PWS_Final.pdf

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FD2030-19-02348

DEPARTMENT OF THE AIR FORCE

AIR FORCE SUSTAINMENT CENTER

TINKER AIR FORCE BASE, OKLAHOMA 73145

Performance Work Statement (PWS)

TYPE OF WORK: Repair of Boeing Guidance and Navigation Components

PURCHASE REQUEST:

REVISION: DATE: 22 Oct 2020

PREPARED BY:

BRUCE HENDRICKSON

422 SCMS/GUMA

TINKER AFB, OK. 73145-3031

DSN (312) 852-5306

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REVISION SHEET

Note: All revisions to the contents of this PWS will now be listed on this Revision Sheet. The original content of this PWS will not be removed, but will be superseded or added to by the paragraph revisions shown on this page.

Revision Date Paragraph Paragraph is added or revised to read as follows:

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PREFACE SHEET

END ITEM RECEIVED AS END ITEM TO BE DELIVERED AS

END

ITEM NO

NATIONAL

STOCK NO(S) PART NO(S) NATIONAL

STOCK NO(S) PARTS NO(S)

1 6615-00-303-6728 4004303-901 Same Same

2 6615-01-021-3681 156555-01-02 Same Same

3 6615-01-107-2571 163447-03-01 Same Same 4 6615-01-162-6713 139100-02-01 Same Same 5 6610-01-171-0849 077-014-001 Same Same 6 6605-01-357-7912 890600-7 Same Same 7 6605-01-389-0775 890500-203 Same Same 8 6605-01-357-8976 890500-11 Same Same 9 6605-01-357-4519 34065750-023 Same Same

10 6605-01-481-1856 34078600-315 Same Same 11 6605-01-353-0943 34078600-008 Same Same 12 6605-01-380-4930 833000-607 Same Same 13 6605-01-475-3774 831000-611 Same Same 14 6130-01-378-1476 830800-605 Same Same 15 6645-01-416-0412 830300-605 Same Same 16 5985-01-549-6743 4000-04000-17 Same Same 17 5985-01-549-6744 4000-21000-13 Same Same 18 5895-01-375-2104 4000-02000-05 Same Same 19 5985-01-376-4538 4000-08000-11 Same Same 20 5895-01-373-9108 4000-05000-07 Same Same 21 5895-01-375-8743 4000-09000-07 Same Same 22 5985-01-550-1540 4000-01000-11 Same Same 23 5985-01-374-7496 4000-03000-11 Same Same 24 7025-01-530-5032 13221618-07 Same Same

25 5895-01-590-7642 816-30100-1 816-30100-3 816-30100-5

Same 816-30100-3 or 816-30100-5

26 5985-01-470-2026 4000-04000-15 5895-01-549-6743 4000-04000-17 27 5985-01-470-2028 4000-21000-11 5895-01-549-6744 4000-21000-13 iv

Table of Contents

REVISION SHEET ii PREFACE SHEET iii

1 DESCRIPTION OF SERVICES/GENERAL INFORMATION 1

1.1 PURPOSE 1

1.2 PROGRAM MANAGEMENT 1

1.3 MEETINGS AND CONFERENCES 1

1.4 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS 2

1.5 OBSOLESCENCE STATEMENT 3

1.6 CONDEMNATION CANDIDATES 4

1.7 SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST) AND SPECIAL

TEST EQUIPMENT (STE) 4

1.8 PRECIOUS METALS RECOVERY PROGRAM: Not applicable. 6

1.9 NUCLEAR HARDNESS REQUIREMENT 6

1.10 CONFIGURATION MANAGEMENT 6

1.11 PARTS CONTROL PROGRAM 6

1.12 COUNTERFEIT PREVENTION PLAN (CPP) 8

1.13 OZONE DEPLETING SUBSTANCES (ODS) 10

1.14 LEAD (Pb) FREE ELECTRONICS 10

1.15 TECHNICAL ORDER MAINTENANCE / SOFTWARE 11

1.16 CONTRACTOR IDENTIFICATION 12

1.17 GENERAL WORK REQUIREMENTS 12

1.18 SPECIFIC WORK REQUIREMENTS 15

1.19 SPECIAL REQUIREMENTS 20

1.20 SAFETY AND HEALTH REQUIREMENTS 20

1.21 PRODUCTION SURGE PLAN 21

1.22 MISSION ESSENTIAL SERVICES 21

1.23 DELIVERY SCHEDULE 22

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1.24 INFORMATION REQUESTS 22

1.25 REPORTING REQUIREMENTS 22

2 SERVICE SUMMARY 24

2.1 SERVICE SUMMARY 24

3 GOVERNMENT PROPERTY 26

3.1 GOVERNMENT FURNISHED MATERIAL, EQUIPMENT, AND PROPERTY 26

3.2 DISPOSITION OF GOVERNMENT PROPERTY 26

3.3 REPORTING LOSS OF GOVERNMENT PROPERTY 27

3.4 DISCREPANCIES INCIDENT TO SHIPMENT 28

APPENDIX A 29

Definitions 29

APPENDIX B 33

Applicable Documents, Technical Orders, Directives, and Technical Guidance 33

APPENDIX C 43

Contractor Full-Time Equivalent Reporting 43

APPENDIX D 44

Data Item Description (DID) List 44

APPENDIX E 46

MANAGEMENT OF RESCINDED TECHNICAL ORDERS 46

APPENDIX F 48

Commercial Asset Visibility Air Force 48

1 DESCRIPTION OF SERVICES/GENERAL INFORMATION

1.1 PURPOSE

1.1.1 The purpose of the Performance Work Statement (PWS) is to define the repair requirements for the items specified on the Preface Sheet of this PWS. The Contractor is responsible for having the repair capabilities to include appropriate technical data, repair documents, and license agreements, required to accomplish this repair. The Contractor is responsible for the scheduled delivery of a quality product.

