200: Final Cleaning is excluded. Daily and final clean-up are considered overhead and/or general costs of doing business and shall not be considered or allowed. These costs shall be included in the contractor's coefficient.

(b) Prices associated with assemblies (where assembly costs are provided) shall take precedence over prices for individual items

(c) Waste of excess material quantities are incidental costs which are included within the contract pricing factor. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste.

(d) Costs for expendable supplies, lubricants, wear and tear on tools, are included in the installation/construction costs in the RS MEANS cost of construction and will not be paid separately.

(e) Removal/Reinstallation Cost Correction: The cost of removing and reinstalling existing items, (other than items described in the Contractor's coefficient), which have to be removed and reinstalled during the course of construction work, shall be priced as to equivalent RS MEANS (or correction factor) bare demolition cost of the item, plus the RS MEANS bare installation cost for the item minus the cost for materials.

(3) Non Pre-priced Items (NPI): Items of work not contained in the SABER UPD, but within the scope and general intent may be negotiated by the Contracting Officer or his designated representative and the negotiated price may be added to the price book. All proposed NPIs shall be separately identified and priced. Proposed NPI prices must be documented by support information as specified below:

(a) A minimum of three (3) competitive Contractor quotes or:

(b) A complete breakout of material, labor, and other direct or indirect costs required completing the specified item; costs shall be segregated and proposed on an AF Form 3052. "Construction Cost Breakdown", or other format approved by the Contracting Officer.

(4) Coefficient: All cost estimates proposed will reflect the coefficient factor in effect at the time of submission.

(5) SABER Cost Proposal Format Example:

For Informational Purposes Only

Total

Minor Item Unit Item

Section Code Item Description Qty Unit Price Total

2 Site Work 20724 1400 Demo water closet, floor mounted 0 EA 0.00 0.00 25120 0310 Concrete, 3000 psi, CIP 6x6 mesh broomed, 0 EA 0.00 0.00 no base, 4” thick

Division Total 0.00

3 Concrete 33130 4535 Handicap access ramp, railing both sides, 5’ wide 0 LF 0.00 0.00

33134 0300 Sprayed membrane, curing compound 0 CSF 0.00 0.00

Division Total 0.00

7 Thermal and moisture projection 0 SF 0.00 0.00

71102 0050 Elastomeric waterproofing acrylic rubber fluid

Applied 20 mils thick

Division Total 0.00

8 Doors and windows

81103 0020 Commercial steel doors, 1-3/8” thick, 20 ga., 2’0” x 6’8” 0 EA 0.00 0.00

Division Total 0.00

Subtotal 0.00

Note 1: The above Subdivisions/Functions, Descriptions of Unit Prices, and Units of Measure come from the UPD. The Subdivisions/Functions were utilized for cross-referencing purposes.

Note 2: The unit price per unit of measure above shall have a further breakdown of labor, material and equipment by accessing the computer software. The detailed estimate should be prepared using the computer software that breaks down the unit price database pre-priced items

Note 3: The total of all items shown above is a "raw cost and must be multiplied by the Ogden City index and the applicable coefficient factor to arrive at the total task order cost.

(j) Project Price Adjustment: All previously clarified negotiated, un-awarded project pricing shall be adjusted by the Contractor based on the current year Means' database. The adjusted project pricing will be forwarded for each such project to the Contracting Officer not later than the first day of each performance period.

(k) Format of the Proposal: The Contractor's design proposal shall be submitted on a read only CD (in MS Windows 2007 Word and/or Excel format or higher) and 2 paper copies shall be in the format of a fully developed SOW including, as a minimum, the following:

(1) Initial Proposal:

(i) A listing of the applicable technical specifications, identifying the method of work or materials to be used when alternatives are given.

(ii) A detailed summary cost estimate to include sub-contractor line items.

(iii) A sub-contractor pool list to be used per project, per contractor to ensure competition is established.

(iv) A listing of the required material submittals.

(v) A proposed performance period.

(vi) All necessary support documentation, as required, to indicate that adequate engineering and planning to accomplish the requirement have been done, shall also be submitted as a part of the design. Examples of documentation required for submittal that might reasonably be expected would include sketches, drawings, calculations, catalog cuts, specifications, verbal description of the work, etc. Costs f for documentation are assumed to be in the Contractor's price for the design/estimating CLINs and will not be paid separately by the Government. All such design submittals must be approved by the Saber PM and CO.

prior to the start of any clarification negotiations.

(2) Revised Proposal: All of the information identified in the initial proposal and the following:

(i) A listing of the applicable technical specifications, identifying the method of work or materials to be used when alternatives are given.

(ii) A detailed summary cost estimate to include sub-contractor line items.

(iii) All changes recommended in design review or fact finding meetings.

(iv) A listing of the required material submittals.

(v) A proposed performance period.

(vi) All necessary support documentation, as required, to indicate that adequate engineering and planning to accomplish the requirement have been done, shall also be submitted as a part of the design. Examples of documentation required for submittal that might reasonably be expected would include sketches, drawings, calculations, catalog cuts, specifications, architectural washes, verbal description of the work. etc.

