ATTCH 2 FAR 52.212-1 Instructions to Offerors_20251203.pdf

ADDENDUM TO FAR 52.212-1, INSTRUCTIONS TO OFFERORS (ITO)

*****This is for solicitation purposes ONLY. This section will be removed from the resultant of award*******

1.0 Contract:

This is a combined solicitation/synopsis in accordance with FAR part 13. This requirement is for 100% small business set-aside. The Government intends to award a sole Firm-Fixed Price contract with a base year and four (4) option year periods. The contractor shall perform this from a base year of 8 Feb 2026 – 7 Feb 2031 with four (4) possible option periods, as follows:

Base: 8 February 2026 through 7 February 2027 Option 1: 8 February 2027 through 7 February 2028 Option 2: 8 February 2028 through 7 February 2029 Option 3: 8 February 2029 through 7 February 2030 Option 4: 8 February 2030 through 7 February 2031

2.0 General Instructions

Points of Contact: Below are the only points of contact for this acquisition. All questions or concerns shall be e-mailed to both the Contracting Officer (CO) and Contract Specialist (CS).

Name Email Destinee Narak (Contracting Officer) destinee.narak@us.af.mil Cynthia Harper (Contract Specialist) cynthia.harper.1.ctr@us.af.mil

2.1 Instructions to Offerors

2.1.1 The Offeror’s proposal shall include all data and information requested by this ITO and shall be submitted in accordance with these instructions. The Offeror shall be compliant with the requirements as stated in this solicitation. Failure to include all information requested may result in a determination where the proposal is unawardable. The proposal shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of stated claims. The proposal shall not simply rephrase or restate the Government’s requirements but rather provide convincing rationale to address how the Offeror intends to meet these requirements. Offerors shall assume the Government has no prior knowledge of its facilities and experience and will base its evaluation on the information presented in the Offeror’s proposal. Questions related to the solicitation must be submitted via the Question Matrix excel sheet and are due to the POC’s through email by no later than (NLT) 1 Dec 2025, 1300, Eastern Time. Questions received in a different method than the question template will not be answered.

2.1.2 Offerors will not be eligible to receive a contract award unless they are registered in the System for Award Management (SAM) at the time an offer is submitted in accordance with FAR 4.1103.

Offeror’s may register for SAM at https://www.sam.gov.

mailto:destinee.narak@us.af.mil mailto:cynthia.harper.1.ctr@us.af.mil https://www.sam.gov/

2.1.3 Late proposals will be processed in accordance with FAR Provision 52.212-1(f) Late Submissions, Modifications, Revisions and Withdrawals of Offerors. This subparagraph is tailored as follows:

“Offerors are responsible for submitting proposals via email by the solicitation due date and time.

2.1.4 Exchanges of source selection information between the Government and Offerors will be controlled by the Contracting Officer and Contract Specialist. E-mail will be used to transmit such information to Offerors.

2.1.5 If the solicitation is amended, all terms and conditions that are not amended remain unchanged.

Offerors shall acknowledge receipt of any amendment to this solicitation by the day and time specified in the amendment.

2.1.6 All proposals shall be submitted via e-mail to the Contract Specialist cynthia.harper.1.ctr@us.af.mil and the Contracting Officer destinee.narak@us.af.mil no later than 22 Dec 2025, 1300 Eastern Time.

2.2 Proposal Submission

2.2.1 Proposal Format

Offerors are required to meet all solicitation requirements including terms and conditions, representations and certifications; failure to meet a requirement of the solicitation may be excluded from consideration. Offerors must clearly identify any exception to the solicitation terms and conditions, assumptions, and provide complete accompanying rationales.

All documents shall be able to be opened by the latest Microsoft Office version or later. Any document that is unable to be opened by the latest Microsoft Office version will not be evaluated. All information pertaining to a particular volume shall be confined to that volume. The titles for each volume, along with the references are shown below. Each volume shall contain the applicable proposal information in the referenced paragraph. All proposal submissions shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Each document shall use the following page setup parameters:

a. 8.5 x 11 paper

b. Single spaced typed lines

c. Each paragraph shall be separated by at least one blank line

d. Photographs, pictures, and hyperlinks are not permitted

e. Corporate logos are prohibited with the exception of a Title Page

f. Page numbers, headers and footers may be within the page margins ONLY, and are not bound by font requirements

g. 1 inch margins (top, bottom, left, and right)

h. 12-point Times New Roman Font in text (10 point Times New Roman Font in tables is permitted)

i. Table, diagrams and organization charts are permitted if they succinctly demonstrate your point (landscape orientation is permitted) mailto:cynthia.harper.1.ctr@us.af.mil mailto:destinee.narak@us.af.mil

j. No ZIP files

k. All volume names shall include the Prime or Subcontractors Name and Title of document.

Pages that exceed the margin, font, or total page limit will not be evaluated. Page count will NOT be based upon the numbers of pages printed but rather dictated by number of pages in a print layout view in the application based upon the above-prescribed document setting.

Counting pages in the order they appear for viewing will make up the page count.

2.2.2 Proposal Volumes

Proposals shall be limited to two (2) volumes and e-mailed directly to both the Contracting Officer and Contract Specialist or submitted via DoD SAFE at https://safe.apps.mil. If an Offeror requires a file drop off request via DoD SAFE, they shall contact the Contracting Officer or Contract Specialist No Later Than (NLT) 72 hours prior to the due date of proposals to ensure timeliness of receipt by the Government.

Table 2.2.2 Proposal Volume Volume Contents Page Limitation I Technical Approach 20 II Pricing Attachment 4

Pricing Worksheet

a. Cover sheets, Table of Contents, and Dividers are not included in the total page count

b. The Offerors’ proposal will be the primary basis on which the Government will determine the capability of the Offeror to perform this requirement. It shall be specific, complete, thorough, clear and concise, and must address each task in the solicitation and each factor in FAR 52.212-2 Evaluation Criteria. Information contained in a volume that belongs in another volume will not be evaluated. The Government will not evaluate information of a general nature that is not relevant to the topic being evaluated.

2.2.3 Proposal Content

2.2.3.1 Volume I – Technical Approach

Offerors shall demonstrate an understanding of the technical requirements and risk in implementing those requirements. The Offeror shall detail how it plans to meet all technical requirements stated in the PWS and how it plans to address each individual technical requirement.

It is imperative that the Offeror fully describes how it will meet EACH individual task within the Performance Work Statement Section (2.1 – 2.3). Do not simply copy and paste, rephrase or restate the Performance Work Statement language for the technical volume. This is the Offeror’s opportunity to address, in detail, how it will provide the best value to the Government through accomplishing the Performance Work Statement (PWS) tasks.

2.2.3.2 Volume II – Pricing

https://safe.apps.mil/

Insert proposed unit and extended prices for each Contract Line Item Number, including all option periods in Attachment 4 Pricing Worksheet. Pricing will be determined reasonable in accordance with FAR 13.106-3. This is a commercial service; therefore, this requirement is exempt from Certified Cost and pricing data.

2.2.4 Post Award

In accordance with FAR 13.106-3, if a supplier requests information on an award that was based on factors other than price alone, a brief explanation of the basis for the contract award decision shall be provided.

(End of Addendum)

*****This is for solicitation purposes ONLY. This section will be removed from the resultant of award*******