1.2 PROGRAM MANAGEMENT

1.2.1 The Contractor shall provide program management to support all repair/overhaul efforts and engineering support. The Contractor Program Managers (PM) shall be available to interface on a day to day basis with the Government Sustainment Program Managers. Contractor’s Program Managers shall ensure that a prompt response is provided to communications received from the Government.

1.2.2 The Contractor’s Contract Administrator shall also act as the focal point for all Engineering Change Proposal (ECP) (ref par. 1.10.1).

1.2.3 Security shall be in accordance with DD Form 254

1.3 MEETINGS AND CONFERENCES

1.3.1 The Contractor shall meet as mutually agreed upon for Program Management Review (PMR) meetings to discuss the current sustainment contract and review technical issues. Meetings can be held at a third party vendor facility, at the program facility, or as mutually determined to meet a particular need. Meeting may be via telephone, video conference, or face to face. Meetings shall follow the format laid out in (DIDs) DI-ADMN-81249B and DI-ADMN-81250B.

1.3.2 The Contractor shall also support additional meetings (e.g., teleconferences, Technical Interchange Meetings (TIM), etc.) with the Government as mutually agreed upon.

1.3.3 COLLABORATIVE FORECASTING

1.3.3.1 The Contractor shall participate with the Government in collaborative forecasting meetings.

These open communications will facilitate better planning by both organizations.

1.3.3.2 The Government and the Contractor shall jointly develop a collaborative forecasting process within six months after award. This process may be later modified by mutual agreement.

1.3.3.3 The meetings will be held face to face at a mutually agreed upon location; or by Video Teleconferencing (VTC); or by phone conference. At a minimum, meetings will be held semi-annually with one held in conjunction with PMR and the other semi-annual via VTC or phone conference

1.3.3.4 The Government will identify the items that will be discussed during the meetings. The Contractor may recommend to the Government PM items to be discussed and will disclose any information and records that facilitate the collaborative forecasting process.

1.3.3.5 The Government will provide a minimum of 24 months of anticipated requirements. The requirements forecasts are for planning purposes only and are not a commitment by the Government of future procurement of the services discussed.

1.3.3.6 The Government will retain item management responsibility for all items.

1.3.3.7 The Contractor shall provide a status report on a mutually agreed to basis in accordance with (DI-MGMT-81928) in contractor format.

1.4 QUALITY PROGRAM AND INSPECTION SYSTEM REQUIREMENTS

1.4.1 The Contractor shall establish, document, and maintain a quality system as a means of ensuring that the end item conforms to specified requirements. The quality system shall be in accordance with contract requirements. Each end-item identified to the Government shall be inspected and delivered to the Government as serviceable asset.

1.4.2 The Contractor shall assist the Defense Contract Management Agency (DCMA) investigation of all Deficiency Reports (DRs) submitted against reportedly defective items repaired by the Contractor to determine the root cause for deficiencies reported by the customer. The Contractor shall ensure each DR is processed in accordance with (IAW) T.O. 00-35D-54, USAF Deficiency Reporting and Investigating System. When the Contractor receives a DR, quality deficiency report (QDR) or teardown deficiency report (TDR), the Contractor shall ensure DRs include: Analysis of data to determine extent and cause of deficiencies, analysis of trends in processes or performance of work to prevent recurrence, and introduction of required improvement, corrections, and monitoring of the effectiveness of corrective action taken. Timely correction and reporting of defects found and corrective action to prevent repeated discrepancies shall be an integral part of the Contractor’s procedures. Corrective action will extend to the performance of all subcontractors. When defective trends begin to develop or when the specific cause(s) of defects that render a product unserviceable cannot be identified and corrected without an evaluation of an exhibit, such exhibit(s) shall be requested by the Contractor for purposes of investigation.

1.4.3 The Contractor shall report any Government Furnished Property (GFP), for the work accomplished as outlined in this PWS that is damaged, malfunctioning, or otherwise unsuitable for use to the ACO using a Report of Shipping (Item) and WebSDR. Reports shall be accomplished in accordance with the current issue of T.O. 00-35D-54.

1.4.4 The Contractor shall support quality audits as required by the ACO. These audits could require that one or more end items be removed from the production line and subjected to any combination of inspection, testing, disassembly, or assembly, to determine that the standards of performance and technical conformance meet the requirements of this PWS. Upon completion of the quality audit, the Contractor shall incorporate into the repair process such corrective action(s) as are necessary to eliminate the cause(s) of any defects as directed by the ACO.

1.4.5 The Contractor shall support quality assurance reviews to be conducted at the site of repair at the request of the Government throughout the contract period.

1.4.6 The Contractor shall support a quality acceptance review by the DCMA representative at the site of repair for each end item generated under the terms of this contract.