(3) Costs: Costs for documentation are assumed to be in the Contractor's price and will not be paid separately by the Government. All submittals must be approved by the SABER PM and CO, prior to the start of any clarification negotiations.

(l) Government Review:

(1) Upon receipt of the Contractor's proposal, the Government will review the proposal for completeness and accuracy upon the Government's acceptance of the design; the Contractor shall prepare a fully detailed cost estimate to complete the project. After evaluation, the Government will clarify negotiate with the Contractor the appropriateness of selected line Items, quantities required for all pre-priced and non-pre-priced items, all non-pre-priced costs, and the performance time.

(2) The Government may unilaterally accept the Contractor's initial estimate, in total or in part, without discussion or clarification negotiation, unless the Contractor qualifies the estimate by specific limitations.

(m) Changes:

If the Government requires changes the Contractor considers significant, the Contractor must immediately notify the SABER PM and CO in writing of its position and include a price proposal for incorporating the change. If the CO determines the change to be other than minor and a redesign is ordered, the ordered price will be equitably adjusted.

(n) Government Acceptance and Payment:

(1) Payment will be made after final acceptance and within 30 calendar days after receipt of a proper invoice to the CO.

A-806 CONSTRUCTION ORDER – SABER:

(a) Contractor Provided Design: At any time within the contract period after Government acceptance of a Contractor-provided estimate, the Government may elect to have the Contractor construct the work as proposed

(1) If the project estimate includes only pre-priced items the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient, less the cost of the design/cost estimating work previously paid.

(2) If the project estimate includes NPI's and the Government issues a task order within 120 calendar days, after final acceptance, the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient rate, less the cost of the design/cost estimating work previously paid.

(3) If the project estimate includes NPI's and the Government issues a task order after 120 calendar days of final acceptance, the Contractor will be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the SABER Unit Pre-Priced Database. After acceptance of the revisions, if applicable, the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient rate, less the cost of the design/cost estimating work previously paid.

(b) Government-Provided Design: At any time within the contract period the Government may provide a Government-provided design for the Contractor to price. After negotiation and acceptance of the proposal, the Government may elect to have the Contractor construct the work as negotiated.

(1) If the project estimate includes only pre-priced items the Government may instruct the Contractor to construct the project from the completed design multiplied by the current coefficient rate, less the cost of the portion of the design/cost estimating CLIN previously paid.

(2) If the project estimate includes NPIs and the Government issues a task order within 120 calendar days after final negotiation, the Government may instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient rate, less the cost of the portion of the design/cost estimating CLIN previously paid.

(3) If the project estimate includes NPIs and the Government issues a task order after 120 calendar days of final acceptance, the Contractor will be given the opportunity to revise any NPI prices and/or identify and cost those that have been added to the SABER Unit Pre-Price Database. After acceptance of the revisions, if applicable, the Government nay instruct the Contractor to construct the work described in the completed project multiplied by the current coefficient rate, less the cost of the portion of the design/cost estimating CLIN previously paid.

A-807 ENVIRONMENTAL PROTECTION:

(a) Solid, liquid, and gaseous Contaminants: The Contractor shall be responsible for the proper disposal of all solid, liquid and gaseous contaminants including asbestos and lead based paint in accordance with all applicable federal, state, local and NAFB (Plan 12) regulations, codes, and guidance policies.

(b) Disposal of refuse: The Contractor will be required to remove all refuse from each respective installation for work performed under each task order, to an authorized landfill.

(c) Covered chutes/receptacles: All chutes receptacles for refuse and the like, shall be covered or of such design to fully confine the material to prevent the dissemination of dust.

(d) Soil erosion: The Contractor shall provide protective barriers to prevent soil erosion on all required excavations. The Contractor will also provide environmental protection to prevent sediment drainage of silts into storm drains.

(e) Material Safety Data Sheets (MSDS); The Contractor shall submit an MSDS for any chemical or hazardous materials as defined in Federal Acquisition Regulation clause 52 223.2. Hazardous Material Identification and Material Safety Data for each SABER task order at the conclusion of clarification negotiations and prior to award. Each MSDS shall be submitted in 3 copies, and the Contractor shall retain a copy for on-site use.

(f) Contaminated Soils: Work requested of the Contractor may include removal and/or dumping of contaminated soils. Contaminated soils are defined as containing non-hazardous materials such as JP-4/5/8 aircraft fuel, heating fuel oil, lead, cadmium, or other materials as identified by the Base Environmental Coordinator. Any contaminated material shall be removed, hauled and disposed of in accordance with all applicable laws, regulations, and policies and shall include submittals of all required permits and disposal certificates.

(g) Hazardous Materials: The Contractor shall bring to the attention of the Contracting Officer any previously unknown material suspected of being hazardous with in accordance with federal, state and local laws and regulations which they may encounter during execution of the work period. A determination may be made by the Contracting Officer as to whether the Contractor shall perform tests to determine if the material is hazardous If the CO directs the Contractor to perform the tests, and/or if the material is found hazardous and additional protective measures are needed, a contract change may be required, subject to equitable adjustment under the terms of the contract. Where applicable, the Contractor will use environmentally safe, low volatile organic compound (low-VOC) products, in the course of completion of project. All hazardous material such as sandblast media, chlorinated solvents, paint thinners, and fuels will be labeled and an inventory management system initiated to ensure timely removal and proper disposal. There will be no on base disposal allowed including use of drains (sanitary, storm, or industrial).