1.4.7 Requests for deviation/waiver shall be submitted to the PCO through the ACO. Work performed prior to approval/disapproval will be at risk to the contractor on assemblies/components affected by deviation/waiver. Requests shall include the consideration to be provided if the government accepts the deviation and, where applicable, the following: contract number; NSN and P/N of end item and lowest part/assembly affected, a complete description of the contract requirement affected and the nature of the deviation, effect on cost/price and delivery schedule, description of deviation/waiver, number of units (and serial numbers as applicable) to be delivered in this configuration, any impacts to logistics support element, justification for deviation/waiver, and information on remedial or corrective actions to prevent recurrence.

1.4.8 Government Industry Data Exchange Program (GIDEP)

1.4.8.1 The Contractor shall participate in the GIDEP practices described below in accordance with the DOD-wide practice outlined in Topic 26A of the Defense Acquisition Desk book (DAD). The Contractor shall review GIDEP ALERTs/ Problem Advisories, and other GIDEP Failure Experiences Reports (FER) for potential impact to hardware both in repaired and delivered items. The Contractor shall notify the PCO, via Telecom or Electronic communication within two

(2) business days of discovery if a FER will negatively impact system performance. For FERs that identify parts or materials that are noncompliant to hardware specification or drawings but do not affect performance requirements of production items, the Contractor shall dispose of the parts or material through its internal quality assurance processes. The Contractor shall review GIDEP Diminishing Manufacturing Sources and Material Shortages (DMSMS) notices for applicability to the operational hardware being delivered. The Contractor shall identify GIDEP related failures and/or material acquisition problems at each Program Management Review (PMR) and Technical Interchange Meeting (TIM). The Contractor shall support GIDEP urgent Data Request (UDR) efforts and, when applicable, take advantage of the Calibration Procedures, Metrology Documents, and Technical Manuals available at no cost to GIDEP participants to reduce the overall contract cost.

1.4.8.1.1 The following (DIDs) DI-QCIC-80125B (Alert/Safe-Alert Report) and DI-QCIC-80126B (Alert Response) will detail the requirement in Paragraph 1.4.8.1

1.5 OBSOLESCENCE STATEMENT

1.5.1 The Contractor is responsible for identifying sources for required components prior to commencing work under this contract. Upon receipt of the contract or subsequent delivery order, the Contractor shall identify any required components that are no longer available. Within thirty

(30) calendar days after receipt of this contract or subsequent delivery order, the Contractor shall notify the ACO in writing if it is unable to perform the contract or delivery order due to unavailability of required components, and that there is no suitable substitute available for such component. The notification shall include supporting documentation showing the Contractor has made a reasonable effort to obtain the parts and is unable to do so. The government may consider an equitable adjustment in the specification, delivery time/or price rather than terminating the contract or delivery order.

1.6 CONDEMNATION CANDIDATES

1.6.1 The Contractor shall repair all items unless the ACO provides direction in writing that a particular item is excluded from these requirements. The Contractor shall report end items that have been determined to be Beyond Economical Repair (BER) in which the repair cost will exceed 75% of the Firm Fixed Price (FFP) without PCO approval. The contractor shall provide pictures of each BER item in JPEG format, as well as the estimated cost of hours and parts to bring the part to serviceable condition. Under no circumstances shall the Contractor continue work until BER is approved and a funded Over and Above mod has been awarded.The contractor shall also include documentation listed in 1.4.2-1.4.8.1 of this document with each BER request. The Contractor shall report condemnation candidates to the PCO through the ACO within thirty (30) calendar days of discovery. The Contractor shall not condemn repairable or recoverable items without prior approval of the PCO through the ACO. The Contractor shall ensure non-repairable items are disposed of IAW the Contractor’s Government-approved property procedures.

1.6.2 The Government reserves the right to accept or reject the BER assessment by the Contractor.

1.6.3 The disposition of condemned items will be determined on a case-by-case basis by the PCO.

1.6.4 The Contractor shall perform demilitarization of items in accordance with internal procedures. The Contractor shall use the D043 and/or FEDLOG system and internal procedures to identify all items requiring demilitarization. Additionally, the contractor maintains records reflecting items identified for demilitarization and dates of authorization shall be maintained by the contractor and provided to the Customer upon request. Any end item identified for demilitarization shall be made available for inspection by DCMA.

1.7 SUPPORT EQUIPMENT (SE), INCLUDING SPECIAL TOOLS (ST) AND

SPECIAL TEST EQUIPMENT (STE)

1.7.1 The Contractor shall provide and maintain the necessary additional equipment required to disassemble, analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained under this contract that is not called out as GFE.

1.7.2 The SE required to accomplish the scope of work to be completed on end-items under this contract is listed in the Technical Orders (TOs) or original equipment manufacturers (OEM) repair procedures listed in Appendix B of this PWS. If the equipment specified in the TO or OEM repair procedures is not designated as Government furnished in this contract, the Contractor shall be responsible for furnishing identical or suitable substitute SE from commercial sources.

1.7.3 If the Contractor intends to substitute SE, a list of the proposed substitute SE shall be provided to the PCO with the proposal. If a Pre-Award Survey (PAS) is required, at the time of the PAS conference, the Contractor shall demonstrate to the PAS team that suitable substitute SE can be acquired and meets the standards stipulated in the technical data or OEM repair procedures by the following actions:

Displaying drawings, schematics, or specifications which illustrate that the prospective Contractor understands the exact nature of the work to be performed and the SE required performing the tasks.

Explaining the capabilities of substitute SE to ensure that it is adequate to perform the specified testing requirements.

Defining how substitute SE will be designed, built, and calibrated without assistance from the Government, by an internal engineering capability, or the services of a recognized outside engineering agency as approved by the cognizant engineering activity.

1.7.4 The Contractor shall show documentation certifying the accuracy of all calibrated SE to the ACO at the beginning of the contract and maintain calibration of all SE throughout the contract.

1.7.5 Support Equipment Calibration Requirements. The Contractor shall ensure documentation certifying the accuracy of all calibrated SE is made available to the ACO prior to performing work. The Contractor shall ensure SE calibration is maintained throughout the performance of this contract. Upon request, the Contractor shall show calibration data to the ACO for each SE item as follows:

a. SE part number and serial number

b. Date calibrated

c. Calibration due date

d. Calibration source

e. Calibration procedure used

f. Is and was data

g. Facsimile of the current stamped calibration sticker affixed to SE item

h. Verification of full performance compliance IAW this PWS for SE items that received a limited calibration or not requiring calibration

i. Traceability to the National Institute of Standards and Technology

1.7.6 Repair Line & Support Equipment Maintenance.

1.7.6.1 All Test Stands and Support Equipment used on this contract shall be maintained by the Contractor to perform as intended when the Test Stands and equipment were originally provided to the Contractor. Any items or components of these Test Stands or equipment shall be replaced or repaired by the Contractor to maintain performance and reliability of the Test Stands and Support Equipment as originally provided to the Contractor. Support for equipment items that are central managed shall be coordinated with the managing organization.

1.7.6.2 The Contractor shall maintain all slave aircraft items used for test and evaluation of repaired items on this contract. Any worn or unserviceable slave aircraft items shall be inducted for repair under current Delivery Orders and shipped in place. All other aircraft slave items shall be repaired by the Contractor.

1.7.6.3 The Contractor shall maintain an accurate inventory of all support equipment components delineating identification data (e.g. NSN, part number, noun, etc.) quantity, value, location, condition, etc. A report shall be provided semi-annually delineating the same.

1.8 PRECIOUS METALS RECOVERY PROGRAM: Not applicable.

1.9 NUCLEAR HARDNESS REQUIREMENT

1.9.1 Overall nuclear hardness of the system/subsystem shall not be reduced due to the repair procedures. Nuclear hardness requirements cannot be waived. The Contractor shall notify the PCO if the work degrades the nuclear hardness of the item within one (1) business day of determination. The Contractor shall not continue maintenance actions until Government approval is obtained from the PCO.

1.10 CONFIGURATION MANAGEMENT

1.10.1 Engineering Change Proposal (ECP): The Contractor shall submit to the PCO, who shall inform the appropriate government entity of any change notice, design change notice, engineering order, engineering change order, engineering change notice, specification change notice or other change that would affect the configuration of the item. Any changes made without written approval from the contracting agency shall require removal at the Contractor’s expense.

The Contractor shall request government approval of all ECP changes, including substitute parts changes, through Notice of Revision (NOR) within five (5) calendar days of receipt of the Delivery Order. ECPs shall be submitted in accordance with (DID) DI-SESS-80639E. ECPs submitted shall be technically accurate, complete, clearly written, and systematically account for the proposed configuration changes. The NOR is forwarded to the custodian of each specification, drawing, associated list, or other applicable document(s) so they can make the required documentation changes. During the period of performance for each ECP, the contractor shall submit monthly status reports in accordance with DID DI-MGMT-81928. Additional data items required for each specific task shall be included in each order.

1.10.2 Configuration Change: Changes to the configuration shall be made only when approved by the Cognizant Engineer. Examples of such changes are ECPs generated as the result of diminishing sources, reliability and maintainability, safety, and preferred spares. Records shall be maintained which readily and systematically account for configuration changes from the baseline configuration.

1.11 PARTS CONTROL PROGRAM

1.11.1 The Contractor shall establish, document, and maintain an internal parts control program (PCP) for the work associated with this PWS.

1.11.2 The Contractor shall establish the Program Parts Selection List (PPSL) for an end-item or system from the applicable documents in the following order of precedence:

a. TO Illustrated Parts Breakdown (IPB)

b. OEM Parts List.

1.11.3 Contractor shall obtain approval through the PCO to use any parts not contained in the PPSL.

The Contractor shall maintain configuration of items worked under the scope of this contract as identified in the applicable end-item or system TO IPB or OEM Parts List if there is no TO IPB .

The Contractor shall notify the PCO via e-mail of any configuration discrepancies noted between the applicable IPB and OEM Parts List, the engineering drawings, and the current configuration of the end-item. The Contractor shall obtain written authorization from the cognizant engineering activity through the PCO for deviations from the IPB or OEM Parts List prior to implementation.

1.11.4 Contractor shall ensure all Contractor Furnished Material (CFM) or parts used for replacement equals or exceeds the quality of the original material or parts. The material or parts shall be entirely suitable for repair of the end item for its intended purposes, and shall be completely interchangeable without alterations of either the subassemblies or the end item. The Contractor shall only use replacement parts purchased directly from the end-item OEM or purchased from DLA. In the event that parts are not available from either of these two sources for a pending repair operation, the Contractor shall receive written authorization from the cognizant engineering activity through the PCO for any deviations from the aforementioned sources. In the instance that surplus components are available, the cognizant engineering activity reserves the right to approve or disapprove the material. Contractor shall obtain written authorization for its usage from the cognizant engineering activity through the PCO.