(1) Fuel storage will be limited to 110 gallons. The base Fire Department and the Environmental Management office will approve the siting.

(2) Storage of oils, greases, chemicals, or other liquids will require a fully contained facility for spill prevention and security. A minimum of 40 pounds of absorbent material per 44 gallons of chemical/oil/grease will be on hand for spill control.

(3) All spills shall be reported by dialing 911 and giving information as to spill location, type of material and estimated quantity, and if the spill is contained. The contractor will ensure appropriate personnel protective equipment (PPE) is available to take care of spill clean-up and handling of residue.

(4) Spray-painting shall utilize high-transfer efficiency equipment with low volatile organic compound (low-VOC) paints or water-based paints. The VOC content of low-VOC paint shall be 3.5 lbs/gallon or less for primers, topcoats, and specialty coatings. For clear coats it will be 4.3lbs or less. If a low-VOC paint is not available for the application, a paint waiver shall be obtained from EME, by contacting the Contracting Officer's Representative. Uncontrolled spray painting with high-VOC paints is prohibited.

(5) All tanks used for fuel storage must have spill containment for 100% of fuel. Any tanks needed for chemicals, oils, and other liquids must have spill containment for 100% of stored product.

(6) If at any time, an authorized inspector for EM feels that regulatory requirements listed above are not being followed. EM reserves the right to notify the Contracting Officer and recommend corrective action.

(7) Banned Ozone Depleting Substances (ODS): Heating, Ventilating, and Air Conditioning Equipment which use chlorofluorocarbon (CFC) refrigerants are strictly prohibited. This includes but is not limited to R-11, R-12, R-13, R-111, R-112, R-113, R-114, R-115, R-211, R-212, R-213, R-214, R-215, R-216, andbR-217. All CFC refrigerants must be reclaimed and turned into 75 Civil Engineering refrigerant shop (777-8164) or 309th MXDVACH refrigerant shop (777-2318). Fire protection system using Halon 1211, 1301, or 2402 are also prohibited. Other substances banned from usage on the work site include carbon tetrachloride, methyl chloroform, and methyl bromide.

(h) Hazardous Waste: The Contractor is responsible for the proper handling and management of all hazardous waste generated from work performed on Air Force property. Contractor must, store, document, and transport hazardous waste in accordance with applicable Air Force. State, local, Federal, and DOT regulations. In addition, a Contractor must comply with Hill AFB Plan 12 requirements, and must coordinate disposal of all hazardous waste through the ALC-OO/EMC (ext. 777-0359). Only Hill AFB authorized individuals are allowed to sign Uniform Hazardous Waste Manifest for Hill AFB hazardous waste. Contractor will be held fully liable for any of their activity or non-activity that results in a Notice of Violation (NOV) or any other penalty Any waste generated, hazardous or non-hazardous by the Contractor will be the responsibility of the Contractor If a Notice of Violation is issued or regulators are investigating a potential violation, the Contractor will assist Hill in defending the investigation.

(1) All drums must be labeled with the correct hazardous drum label. Label must contain the DOT shipping name, UN or NA EPA waste number, generator information, and accumulation start date. The label must be placed in the upper third of the drum. If the project estimate includes only pre-priced items, the Government may instruct the Contractor to construct the project from the completed design multiplied by the current coefficient rate less the cost of the portion of the design/cost estimating CLIN previously paid.

(2) All drums used to store hazardous waste must be non-leaking and safe to handle.

Drums that are rusted, dented, or leaking, should be over-packed. Drums and/or over-packs must be purchased by the contractor. All drums purchased by the contractor must meet DOT specification numbers 5B, 17E, or 17H requirements. The specification numbers are stamped on the bottom of the drum.

(3) Drums filled with hazardous waste must be inspected weekly for leaks. The contractor will obtain from Environmental Management (EM), located on the north end of Building 5 and fill out a generators inspection checklist each week the drums are in storage (up to 90 days). Completed checklists must be forwarded to EM every Friday until the contractor properly disposes of the drums.

(4) Hazardous waste drums must be stored in an area authorized by EM. In general, the area must have a containment system, be secure, and must have signs placed around it that say, “Hazardous Waste No Trespassing".

(5) Hazardous waste drums can only be stored for 90 days after accumulation start date.

Drums will be closed except when adding or removing waste.

(i) Asbestos: The contractor must be aware that materials in and around any construction/renovation project could potential contain asbestos materials. The government will make every effort to locate and identify all ACM (asbestos containing material) prior to bidding; however this is not always possible. These materials are often hidden and cannot be discovered until after demolition has begun. The failure of the government to identify all ACM in no way relieves the contractor from his legal obligation to comply with state and federal regulations regarding the handling of asbestos.