1.11.5 The contractor shall purchase long lead-time material required for subsequent option years using available funds on the current delivery order. This in no way relieves the contractor of the responsibility to furninish the necessary material to perform the specific work as defined in this PWS. The contractor shall establish an inventory of component long lead-time material. This material will be defined as CFM. The long lead-time material inventory shall be maintained and replenished by the contractor as required to meet Government projected repair requirements.

Lack of CFM parts is not an acceptable justification for missed production.

1.11.6 The Contractor shall keep records for the life of the contract to allow traceability of the sourcing of replacement parts for each end item repaired. These records shall be furnished for inspection upon Government request.

1.11.7 Commercial Off-the-Shelf (COTS) equipment that is used as Support Equipment (SE) either a stand-alone item or within the test stations shall be exempted from the Parts Control Program. All SE substitute parts or material used shall be equal to or exceed the original requirements. The contractor shall document all substitutions made to COTS in an internally developed and controlled document. These documents for COTS shall be available for review by the government at their request.

1.12 COUNTERFEIT PREVENTION PLAN (CPP)

1.12.1 Contractors that supply electronic parts or systems that contain electronic parts shall establish policies and procedures to avoid, detect, mitigate and disposition counterfeit electronic parts to prevent such parts from entering the USAF/DoD supply chain. These policies and procedures shall be documented in a CPP for submission and approval in accordance with (DID) DI-MISC- 81832 and accomplished for all specified contract items. DI-MISC-81832 is applicable to Parts, Material and Processes Selection (PMPS) associated with delivery of systems and assemblies to the USAF and DoD. The requirements established by DI-MISC-81832 also apply to electronics components procured in sustainment of such systems and assemblies. The requirements of the recently DoD-adopted SAE AS5553C, Aerospace Standard, Counterfeit Electronics Parts;

Avoidance, Detection, Mitigation, and Disposition shall also apply.

1.12.2 At a minimum, the CPP shall address:

1.12.2.1 Applicability: The Contractor shall identify all Business locations and programs to which the CPP applies. The CPP shall address materials, hardware, electronic parts, and procured assemblies.

1.12.2.2 Parts Availability and Use of Parts Brokers: The Contractor shall not procure materials, systems, assemblies, subassemblies or parts from parts Brokers when available from Original Manufacturers (OM) or their Authorized Distributors. In cases where materials, systems, assemblies, subassemblies or parts are no longer available from the OM or their Authorized Distributors, procurement from Brokers may be authorized as defined by the Contractor’s policy and their CPP. (Ref. AS5553C, paragraph 4.1.1, 4.1.2.e., appendix A)

1.12.2.3 Procurement Policies: The Contractor shall provide and implement policy directing development and implementation of business practices and procedures, and processes to prevent procurement of Counterfeit materials and parts. The Contractor shall identify the appropriate office(s), business units, functional organizations, and programs, which shall have responsibility for development, maintenance and implementation of the CPP. The CPP shall identify the specific roles and responsibility for each. (Ref. AS5553C, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.12.2.3.1 Risk Assessment. The contract shall address the risk of using unknown sources and or unauthorized suppliers in the CPP. Application or technical risk assessments shall establish the effect that counterfeit parts may have on performance. Vendor or source of supply risk assessments shall establish the potential for obtaining counterfeit parts. Using any risk analysis tool acceptable to the Government, the Contractor shall conduct a risk assessment based upon item characteristics and how likely it is that a counterfeit part will be received. The Contractor shall identify and describe in the CPP how parts are selected for assessment and what risk is acceptable based upon the parts design, construction, material and functional requirements. As a minimum, analysis shall be completed for flagging high risk items, such as items that are obsolete, discontinued, rare, etc. The Contractor shall require completion of a trade study, documented within the CPP that shall facilitate determining whether 100% testing of parts procured from after-market sources is more cost effective than qualification or requalification of a manufacturer. (Ref. AS5553C, paragraph 4.1.2, 4.1.3, appendix B, C, D)

1.12.2.4 Detection and Avoidance Responsibilities: The Contractor shall establish processes for the review and approval of Contractor and applicable subcontractor systems for the detection and avoidance of counterfeit electronic parts and suspect counterfeit electronic parts, which processes shall be comparable to the processes established for contractor business systems under section 893 of the Ike Skelton National Defense Authorization Act for Fiscal Year 2011 (Public Law 111–383; 124 Stat. 4311; 10 U.S.C. 2302 note). The Contractor shall flow down such requirements and processes to their subcontractors per ODASD Memo titled “Overarching DoD Counterfeit Prevention Guidance”, dated 16 March 2012. (Ref. AS5553C, paragraph 4.1.4, 4.1.5, appendix E)

1.12.2.5 Testing and Verification: The Contractor shall establish and accomplish testing and verification processes for items not received from an original equipment manufacturer, original component manufacturer, or authorized distributor that are identified as having high risk for counterfeit potential. These processes apply to prime contracts, and to subcontracts or suppliers below the prime contracts. The Contractor shall provide a list of acceptable test facilities if the subcontractor or supplier does not have the capability to perform required testing. Submittal of Certificates of Compliance indicating the parts are not counterfeit shall be acceptable for verification of testing. (Ref. AS5553C, paragraph 4.1.4, appendix E)

1.12.2.6 Configuration Identification and Traceability: The Contractor shall identify and control the configurations of all systems, assemblies, subassemblies and parts, and enable mechanisms to provide traceability of parts. The Contractor shall report to the Government when control of the configurations of all systems, assemblies, subassemblies and parts, and mechanisms to provide traceability of parts are not possible. The Contractor shall identify the specific systems, assemblies, subassemblies and parts beyond the Contractors’ control. The Contractor shall be responsible for detecting and avoiding the use or inclusion of counterfeit materials and parts, to include procured assemblies and subassemblies, in such products and shall be responsible for the rework or corrective action that may be required to resolve the use or inclusion of counterfeit materials and parts. The cost of counterfeit electronic parts and suspect counterfeit electronic parts and the cost of rework or corrective action that may be required to remedy the use or inclusion of such parts are not allowable costs under Department contracts, unless: a) the Contractor has established a counterfeit avoidance/detection system approved by the DoD, b) the counterfeit parts were procured from a DoD-accredited trusted supplier or provided as government property, and c) the Contractor has provide timely notification to the government.

(Ref. AS5553C, paragraph 4.1.6, appendix F)

1.12.2.7 Counterfeit Notification and Reporting: The Contractor shall report in writing to the Procuring Activity within thirty (30) calendar days of determining any end item, component, part, or material contained in supplies purchased by the Department of Defense, or purchased by a contractor or subcontractor for delivery to, or on behalf of, the Department, contains counterfeit electronic parts or suspect counterfeit electronic parts for the purpose of investigation and notification of the Air Force Office of Special Investigations (AFOSI). The PCO shall coordinate reporting to the appropriate Program Management/Item Management, System Engineering Management, the AFMC Discrepant Materiel Reporting Program (DMRP) Office in 406 SCMS/GULAB, and the AFOSI. Additionally, the Contractor shall within the same 30-day period ensure all suspected or confirmed counterfeit items are entered into the Government- Industry Data Exchange Program (GIDEP) system, which will serve as the DoD central reporting repository. (Ref. AS5553C, paragraph 4.1.7, appendix G)

1.12.2.8 Counterfeit Prevention Training: The Contractor shall provide appropriate training and shall require all personnel working procurement within their company, to include at a minimum their supply chain management specialists, receiving inspectors, and engineers, to complete said training. The Contractor shall determine the appropriate training required. Training may be developed in-house or may be other Industry accepted training. The CPP shall describe and list the training provided by the Contractor to their personnel.

Note - If DFARS 252.246-7007 is applicable and included in the resultant contract, the requirements outlined in section 1.12 above will not be imposed.

1.13 OZONE DEPLETING SUBSTANCES (ODS)

1.13.1 The requirement, including available technical documentation, and believe that it does not require the contractor use class i ozone depleting substances (ods) identified in air force policy, nor is it written so that it can only be met by the use of a Class I ODS.

1.14 LEAD (Pb) FREE ELECTRONICS

1.14.1 The use of lead (Pb) free solder and/or components/assemblies in the repair of the subject items is considered a potential safety risk and is therefore prohibited. All requirements related to Pb-free Tin (Sn) items also apply to Pb-free Zinc and other metallurgical alloys known to demonstrate whisker formation, when used for electronic soldering or electronic component finish. The contractor shall ensure that the risks associated with lead (Pb)-free solder and finishes are fully considered and effectively mitigated. The Contractor shall provide case-by-case notifications to the cognizant engineering activity through the PCO if lead (Pb) free solder and/or components/assemblies must be considered, and will assist the cognizant engineering activity in assessing the risk associated with the use of such materials. The Contractor shall obtain approval from the PCO before proceeding.

1.14.2 The contractor shall avoid the use of alloys known to be susceptible to whisker formation in electronic soldering and finishing. When approved lead (Pb) free solder and/or components/assemblies are used in the repair of the subject items, the Contractor shall ensure the affected items are marked in accordance with IPC J-STD-609, "Marking, Symbols and Labels of Leaded and Lead-Free Terminal Finish Materials Used in Electronic Assembly.”

1.14.3 The contractor shall avoid the use of alloys known to be susceptible to whisker formation in electronic soldering and finishing, when approved, the contractor shall comply with GEIA-STD-

0005-1, GEIA-STD-0005-2, and GEIA-STD-0006 to assure the performance, compatibility, reliability, safety and verifiability of Pb-free product(s). This compliance requirement shall include special design considerations, manufacturing process controls, test and qualification requirements, quality inspection and screening, marking and identification, maintenance and repair processes, and other steps taken to mitigate risks to ensure the reliability and quality of hardware for the intended application.

1.15 TECHNICAL ORDER MAINTENANCE / SOFTWARE

1.15.1 The Contractor shall maintain all TOs and other technical directives applicable to the work requirements in an updated and current status according to T.O. 00-5-1, Technical Order System, and TO 00-5-3, Technical Order Life Cycle Management. Suggested changes to Technical Data shall be submitted in accordance with (DID) DI-TMSS-80229D. The Contractor shall consider the impact of a TO change on costs, schedules, and any other pertinent factors. A written evaluation, along with specific backup data for those changes which impact the Contractor’s performance, shall be provided to the PCO within ten (10) calendar days after receipt of updated TO and directives. The Contractor shall not incorporate these technical order changes until approved by the PCO.

1.15.2 In those cases where approved US Air Force Manuals (TOs) are not available, all references to end item T.O. in this section shall be interpreted to mean the latest revision of the applicable prime contractor's (original equipment manufacturer) procedures and processes. If end item T.O.

is listed in Appendix B, that T.O. and the general T.O.s listed in the same section shall apply. If the end item T.O. is not listed in Appendix B, then the contractor shall use OEM documentation for repair and may use the commercial equivalent for all general T.O. type requirements. For management of rescinded technical orders, refer to Appendix E.

1.15.2.1 General Technical Orders: General Technical Orders are identified in in Appendix B.

1.15.2.2 Operational Supplements/Service Bulletins: All active operational supplements and service bulletins to technical data listed in Appendix B shall be complied with.

1.15.2.3 Specific Repair/Maintenance Technical Orders: Specific repair technical orders are identified in Appendix B.

1.15.2.4 Applicable Time Compliance Technical Orders (TCTO): Applicable TCTOs are identified in Appendix B.

1.15.2.5 Air Force Regulations and Manuals: Air Force regulations and manuals are listed in Appendix B.

1.15.2.6 Applicable Commercial Standards: American National Standards Institute (ANSI) and International Organization for Standardization (ISO) Standards are listed in Appendix B.

1.15.3 Software support shall consist of maintaining existing test program sets and test station software used for the assigned workload. The contractor shall be responsible for software support for making any changes and enhancements to improve the test performance of the diagnostic software (including associated test documents, such as Test Requirements Documents(TRDs) ) as long as they do not affect the basic go-path final test software (i.e. are classified as Class II changes). The contractor shall submit all AFTOs, Class I and II ECPs, major and minor waivers, and major and minor deviations to DCMA for concurrence with classification. The contractor shall have authority to utilize Class II or minor changes from the time of DCMA concurrence until the approved change is received from the Government. The contractor shall implement internal procedures to ensure that software/test document configuration control is maintained pending receipt of the approved CPIN.

1.15.4 Where such changes impact the sell-off software or TRD test tolerances or structure (Class I changes), the contractor shall submit a Software Deficiency Report (SDR) in accordance with T.O. 00-35D-54. The SDR shall specify whether separate funding is requested to implement the proposed change. If funding is not required, the Government will respond with an approval to proceed or disapproval. If funding is required, the Government may request software changes through the PCO. When software support is authorized and separate funding is approved by the Government the effort will be funded as an un-programmed workload and is not considered part of the item’s repair price.

1.15.5 Software management shall be in accordance with 00-5-1, 00-5-3, 00-5-16, and the references contained within them.

1.16 CONTRACTOR IDENTIFICATION

1.16.1 Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, Contractor personnel shall appropriately identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

1.17 GENERAL WORK REQUIREMENTS

1.17.1 The work performed under this contract is to repair the items specified on the Preface Sheet of this PWS. The work encompasses the disassembly, cleaning, inspection, maintenance, re-assembly, testing, and finishing actions required to return the item to a serviceable condition.

The work shall be accomplished IAW documents as specified in Appendix B. Additional TOs, directives and other publications listed in Appendix B will be used as guidance to support the repair stipulated in this PWS.

1.17.2 The contractor is authorized to cannibalize/reclaim subassemblies or parts for installation on another end item to meet delivery requirements. The contractor may retain condemned/reclaimed items for use in cannibalization down to the subassembly or piece part level for use in the repair process. Approval to proceed with cannibalization shall be authorized by the PCO and requested at the same time as the request of condemnation of the end item. An inventory will be maintained of all subassembly items that are cannibalized/reclaimed as rotable pool items. This inventory will be in contractor format. The government and contractor shall conduct reviews of this inventory as requested by the government. A copy of the results of this inventory will be electronically transmitted to the PCO.

1.17.3 NSNs and Part Numbers are subject to change as the baseline changes at the system level.

Such configuration changes may drive Contract Line Item Number (CLIN) additions and/or deletions, as mutually agreed in writing between the government and the Contractor. Form, fit, function and interface (F3I) capabilities shall not be changed, modified, or altered except when approved by Government Configuration Control Board (CCB) and an Engineering Change Proposal (ECP) has been submitted by the Contractor and approved by the Government. In addition, it typically describes how the proposed change will be implemented along with providing estimated schedules and associated costs.

1.17.4 After induction of U.S. Air Force assets into the repair line, the Contractor shall not mix the Air Force’s assets with that of another country’s assets at any point in the repair process under this or other contracts.

1.17.5 The Contractor shall perform a receiving visual inspection upon receipt for any shipping or packaging defects. Items received which are damaged, misidentified, misdirected, or incomplete shall be reported to the PCO for disposition instructions. Each unit will then be inspected to determine its general condition. Inspection of non-hermetically sealed units shall include but is not limited to: the removal of the case or cover and the inspection of the internal assemblies or mechanisms. Inspection includes examining for external damage and the need for cleaning.

Appearance must be neat but not necessarily like new. Minor surface defects that do not affect the item’s serviceability shall not be cause for rejection or repair. The inspection process shall include checking the units for any unaccomplished TCTOs or modifications.

1.17.6 Time Compliance Technical Orders (TCTO) applicable to the end item shall be accomplished at the time of end item repair unless other direction is provided by the government. Subsequently, the end item shall be re-identified as required. Latest configuration of part numbers are shown, but for the purposes of induction and shipment, the "dash" number of any part number may not agree with the specific items defined in the contract schedule due to unaccomplished modifications. Contractor is authorized to induct and ship all part numbers listed in the contract regardless of "dash" number. All items that can be updated to a useable dash number are to be repaired and/or updated as a minimum to an allowable configured part number in the latest approved configuration as specified in the contract unless other direction is provided by the government. In the event of improvements resulting in new "dash" numbers not listed in the contract, the contract will be revised accordingly after the changes are identified.

1.17.7 Certain end items covered by this PWS may require repair and/or modification by a subcontractor. The contractor shall be responsible for these items and may subcontract such actions to the OEM or other designated repair activity. The government reserves the right to qualify any recommended repair source on this contract. The contractor shall maintain internal procedures to manage all subcontracts.

1.17.8 End items or components showing evidence of corrosion shall be remedied in accordance with T.O. 5-1-17.

1.17.9 End items that satisfactorily pass above inspection criteria shall be functionally tested in accordance with the applicable TOs listed in Appendix B or OEM specifications. Functional testing shall include the accomplishment of any required calibration. End items meeting all functional tests shall be considered serviceable.

1.17.10 SE is considered operational when it passes all functional tests, correctly functions in the end item tester and when it correctly tests the Unit Under Test (UUT).

1.17.11 End items that satisfy the inspection acceptance criteria and pass all functional tests defined above in Paragraphs 1.17.1 and 1.17.9 shall not be disassembled and shall be accepted as serviceable. In the event the contractor is unable to determine/duplicate a field reported failure, and the unit under test meets all functional tests, the unit shall be considered serviceable and placed back into field operations. If the contractor has data (historical/engineering data) that support the need for further testing and repair to determine or isolate field reported failures, guidance in technical manuals (TOSs) and contractor internal procedures shall be followed.

1.17.12 When defects or unaccomplished modifications are revealed by above inspections or test, the contractor shall disassemble the item only to the extent necessary to determine the defective condition. The contractor, once the anomaly or problem is identified, shall accomplish the essential repair(s) and/or modification(s) required to produce a serviceable item to the latest configuration.

1.17.13 When inspection reveals faulty sub-assemblies, components and/or parts of an end item, the contractor shall proceed as follows:

1.17.13.1 When inspection reveals sub-assemblies, components and/or parts of an "end item" to be in a repairable condition, the contractor shall repair in accordance with applicable Technical Orders or OEM Specifications.

1.17.13.2 In the event repair/rework procedures are not cited in the applicable technical order, damaged, worn, defective or missing parts and/or assemblies shall be replaced as specified by the OEM's repair manuals or specifications as needed to achieve a serviceable end item. These procedures and processes shall be available for review and approval by the government.

1.17.13.2.1 The government will furnish missing recoverable assemblies or subassemblies. For SE, replacement equipment for missing recoverable assemblies or subassemblies shall be provided as available. All inquiries for SE replacement equipment shall be made through the

PCO.

1.17.13.2.2 Any component parts that do not meet specified inspection requirements, or if there is any doubt as to its serviceability or longevity shall be replaced. This includes any part requiring replacement due to catastrophic failure, fatigue failure, or normal deterioration. The contractor is advised to include the cost of replacing a percentage of each recoverable part, as identified above, in their repair cost proposal

1.17.14 The contractor shall ensure expeditious repair of end items to minimize repair cycle time. Items deemed critical shall be expedited as directed by the appropriate Production Management Specialist (PMS) via the PCO.

1.17.14.1 The contractor is authorized to swap components between end items for the purpose of expediting deliveries.

1.18 SPECIFIC WORK REQUIREMENTS

1.18.1 Receipt and Handling: The Contractor shall perform a receiving visual inspection upon receipt for any shipping or packaging damage. Items received which are damaged, misidentified, misdirected, or incomplete shall be reported through WebSDR. If disposition is not received than contractor shall notify the PCO, with the WebSDR information

1.18.1.1 The Contractor shall exercise care in handling equipment during transportation, uncrating, unpacking, storage, cleaning, disassembly, repair, re-packing, etc., in order to prevent damage to repairable and serviceable items

1.18.1.2 The Contractor shall store all equipment in a secure area to afford maximum protection against damage, pilferage, or tampering of equipment by unauthorized personnel. Storage areas used by the Contractor for items undergoing repair covered by this PWS shall provide maximum protection against all adverse environmental conditions.

1.18.1.3 The contractor shall store repairable items shipped directly from the designated field units and Air Logistics Complexes.

1.18.1.4 Induction of an end item for repair shall be contingent on the availability of a funded delivery order.

1.18.2 Inspection: The Contractor shall inspect each item for serviceability/repairable condition as part of repair. Contractor’s inspection and repair documents shall reflect all inspections/repair steps required for each specific part.

1.18.2.1 The Contractor shall inspect all equipment to ensure that no moisture or corrosion is contained in or on the equipment. Should either condition be present, equipment shall be properly remedied to remove latent moisture or corrosion. The contractor shall apply appropriate protective measures to safeguard against further corrosion.

1.18.3 Basic repair requirements: The Contractor shall provide the necessary labor, materials, parts, facilities and equipment required to disassemble, analyze, troubleshoot, repair, and test assets, assemblies and/or parts that are maintained or repaired under this contract. These services also include alignment, adjustment, calibration, testing, movement, storage and reporting status related services to the repair and return of items to the users. Qualification and training of technicians is the responsibility of the contractor.